W9127S17R6002_Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to add qualif ication details to the Program Manager.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Jun-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9127S17R6002

X 9B. DATED (SEE ITEM 11)

27-Jun-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Jun-2017

CODE

CONTRACTING DIVISION

USACE, LITTLE ROCK (W9127S)

700 W. CAPITOL AVE, RM 7315

LITTLE ROCK AR 72201-3225

W9127S 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9127S17R6002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

STATEMENT OF WORK

NAVAL HOSPITAL OAK HARBOR MODERNATION INITIAL OUTFITTING

NAVAL AIR STATION WHIDBEY ISLAND OAK HARBOR, WA

SECTION 1 - OVERVIEW

1.1 Customer Overview

Navy Medicine West (NMW), Installation and Logistics (I&L M4) is responsible for the programming, planning, design, construction and initial outfitting (IO) of U.S. Navy medical treatment facilities located in the western continental United States and Pacific Region. NMW is chartered with modernizing hospitals, clinics, medical office buildings, warehouses, vet clinics, and wellness centers to meet mission objectives. To meet the IO requirements, NMW/I&L M4 requires a contracting vehicle that utilizes experienced companies, suppliers and vendors who are able to rapidly respond to multiple requirements, meet constrained project schedules, and provide a variety of commodities, products and IO services - from planning through warranty. The contracting vehicle, of which this Statement of Work (SOW) is a part, enables the Navy to standardize execution, minimize acquisition lead-times and costs, work multiple projects concurrently and complete projects on schedule.

1.2 Project Description

This SOW describes the commodities and ancillary services required to outfit Naval Hospital Oak Harbor (NHOH).

The hospital is currently under construction to repair/renew approximately 35,000 gross sq ft of the existing Women’s Health Clinic, Nursery, Birthing Center (Labor and Delivery Unit), Physical Therapy Clinic, Immunizations Clinic, Pediatrics Clinic, Ortho/General Surgery Clinic, Operating Rooms, Central Sterile Area and associated common areas, mechanical, electrical and communication rooms for the Naval Hospital Oak Harbor (NHOH). The project takes place in two separate phases to accommodate current and future Navy Medicine operations.

A site-visit was conducted June 14, 2017.

In accordance with FAR 42.15, the contract awardee shall be subject to Contractor Performance Assessment Reporting System (CPARS) evaluations.

At time of solicitation, the project schedule is as follows:

Phase I BOD 24 October 2017 Phase I OFB 6 November 2017 Phase II BOD 21 May 2018 Phase II OFB 04 June 2018 End of Initial Outfitting contract’s period of performance shall be 3 months past Phase II OFB

Key:

BOD – Beneficial Occupancy Date – Date which IO Contractor takes position of the Phase spaces and may begin installation and transition OFB – Open for Business Date – Date which IO Contractor turns over position of the Phase spaces to user for clinic operations

1.2.1 Phase 1 IO Details

Phase I of the Construction Schedule has included the construction of the transition facility and the temporary relocation of aviation medicine, medical home port, and the pediatrics department into the transition facility.

Additionally, construction of allergy/immunizations, C-Sections (Operating) rooms, CSS, labor & Delivery rooms and nursery is underway. NHOH staff and the general contractor have already transitioned the affected departments into the transition facility and temporary locations. Once the construction is complete at Phase I BOD, The general contractor shall move all Phase I reuse back into renovated spaces. The IO Contractor shall dispose of all excess items identified in Phase I. IO Contractor shall assume that all commodity items in the transition facility and temporary locations shall be disposed. See attachment 3 for pictures of Phase I areas. The IO contractor shall provide turn-key delivery and installation of new commodities identified as Phase I.

IO Contractor PM and Transition Planner shall be onsite full time three months prior to Phase I BOD (or within 7 days of IO Contract award if award takes place within the three month window prior to the Phase I BOD). PM and Transition Planner shall remain onsite until Phase I OFB.

IO Contractor shall schedule Phase I new commodity review within 7 days of contract award to ensure all commodities can be procured in a timely manner for the Phase I OFB. Any longer lead item that shall not be installed by OFB shall be immediately identified.

IO Contractor shall conduct site verification, 1 round of user meetings, 1 user review, and submit Phase I IO Submittal. By no means shall this process impede Phase I new commodity procurement.

Existing communications room 351 shall be relocated to room 358. IO Contractor shall move all items between rooms, install new commodities, run network drops, and realign all IT cabling. All National Fire Protection Standards must be adhered to for installation. See Attachment 8 – NHOH Fire Rated Walls, which identifies smoke walls.

IO Contractor shall validate network data drop locations and run network cabling.

1.2.2 Phase 2 IO Details

Phase II of the Construction Schedule shall include construction of pediatrics, on-call women’s health clinic, surgical clinic, meaning labor and delivery spaces, and physical therapy.

The IO Contractor shall transition all departments affected by Phase II out of their current spaces and into the transition facility and temporary locations. Once the construction is complete, the IO contractor shall transition all Phase II departments back into the renovated spaces and provide turn-key delivery and installation of new commodities. The IO Contractor shall inventory all existing items and label as either “dispose” or “reuse” for government approval, as described in the transition plan later in this SOW. For bidding purposes, the IO Contractor shall assume that all existing Phase II commodity items shall be disposed. See attachment 3 for pictures of Phase II areas.

IO Contractor PM and Transition Planner shall be onsite full time one month prior to Phase II BOD. PM and Transition Planner shall remain onsite until Phase II OFB.

IO Contractor shall conduct site verification, user meetings, user reviews, and IO Submittals as described in Section 2 of this SOW. Any longer lead item that shall not be installed by OFB shall be immediately identified.

IO contractor shall provide temporary signage/wayfinding for Phase II.

Existing communications room 454 is an operational data center. This room will be relocated five feet away. IO Contractor shall move all items between rooms, install new commodities, run network drops, and realign all IT cabling. Since this is an operational data center, the IO Contractor shall provide a temporary server so that network operations may continue. All National Fire Protection Standards must be adhered to for installation. See Attachment 8 – NHOH Fire Rated Walls, which identifies smoke walls.

IO Contractor shall validate network data drop locations and run network cabling.

1.2.3 General Project Requirements

As part of IO Submittal, IO contractor shall develop a seismic anchoring plan for any piece of furniture or equipment over 300 lbs.

Artwork plan shall include entire hospital, not just the spaces renovated in Phase I and II. All artwork may be installed during Phase II.

Signage/Wayfinding plan shall include entire hospital, not just the space renovated in Phase I and II.

Signage/wayfinding plan shall include exterior signage.

Doormats at each entrance to the hospital shall be replaced with a new door mat of similar quality and subject matter as the current doormats. Doormats shall include entire hospital, not just the spaces renovated in Phase I and II.

Number of personnel moving in Phase I:

Immunizations: 7 SDU: 12-14 People work at a time in the department, but there are 45 people in the department.

CSR: 3

Anesthesia: 4

Number of personnel moving in Phase II:

Physical Therapy: 8 Ortho: 7 Women's Health: 14 Pediatrics: 18 General Surgery: 1

All moves need to be completed after hours or on weekends. Departments must continue to operate throughout transition. Transition Plan must reflect continuous operation.

Wall and floor protection is required during transition and installation.

A loading dock is available on the east side of the facility. Grade level loading/unloading is available on the north side the facility.

Antiseptic-level cleaning is required only in the OR, CSR, Labor & Delivery, and Procedure rooms.

IO BMET shall make DMLSS entry for TRIMED for 30 days for certain condition codes.

IO BMET is responsible for condition coding all disposal equipment prior to moving to DRMO.

IO Contractor shall stage all items marked for disposal in Building R-52 for a minimum of 30 days prior to disposal.

All disposal items shall be sent to DLA Disposition Services at Joint Base Lewis-McChord, unless noted below.

DLA Disposition Services allows turn in by appointment only. DLA Disposition Services shall schedule appointments by number of items being delivered, normally 1 truck per 1 hour appointment.

Property must packed for safe handling and be palletized for offload by forklift. 3 copies of DD1348-1A Disposal Turn in Document (DTID) must be attached to the corresponding item in packing envelopes prior to delivery.

Unserviceable or broken furniture should be disposed of locally as refuse. Unserviceable items containing fluids, need to be drained and purged and annotation reflecting this on turn in document.

DD1348-1A turn in documents shall require POC and phone number to resolve any issues after turn in. If items do not have a valid NSN (national stock number), a LSN (local stock number) shall be used from a DLA DS master LSN list. Demil Codes, Condition Codes and acquisition value shall also be included on DD1348-1A.

If any property has a Demil Code of C or D, it shall be brought to the DLA-DS staging area at NASWI for shipment directly to the DLA Central Demil Center. Demil Code F shall have additional instructions from the item manager that must be complied with prior to turn in.

Serviceable refrigerators will be accepted by DLA DS. If refrigerators are rejected by DLA DS, then it shall be turned in to the Oak Harbor Recycle Center. Serviceable refrigerators must be clean, and turn in document annotated “Contains Refrigerant”. Unserviceable refrigerators shall be turned in to the Oak Harbor Recycle Center to be drained and recycled.

Hazardous Material shall be turned in to the Environmental Office on station for disposal. DO NOT SHIP hazardous material to DLA DS.

Computer hardware will be accepted by DLA DS. Hard drives shall be removed/degaussed prior to DLA DS turn-

in. DLA2500 Certificate of Hard Drive Disposition must be properly completed and attached to each computer, annotating whether hard drive was removed, degaussed or overwritten in accordance with DOD Memo. All fields must be filled in to include DTID (disposal turn in document) Number, Generator/Activity Name, POC, phone, email, rank and date of person removing hard drive.

Any medical equipment that was in contact with patients requires a medical sanitation certificate attached to the turn in document stating: “ I certify that the ________ has been cleaned and sanitized in accordance with DOD 4160.21-M, Vol 4 Para 95 c”. If medical equipment is new and never been used, annotate in comments of turn in document.

1.3 Scope of Initial Outfitting

Initial Outfitting (IO) is any commodity-related planning, transition, procurement, installation and warranting required outfitting of a new or newly renovated facility. IO Commodities may include artwork, furniture, fixtures, and equipment (FFE), casegoods, medical equipment, low voltage systems, and signage/wayfinding. Development of the IO requirements and IO integration into the project shall be accomplished concurrently with construction activities.

1.3.1 Initial Outfitting – Transition (IO-T)

IO-T includes project management, validation of commodities, planning services (new commodities, reuse commodities, and disposal commodities), and public relations support. (IO-T) includes taking inventory of all existing systems and commodities requirements, conducting user interviews, then planning and developing the requirements for all new commodities. IO-T services also include managing the phasing and transition activities, relocation, space planning and public relations planning. Key deliverables for IO-T are IO Submittals. The IO-T process runs the entire span of the project, and does not end until the contract is complete. IO-T takes place first, but continues throughout the period of performance of the contract as IO contract requirements evolve from changes within the scope of this contract.

Validiation of commodities includes the following:

a. Complete a thorough inventory of the existing facilities and check the inventory against the new procurement list;

b. Check all existing commodities to ensure they are listed and accounted for in all inventory and subsequent project documents;

c. Ensure all new and reuse commodities planned for the project meet the operability, durability and safety requirements for NMW and DoD facilities;

d. Ensure all new and reuse commodities are included in all room by room and master equipment lists;

e. Ensure all new and reuse commodities shall fit within allowable space in new facility, are supported by all necessary utilities to function in accordance with the manufacturer’s specifications, and ensure the commodities meet all current codes, including Navy and life safety requirements. (For example, ensure correct power voltage, power cords and placement of cords, shielding, exhausts, venting, floor drains, air temperature, water volume and temperature are available for the commodity to operate properly. Ensure commodities shall be located for proper operation by Users.)

f. Ensure all commodities have all attachments or accessories necessary for proper operation (complete and usable prior to acceptance).

g. Ensure all new and reuse items can be delivered into the new facilities (for example, ensure commodities to be placed in new facility shall fit through any doors, windows, elevators, stairwells, hallways, etc. as necessary to be placed in the specified locations without damage to building or commodities). Show new and reuse FF&E on drawings to scale.

h. Ensure Navy Project Officers and Users are partners in the FF&E review for their respective departments. While the IO Contractor and User may make recommendations for commodities, selection and final approval for procurement of new commodities, or reuse of existing commodities, shall be made by the NMW Project Officers after reviewing and approving in writing.

i. Following validation of commodities, reuse commodities should be denoted as “reuse-DRMO” or “reuse- Transition”

j. The IO Contractor shall prepare all form 6700's and any other required equipment receipt forms per the direction of the NMW project Officer. The contractor shall also provide a detailed spreadsheet with a complete listing of every purchased commodity to include the JSN numbers sorted by room number at final turnover.

1.3.2 Initial Outfitting – Commodities (IO-C)

IO-C includes the procurement of new commodities, delivery, warehousing/storage of new and reuse items, installation, excessing, disposal, certification, warranting, and familiarization training of all commodities planned during IO-T. IO-C also includes public relations materials and events, moving services, Operation and Maintenance (O&M) manuals, contractor supplied warehousing/storage, and public relations.

SECTION 2 - INITIAL OUTFITTING TASKS

2.1 Overview

The IO Contractor shall provide initial outfitting commodities and ancillary services for the IO-T and IO-C of the NHOH. With most IO contracts, the requirements for both IO services, commodity purchase, and IO schedule dates often change. The IO Contractor must have adequate personnel available to handle considerable replanning throughout the period of performance, considerable changes to the commodity list, considerable changes to the reuse plan, considerable changes to the amount of required disposal, and the purchase of additional commodities identified throughout the IO-T process.

2.2 Site Verification

The IO Contractor shall conduct an initial site verification within 14 days of contract award. At bot Phase I and Phase II BOD, the IO Contractor shall perform site verification to ensure the spaces that are being turned over to IO Contractor control are in accordance with the contract.

2.3 Phase I IO “Accelerated” Submittal

The IO Contractor shall provide a Phase I IO Accelerated Submittal as soon as possible after award. This shall require immediate mobilization of IO contractor resource to NHOH. This will include an initial site verification, validation of new commodities with the users, and confirmation of delivery/installation in time for Phase I OFB.

Government review/approval will be within 3 business days so as not to delay the procurement schedule.

2.4 Phase II IO Submittal #1

The IO Contractor shall provide a Phase II IO Submittal #1 in accordance with the format detailed in SOW paragraph 2.9. This submittal shall be delivered to the Government in accordance with the date established on the IO Master Schedule.

2.5 Phase II IO Submittal #2

The IO Contractor shall provide a Phase II IO Submittal #2 in accordance with the format detailed in SOW paragraph 2.9. This submittal shall be delivered to the Government in accordance with the date established on the IO Master Schedule.

2.6 Phase II IO Submittal #3

The IO Contractor shall provide a Phase II IO Submittal #3 in accordance with the format detailed in SOW paragraph 2.9. This submittal shall be delivered to the Government in accordance with the date established on the IO Master Schedule.

2.7 IO Phase II Corrected Final Submittal

After the Phase II IO Submittal #3, the Government shall have 21 days for review, then will submit comments and corrections to the IO Contractor. The IO Contractor shall have 14 days to make the necessary corrections; the IO Contractor shall then submit the Phase II Corrected Final Submittal in accordance with the format detailed in SOW paragraph 2.9.

2.8 Initial Outfitting Changes

The Initial Outfitting process must be adaptable to changes throughout the period of performance. Changes may require the IO Contractor to resubmit all or part of Submittals, attend additional meetings or teleconferences, and plan additional commodities. The commodities list may change throughout the period of performance of the contract through identification of additional commodities needed, changes to specifications and designs, supporting commodities needed to make other commodities functional, and deletion of commodities. The IO Contractor shall include in their bid the personnel necessary to accomplish considerable replanning effort.

2.9 Initial Outfitting Commodities

The IO Contractor is responsible for procurement, delivery, warehousing/ storage, installation, excessing, certification and warranting of all commodities planned during IO-T in accordance with Attachment 1, Bid Schedule. After acceptance, Navy Facility Management will work with the IO Contractor on warranty-related issues.

The commodities shall be warranted for not less than one year after acceptance, unless a longer warranty is specified. Documentation on warranties shall be turned over to Navy MTF Biomedical Engineering Division prior to the end of this contract and a copy of those warranties shall be provided via CD/DVD to the USACE contract specialist.

IO Contractor shall take full responsibility to return the facility to the original or better condition as it was prior to IO Vendor occupancy, if any damage occurs to any area (i.e. floors, walls, elevators) of the facility. Thorough cleaning and drying of all areas is required prior to open for business. PLEASE NOTE: The building shall be completely clean, to include floors waxed, by General Contractor at time of building turnover. The entire building must retain the same or higher level of space cleanliness (this includes all general spaces, to include but not limited to, loading dock, bathrooms, warehouse, etc.) as it was prior to IO contractor occupancy.

IO Contractor shall bid commodities on Attachment 1, bid schedule, to meet the specifications listed in Attachment 2, Cut Sheets. Thorough review of IO contractor submitted cut sheets shall be conducted prior to award. All commodities shall be bid in accordance with FAR provision 52.211-6, Brand Name or Equal.

2.10 IO Supporting tasks

The following tasks either support the primary deliverables or otherwise further describe IO Contractor tasking:

A. Initial Outfitting Submittals All IO Submittals shall include the following information:

I. PROJECT INFORMATION

II. TABLE OF CONTENTS

III. MASTER IO SCHEDULE

IV. PROJECT DESIGN ANALYSIS

Resource Protection Communications Furniture/Furnishings Medical Equipment/Case goods Artwork Signage/Wayfinding Change Tracker

V. MINUTES, BRIEFINGS & REPORTS

Departmental User Interview Meetings MTF Interview Meetings (BMET, Comm, Facility Management, etc).

Briefings Reports (include Projnet reports from previous reviews)

VI. TRANSITION PLANNING

Transition Plan/Master Move Schedule Storage/Warehousing Plan Security Plan Delivery/Installation Plan Cleanup Plan Training Schedule Disposal/Excessing Plan Testing/Certification/Inspections/Acceptance Plan

VII. COMPREHENSIVE INTERIOR LAYOUT

CIL/Furniture & Furnishing Boards SIL/Finish Boards Signage/Way Finding Concept

VIII. PUBLIC RELATIONS/MEDIA SUPPORT

Flyers/Newsletters Key Milestones Ribbon Cutting Plan Public Postings – Relocation Efforts (template) Note: all public media support must be coordinated with the Public Affairs Office.

IX. MASTER ROOM CONTENTS – DEPT ______ (for every department) Departmental/Room Move Schedule Department/Room Relocation Schedule De-install/Reinstall/Reconfiguration of existing product Training Schedule Room by Room Lists (The Room by Room List shall note what items/systems are being relocated, the room the items/systems are being moved from and the room they are being moved into.)

Departmental Product Information Manufacturer’s Summary List Cutsheets/Specifications Roll-up of total quantities per JSN List of JSN changes Order Data Sheet (CAT C) Departmental Drawings/Placement Plans Placement Plans (showing reuse & new of ALL commodities AND JSN’s color–coded (or identified by different fonts) by Category A, C, etc. on drawings)

***IMPORTANT NOTES:

1. ALL commodities shall be listed on the Room by Room list. This includes any commodity related to Resource Protection, Communications, Furniture/Furnishings, Medical Equipment/Case goods, Artwork, and Signage/Way finding.

The IO Submittals are for the planners and vendors/buyers as much as they are for the Government. Their importance, thoroughness, and timeliness cannot be emphasized enough. Inability to meet these requirements shall have a direct impact on implementation, funding and the project schedule. They are the source documents for identifying who is responsible for providing what commodities, utilities and requirements necessary to install equipment, furniture and systems, costs to procure critical items, and identifies accessories and options to systems/equipment.

B. Initial Outfitting Master Schedule An Initial Outfitting Master Schedule shall be developed by the IO Contractor based on the projected construction schedule and renovation transition requirements provided by the General Contractor and NMW. The Government shall approve IO Master Schedule changes. The IO Master Schedule shall include pertinent construction dates, project milestones, and pertinent IO-T and IO-C activities throughout the project.

An IO Master Schedule shall be delivered to the Government within 10 days of Contract Award.

The IO Master Schedule shall be updated and delivered as part of every IO Submittal.

The IO Master Schedule shall be updated throughout the contract whenever changes arise.

IO Commodity Change Tracker A Commodity Change Tracker shall be developed to document changes to the Commodity list. The Change Tracker format shall be agreed to after contract award. The IO Contractor shall deliver a Commodity Change Tracker with every submittal. Thereafter, a Change Tracker may be submitted anytime there are requested changes to the Commodity List. The Commodity Change Tracker shall be submitted an approved in accordance with SOW paragraph 4.1, Change Management Protocol.

C. Initial Outfitting Project Management The IO Contractor shall provide Initial Outfitting Project Management services for this project and a Project Manager (IO-PM) to execute these services. Project management activities shall include, but are not limited to, facilitating the project while controlling resources, staffing, time, cost, quality, scope and risk for each project.

The IO-PM shall oversee and guide project initiation, planning, execution, and closing of the project. The IO-PM is responsible to ensure all deliverables are submitted per contract. The IO-PM shall be on site during all IO contractor led meetings, deliveries, installations and as needed.

The IO-PM shall lead the work to complete detailed inventory of all existing services impacted by the moves or transition.

The IO-PM shall lead and direct the activities for each meeting described in this SOW.

The IO-PM shall maintain Quality Control for the IO project. The IO-PM shall ensure that all deliverables are provided in accordance with this scope of work.

D. Initial Outfitting Transition Planning Transition Planning includes inventorying existing commodities, developing a plan for new and reuse commodities and creating transition plans. The IO Contractor shall provide Initial Outfitting Transition Planning services in support of submittals and project execution, to include:

1. Develop the overall Transition Plan

a. Develop an overall Master Schedule

b. Develop conceptual advance planning

c. Identify all occupancy milestones

d. Detail implementation plans and move sequencing, prepare and setup

e. Compile a manual of detailed move plans for every location

f. Create an orientation program to ensure that staff and occupants shall be completely familiar with the new site

g. Establish a relocation execution plan

h. Develop a lessons learned and post-move clean-up plan

E. Initial Outfitting Space Planning IO Contractor shall develop departmental floor plans as reflected on 100% design submittal showing work flow of all categories of all IO Commodities, and shall develop the reconfiguration requirements of existing product.

The IO Contactor shall plan and develop the requirements for all commodity cut sheets as outlined in Attachment 1, Bid Schedule, tab “Commodities List”. The IO Contractor shall coordinate and conduct departmental/user interviews, develop an existing inventory list, establish new requirements, and determine excess/disposition items.

The IO Contractor shall ensure the NMW/I&L M4 standards and specifications are met.

The IO Contractor shall ensure all commodity planning execution information is provided in each IO Submittal.

The IO Contractor shall coordinate all infrastructure/technical interfaces with the commodity vendors. All deliverables developed by the IO Contractor shall be reflected on the drawings. The IO Contractor shall provide a list of modifications to the USACE PM that may be required of the construction contract in order to accommodate all IO.

The IO Contractor shall develop a Comprehensive Interior Layout (CIL) based upon the information provided the Government. No comprehensive interior design (CID), drawings, or specifications are available beyond what is included in this solicitation package. The IO Contractor shall take the items detailed in the commodity list as a starting point for planning; throughout the IO-T process, additional detail may be available to aid planning and validate.

F. Initial Outfitting Public Relations / Media Support The IO Contractor is responsible for keeping all staff and public informed of the project beginning, progress and completion. The IO Contractor shall develop public relations and media support plan with all IO Submittals. During the IO-C phase, the IO Contractor shall provide all media, including but not limited to, newspaper, website, radio announcements, base newsletters, briefings for staff at key milestones for the project and public signs, flyers, posters and announcements in and around the medical facility. The IO Contractor is responsible for ribbon cutting ceremony planning and the procurement of supplies necessary for these events. All public postings and public relations plans shall be coordinated with the Naval Hospital Oak Harbor Public Affairs Officer and the NMW HFPPO. Submittals shall not be generic and must be for the intended project. Contractor shall not create invitation list nor does contractor send out invitations.

Contractor shall contact local Protocol Office for any special requirements for location or for VIP’s. The extent of public outreach and media support for this project shall be limited to the local area. Public outreach efforts must be employed to inform Naval Hospital Camp Pendleton, NHOH staff and base stakeholders of IO related changes within the health clinic. Announcements and a ribbon cutting ceremony for the grand opening of the new NHOH shall be conducted and coordinated through the NAS Whidbey Island PAO.

During IO-T, the following shall be developed for each submittal:

Social media blasts (Face Book, Twitter, etc) Informative newsletters Press releases/ Base paper articles / E-newsletter Articles Posters / Temporary Way-finding Storyboards Invitations Ceremonial programs Ribbon Cutting ceremony script Ribbon Cutting ceremony equipment needed Alternate Plan for inclement weather Access letter for base Develop schedule for events

During IO-C, the IO Contractor shall plan and present the following to NMW for approval, and procure all printed Public Affairs items below:

• Social media blast- quantity 3, timeline for distribution TBD in IO Master Schedule

• Information newsletters – quantity 200, timeline for distribution TBD in IO Master Schedule

• Press releases- quantity 2, timeline for distribution TBD in IO Master Schedule

• Base paper articles – quantity 2, timeline for distribution TBD in IO Master ScheduleE-newsletters- quantity 1, timeline for distribution TBD in IO Master Schedule

• Posters- quantity 20

• Temporary way finding- quantity 20

• Storyboards- quantity 3

The following shall be procured by the IO Contractor for Ribbon Cutting:

• Social media blast- quantity 3, timeline for distribution TBD in IO Master Schedule

• Information newsletters – quantity 200, timeline for distribution TBD in IO Master Schedule

• Press releases- quantity 2, timeline for distribution TBD in IO Master Schedule

• Base paper articles – quantity 2, timeline for distribution TBD in IO Master Schedule

• E-newsletters- quantity 1, timeline for distribution TBD in IO Master Schedule

• Posters- quantity 20

• Temporary way finding- quantity 20

• Storyboards- quantity 3

• Ribbon Cutting ceremony programs- quantity 200

• Ribbon Cutting ceremony invitations – quantity 200, paper and electronic

• Procurement of equipment needed for ribbon cutting ceremony

A Red Zone conference call will be conducted 90 days prior to Ribbon Cutting ceremony to ensure all items are procured.

IO Contractor shall contact local Protocol Office for any special requirements for Ribbon Cutting ceremony, including location and special considerations for VIP’s and guests.

IO Contractor is not allowed to procure any food items, liquids, ceremony dedications or gifts.

G. Initial Outfitting Low Voltage/IT The IO Contractor shall provide a Low Voltage/IT Consultant for this project. The Low Voltage/IT Consultant shall plan and develop the requirements for all IT and low voltage systems, including resource protection and communication systems, as identified in this SOW and commodity list. This consultant shall schedule and coordinate departmental/user interviews, develop an existing inventory list, establish new requirements, and determine excess/disposition items. The Low Voltage/IT Consultant shall ensure the Unified Facilities Criteria (UFC) and NMW/I&L M4 standards and specifications are met.

H. Initial Outfitting Biomedical Equipment Technician The IO Contractor shall provide the one biomedical equipment technician (BMET) for the project. The BMET shall be on site to perform operational checks/calibration/testing and safety checks for any newly procured or re-use equipment. Furnishings, tools and equipment for the BMET work shall be provided by the IO Contractor. The BMET shall provide medical equipment installation, repair and training services. Administrative space shall NOT be provided for the BMET to work.

I. Initial Outfitting Artwork The IO Contactor shall provide artwork in accordance with the Attachment 1, Bid Schedule and Attachment 9, Artwork Cut Sheets. The IO Contractor shall also provide an artwork consultant. The artwork consultant shall validate all artwork requirements and verify with the User as to the placement of artwork. The IO Contractor shall coordinate and conduct departmental/user interviews, develop an existing inventory list, establish new requirements, and determine excess/disposition items. The artwork consultant shall ensure the NMW/I&L M4 standards and specifications are met.

An Artwork Placement Plan shall be developed to show the spatial relationship between the furniture and the artwork. The Artwork Placement Plan shall be drawn at 1:50 scale (or 1:100 scale for very large areas), and shall include an Artwork Illustration Sheet.

J. Initial Outfitting Signage/Wayfinding The IO Contactor shall provide signage and wayfinding services. The IO Contractor shall provide a signage / wayfinding consultant to facilitate implementation of the signage and wayfinding services. The IO Contractor signage / wayfinding consultant shall plan and develop requirements for life safety and emergency signage, temporary signage (Phase II only), way finding, architectural graphics, room-by-room signage, departmental signage, and maintenance/legacy numbers as noted in architectural drawings.

The IO Contractor signage/wayfinding consultant shall coordinate and conduct departmental user interviews, develop an existing inventory list, establish reuse and new requirements, and determine excess/disposition items.

The IO Contractor signage consultant shall ensure the NMW/I&L M4 standards and specifications are met. The IO Contractor signage consultant shall ensure all information is provided in submittals. Attachment 4 provides signage information by room; Attachment 5 provides cut sheet specifications for signage/wayfinding.

K. Initial Outfitting Quality Control The IO Contractor shall develop and provide a Quality Control Plan (QCP) for this project. The QCP shall be submitted to the Government within 30 days of contract award. The Government will have 14 days to review and either accept the QCP or provide corrections and suggested changes back to the IO Contractor. The IO contractor shall have 7 days to resubmit a corrected QCP. The QCP shall implement and document an effective quality control plan for the program in accordance with the contract terms and conditions. The IO Contractor shall be responsible to ensure both planning documents and construction documents are coordinated and that IO Commodities and room orientations/configuration plans are feasible with proposed equipment installations. The QCM shall identify and document all disconnects between the NMW M4 and NHOH facility design. The government reserves the right to reject a submittal that is not quality controlled, coordinated or complete.

L. Meetings The IO Contractor shall schedule and run meetings as necessary to support project execution.

Meeting Agendas. The IO-PM shall provide a draft meeting agenda and submit it to the Project Delivery Team (PDT) a minimum of 14 calendar days prior to a meeting date for which users are required to be present.

The IO PM shall coordinate feedback from the PDT, finalize the agenda and confirm attendance of key participants 10 calendar days prior to the meeting date. Agendas shall state objective, expectations, attendees/participants, dates, times and location of meeting, and required information at time of meeting.

Meeting Minutes. The IO-PM shall provide Meeting Minutes to the PDT within two (2) business days following a meeting. Meeting minutes shall note PDT members present and non-present, as well as any other attendees, copy of the agenda, issues, action items and timeframes for resolution. All meeting minutes shall also be included in IO Submittal #1 and Corrected Final.

Weekly Progress Reports. The IO-PM shall prepare and submit a Weekly Progress Report to the PDT. The Weekly Progress Report shall be submitted to the USACE PM one day prior to submitting the Weekly Progress Report to the entire PDT.

User Interviews/Meetings. The IO-PM shall arrange all user interviews in order to adequately complete the submittal requirements. The objective of the user interviews is to capture all known IO requirements related to the project.

User interview meetings shall include:

Kickoff Meeting: This meeting is to establish the rules of engagement related to IO process, introduce key members of the PDT and provide an overview of the way forward. All members of the PDT shall be invited. This meeting will be conducted on site.

Standardization Meeting: Standardization meetings are required on site to support each IO Submittal. This meeting shall address all commodity standards required of the NMW/I&L M4.

Additional Meetings. The IO-PM shall arrange each meeting noted below to support each IO Submittal.

Departmental Meetings: User interviews shall include IO Contractor and each department impacted by the project.

These meetings shall address all commodities that shall be moved or purchased for that department. During User meetings, all NMW HFPPO -approved changes must be noted on a meeting document by the IO Contractor. This document shall be signed by the User department representative, NMW HFPPO, and the IO Contractor before the conclusion of each Department meeting.

Low Voltage Meetings: These meetings shall address all low voltage systems and include key personnel from the IO Contractor, Base Communications, Information Technology, Base Security, and key departmental representatives.

The IO-PM shall obtain all commodity standards from NMW prior to meeting with the users.

Interior Design Meeting: This meeting shall address all furniture, furnishings, and artwork. The intent of these meetings is to establish standardization, obtain corporate buy-in and set direction for the development of a Comprehensive Interior Design (CID) package. Key personnel from the IO Contractor, Facility Management, Logistics, and NMW/I&L M4 Health Facility Office shall be included as invitees to this meeting.

Transition Meetings: Transition meetings shall be held with all departments impacted by the move or phasing. The purpose of these meetings is to develop conceptual advance planning, identify all occupancy milestones, detail implementation plans and move sequencing, prepare and setup, compile a manual of detailed move plans for every location, create an orientation program to ensure that staff shall be completely familiar with the new site, services and patient care systems, establish a relocation execution plan, and develop a lessons learned and post-move cleanup plan.

Review Meetings. The IO-PM shall arrange Review Meetings. These meetings shall be scheduled within ten (10) days of closing the review for each IO Submittal according to the IO Schedule. The government reserves the right for a 21-day review per submittal.

Weekly Progress Meetings. The IO-PM shall schedule weekly progress meetings with the PDT and the following personnel: USACE PM, NMW HFPPO, NMW Biomedical Maintenance Representative, Information Technology Rep, Facility Manager and other Navy Medicine stakeholders as identified by the IO-PM or NMW HFPPO. An agenda shall be provided to the PDT at least one (1) day in advance of the meeting. Additionally, and at most once a month, the IO-PM may be required to meet with NMW and provide, at a minimum, status on the items below:

1. Review Meeting Minutes

2. Budget Issues

3. IO Schedule

4. Risk Report

5. Commodities

6. Artwork

7. Furniture/furnishings

8. Case goods

9. Medical equipment

10. Low voltage systems (communications, resource protection)

11. Logistics (procurement, delivery, installation and certification)

12. Status of Minutes/Briefings/Reports

13. Transition Planning

14. Comprehensive Interior Design revisions

15. Public Relations/Media Support

16. Master Room Contents.

M. DOD Facility/Base Access The IO Contractor shall ensure all IO staff shall be able to meet all DOD base access requirements, including required training, paperwork and certifications. CAC Cards shall not be issued solely for the purpose of base access.

Navy installations utilize RAPIDGate. For more information on the RAPIDGate process, please see http://www.rapidgate.com/.

NHOH is located on Naval Air Station Whidbey Island. Please note that DLA Disposition Services are not co-located on Naval Air Station Whidbey Island, but are located on Joint Base Lewis-McChord. Joint Base Lewis- McChord may have different base access requirements. The IO Contractor shall be responsible for proper pre-planning to ensure their personnel and truck deliveries may access DLA Disposition Services on Joint Base Lewis- McChord.

N. Health Insurance Portability and Accountability Act (HIPAA) certification The IO Contractor shall ensure all IO contractor personnel have Health Insurance Portability and Accountability Act (HIPAA) certification. Proof of HIPAA certification is required at time of award in order for IO Contractor personnel to complete paperwork to access Navy Medicine Information Systems.

SECTION 3 – INITIAL OUTFITTING KEY PERSONNEL QUALIFICATIONS

3.1 The IO Contractor shall provide personnel who meet the experience and qualifications, discussed below, to complete duties associated with this SOW. The government reserves the right to accept or reject personnel identified for work under this contract.

NOTE: All IO Contractor personnel and PDT members must have their own active Dr Checks/ProjNet account within three (3) days from the contract date of award.

If any person becomes unavailable for work under this contract, the IO Contractor shall immediately notify the Contracting Officer and replace the departing employee within three (3) days of departure notification with an employee of equal qualifications, subject to approval by the Contracting Officer and NMW. Replacement of a departing employee must include a minimum seven (7)-day transition period between the departing employee and the newly arriving employee to ensure a smooth, seamless transition, unless otherwise determined by the Contracting Officer and NMW. The dates of this transition period shall be made known to the government. The government shall incur no additional costs associated with the replacement and transition of IO Contractor employees. There shall be no delay in the project delivery schedule as a result of the IO Contractor changing any employees.

Any IO Contractor PM or Transition Planner leave during pre-determined on-site project work time shall be coordinated with NMW. An employee of equal or greater experience and qualifications shall work on-site to replace the absent IO Contractor PM or Transition Planner.

3.2 IO Project Manager

The IO Project Manager (IO-PM) shall have three (3) years’ experience as the Project Manager on DOD medical facility or healthcare initial outfitting and transition projects. The Contractor shall provide project names, dates, and government point of contract information (name, organization, email address, and phone number) for verification of experience.

3.3 Transition Planner/Relocation Specialist

The Transition Planner/Relocation Specialist shall have three (3) years’ healthcare transition and relocation experience. The Contractor shall provide project names, dates, and government point of contract information (name, organization, email address, and phone number) for verification of experience.

3.4 Interior Designer

The Interior Designer for this project shall have three (3) years’ experience in a healthcare setting, to include ambulatory and occupancy settings. Interior Designer must hold an NCIDQ or AAHID certification. The Contractor shall provide project names, dates, and government point of contract information (name, organization, email address, and phone number) for verification of experience.

http://www.rapidgate.com/

3.5 Low Voltage/IT Consultant

The IO Contractor shall provide the services of a Low Voltage/IT Consultant. This Consultant shall have a minimum of three (3) years of planning, procurement and installation experience related to low voltage and IT systems for a military medical facility. The Contractor shall provide project names, dates, and government point of contract information (name, organization, email address, and phone number) for verification of experience.

3.6 Public Affairs Coordinator

The Public Affairs Coordinator shall have at least one (1) years’ experience working in with DOD Public Affairs.

The Contractor shall provide project names, dates, and government point of contract information (name, organization, email address, and phone number) for verification of experience.

3.7 Biomedical Equipment Technician (BMET)

Biomedical Equipment Technician must have DMLSS data entry experience in the previous 3 years and qualified/able to obtain a DOD CAC card. The Contractor shall provide project names, dates, and government point of contract information (name, organization, email address, and phone number) for verification of experience.

3.8 Quality Control (QC) Manager

The Quality Control Manager (IO-QCM) shall have at least five (5) years of experience in quality control and is knowledgeable in applicable trade’s codes, criteria, standards, and guidelines for a military healthcare facility.

3.9 Signage Consultant

The IO Contractor shall provide the services of a Signage Consultant for this project, if this is required in the contract. The Sign Consultant shall have a minimum of two (2) years of planning and installation experience related to the following types of commodities:

a. Life Safety/Emergency Signage

b. Way Finding/Architectural Graphics

c. Room by Room Signage

d. Departmental Signage

e. Maintenance/Legacy Numbers

f. Restore large front entrance sign to match the recently restored smaller exterior sign The Contractor shall provide project names, dates, and government point of contract information (name, organization, email address, and phone number) for verification of experience.

3.10 Equipment/Product…