WHITE CITY VA SORCC D-B RFP - VOLUME 2A - 25 SEP 2025.pdf

New Construction and Seismic Upgrades

For White City Veterans Affairs

Southern Oregon Rehabilitation Center and Clinics

Design-Build Request For Proposal for B300 and B301

REQUEST FOR PROPOSAL (RFP) VOLUME 2A

STATEMENT OF WORK TECHNICAL

25 SEPTEMBER 2025

Contract No. W912DY20D0054 /

Task Order No. W9127N24F0032

A/E Project No. 2024-004

DRAFT

TABLE OF CONTENTS i

VOLUME 2A – STATEMENT OF WORK TECHNICAL

TABLE OF CONTENTS

1.0 PROJECT OBJECTIVES

2.0 PROJECT OVERVIEW

3.0 EXISTING CONDITIONS

4.0 APPLICABLE TECHNICAL CRITERIA

5.0 PROJECT SPECIFIC REQUIREMENTS

5.1 GEOTECHNICAL REQUIREMENTS

5.2 CIVIL AND SITEWORK

5.3 STRUCTURAL DESIGN

5.4 ARCHITECTURE

5.5 INTERIOR DESIGN

5.6 FIRE PROTECTION AND LIFE SAFETY

5.7 PLUMBING SYSTEMS

5.8 MECHANICAL DESIGN: HEATING, VENTILATING, AND AIR CONDITIONING

5.9 ELECTRICAL DESIGN

5.10 ICT – INFORMATION AND COMMUNICATIONS TECHOLOGY

5.11 SUSTAINABLE DESIGN

5.12 PHYSICAL SECURITY REQUIREMENTS

Design Build RFP for B300 and B301 VA White City, Oregon W9127N24F0032

1.0 PROJECT OBJECTIVES

1.1 PROJECT OBJECTIVE

The objective of this project is to design and construct new buildings that will consolidate several departments currently occupying existing seismically deficient buildings which are proposed for demolition. This project is the first phase of a multi-phased campus improvement master plan with additional phases to follow under separate and future contracts.

1.1.1 Energy Considerations

The Government is required by Public Law 102-486, Public Law 109-58, and Federal Regulations 10 CFR 435 to design and construct facilities in an energy-conserving manner while considering life cycle cost over the life of the facilities. Sustainability shall be a consideration throughout the process of project development from inception.

1.1.2 Government Priorities

The intent of the Government is to emphasize the placement of funds available into the functional and operational requirements, as well as durable materials and finishes.

1.2 CONTRACTOR REQUIREMENTS

The Contractor shall meet all requirements of this Statement of Work (SOW). The information provided by the

Government (indicated in the sections below) shall be referenced and utilized in the execution of the proposal, bid, design, and construction for this project.

2.0 PROJECT OVERVIEW

The project is comprised of the design and construction of two (2) new buildings, Building 300 (B300)

(Administrative Support Building, approximately 80,074 Building Gross Square Feet (BGSF) and Building 301

(B301) (Primary and Specialty Care, approximately 96,946 BGSF), three (3) new connecting corridors; two (2) serving B300 (CC222 and CC224, total approximately 4,388 BGSF), and one (1) serving B301 (CC301, approximately 1,400 BGSF). Renovation of existing Building 201A (approximately 1,000 BGSF) where the new

CC301 is connected is also to be included as part of the B301 work. CC224 and CC301 shall be two-story while

CC222 shall be one-story. Additionally, for B300, a total of eight (8) parking spaces for Police (6 – 1 of which shall have a 110V power outlet) and public (2), and for B301 one (1) new 188-space surface parking with 20 gated spots for government vehicles (furthest from B301); 65 for staff and 103 patient parking spots (closest to

B301designated by signage). The B301 surface lot will serve Building 201A (B201A) as well as B301. This project also includes the demolition of existing buildings, Building 222 (B222) and Building 223 (B223), and associated connecting corridors to make room for the construction of the Administrative Support B300.

Associated with the demolition and new construction noted above, the Contractor shall be responsible for the design and construction of Earthwork; Site Utilities; Communication Service; Stormwater BMPs; Site Circulation

(Roadways and walkways); Traffic, Wayfinding; Landscaping; Site Furnishings; Temporary Facilities; Incidental

Demolition. The work also includes the Procurement and installation of some Equipment, Systems, and Site

Furnishings. All connecting corridor shall meet the VA Physical Security and Resiliency Design Manual (PSRDM) and Barrier-Free design requirements.

The site infrastructure shall have at least a 50 year life expectancy with industry accepted preventive maintenance and repair cycles (excludes pavements).

a. USGBC Leadership in Energy and Environmental Design (LEED) V4 or V4.1 BD+C Silver: B300

(Administrative Support Building) and B301 (Primary and Specialty Care) shall be designed and constructed to achieve a Silver Certification using LEED V4 or V4.1 Building Design + Construction.

B300 and B301 shall be registered by the contractor with the Green Business Certification Institute

(GBCI) for certification. Refer to Specification Section 01 33 29.00 99 SUSTAINABILITY

REQUIREMENTS AND REPORTING.

Site photos have been provided in RFP Volume 3 Appendix R for reference.

2.1 CONCEPT OF OPERATIONS (CONOPS)

The Concept of Operations is provided in RFP Volume 2B, Appendix B and describes the following: 1) strategic vision for healthcare delivery, 2) departmental healthcare delivery model, and 3) operational and functional plan indicating how visitors, staff and patients shall function within the facilities and departments.

The Concept of Operations is provided so the Contractor can provide a solution with the following characteristics:

a. Accommodates mission, vision, organizational considerations, workload, and targeted services.

b. Addresses functional requirements such as departmental flow, adjacency, or interdependency needs.

c. Maintains access and functionality of existing buildings and parking on campus.

2.2 ACQUISITION CODE (ACQ CODE)

The Project Room Contents List (PRCL) indicates an ACQ CODE for each Joint Schedule Number (JSN) listed. ACQ

Code CC equipment is Contractor Furnished, Contractor Installed and ACQ CODE VC medical equipment is

Government furnished, Contractor installed. Minimum requirements for ACQ CODE CC Equipment JSNs are in the MIL-STD-1691. ACQ CODE VV equipment is Government Furnished and installed by the Government’s Initial

Outfitting (IO) Contractor. ACQ CODE L_RE equipment is Government rented or leased equipment. The

Contractor shall coordinate with the Government and provide suitable structural supports, wall backing, all utility connections, and space with required clearances for all equipment identified. Detailed equipment and furniture requirements shall be developed by the Contractor during iterative design after award.

2.2.1 Medical Equipment

ACQ CODE CC equipment identified in the PRCL (See Volume 2B, Appendix C) shall be provided by the

Contractor. All ACQ Code CC, equipment requires government acceptance prior to purchase and installation.

ACQ CODE VV medical equipment shall be furnished and installed by the Government.

2.3 PROGRAM FOR DESIGN

The Program for Design (PFD), located in Volume 2B, Appendix A, provides departmental and room-by- room square footage and other data.

2.3.1 Maximum and Minimum Square Footage

Offerors should note that the square footages in the PFD and the Room Data Sheets (RDS) do not match. The square footages provided in the PFD are the authorized room sizes in net square feet. The square footages provided in the RDS were developed for this project by VA Patient Flow Suite (PFS) and reflect the minimum allowable size. The room size shall follow the net sf listed in the Program For Design and accommodate the required function and contents listed in the PRCL. The project square footages are provided in the Program for

Design (PFD). Throughout the successive phases of design, the contractor may need to adjust square footages to meet functional requirements. The process for approval for square footage changes is made by the Tabulated

Space Summary Report as described in PG 18-15 VOL DB A-2.2 Report Area Summary. The maximum change for each individual room Net Square Feet (NSF) is 10%. The following rooms cannot be changed or adjusted for patient safety: Exam Rooms, Procedure Rooms, Patient Toilets, and rooms containing High Tech Equipment.

2.3.2 Square Footage Reporting During Design

With each design submission the Contractor shall identify on the floor plans, the room name, room code and proposed Net Square Footage (NSF) using the nomenclature of the Room Data Sheets provided with the RFP. In addition, per VA document PG-18-15 – VOL DB, provide a report of area summary comparing spaces in the SEPS

PFD baseline to the proposed design. The space summaries shall be extracted from BIM. Include room and departmental NSF, conversion factor used, departmental gross (DGSF), and building GSF, highlighting all deltas.

Submit in tabular form with subtotal for each room type, department, and common areas such as lobbies and service areas. Mechanical/Electrical equipment, basic circulation, canteen, FMS and OI&T telecommunications, etc. This must be updated at each design submission showing all previous submission totals and deltas. All modifications to the PFD require approval from VA MC, the VA Project Manager, and VACO CFM.

2.4 PROJECT ROOM CONTENTS LIST (PRCL)

The PRCL, which lists all medical/dental equipment, as well as Furniture, Fixtures and Equipment (FF&E) is located in RFP Volume 2B Appendix C.

2.5 ROOM DATA SHEETS (RDS APPENDIX D)

The RDS, located in RFP Volume 2B Appendix D, shall be used as a basis for design. The RDS incorporate SEPS

VA BIM Export, and project specific interior finish criteria. Assigned room codes listed in the RDS shall be included on all equipment plans.

2.6 EQUIPMENT & EQUIPMENT PLANS

The Contractor shall provide the medical equipment in accordance with the PRCL (Volume 2B, Appendix C). The medical equipment shall be executed and coordinated in an exact and functional manner to ensure a fully coordinated design between equipment requirements, building systems and finishes.

2.6.1 Equipment Coordination

The Contractor shall be responsible for arranging and scheduling meetings with the ACQ CODES CC/VC/VV/L_RE equipment vendors, relevant construction subcontractors, the user, the Government, and others to proactively manage coordination of design after award for all spaces regardless of ACQ CODE. Coordination shall occur well in advance of close-in of walls to avoid tear out of construction due to inadequate coordination. All ACQ CODES

CC equipment in the solicitation shall require government review and acceptance prior to purchase and installation. Equipment in Radiology shall be evaluated by a certified Health Physicist for radiation shielding requirements. In addition, certain equipment, such as the MRI, shall incorporate RF shielding as required.

2.6.2 Joint Schedule Numbers (JSN)

JSNs shall be used to reference each item in the drawings and specifications. Modify JSNs with a sixth alpha character to indicate different versions of the same item of equipment. An example of this would be the JSN

(A5110) which identifies all grab bars. The different grab bars are identified by the addition of an alpha character

(e.g., A5110M). Refer to the VA BIM & CAD Standards PG-18-13 for additional equipment requirements.

2.6.3 Equipment Layouts and Planning

Equipment layouts and planning shall be designed on the basis of anticipated operational procedures, service clearances, and workflow. All JSNs shown on the PRCL shall be indicated on the equipment drawings for verification of coordination between all JSNs (systems, furniture, and equipment) with required clearances. The

Contractor shall be responsible for details and elevations that show special supports, mountings, and required utilities for all ACQ Codes. Provide equipment elevations in compliance with VA document PG-18-15 DB. In general, drawings shall indicate the scale and the relationship of project components and elements within all spaces, accommodating building structure, MEP and other building systems. The plans shall identify required support/ancillary spaces. The Contractor shall utilize information in the Room Data Sheets (RDS) (Volume 2B, Appendix D) and PRCL (Volume 2B, Appendix C) to determine appropriate requirements of the individual rooms or spaces. The PRCL provides a room-by-room (space-by-space) listing of medical/dental, furniture, fixtures, and equipment required in each room or space. Assigned Room Codes shall be included on all equipment plans.

2.6.4 Room by Room Equipment List/Tracker

The Contractor shall create an equipment list in MS Excel. A PRCL for B300 and B301 has been provided for the contractor’s use in creating the equipment list (Volume 2B, Appendix C). The Contractor’s equipment list shall be provided with each design submittal. It shall include a room-by-room equipment listing to include quantities, department, functional areas, room codes and JSNs, nomenclature, acquisition code responsibility, utility requirements, and specific remarks by item on a room-by-room basis. Rooms shall be listed in sequence (by room number), indicating room number, room name and a listing of equipment and applicable equipment utilities. The list shall include all adjustments made to the original PRCL equipment, clearly identifying each change (date of change, additions, deletions, approved by, reason for change).

2.6.4.1 Medical Equipment Utilities

A medical equipment utility and other construction coordination requirements are detailed in the RDS, PRCL, MIL-STD-1691 and VA TIL Design Guides/Manuals. The Contractor shall provide backing for all wall mounted equipment. The MIL-STD-1691 does not identify all JSNs requiring a data connection for full functionality. An initial list of JSNs requiring a data connection is provided in Volume 2B Appendix F. This list is to be expanded to include any new equipment items requiring a data connection and all final data connections must be validated during the iterative design process by the Contractor.

2.6.4.2 Medical Device

Medical device is any instrument, apparatus, implement, machine, appliance, implant, reagent for in vitro use, software, material, or other similar or related article, intended by the manufacturer to be used, alone or in combination, for human beings or animals, for one or more of the specific medical purpose(s) of: diagnosis, prevention, monitoring, treatment or alleviation of disease, diagnosis, monitoring, treatment, alleviation of or compensation for an injury, investigation, replacement, modification, or support of the anatomy or of a physiological process, supporting or sustaining life, control of conception, disinfection of medical devices, providing information by means of in vitro examination of specimens derived from the human body; and does not achieve its primary intended action by pharmacological, immunological or metabolic means, in or on the human body, but which may be assisted in its intended function by such means.

2.6.4.3 JSN Cut Sheets

DB Contractor is required to provide cut sheets for every JSN listed on the PRCL. FF&E JSN cut sheets shall be coordinated with DB Contractor’s FF&E package. A cut sheet with a datasheet is a document that summarizes the performance and other technical characteristics of a product, machine, component (e.g., an electronic component), material, a subsystem (e.g., a power supply) or software in sufficient detail that allows a person to understand the role and requirements of the item. Typically, information on a cut sheet or datasheet is sourced directly from the manufacturer. Cut sheet(s) shall include equipment details such as nomenclature, manufacturer, model, vendor, and associated JSN, descriptive narrative of the product and its associated features, information on the connectivity of the device(s), and listings of specific and relevant characteristics and requirements, to include but not limited to, physical dimensions, mechanical, electrical, plumbing, utility, technological, structural, environmental, and any seismic requirements, etc.

2.7 VA DESIGN MANUALS

The Design Guides and Manuals contain information regarding the expected elevations, equipment and ceiling coordination for many of the project room types indicated in the RDS. Any spaces that contain DB-provided equipment (e.g., radiology) shall follow the manufacturer’s recommended designs. All manufacturer’s layout to be used must receive government acceptance prior to use in order to ensure synchronization with the building layout and Concept of Operations.

2.8 SITE ACCESS AND WORK AREA PLAN, SUPPORTING DRAWINGS, AND SUPPORTING DOCUMENTS

For Site Access and Work Area Plan refer to Specification Section 01 10 10.00 25 CONTRACTOR’S OPERATIONS

AND REQUIREMENTS.

2.9 COMMISSIONING (CX)

CX shall at a minimum include the tasks required by Specification Section 01 91 00.01 98 DVA/USACE PROJECTS

GENERAL COMMISSIONING REQUIREMENTS.

2.10 DESIGN SUBMITTALS

The Contractor shall distribute design submittals and other required documents as described in

01 33 16.00 99 DESIGN DATA (DESIGN AFTER AWARD).

2.11 PHYSICAL SECURITY

The buildings shall be designed to satisfy the physical security requirements of the VA Physical Security and

Resiliency Design Manual (PSRDM).

2.12 SOLE SOURCE ITEMS

The government has identified a number of sole source items. The sole source list is provided as Appendix M in

Volume 3.

2.13 PRE-CONSTRUCTION ASSESSMENTS

Prior to starting work, including tie in work in existing facilities on the VA White City Medical Campus, the contractor shall prepare a Pre-Construction Risk Assessment (PCRA), Interim Life Safety Measures (ILSM), and

Infection Control Risk Assessment (ICRA) as defined in SECTION 01 35 26.00 25 GOVERNMENTAL SAFETY

REQUIREMENTS. No work shall progress until the CO has approved the PCRA, ILSM, and ICRA.

2.14 EXISTING BUILDING 224 (B224) REQUIREMENTS DURING CONSTRUCTION OF NEW BUILDING 300 (B300)

The Design-Build (DB) Contractor shall comply with the following requirements for B224 during and after the construction of B300.

a. B224 will not be occupied during construction of B300 the White City VA Staff will provide routine operation and maintenance of the building.

b. DB Contractor is to provide whatever means and methods are required to protect the building from physical damage to include:

i. Accidental construction damage

ii. Fire –In-situ fire suppression and alarm systems shall remain operational at all times. This means power and communications for panels, and water. If Contractor needs nominal outages, submit a utility outage request to the Government.

iii. Water – Contractor must safely keep the building interiors above 55 °F to prevent freezing.

iv. Mold and mildew – Sources of moisture not caused by the Contractor, or his activities will be addressed by the facility. If the Contractor causes mold/mildew provide a remediation plan to the Government within 7 calendar days.

v. Pest and rodent infestations – The Contractor will have no responsibility for this; the facility will provide periodic inspections and pest control if required.

c. For safety and maintenance, B224 must have the following maintained throughout construction of

B300:

i. IT Data Communications from building monitoring systems where necessary

ii. Copper cable for fire alarms where necessary

iii. Special cable for security cameras where necessary

iv. Water and Sewer (both)

d. B224 is to be fully operational with all utilities prior to the end of construction (This may coincide with

B300 activation).

e. B224 is to have steam re-connected for primary heating as it currently exists today.

f. See Vol 1 Section 01 10 10.00 25 CONTRACTOR'S OPERATIONS AND REQUIREMENTS and

Section 01 11 00.00 99 SUMMARY OF WORK for additional B224 requirements.

g. During construction, pumped condensate (which currently occurs from B224, which is at the end of a steam branch) shall remain established by whatever Contractor means and methods, so that the steam branch in the remaining occupied areas of the facility function normally.

2.15 NFPA 99 RISK ASSESSMENTS LOCATED IN VOLUME 3 - APPENDIX T

The NFPA 99 Risk Assessments are provided to the Contractor for awareness of the Risk Categories for the spaces in B300 and B301. In accordance with PG-18-15 Volume DB, the Contractor is required to perform NFPA 99 Risk Assessments of B300 and Building B301 independent of the NFPA 99 Risk

Assessments provided as part of this RFP.

The Authorities Having Jurisdiction are VA: CFM & VHA & HEFP & OAEM.

The NFPA 99 Risk Assessment for B300 is provided because of the New Main Campus Server Room that serves B301 and the entire campus.

3.0 EXISTING CONDITIONS

3.1 EXISTING CONDITIONS

The Government has provided information relative to the site, including geotechnical, environmental, existing hazardous materials (asbestos, lead, etc.), and available utilities, see Volume 1 attachments and Volume 3.

Reference SECTION 01 35 26.00 25 GOVERNMENTAL SAFETY REQUIREMENTS, SECTION 01 57 19.00 99

TEMPORARY ENVIRONMENTAL CONTROLS, and SECTION 01 74 19.00 25 CONSTRUCTION WASTE

MANAGEMENT AND DISPOSAL for additional requirements when dealing with hazardous materials.

3.1.1 Hazardous Materials

Buildings 222 (B222) and 223 (B223) and their associated pipe basements and Connectors have confirmed lead and asbestos present, and the Contractor shall plan and bid accordingly. The Contractor shall hire an industrial hygienist to perform a hazardous material survey of B222 and B223 and their associated pipe basements and

Connectors prior to design to quantify hazardous materials present. The Contractor shall incorporate hazardous material abatement of B222 and B223 and their associated pipe basements and Connectors. Refer to Volume 3, Appendix L White City Final EA and Volume 3, Appendix U Building Materials Survey.

3.2 ENVIRONMENTAL REQUIREMENTS

3.2.1 Environmental Assessment (EA)

The government conducted an EA based upon the Master Plan and no further environmental approvals or mitigation is required over and above standard environmental mitigation on any project. The EA arrived at a finding of No Significant Impact (FONSI). Refer to Appendix L in Volume 3.

3.2.2 Unexpected Environmental Finds

The document issued by the government indicates that no further assessments is required. If during excavation or other construction activities any previously unidentified or unanticipated historical, archaeological, and cultural resources are discovered or found, all activities that may damage or alter such resources shall be suspended. Resources covered by this include, but are not limited to, any human skeletal remains or burials;

artifacts; shell, midden, bone, charcoal, or other deposits; rock or coral alignments, paving, wall, or other unexpected constructed feature; and any indication of agricultural or other human activities. Upon such discovery or find, the Contractor shall immediately notify the Contracting Officer (CO) so that the appropriate

Medical Center and other authorities may be notified, and a determination made as to their significance and what, if any, special disposition of the finds should be made.

3.3 PERMITS

Refer to Volume 1 Section 01 57 19.00 99 TEMPORARY ENVIRONMENTAL CONTROLS and Volume 3.

3.4 FIRE FLOW TEST (Volume 3, Appendix G)

Preliminary fire hydrant waterflow test data is provided in Volume 3, Appendix G. Contractor shall conduct a fire hydrant waterflow test, which shall be utilized to design the fire suppression system(s).

The FPE shall perform fire hydrant waterflow testing and shall report the results, along with accompanying calculations, in accordance with NFPA 291 and Section 5.5.2 Potable Water Flow (Design Flow Rates) of the VA

Site Design Manual.

3.5 GEOTECHNICAL BASELINE AND DATA REPORTS (Volume 3, Appendix H1 and H2)

A Geotechnical Baseline Report and a Geotechnical Data Report are provided as part of the contract for information only. The Contractor’s Professional Geotechnical Engineer–of-Record (GEOR) shall perform a detailed, project and site-specific geotechnical investigation for design and construction based on the contract requirements and at the actual improvement locations (B300 and B301). The Contractor’s GEOR shall conduct sufficient geotechnical investigation in support of geotechnical recommendations for design.

3.6 SUPPORTING DOCUMENTS

(Government Furnished Documents listed in Volume 1, Section 01 33 16.00 99)

This appendix contains informational drawings describing the project site. Additionally, the Government is providing information pertaining to buildings that once existed at the project site. This information is available in electronic format only.

4.0 APPLICABLE TECHNICAL CRITERIA

4.1 APPLICABILITY

The following criteria outlined herein apply to this project. Other standards and codes referenced within the context of each of the criteria document shall also apply unless otherwise explicitly stated.

a. The absence of direct reference to these criteria elsewhere in the RFP does not relieve the

Contractor from the requirements contained within these reference documents.

b. References to portions of the listed criteria in the RFP shall not relieve the Contractor of compliance with the entire criteria. References to one of the listed reference documents for a portion of the work in the RFP shall not relieve the Contractor of compliance with the reference document for the entire scope of the work.

4.2 VA CRITERIA DOCUMENT LIST

U.S. Department of Veterans Affairs, Office of Construction and Facilities Management – Technical Information

Library (TIL) available on the web at https://www.cfm.va.gov/til/ are central to the design and construction of this project. The following VA Design criteria and the references within are the minimum required; a full list shall be developed by the DB Contractor during iterative design after award from the referenced criteria, from these documents, and from the scope of the project:

a. PG-18-1 Master Construction Specifications

b. PG-18-3 Design and Construction Procedures

c. PG-18-4 Standard Details and CAD Standards

d. PG-18-5 Equipment Guide List

e. PG-18-9 Space Planning Criteria

f. PG-18-10 Design Manuals (by Discipline)

g. PG-18-12 Design Guides (graphical, by function)

h. PG-18-13 Barrier Free Design Standard

i. PG-18-14 Room Finishes, Door, and Hardware Schedules

j. PG-18-15 Volume DB (Design-Build) – A/E Submission Requirements – Major New Facilities, Major

New Additions, and Major Renovations (Spreadsheet v1.0)

k. H-18-8 Seismic Design Requirements

l. VA PACT Space Module Design Guide

m. Patient Privacy Design Alert 149 Requirements -

Ref: https://www.cfm.va.gov/til/dAlert/dAlertIdx.pdf

n. VA BIM Standard BIM Manual V2.2

o. VA Physical Security and Resiliency Design Manual (PSRDM)

p. VA Whole Building Commissioning Process Manual

q. VA Sustainable Design Manual

r. VA Design and Standards Alerts

4.3 OTHER APPLICABLE CODES AND STANDARDS

Use the edition of Codes, Regulations and Standards in effect at the time of the code lock date specified in 01 11

00.00 99 as a basis of design. Refer to PG-18-3, Topic 1, Codes, Standards, and Executive Orders. Unless otherwise indicated by VA criteria, use the Codes and Standards of the following organizations:

a. International Building Code (IBC)

b. American Society of Civil Engineers Minimum Design Loads and Associated Criteria for Buildings and other Structures (ASCE 7)

c. American National Standards Institute (ANSI)

d. American Society for Testing Materials (ASTM)

e. Building Industry Consulting Service International (BICSI)

f. Federal Communications Commission (FCC), all Regulations, Procedures and Standards for Two-

Way Radio Equipment, Systems and Operation

g. Illuminating Engineering Society of North America (IESNA)

h. Institute of Electrical and Electronic Engineers (IEEE)

i. International Organization for Standardization (ISO), Standards for Protocols and Interfaces that include Open System Interconnections (OSI)

j. Joint Commission on Accreditation of Healthcare Organizations (JACHO), Environment of Care

Guidelines and Standards

k. Facilities Guidelines Institute (FGI): most current issue, Guidelines for the Design and Construction of Health Care Facilities

l. U.S. Green Building Council (USGBC) LEED Program & Sustainable Building Design Council

m. The American Institute of Architects (AIA) and National Society of Professional Engineers (NSPE) recent additions to their professional codes of ethics encouraging “environmentally responsible design”.

n. National Fire Protection Association (NFPA) Codes

o. National Electrical Manufacturers Association (NEMA)

p. Underwriters' Laboratories, Inc. (UL)

q. Telecommunications Industry Association and Electronic Alliance Standards Association (EIA/TIA)

568 and/or 569A, Communications Cabling Circuits and Equipment

r. Building Industry Consulting Service International, Inc. (BICSI): A/E shall pay particular attention to the following publications:

i. Outside Plant Design Reference Manual

ii. Telecommunications Distribution Methods Manual

iii. Network Design Reference Manual

s. ANSI/TIA/EIA-942 – Telecommunications Infrastructure Design for Data Centers.

t. United States Department of Commerce, National Telecommunications and Information

Administration (NTIA), Manual of Regulations and Procedures for Federal Radio Frequency

Management for all Two-Way Radio and Radio Paging Systems, all Narrow-Band and Frequency Use

Standards

4.4 LOCAL CODES AND CONDITIONS

The Contractor shall bring to the attention of the Government local and regional climatic and geographic conditions, and provisions of local building codes and practices that are significantly different from the codes and standards listed above and shall provide specific information on how the proposed design will be affected by these local conditions and codes. Of particular focus shall be local codes, code amendments, and/or conditions related to coastal, hurricane-prone, arctic, or seismically active regions, or other climatic or regional conditions that warrant additional measures to protect the integrity of systems.

5.1 GEOTECHNICAL REQUIREMENTS

5.1.1 Purpose and Responsibilities

The purpose of this section is to outline minimum requirements for performing geotechnical investigations, documenting field data, performing required testing and producing the final geotechnical report.

The design-build Contractor (the contractor) is responsible for all work leading to the production of final geotechnical report and the report itself. The contractor is the Engineer of Record (EOR) and is solely responsible for determining the breadth and depth of the geotechnical investigation in compliance with the contract standards.

5.1.1.1 Temporary and Permanent Impacts

The Contractor is responsible for both temporary and permanent impacts to the VA Campus stemming from work performed under this contract. This includes slope deformations/landslides, vibration related damage, structure settlement, etc. Features of existing campus that might be affected by construction work, and the mitigation of those effects must be addressed in the geotechnical report.

5.1.1.2 Available Site Information and Qualifications

A Geotechnical Baseline Report (GBR) that was performed and completed for the project and a Geotechnical

Data Report (GDR) representing what is known about the geotechnical conditions from past explorations are included in Volume 3 Appendix H for reference only.

5.1.1.2.1 Geotechnical Engineer of Record (GEOR)

The Contractor must employ a Professional Engineer specialized in geotechnical engineering and licensed to practice in the State of Oregon having at least 15 years of experience leading in Geotechnical engineering field for leading the geotechnical investigation and preparing the geotechnical report. The contractors geotechnical engineer shall serve as the Geotechnical Engineer of Record (GEOR) for the project. See also Section 01 45 00.10

25 DESIGN QUALITY CONTROL for additional qualifications.

In addition to the GEOR, the contractor’s team must include additional geotechnical engineer(s) (or a geologist(s)), and a driller who will perform their responsibilities under direction of the GEOR. All responsible individuals must be licensed to practice in state of Oregon.

5.1.1.2.2 Applicable Technical Criteria

The Contractor shall follow all applicable VA regulations as well as other codes and standards as specified in section 4.0 of this RFP.

5.1.1.2.3 Field Exploration Logging

Data from subsurface explorations must be logged. Field logging must be completed by a geotechnical engineer

(or registered geologist) who is licensed to practice in the State of Oregon with at least 5 years of experience on similar projects. As an alternative, an engineering intern (EI) or geologist in training (GIT) can complete the field explorations when under the responsible charge of a licensed professional geotechnical engineering (or registered geologist) described above.

5.1.1.2.4 Personnel Qualification Documentation

The Contractor shall submit resumes of the geotechnical engineers, geologists, supervisors, field personnel, and the project manager(s), with their personal qualifications, years of experience, and drilling project references. The resumes shall be submitted 30 calendar days after Contract Award date.

5.1.1.3 Subsurface Exploration

5.1.1.3.1 Subsurface Investigation Plan

The Contractor shall provide a subsurface investigation plan to the Government for review and approval, within

30 days of contract award and a minimum of 30 days prior to the anticipated start of the Contractor’s subsurface investigation. The plan must be prepared and stamped by the GEOR.

The plan shall be discussed in the Pre-Investigation Coordination Meeting with the government.

The Contractor shall not initiate subsurface investigation until the workplan has been approved by the

Government.

Following Government approval of Contractor’s Subsurface Investigation Plan, any subsequent revisions to the plan based on conditions encountered in the field should be justifiable by the GEOR.

The Contractor, as the Engineer of Record (EOR), is fully responsible for ensuring that an adequate amount of geotechnical information is acquired and captured in the geotechnical report to complete the design. The plan shall include quantity, purpose, location, type of exploration, geophysics, proposed in-situ testing, depth of testing, purpose of proposed sampling, type and depth of proposed instrumentation, backfill methods for all explorations, and a preliminary investigation schedule.

The plan shall indicate all field locations for the proposed explorations according to the surveying system used for all other drawings prepared for the project. Field sample location measurements shall be accurate to within

0.1 foot both vertically and horizontally. A preliminary laboratory testing plan shall be submitted with the subsurface explorations plan. See Section 5.1.1.5.1 below.

5.1.1.3.2 Quality Control (QC) Measures for Field Explorations

The Contractor is responsible for QC of work for all subcontractor’s work and products.

5.1.1.4 Field Explorations

Subsurface investigation methods shall be conducted in accordance with all applicable ASTMs, unless otherwise noted.

5.1.1.5 Laboratory Testing

Contractor shall perform sufficient laboratory testing to substantiate all geotechnical design requirements and recommendations.

5.1.1.5.1 Laboratory Testing Plan

A preliminary laboratory testing plan shall be provided to the government for review. If the approved laboratory testing plan is revised, the Contractor shall provide justification to the Government in writing. The plan must be submitted with the exploration work plan.

5.1.1.5.2 Summary Sheets of Laboratory Testing

A summary sheet(s) tabulating all laboratory test results shall be provided to the CO upon request. A final spreadsheet in.xlsx/xls format of all laboratory data shall be included in the Contractor’s geotechnical report.

The summary shall contain, at a minimum, the following information for each sample entry:

a. Boring ID

b. Sample ID

c. Sample depth

d. Lab test name, including testing standard

e. Anomalies during testing, if applicable

f. Lab test results

5.1.1.5.3 Laboratory Testing Quality Control

The following QC items are also required submittals:

a. Laboratory Sheets: Laboratory sheets must indicate the ASTM standard and method used

b. Laboratory Sheets Plots: Laboratory sheets shall include appropriate plots of all laboratory test data and indication that a QC check has been performed.

c. Computation Sheets: Computation sheets showing the data reductions of all laboratory tests performed.

5.1.1.6 Geotechnical Report and Supporting Design Analysis (DA)

5.1.1.6.1 General

Contractor shall prepare a stand-alone Geotechnical Report and submit for government review.

The Contractor shall revise the draft Geotechnical Report as necessary, incorporating comments by the

Government and submit a Final Geotechnical Report. The geotechnical report shall address all geotechnical design features pertaining to the Contractor’s design. Contractor’s geotechnical report shall be stamped by licensed Professional Engineer in the State of Oregon, who shall be the project GEOR. The Contractor’s geotechnical report shall contain compilations of the subsurface investigation, the laboratory testing programs, and geotechnical design recommendations. The geotechnical report shall, at a minimum, address the topics required by the VA.

5.1.1.6.2 Minimum Geotechnical Report Content

The GEOR is responsible for providing the appropriate geotechnical information to support the Contractor’s design of project features.

5.1.1.6.3 Boring Database and Records

Data related to drilled test boring samples must be recorded and logged in the field either through digital means or non-digital methods.

5.1.1.6.3.1 Digital Logging

The Contractor must preserve a written or printed backup of field data to prevent data loss in the event of hardware failure. If electronically logged data is lost accidentally, the Contractor is responsible for re-logging the borehole from the core and must ensure all data is captured before the core is stored or disposed of, as applicable.

For digitally collected logs, a qualified individual other than the geologist or engineer who performed the logging must verify and conduct quality control (QC) of the data within the database. All digital logs must be submitted as PDFs using a Government-approved format, following the same requirements as manually completed logs.

5.1.1.6.3.2 Manual Logging

If logs are completed manually, enter the data into a digital format. The same qualified individual who logged the data from the boring must perform the data entry, and a separate geologist or geotechnical engineer must perform the QC verification of the data.

5.1.1.6.3.3 Data Entry and PDF Logs

For data entry into OpenGround, utilize fields with dropdown lists where applicable. Only use additional descriptions for text entry of data when a dropdown list for that feature does not exist. Verify there is no applicable field for a feature before using the Comments/Remarks fields in any table to enter data.

Logs of the borings shall be uploaded within 2 weeks following submission of the project Geotechnical Report. A

PDF copy of the logs shall be uploaded to the SFTP site within 2 weeks following submission of the project

Geotechnical Report. Notify the Government that the Finalized Borehole Database is ready for review within 96 hours following upload of the borings.

5.1.1.6.4 In-Situ Testing and Reports

In-situ testing may be performed as permitted by contract standards. The Contractor shall provide a narrative of all in-situ tests conducted and abnormal features encountered in the field. The Contractor shall provide a summary of all in-situ test data in tabular form.

5.1.1.6.5 Laboratory Test Results

The Contractor’s Geotechnical Report shall include the results of each laboratory test performed on samples collected during the subsurface exploration program, as discussed in paragraph 5.1.1.5. Appropriate QC documentation shall be included with the laboratory results as required in paragraph 5.1.1.5.4.

5.1.1.6.6 Geotechnical Report Requirements

The geotechnical report shall be prepared based on requirements of the IBC and VA criteria, and it should include a complete and comprehensive discussion of the design analysis performed to establish design and construction requirements of geotechnical features (e.g. building foundations, soil excavations and fills, settlement monitoring, other appropriate geotechnical monitoring, pavements, site improvements, driveway sections, sidewalk sections, soil resistivity and other standard tests to determine the soil corrosivity, infiltration, and associated utilities compaction requirements, etc.) to be constructed under the scope of work outlined in this

RFP. The report shall include, but is not limited to, the following content:

a. Summary of field exploration methods.

b. Identification of any abnormal conditions.

c. Summary of in-situ testing methods.

d. Laboratory results, design recommendations and supporting design analyses.

e. Frost Penetration depth for heated and unheated structures.

f. Seismic design parameter recommendations such as Site Class and Site Modified Spectral

Response Acceleration and Coefficients.

g. Recommendations for slab-on-grade design and construction parameters including subgrade preparations, vapor barriers and or vapor retarders, and other parameters that might be needed for design and construction.

h. Pavement design recommendations suitable for White City cement concrete and asphaltic pavements. Include recommendations from the Oregon Department of Transportation standard specifications for material types of concrete, asphalt, base, subbase, etc. for each material.

i. Foundation Design (see 5.1.1.6.6.2).

j. Earthwork placement and monitoring recommendations/requirements. It should be noted that the use of blasting is explicitly not allowed on the VA campus for any purposes.

k. Permanent and construction related slope stability

l. Excavation Support

m. Groundwater Control/Management

n. Vibration Monitoring/Pre-Condition Surveys

o. Impacts to adjacent structures and facilities from planned construction

p. Interpretation and recommendations from infiltration tests

q. Corrosion control recommendation

r. Infiltration test results using ASTM Standard D3385 "Standard Test Method for Infiltration of Soils in

Field Using Double Ring Infiltrometer"

5.1.1.6.6.1 Site Development

Contractor’s Geotechnical Report shall provide site development requirements including any required preparation of existing soils for the support of the anticipated structural loads, particularly regarding locations of fills, demolition debris, and utilities. The geotechnical report shall address requirements and/or construction procedures to address expansive soils, if encountered. The report shall include, but is not limited to, the following topics for site development:

a. Soil material and compaction requirements:

1. The report shall address preparation of the site prior to placement of compaction fill material.

2. Indicate the test methods to be used to determine the maximum dry density and optimum moisture content of the material to be used as compacted fill.

3. Specify maximum allowable thickness of each lift of compacted fill material.

4. Specify field test method for determining the in-place dry density of the compacted fill.

5. Specify minimum acceptable in-place dry density expressed as a percentage of the maximum dry density determined.

b. Lateral and vertical extents of any unsuitable on-site soils to be removed.

c. Recommendations for the use of soils on-site in non-structural application.

d. Settlement potential for areas of the site where fill shall be placed.

e. Recommendations shall be provided to indicate the magnitude of the anticipated settlement and the time required to achieve specified levels of consolidation (e.g., 80%, 90%, 95%, etc.).

f. Recommendations for any impacts to existing structures or utilities.

g. Reference foundation sections for discussion on settlement and impact of fill on foundations.

h. Recommendations for the number of field density tests for compaction for pavement construction and for utility construction.

i. Recommendations for trench stability requirements during construction of the utilities and include type of protections needed for trench stability.

5.1.1.6.6.2 Foundation Design Parameters

The Contractor shall design and construct foundation system(s) to satisfy the recommendations contained in the approved geotechnical report. The report shall include requirements for inspection of excavations and foundations by an experienced geotechnical engineer or authorized representative. The geotechnical report shall include, but is not limited to, the following topics for foundation design:

a. Recommendations for foundation types for each design feature. It should be noted that the use of impact driven piles is explicitly not allowed on the White City Campus (see also section 5.3, STRUCTURAL DESIGN).

b. Recommendations for alternative foundation designs. Provide recommendations for foundation alternatives and provide justifications for such recommendations.

c. Recommendations for construction of structures in partial fill situations (e.g., part of the building on fill, the remainder on native soils.

d. Anticipated total and differential settlement accompanied by supporting documentation and/or anticipated expansion associated with foundation swell pressures.

e. Recommended bearing pressure for each foundation type as well as the assumed bearing stratum elevation.

f. The factor of safety for the allowable bearing pressure.

g. Lateral and uplift resistance for each proposed foundation design, with applicable factors of safety applied.

h. For deep foundation elements, provide side and end bearing allowable resistance values for each encountered stratum expected to be involved in providing support to the structure.

i. Recommendations for uplift and or down drag loads on foundation elements retaining wall design soil pressures, including seismic loading and recommended soil anchoring systems and design parameters.

j. Recommendations for QC and quality assurance (QA) for construction of the recommended foundation options. Contractor’s GEOR shall clearly outline acceptable tolerances.

5.1.1.6.6.3 Seismic Report Requirements

A Geologic Hazards Report (GHR) and a Site-Specific Ground-Response Report (SSGRR) are required per

H-18-8 Section 5.0 for critical and essential facilities assigned to Seismic Design Category (SDC) C through F.

Minimum content of the GHR and the SSGRR shall be as specified in Sections 5.1 and 5.2 of H-18-8 and as required by applicable codes and standards. As a minimum, geologic hazards such as swell and liquefaction potentials, slope stability and deformation, surface fault rupture and peak ground acceleration shall be included in the GHR. Government’s approval of the GHR and SSGRR prior to implementation into a Geotechnical Report and structural design is required.

5.1.1.6.6.4 Soil Chemical Analysis

Contractor’s Geotechnical Report shall address the corrosivity potential of encountered soil. At a minimum, the

Contractor’s Geotechnical Report shall present:

a. Soil resistivity

b. Sulfate

c. pH

d. Chloride ion data

5.1.1.6.6.5 Geologic Hazards Report (GHR)

Address and discuss geologic hazards that may influence design of facilities in this contract. Geologic hazards must include but are not limited to:

a. Swell potential

b. Liquefaction potential

c. Slope stability and slope deformations

d. Surface fault rupture

5.1.1.6.6.6 Lateral Earth Pressure

Coefficients of lateral (active, passive, and at-rest) earth pressures shall be provided for applicable load and foundation conditions, and all anticipated backfill materials for below grade walls and retaining walls. The coefficient of sliding for foundation element in contact with the bearing materials shall be provided.

Recommendations for minimum surcharge loading and construction related surcharge loading shall be included.

5.1.1.6.6.7 Dewatering

Geotechnical report shall address the need for dewatering during construction based upon observed piezometric levels and Contractor’s proposed designs. Discussion shall further detail the scale of the dewatering effort required to implement Contractor’s design and identify constraints.

5.1.1.6.6.8 Infiltration Soil Test

If infiltration devices (e.g., chambers, rain gardens) are proposed, perform the appropriate number of infiltration soil tests for each of the proposed infiltration systems in accordance with state and local requirements. Slope stability hazard noted above should address impacts from stormwater infiltration if proposed for the project.

5.1.1.6.6.9 Quality Control

Contractor shall provide all supporting calculations in an appendix to the geotechnical report. Each computation page shall be signed by the person performing the calculations as well as by the individual who performed the QC check of the calculations.

Contractor shall provide completed internal, QC documents, specific to contents of the geotechnical report, in a separate appendix in the geotechnical report.

5.1.1.6.6.10 Special Inspections

Special inspections must be performed during construction as required by contract standards. The Geotechnical

Engineer shall provide recommendations for geotechnical related special inspections that shall be completed by the GEOR consistent with the local geotechnical standard of practice. These recommendations shall be considered additional clarifications to the Division 1 specifications for special inspections. Additionally, recommendations for location and duration of vibration monitoring and geotechnically related pre-condition surveys shall be included in the geotechnical report.

5.2 CIVIL AND SITEWORK

Site development requirements shall be limited to the Developable Area defined in the Site Access and Work Area

Plan included in Volume 1. The DB Contractor shall prepare a Site Development Plan (SDP) of the entire area as shown in the Site Access and Work Area Plan. The SDP shall provide the necessary building relationships, pedestrian circulation, wayfinding, parking, traffic ways, utility extensions, stormwater drainage areas, storm water management structures and facilities, temporary traffic…