WHITE CITY VA SORCC D-B RFP - VOLUME 1 - 25 SEP 2025.pdf

SOLICITATION

W9127N25RA034

New Construction and Seismic Upgrades - Volume I Design-Build Request For Proposal for B300 and B301

Project Manual

White City Veterans Affairs Southern Oregon Rehabilitation Center and Clinics White City, Jackson County, Oregon

25 September 2025

DRAFT

TOC-1

New Construction and Seismic Upgrades - Volume I White City Veterans Affairs Southern Oregon

Rehabilitation Center and Clinics White City, Jackson County, Oregon

TABLE OF CONTENTS

DIVISION 00: (To Be Provided Separately)

GENERAL AND TECHNICAL REQUIREMENTS: SEE PROJECT TABLE OF CONTENTS

ATTACHMENTS

A1: Submittal Register

A2: ENG FORM - 4025

A3: Project Sign

A4: Spill Emergency - Initial Report Form

A5: Wage Determination Rates [To be included in Phase 2]

A6: PG 18-15 VOL DB_DESIGN BUILD_White City

A7: Pre-Construction Risk Assessment Form

A8: Infection Control Risk Assessments Form

A9: Interim Life Safety Measures Pre-Risk Assessment

A10: Submittal Outline

A11: Joint Risk Register

A12: Change Meeting Minute Template

A13: Mockup Room Examples

A14: Commissioning Plan

A15: White City Hot Work Permit Form

A16: Schedule of Fire Protection System Inspections

White City VA SORCC New Construction and Seismic Upgrades-Vol. 1

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00.00 25 CONTRACT ADMINISTRATION DATA

01 10 10.00 25 CONTRACTOR'S OPERATIONS AND REQUIREMENTS

01 11 00.00 99 SUMMARY OF WORK

01 22 00.00 25 MEASUREMENT AND PAYMENT

01 32 01.00 25 PROJECT SCHEDULE

01 33 00 SUBMITTAL PROCEDURES

01 33 16.00 99 DESIGN DATA (DESIGN AFTER AWARD)

01 33 29.00 99 SUSTAINABILITY REQUIREMENTS AND REPORTING

01 35 26.00 25 GOVERNMENTAL SAFETY REQUIREMENTS

01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

01 43 30.00 99 MOCKUPS

01 45 00.00 25 CONSTRUCTION QUALITY CONTROL

01 45 00.10 25 DESIGN QUALITY CONTROL

01 45 00.15 25 RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM)

01 45 35.00 25 SPECIAL INSPECTIONS

01 57 19.00 99 TEMPORARY ENVIRONMENTAL CONTROLS

01 74 19.00 99 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

01 78 23.00 25 OPERATION AND MAINTENANCE DATA

01 78 39.10 25 PROJECT RECORD DRAWINGS AND RECORD MODEL

01 91 00.01 98 DVA/USACE PROJECTS GENERAL COMMISSIONING REQUIREMENTS

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 1

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 10 00.00 25

CONTRACT ADMINISTRATION DATA

PART 1 GENERAL

1.1 REFERENCES

1.2 SUBMITTALS

1.3 MEANING OF TERMS

1.4 CONTRACTING OFFICER

1.5 SERIAL LETTER CORRESPONDENCE

1.5.1 Numbering

1.5.2 Subcontractors

1.5.3 Transmittals

1.6 LETTERS OF AUTHORITY

1.7 GOVERNANCE STRUCTURE

1.7.1 Senior Advisory Group (SAG)

1.7.2 Executive Leadership Team (ELT)

1.7.3 Project Leadership Team (PLT) Meetings

1.8 PARTNERING

1.8.1 Facilitated (Formal) Partnering (CONTRACT LINE ITEM: OPTION

0008: PARTNERING FACILITATOR)

1.8.1.1 Initial Partnering Workshop

1.8.1.2 Follow-Up Partnering Workshops

1.9 LABOR STANDARDS

1.9.1 Coverage

1.9.2 Wages

1.9.3 Overtime

1.9.4 Deductions

1.9.5 Apprentices

1.9.6 Payrolls

1.9.7 Supply and Use of Electronic Software for Processing Wage Rate

Requirements

1.9.8 Records

1.9.9 Job Interviews

1.10 VETERANS EMPLOYMENT EMPHASIS FOR U.S. ARMY CORPS OF ENGINEERS

CONTRACTS

1.11 JOINT RISK REGISTER

1.12 INITIAL CHANGE ORDER MEETING

1.12.1 Initial Change Order Meeting Goals

1.13 EQUIPMENT OWNERSHIP AND OPERATING EXPENSE SCHEDULE

1.14 BASIS FOR SETTLEMENT OF PROPOSALS

PART 2 PRODUCTS

PART 3 EXECUTION

-- End of Section Table of Contents --

SECTION 01 10 00.00 25 Page 1

SECTION 01 10 00.00 25

CONTRACT ADMINISTRATION DATA

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this Specification to the extent referenced. The publications are referred to in the text by basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EP 1110-1-8 (2021) Engineering and Design -- Construction Equipment Ownership and Operating Expense Schedule

EP 34-1-1 Construction Project Partnering Playbook

U.S. DEPARTMENT OF LABOR

29 CFR 5.5 Contract Provisions and Related Matters

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Communications And Escalation Matrix; G

Team Charter; G

Initial Partnering Workshop Report; G

Partnering Facilitator; G

Initial Partnering Workshop Agenda; G

Follow-Up Workshop Agenda; G

Follow-Up Partnering Workshop Report; G

Field Office Overhead (FOOH); G

Joint Risk Register

1.3 MEANING OF TERMS

a. Specification Sections of this Contract are generally written in the imperative mood. In sentences using the imperative mood, the subject, "the Contractor," is implied. Also implied in this language are "shall," "shall be," "must," or similar words and phrases. In material

SECTION 01 10 00.00 25 Page 2 specifications, the subject may also be the supplier, fabricator, or manufacturer supplying material, products, or equipment for use on the project.

b. Wherever "directed," "required," "prescribed," or other similar words are used, the "direction," "requirement," or "order" of the Contracting Officer (CO) is intended. Similarly, wherever "approved," "acceptable," "suitable," "satisfactory," or similar words are used, the words mean "approved by," "acceptable to," or "satisfactory to" the

CO.

c. The word "will" generally pertains to decisions or actions of the CO.

d. The term "Joint Occupancy" is used to define a period of time where the Contractor and the Government's activation team (to include vendors) will occupy the premises at the same time during construction.

e. The terms “substantial completion” and “beneficial occupancy” are both often used interchangeably to indicate the same thing: the time or date when a construction site becomes useable for its intended purpose.

1.4 CONTRACTING OFFICER

The CO who signed this Contract is the primary CO for the Contract.

Nevertheless, any CO assigned to the Portland District and acting within their authority may take formal action on this Contract when a Contract action needs to be taken and the primary CO is unavailable. All correspondence must be through the CO or, upon notification, their authorized Representative (COR).

1.5 SERIAL LETTER CORRESPONDENCE

All letters must be electronically submitted to the Government and must be sent to designated parties via email and exported via the RMS interface.

All letters must be signed in accordance with the letters of authority. Any documents requiring original/hardcopy signatures must be sent to the mailing address that will be provided at the preconstruction conference following Notice to Proceed.

1.5.1 Numbering

All serial letter correspondence must be independently numbered sequentially with no numbers missing or duplicated, commencing with number one. Each letter must show the Contract number, description, and subject matter. Only one subject should be covered in the same letter.

1.5.2 Subcontractors

Subcontractors must not correspond with either the Resident or District offices; the Prime Contractor must handle all correspondence.

1.5.3 Transmittals

Transmittals of signed pay estimates, payrolls, submittals, and other similar correspondence will not require a Serial Letter.

1.6 LETTERS OF AUTHORITY

a. To authenticate actions required under terms of this Contract, SECTION 01 10 00.00 25 Page 3 furnish a serial letter of authority to the CO and Resident Engineer that indicates the names of individual or individuals who are authorized to perform the following functions on behalf of the company:

(1) Sign progress payment estimates.

(2) Sign final payment estimate.

(3) Accept Government-furnished property (if applicable).

(4) Sign Contract modifications, supplemental agreements and consent of surety.

(5) Monitor and report on the environmental protection plan, management plan, quality control plan, and safety plan.

(6) Supervise the field activities.

(7) Sign Release of Claims.

(8) Sign Correspondence.

b. This letter of authority must bear the typewritten names and the signatures of each individual and be signed by the person whose signature appears on the final Contract. If authorities change, submit a revised serial letter. Provide letters of authority for all Key Personnel listed Section 01 10 10.00 25 CONTRACTOR'S OPERATIONS AND REQUIREMENTS and CQC/DQC personnel listed in Section 01 45 00.00 25 CONSTRUCTION QUALITY CONTROL and Section 01 45 00.10 25 DESIGN QUALITY CONTROL that are subcontractors.

1.7 GOVERNANCE STRUCTURE

An integrated governance structure is used to manage the project, shown below. There are members of each organization strategically and tactically placed within the governance structure to facilitate communication and issue resolution at the appropriate level; including the ability to obtain support from each appropriate management structure to solve issues that are inherently the responsibility of separate agencies. The Contractor and DOR will participate as members of the governance structure at the Senior Advisory Group level and below. Timely delivery cannot be accomplished by any one organization alone and requires an integrated team concept promoted via the "One Team" Governance concept. The objectives are:

a. Effective and accountable project leadership;

b. Open and effective communication within the team and with stakeholders;

c. The team fosters trust, honesty, and shared values.

1.7.1 Senior Advisory Group (SAG)

Meetings held quarterly. Members include:

a. USACE NWD Senior Executive, SES

b. USACE NWD MID Chief

SECTION 01 10 00.00 25 Page 4

c. USACE NWD Regional Chief of E&C

d. USACE Medical Center MCX Director

e. HQUSACE PMO

f. DVA CFM Executive Liaison

g. DVA CFM Central Regional Director

h. DVA CFM PMO

i. VA White City SORCC Director, SES

j. VISN 20 Network Director

k. Contractor/DOR Executive(s)

1.7.2 Executive Leadership Team (ELT)

Meetings will be held monthly, this is the primary issue resolution level.

Members include:

a. USACE - NWP District Senior leadership

b. DVA CFM - Central Regional Director of Project Delivery

c. USACE Medical Facilities MCX Branch Chief or PMO Liaison

d. USACE MSC VA PgM and E&C Leads

e. USACE NWP Program Manager

f. VA White City SORCC Leadership

g. Contractor/DOR Executive Representative

1.7.3 Project Leadership Team (PLT) Meetings

Project Leadership Team (PLT) Meetings held continually and informal partnering held every six months. The primary working level consisting of multiple Project Delivery Teams (PDT) – Acquisition, Technical, Financial, Schedule, Risk, Change Management Board. Members include all stakeholders USACE, CFM, VAPORHCS, VISN, OCAMES, and the DOR/Contractor's Project Manager, superintendent, Construction Quality Control Systems Manager, Site Safety and Health Officer (SSHO), Design Quality Control Systems Manager, and technical disciplines leads.

1.8 PARTNERING

To most effectively accomplish this Contract, the Contractor and Government must form a cohesive partnership that includes joint risk management with the common goal of drawing on the strength of each organization in an effort to achieve a successful project without safety mishaps, conforming to the Contract, within budget and on schedule. The partnering team must consist of personnel from both the Government and Contractor including project level and corporate level leadership positions. Key Personnel from the supported organizations, end user, Contractor, key subcontractors and the Designer of Record are required to participate in the Partnering

SECTION 01 10 00.00 25 Page 5 process in accordance with the Governance Structure.

1.8.1 Facilitated (Formal) Partnering (CONTRACT LINE ITEM: OPTION 0008:

PARTNERING FACILITATOR)

a. Provide an independent Partnering Facilitator to facilitate and host the partnering workshops with the Project Team. The Contractor is responsible to pay all costs for the independent Partnering Facilitator, and other incidental items. In exception, each participant bears their own costs for meals, lodging, and transportation associated with the partnering meetings. The Partnering Facilitator must provide copies of documents for distribution to all attendees.

b. Facilitator qualifications must comply with requirements in EP 34-1-1 Partnering Playbook for Mega-level projects. The Partnering Facilitator is responsible to efficiently and effectively lead the Project Team to develop a Team Charter, establish a Communications and Escalation Matrix, identify potential project issues and risks, and facilitating agreement amongst the Project Team on potential solutions and risk mitigation strategies. The Contractor is to submit the individual's name, company name, and qualifications of the Partnering Facilitator to the CO for approval prior to the Initial Partnering Workshop.

c. All partnering sessions (initial and formal) will be a duration of one day and the Government will provide the meeting space at the White City Southern Oregon Rehabilitation Center and Clinics(SORCC) unless an alternate location is proposed and approved by the CO. It may not take place concurrently with the Pre-Construction Meeting. The Partnering Facilitator must provide capability for in person and virtual attendance with group breakout meetings.

d. An Initial Partnering Workshop will be held within 45 days after the issuance of Notice to Proceed and additional follow-up Partnering Workshops will be held approximately every six months. The Contractor must maintain the same Partnering Facilitator to lead all required partnering workshops unless an alternative Partnering Facilitator is approved by the CO. The CO may at any time dismiss the Partnering Facilitator, at which point the Contractor must obtain a new Partnering Facilitator who is approved by the CO.

e. The optional CLIN for Partnering Facilitator must provide services for the full duration of the design and construction of B300 and B301.

Formal partnering services will not be required after final acceptance of B300 and B301.

1.8.1.1 Initial Partnering Workshop

a. Plan Initial Partnering Workshop

The Partnering Facilitator must conduct an online web-based pre-partnering questionnaire with Prospective participants from the Project Team to evaluate and understand participants expectations. The questionnaire must include goals of the project, what is expected to be gained from the Initial Partnering Workshop, any anticipated potential issues or risks, and any additional questions the Partnering Facilitator believes will be beneficial. Based on preparatory work and meetings with the Government, the Partnering Facilitator will finalize an agenda, SECTION 01 10 00.00 25 Page 6 including description of activities and topics for the Initial Partnering Workshop. The Partnering Facilitator has one week to finalize the Initial Partnering Workshop Agenda and submit it to the CO and Contractor. The Initial Partnering Workshop Agenda must be finalized and approved by the CO and Contractor at least 1 week prior to the Initial Partnering Workshop.

b. Conduct Initial Partnering Workshop

The Partnering Facilitator must facilitate a one eight-hour Initial Partnering Workshop for up to 50 Project Team personnel.

The Initial Partnering Workshop is expected to be a professional and trusting exchange among all participants, where active participation is highly encouraged. The fundamental purpose of this effort is to develop a collaborative partnership amongst the Project Team. The overarching objective of the Partnering Workshop is to develop trust, improve interpersonal communication, and establish mutually beneficial relationships among all participants.

c. Initial Partnering Workshop Report/Deliverables

The following Reports/Deliverables will be delivered to the CO and Contractor within one week of completing the Initial Partnering Workshop unless otherwise directed below. All Reports and deliverables must be issued electronically to the CO and Contractor.

(a) Communications and Escalation Matrix - Develop a Communications and Escalation Matrix to identify decision-making channels up front and identify key members of Project Team leadership.

(b) Team Charter - Develop a 1-page Team Charter, to be signed by all workshop participants, outlining key goals of the project.

(c) Initial Partnering Workshop Report - The Partnering Facilitator must provide an Initial Partnering Workshop Report in two iterations, Draft and Final. They must contain findings, conclusions, outcomes, and recommendations from each of the Workshop outcomes and action plans. The Draft Report must be transmitted within two weeks following the Initial Partnering Workshop. The Government and Contractor are allowed one week to review and comment. The Partnering Facilitator must finalize the Final Report and submit it to the Contracting Officer and Contractor within one week.

1.8.1.2 Follow-Up Partnering Workshops

a. Follow-Up Partnering Workshops will be held approximately every six months. Maintain the same Partnering Facilitator to lead all Partnering Workshops unless an alternative Partnering Facilitator is approved by the CO. Partnering Workshops are to be a maximum one eight-hour session, at a location at the project site, in a Government Facility, or at a place off the construction site but within White City, Oregon surrounding area, as agreed to by the CO and the Contractor. Follow-Up Partnering Workshops are allowed to take place concurrently with other scheduled meetings.

SECTION 01 10 00.00 25 Page 7

b. Plan Follow-Up Partnering Workshop

(1) Prior to partnering workshops, the health of the Project Team relationships must be assessed through surveys, interviews, or other means as approved by the CO. The Partnering Facilitator must evaluate and understand current team dynamics and identify threats and significant risks to the various team missions or within programs across various functional areas. The Partnering Facilitator must seek to understand current team dynamics and risks that are inhibitors to a high-performing team. Preparatory work must include review of the Initial Partnering Workshop Final Report and results of assessment tools noted above.

(2) Based on preparatory work and meetings with the Project Team, the Partnering Facilitator must finalize an agenda, including description of activities and topics for the Partnering Workshop.

Submit the Follow-Up Workshop Agenda to the CO and Contractor for review and approval. The Government and Contractor may take up to one week to review and comment on the proposed agenda. The Partnering Facilitator has one week to finalize the follow-up Partnering Workshop Agenda(s) and submit it to the CO and Contractor. Each Partnering Workshop agenda must be finalized and approved by the CO and Contractor at least one week prior to each Partnering Workshop.

c. Conduct Follow-Up Partnering Workshop

The Partnering Facilitator is to expect up to 50 Project Team personnel to participate in each Follow-Up Partnering Workshop.

The Follow-Up Partnering Workshops are to be a professional and trusting exchange among all members of the Project Team, where active participation is highly encouraged. The fundamental purpose of this effort is to develop a collaborative partnership amongst the project team. The overarching objective of the Follow-Up Partnering Workshop is to develop trust, improve interpersonal communication, and establish mutually beneficial relationships among all participants, and resolve any outstanding issues inhibiting the team and project.

d.Follow-Up Partnering Workshop Report

The Partnering Facilitator must electronically provide Partnering Workshop Reports in two iterations, Draft and Final. They must contain findings, conclusions, outcomes, and recommendations from each of the Follow-Up Partnering Workshop. The Draft Report must be submitted within two weeks following each Follow-Up Partnering Workshop. The Government and Contractor are allowed up to one week to review and comment. The Partnering Facilitator must finalize the Final Report and submit it to the CO and Contractor within one week.

1.9 LABOR STANDARDS

Submit a serial letter identifying the crafts and wage rates for all Prime and subcontractor employees to whom the Contract's construction wage rate requirements apply. The Government will review for conformance with the wage determination. Comply with the following labor standards, statutes, and regulations: Wage Rate Requirement Statute (Construction); Contract

SECTION 01 10 00.00 25 Page 8

Work Hours and Safety Standards Act; Copeland Act; Secretary of Labor's regulations (Parts 3 and 5, Subtitle A, Title 29, Code of Federal Regulations).

1.9.1 Coverage

Contract provisions relating to wages, overtime, payroll deductions, and other labor standards requirements cover foremen, laborers, and mechanics, including owner-operators of other than hauling equipment and other individual enterprises performing the duties of a laborer or mechanic.

Bona fide owner-operators of hauling equipment, such as trucks, who are independent contractors, are not covered, and the certified payrolls, including the names of such owner-operators, need to show hours worked each day but not the rates paid and provide a notation of "owner-operator".

1.9.2 Wages

Wages must be paid at least once a week and be computed at hourly rates not less than those set forth in the Contract wage decision, as set by the Wage Rate Requirement Statute (Construction), for the particular classifications of work performed.

1.9.3 Overtime

Pay overtime for work in excess of 40 hours in any workweek at not less than 1-1/2 times the basic rate of pay. Rates paid for fringe benefits are excluded in the computations of overtime.

1.9.4 Deductions

Deductions from wages earned may be only those that are permitted by the Copeland Act (Anti-Kickback) regulations.

1.9.5 Apprentices

Comply with the requirements of 29 CFR 5.5(a)(4)(i) with respect to apprentices.

1.9.6 Payrolls

Prepare and submit correct Weekly Payrolls, including those of subcontractors. Weekly Payrolls will be submitted via upload to the Resident Management System Contractor Module (RMS CM) Contractor Payroll feature. Incorrect and delinquent payrolls will delay processing of partial payment estimates.

1.9.7 Supply and Use of Electronic Software for Processing Wage Rate Requirements

a. Use of a commercially available electronic system to process and submit certified payrolls electronically to the Government is encouraged. The Wage Rate Requirements statute outlines the requirements for preparing, processing and providing certified labor payrolls.

b. If the Contractor utilizes an electronic payroll processing system, then the Contractor is responsible for obtaining and providing for all access, licenses, and other services required to provide for receipt, processing, certifying, electronically transmitting to the Government, SECTION 01 10 00.00 25 Page 9 and storing weekly payrolls and other data required to comply with the Wage Rate Requirements statute. The electronic payroll service must be used to prepare, process, and maintain the relevant payrolls and basic records during all work under this Contract. The electronic payroll service must be capable of preserving these payrolls and related basic records for the required three years after Contract completion. Provide access, to include electronic review access by the Government, to the electronic payroll processing system used by the Contractor.

c. Provision and use of an electronic payroll processing system must meet the following basic functional criteria:

(1) commercially available;

(2) compliant with appropriate Wage Rate Requirements statute payroll provisions in the Federal Acquisition Regulation (FAR);

(3) able to accommodate the required numbers of employees for both the prime and all subcontractors planned to be employed under the Contract;

(4) capable of producing electronic versions of weekly payroll data and capable of exporting weekly payroll records for uploading into the RMS CM 3.0;

(5) demonstrated security of data and data entry rights;

(6) ability to identify erroneous entries and track the date/time of all versions of the certified Wage Rate Requirements statute payrolls submitted to the Government over the life of the Contract and to make corrections prior to submission to the Government.

d. All costs incurred related to use of an electronic payroll processing service must be included in the price for the overall work under the Contract. The costs for compliance with the Wage Rate Requirements statute by using electronic payroll processing services will not be a separately bid or reimbursed item under this Contract.

1.9.8 Records

Maintain payroll and Employment Records during the course of work and for three years thereafter. They are subject to inspection by the CO and the U.S. Department of Labor.

1.9.9 Job Interviews

A Government representative will interview Contractor and subcontractor employees from time to time during working hours on the job.

1.10 VETERANS EMPLOYMENT EMPHASIS FOR U.S. ARMY CORPS OF ENGINEERS CONTRACTS

In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR 52.222-35, FAR 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) Contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE Contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant Contract, USACE Contractors are encouraged to seek out highly qualified veterans to perform

SECTION 01 10 00.00 25 Page 10 services under this Contract. The following resources are available to assist USACE Contractors in their outreach efforts:

a. U.S. Department of Labor Veterans employment: www.vets.gov/

b. Federal veteran employment information:

www.fedshirevets.gov/index.aspx

c. Veterans' Employment and Training Service (VETS):

http://www.dol.gov/vets/

d. Veterans Opportunity to Work (VOW) Program:

http://benefits.va.gov/vow/

e. Hiring Our Heroes initiative:

www.uschamberfoundation.org/hiring-our-heroes

1.11 JOINT RISK REGISTER

To promote the partnership between the Government and the Contractor, a Joint Risk Register will be developed and maintained during the Design and Construction phase for the project.

a. Risk management activities may include comprehensive risk management from risk planning, risk identification, risk assessing, risk response planning, monitoring and issue log and/or action tracking management.

b. The initial risk register developed by the Government included in Attachment A11 will be updated by the Government and sent to the Contractor to be edited jointly by USACE/CFM and the Contractor throughout design and construction at a minimum 14 calendar days prior to each facilitated partnering event.

c. During construction, only identified high level risks should be addressed, rather than realized project issues. In addition, the information included in the Joint Risk Register will be subjective/qualitative in nature, and not include objective/quantitative time or cost impacts of any risks, regardless of the risk owner. Any contract changes that are related to documented risks will be negotiated in accordance with existing policy. The frequency of the updates to the Joint Risk Register will be adjusted, as appropriate, throughout construction.

d. The joint team will have the flexibility to determine the frequency and scope of risk management activities, and may choose to conduct risk reviews and updates more often as appropriate, throughout construction.

By working together to manage risks, the Government and Contractor can foster a collaborative and proactive approach to project delivery.

1.12 INITIAL CHANGE ORDER MEETING

No Later than 14 calendar days after the post-award kickoff meeting attend an Initial Change Order Meeting hosted by the Government. At a minimum the following personnel must be in attendance:

a. Contractor's Project Manager

b. Contractor's Cost Estimator

SECTION 01 10 00.00 25 Page 11

c. Contractor's Project Executive(s)

d. Contractor's Major Trade partners

e. USACE CO

f. USACE Administrative Contracting Officer (ACO)

g. USACE Contracting Officer Representative (COR)

h. USACE Lead Negotiator

i. USACE Alternate ACO

j. All representatives from both the Contractor and Government who will have the final authority on change order pricing, markups, and change order settlement.

1.12.1 Initial Change Order Meeting Goals

The Initial Change Order Meeting should be used to accomplish the following goals:

a. Review and come to basic agreement on the structure, format, and back up documentation requirements for a proposal.

b. Develop a mutually agreed upon framework for submission of costs and application of markups for both the Contractor and tier subcontractors.

The attached meeting minute template included in Attachment A12 can be used to develop a framework for how markups and indirect costs will be applied to each change. The meeting minutes further allows the Contractor and Government to memorialize and document these agreed upon principles and acts as an instruction manual for team members and subcontractors that are new to the project. Additionally, having the framework documented in the meeting minutes is valuable to document agreed-upon principles in the event of changes in key personnel on either the Contractor or Government teams.

c. Review the joint AGC-USACE goals for Contract change durations and discuss how they can be applied to the project. Develop project-specific and interim team goals as necessary to meet project objectives.

d. Discuss the procedure for submission and escalation of changes where merit is disputed. While recognizing that not every change needs to be elevated, develop an issue resolution ladder and a regular process for discussion of merit between the Government and Contractor. This will ensure that Requests for Equitable Adjustment are submitted and processed as expeditiously as possible.

e. Establish a mutually acceptable method for filling in gaps where firm pricing cannot be established or obtained.

f. Establish a basic method for prioritizing changes based on potential schedule impact. A common area of confusion is the suspense date the Contractor should use for receiving the Notice to Proceed (NTP) on a change. Utilize the AGC-USACE Joint Goals for Contract change durations to develop reasonable suspense dates for changes of each magnitude, to ensure that schedule impacts are evaluated realistically in the initial

SECTION 01 10 00.00 25 Page 12 change order submission. (e.g., for the purposes of Time Impact Analysis on the critical path method schedule, a modification between $500,000 and $2,000,000 should be assumed to take between 90-120 days from initiation of change to execute).

g. Establish the threshold for "routine" changes that would not require additional labor or overhead beyond the Contractor's onsite staff to price, schedule, and negotiate. Given that "routine" is an entirely subjective term, the recommended best practice is to have a discussion and reach alignment on this issue at the Initial Change Order Meeting.

If Contract changes escalate beyond what both parties have agreed to be the routine threshold (if any), additional direct labor to price, schedule, and negotiate these changes may be considered appropriate.

h. Establish the parties from both sides who are required to be present at negotiations, and whether additional parties need to be present depending on the size of the change. Establish a basic framework for negotiations of changes (format, justify offers made, Field Office Overhead (FOOH), etc.). This will be a living document subject to changes as new versions are issued.

1.13 EQUIPMENT OWNERSHIP AND OPERATING EXPENSE SCHEDULE

a. This special Contract requirement does not apply to terminations.

See FAR Part 49.

b. Allowable cost for construction and marine plant and equipment in sound workable condition owned or controlled and furnished by a Contractor or subcontractor at any tier must be based on actual cost data for each piece of equipment or groups of similar serial and series for which the Government can determine both ownership and operating costs from the contractor's accounting records. When both ownership and operating costs cannot be determined for any piece of equipment or groups of similar serial or series equipment from the Contractor's accounting records, costs for that equipment must be based upon the applicable provisions of EP 1110-1-8, Construction Equipment Ownership and Operating Expense Schedule, Region VIII. Working conditions must be considered to be average for determining equipment rates using the schedule unless specified otherwise by the CO. For equipment not included in the schedule, rates for comparable pieces of equipment may be used or a rate may be developed using the formula provided in the schedule. For forward pricing, the schedule in effect at the time of negotiations must apply. For retroactive pricing, the schedule in effect at the time the work was performed must apply.

c. Equipment rental costs are allowable, subject to the provisions of FAR 31.105(d)(ii) and FAR 31.205-36, Rental Costs. Rates for equipment rented from an organization under common control, lease-purchase arrangements, and sale-leaseback arrangements, will be determined using the schedule, except that actual rates will be used for equipment leased from an organization under common control that has an established practice of leasing the same or similar equipment to unaffiliated lessees.

1.14 BASIS FOR SETTLEMENT OF PROPOSALS

a. Actual costs will be used to determine equipment costs for a

SECTION 01 10 00.00 25 Page 13 settlement proposal submitted on the total cost basis.

b. In evaluating a termination settlement proposal using the total cost basis, the following principles will be applied to determine allowable equipment costs:

(1) Actual costs for each piece of equipment, or groups of similar serial or series equipment, need not be available in the Contractor's accounting records to determine total actual equipment costs.

(2) If equipment costs have been allocated to a Contract using predetermined rates, those charges will be adjusted to actual costs.

(3) Recorded job costs adjusted for unallowable expenses will be used to determine equipment operating expenses.

(4) Ownership costs (depreciation) will be determined using the Contractor's depreciation schedule (subject to the provisions of Federal Acquisition Regulation (FAR) 31.205-11).

(5) License, taxes, storage and insurance costs are normally recovered as an indirect expense and unless the Contractor charges these costs directly to Contracts, they will be recovered through the indirect expense rate.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

-- End of Section --

SECTION 01 10 00.00 25 Page 14

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 10 10.00 25

CONTRACTOR'S OPERATIONS AND REQUIREMENTS

PART 1 GENERAL

1.1 REFERENCES

1.2 SUBMITTALS

1.3 PROJECT WORK HOURS

1.4 JOINT OCCUPANCY AND PHASING

1.5 INCLEMENT WEATHER CONSTRUCTION

1.6 WORK BY THE GOVERNMENT CONCURRENT WITH CONTRACTOR WORK

1.7 KEY PERSONNEL

1.8 WEEKLY COORDINATION MEETINGS

1.9 ACCESS AGREEMENTS AND WORK AREAS

1.9.1 Access Agreements

1.9.2 Pre-Work Survey

1.9.3 Post Work Survey

1.9.4 Work Areas

1.9.5 Employee Access and Parking

1.9.6 Public Access

1.10 GOVERNMENT OFFICE SPACE

1.11 UTILITY OUTAGE REQUEST AND UTILITY CONNECTION REQUEST

1.12 CONTRACTOR'S EQUIPMENT

1.12.1 Contractor's Planned Equipment Methods

1.12.2 Plant and Equipment List

1.13 SALVAGE

1.14 PROTECTION OF MATERIAL AND WORK

1.15 PROTECTION OF EXISTING UTILITIES

1.16 RESTORATION OF ROADS SIDEWALKS, CURBS, GUTTERS, AND LANDSCAPING

1.17 USE OF EXISTING FACILITIES

1.18 UTILITIES

1.18.1 Sanitary Facilities

1.18.2 Electrical Power

1.18.2.1 General

1.18.2.2 Temporary Electrical Wiring

1.18.3 Water

1.19 CONSTRUCTION PROJECT IDENTIFICATION SIGN

1.20 BARRICADES

1.21 WARNING SIGNS

1.22 FENCING

1.22.1 Polyethylene Mesh Safety Fencing

1.22.2 Chain Link Panel Fencing

1.22.3 Post-Driven Chain Link Fencing

1.23 DAMAGED EQUIPMENT OR ABNORMAL CONDITIONS

1.24 PILE DRIVING

1.25 USE OF EXPLOSIVES

1.26 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

1.27 TEMPORARY USE OF NEW ELEVATORS

1.28 PHOTOGRAPHIC DOCUMENTATION

1.28.1 FINAL ELEVATION DIGITAL IMAGES

1.29 CONTRACTOR EMPLOYEES

SECTION 01 10 10.00 25 Page 1

1.30 CYBERSECURITY DURING CONSTRUCTION

1.30.1 Contractor Computer Equipment

1.30.1.1 Operating System

1.30.1.2 Anti-Malware Software

1.30.1.3 Passwords and Passphrases

1.30.1.4 Contractor Computer Cybersecurity Compliance Statements

1.30.2 Temporary IP Networks

1.30.2.1 Network Boundaries and Connections

1.30.3 Government Access to Network

1.30.4 Temporary Wireless IP Networks

1.30.4.1 Contractor Provided Wi-Fi Network

1.30.4.2 Temporary Wireless IP Networks Security

1.30.5 Passwords and Passphrases

1.30.6 Contractor Temporary Network Cybersecurity Compliance

Statements

1.31 SECURITY PROCEDURES

1.31.1 Project Security

1.31.2 Contractor's General Personnel

1.31.3 Identification of Employees

1.31.4 Non-US Citizens

1.32 RED ZONE MEETINGS

1.33 ACTIVATION MEETINGS

1.34 DAILY CLEANUP AND DISPOSAL

1.35 PROJECT COMPLETION CLEANUP

PART 2 PRODUCTS

PART 3 EXECUTION

-- End of Section Table of Contents --

SECTION 01 10 10.00 25 Page 2

SECTION 01 10 10.00 25

CONTRACTOR'S OPERATIONS AND REQUIREMENTS

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this Specification to the extent referenced. The publications are referred to in the text by basic designation only.

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 70 (2023; ERTA 1 2024; TIA 24-1; TIA 25-2)

National Electrical Code

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2024) Safety -- Safety and Occupational Health (SOH) Requirements

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. Submit the following in accordance with Section 01 33 00, SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Security Procedures; G

Contractor's Planned Equipment Methods; G

Site Plan; G

Public Access Control Plan; G

Access Agreements And Work Areas; G

Plant And Equipment List; G

Temporary Electrical Wiring Plan; G

Temporary Use Of Mechanical And Electrical Equipment; G

Certified Qualified Elevator Inspector (QEI); G

Photographer Qualifications; G

Utility Outage Request; G

Utility Connection Request; G

Key Personnel; G

SECTION 01 10 10.00 25 Page 3

Temporary MRI Relocation Plan; G

Organizational Chart; G

Pre-Work Survey; G

Field Office Floor Plans; R

Phased Turnover Plan; G

Contractor Computer Cybersecurity Compliance Statements; G

Contractor Temporary Network Cybersecurity Compliance Statements; G

SD-10 Operation and Maintenance Data

Photographic Documentation Plan; G

SD-10 Operation and Maintenance Data

Incremental Photographic Documentation; G

SD-07 Certificates

Initial Elevator Inspection Certificate; G

Final Elevator Inspection Certificate; G

SD-10 Operation and Maintenance Data

Photographic Documentation; G

SD-11 Closeout Submittals

Final Elevation Digital Images; G

1.3 PROJECT WORK HOURS

a. Construction work hours are from 0630 to 1830 Monday through Friday.

Exceptions will be considered on a case by case basis. Notify the Government three business days in advance of planned off shift or after hours work. Minimize disruptive work that directly impacts the White City Southern Oregon Rehabilitation Center and Clinics (SORCC) operations between the hours of 0730 to 1700 Monday through Friday.

B201A connecting corridor tie-in work must be conducted outside of the hours 0730 to 1700 Monday through Friday.

b. No work is permitted on Veteran's Day and Memorial Day holidays.

1.4 JOINT OCCUPANCY AND PHASING

a. Temporary Lots as outlined in Volume 3 Appendix B, and the temporary service road must be constructed prior to Lots G&O being turned over to the Contractor.

b. The Contractor is allowed to relocate the Temporary Magnetic Resonance Imaging (MRI) within the developable area of B301 to aid in constructability of the Primary and Specialty Care Building. If the Contractor elects to Relocate the Temporary MRI it will be at no

SECTION 01 10 10.00 25 Page 4 additional cost to the Government. Provide a Temporary MRI Relocation Plan prior to any relocation of the Temporary MRI.

c. Provide early access at 80 percent completion of each building for White City Office of Information and Technology (OIT) access and hookups. Repairs to damage caused by early OIT access will not be the responsibility of the Contractor.

d. The Contractor is allowed to do phased turnover if it proves "p pragmatic" to the Government in terms of cost effectiveness in bid pricing. If the Contractor utilizes phased turnover submit a Phased Turnover Plan to the Government for review and approval.

e.

1.5 INCLEMENT WEATHER CONSTRUCTION

The construction schedule must reflect adverse weather days in all weather dependent activities as defined in FAR 52.236-4, PHYSICAL DATA. Protect work areas from inclement weather, wind damage, and precipitation so that no delay in the prosecution of critical work items, or damage to Government property occurs. No time extensions will be authorized for materials, work in place, or equipment damaged due to negligence during periods of inclement weather.

1.6 WORK BY THE GOVERNMENT CONCURRENT WITH CONTRACTOR WORK

The Government will limit interference with Contractor's work whenever possible.

1.7 KEY PERSONNEL

The key personnel submitted for evaluation in the proposal must be used on the Contract. Deviations or substitutions will not be permitted after award unless approved in writing by the Contracting Officer (CO) and will not be approved by the CO unless the replacement is considered equal or better in comparison to the personnel submitted with the proposal. Acceptance of Contractor proposal does not constitute acceptance of proposed key personnel. Acceptance or approval must follow Contract submittal requirements. The requirements for key personnel are listed below:

a. Prime Contractor's Project Executive/Principal: The proposed individual must possess at least 10 years of experience in the executive management of Projects similar in size and scope.

b. Prime Contractor's Project Manager: The proposed individual must possess at least 10 years of experience in the management of Projects similar in size and scope.

c. Construction Superintendent: superintendent with a minimum of 10 years experience in construction with at least five of those years as a superintendent on projects similar in size and complexity.

d. Construction Quality Control Systems Manager: The CQC System Manager must have a minimum of 10 years of experience in a verifiable CQC role on jobs similar to this Contract.

e. Site Safety and Health Officer (SSHO):

Level One SSHO that meets the requirements of EM 385-1-1 for this

SECTION 01 10 10.00 25 Page 5 project.

f. Design Quality Control Systems Manager: The DQC System Manager must have a minimum of 10 years of experience in a verifiable DQC role on jobs similar to this Contract.

g. Lead Architect: The proposed individual must be a licensed architect possessing at least 10 years of experience in architectural design on similar projects.

h. Lead Structural Engineer: The proposed individual must be a licensed professional engineer possessing at least 10 years of experience in structural design on similar projects.

i. Interior Designer lead: The Interior Designer must be an active National Council for Interior Design Qualification (NCIDQ) exam certificate holder and have a minimum of five years of healthcare interior design experience, and 10 years of general interior design experience. The Interior Designer should also be an Evidence-Based Design Accreditation and Certification (EDAC) certified individual. The individual must demonstrate having successfully completed a variety of VA medical facility projects that include outpatient, dental and specialty medical clinics. The Interior Designers must be proficient in VA TIL, standards, and criteria and demonstrate experience in:

(1) Preparing interior design documents (including room layouts, FF&E room illustration sheets, project contents lists, infrastructure interface, and technical specifications).

(2) Budgetary and procurement documentation.

(3) Coordinating the Furniture Fixtures & Equipment (FF&E) with the building Interior Design.

(4) Have experience in executing the procurement, delivery, installation, and training related to furniture, fixtures, and casework/case goods.

k. Lead Communications Engineer: The proposed individual must be a Registered Communications Distribution Designer (RCDD) possessing at least 10 years of experience in communications systems design on similar projects.

l. Lead Mechanical Engineer: The proposed individual must be a licensed professional engineer possessing at least 10 years of experience in mechanical design on similar projects.

m. Lead Electrical Engineer: The proposed individual must be a licensed professional engineer possessing at least 10 years of experience in electrical design on similar projects.

o. Medical Facility Planner Lead: The proposed individual must possess least 10 years of experience in medical facility planning on similar projects.

p. Medical Equipment Planner Lead: The proposed individual must possess at least 10 years of experience in medical equipment planning on similar projects.

SECTION 01 10 10.00 25 Page 6

1.8 WEEKLY COORDINATION MEETINGS

Conduct weekly coordination meetings between Government and the Contractor.

This meeting will be used to discuss Contractor's safety, Quality Control Program, joint risk management, submittals, deficiencies, Contract administration, schedule, actual progress in the last week, and work planned in the upcoming four weeks. Discuss any work that may impact the White City SORCC(e.g. vegetation clearing, noise generation, debris removal, and traffic impacts as result of Construction activities). Prepare and distribute, by e-mail, the coordination meeting agenda with a four week look ahead no later than 24 hours before each meeting. A meeting time and place will be mutually agreed upon for the same time each week. Distribute weekly coordination meeting minutes no later than the close of business the next business day.

1.9 ACCESS AGREEMENTS AND WORK AREAS

1.9.1 Access Agreements

a. Submit access plan including laydown areas, temp traffic plan, procedures and haul route to and from the work site for approval. The Access Plan must comply with the RFP and Volume 3 Appendix B.

b. In accordance with FAR 52.236-13 Alt I, ACCIDENT PREVENTION - ALTERNATE I, and EM 385-1-1, flaggers, signs, lights, and/or other safeguards must be provided by the Contractor to safely control and direct the flow of traffic when necessary for equipment to operate on or to cross access roads, arterial roads, or highways.

c. Spillage on SORCC, local, or state roads will not be permitted, and the spillage must be immediately cleaned up at the expense of the Contractor.

d. No cleated or crawler-type equipment can be operated on paved surfaces.

e. Damage to all roads sidewalks, curbs, gutters, landscaping and signage caused by the Contractor's operations must be repaired to pre-existing conditions at the expense of the Contractor.

f. Furnish six sets of duplicate keys and lock combinations for access to the full developable area, Contractor/Government trailers, parking, and laydown areas to the CO for the purpose of security inspections of every area of the project.Provide an emergency contact list of Contractor Project Personal.

g. Maintain Fire Department access to all buildings throughout construction. Do not disturb existing hydrants onsite unless an equivalent is put in place and it is necessary to carry out contract work.

h. Maintain full patient and staff access to the Temporary MRI during construction.

1.9.2 Pre-Work Survey

a. Before onsite work is started, perform a thorough survey with the COR, of buildings and/or areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report

SECTION 01 10 10.00 25 Page 7

(with photographs of each area surveyed), signed by the Contractor, to the CO. This report must list by rooms and spaces:

(1) Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of buildings.

(2) Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, etc., required by drawings to be either reused or relocated, or both.

(3) Note any discrepancies between Contract Drawings and existing conditions at site.

(4) Designate areas for working space, materials storage and routes of access to areas within buildings and adjacent property where alterations occur and which have been agreed upon by Contractor and CO.

b. For buildings that will be demolished, the Contractor is only required to survey salvage items as listed in this contract.

1.9.3 Post Work Survey

Perform a post work survey with the CO 30 days prior to final inspection.

The post award survey will resurvey the areas of buildings or areas of buildings in which alterations occur and areas which are anticipated routes of access involved. They must furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report.

1.9.4 Work Areas

a. Submit drawing(s) showing the layout of the site plan for review and approval. Comply with FAR 52.236-10 OPERATIONS AND STORAGE AREAS. The drawing(s) must show the location of the principal components: offices, access roads, parking, storage facilities disposal areas and concrete wash out area and disposal areas, which the Contractor proposes to construct within the designated limits.

b. The Contractor is allowed to submit a request for additional space.

If approved, the Government will communicate any specific terms and conditions for the area such as allowed use, access and duration…