W9127N-20-R-0037 - Final.PDF

REQUEST FOR PROPOSAL

W9127N20R0037

JOHN DAY DAM

CONTROL ROOM FIRE PROTECTION UPGRADES

PROJECT MANUAL

TOC-1

CONTROL ROOM FIRE PROTECTION UPGRADES

JOHN DAY DAM

TABLE OF CONTENTS

00 10 00 SOLICITATION, OFFER, AND AWARD (SF 1442)

00 10 00 SOLICITATION

00 20 00 INSTRUCTIONS FOR PROCUREMENT

00 45 00 REPRESENTATION AND CERTIFICATIONS

00 70 00 CONDITIONS OF CONTRACT

00 72 00 GENERAL CONDITIONS

00 73 00 SUPPLEMENTARY CONDITIONS

GENERAL AND TECHNICAL SPECIFICATION REQUIREMENTS

ATTACHMENTS

A1: Submittal Register (ENG FORM 4288-R)

A2: Transmittal Form (ENG FORM 4025-R)

A3: Construction Project Identification Sign

A4: Spill Emergency - Initial Report Form

A5: Hazardous Energy Control Program

A6: Asbestos Survey Report

A7: Oregon Wage Rates

A8: Washington Wage Rates

PROJECT TITLE: JOHN DAY CONTROL ROOM FIRE PROTECTION

LOCATION: John Day Dam, Sherman County, Oregon / Klickitat County, Washington

MAGNITUDE OF CONSTRUCTION: Betw een $5,000,000 and $10,000,000.

SOCIO-ECONOMIC CONSIDERATIONS: 100% Small-Business Set-Aside

CORY R PFENNING 503-808-4398

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

08-Dec-2020

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________ calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specified in Item 8 by ___________ local time ______________12 Jan 2021 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______120 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

USACE, PORTLAND DISTRICT

333 SW 1ST AVE

PORTLAND OR 97204

W9127N

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

02:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: TEL: FAX:

W9127N20R0037 48

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

Section 00 10 00 - Solicitation

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Mobilization and Demobilization

FFP

Mobilization and Demobilization IAW Contract documents and Specifications FOB: Destination

PSC CD: Z1KA

NET AMT

0002 1 Job Configuration of Fire Protection System

FFP

Configuration of Fire Protection System IAW Contract documents and Specifications

00 10 00-3

0003 1 Job Architectural

FFP

Architectural IAW Contract documents and Specifications

0004 1 Job Mechanical

FFP

Mechanical IAW Contract documents and Specifications

0005 1 Job Structural Demolition

FFP

Structural Demolition IAW Contract documents and Specifications

00 10 00-4

0006 1 Job Fire Protection

FFP

Fire Protection IAW Contract documents and Specifications

0007 1 Job Electrical

FFP

Electrical IAW Contract documents and Specifications

0008 1 Job Start-up, Training and Commissioning

FFP

Start-up, Training and Commissioning IAW Contract documents and Specifications

00 10 00-5

0009 1 Job One Year System Maintenance

FFP

One Year System Maintenance IAW Contract documents and Specifications

0010 1 Job Asbestos Survey

FFP

Asbestos Survey IAW Contract documents and Specifications

00 10 00-6

Asbestos Abatement

FFP

Asbestos Abatement IAW Contract documents and Specifications

0011AA 50 Pound Removal and disposal of Asbestos

FFP

First 50 Pounds: Estimated Quantity 50 Pounds; Removal and disposal of Asbestos-Containing Materials IAW IAW Contract documents and Specifications

0011AB 1,000 Pound Removal and disposal of Asbestos

FFP

Over 50 Pounds: Estimated QUantity: 1,000 Pounds; Removal and disposal of Asbestos-Containing Materials IAW IAW Contract documents and Specifications

00 10 00-7

CLAUSES INCORPORATED BY REFERENCE

52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-22 Alternative Line Item Proposal JAN 2017 52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2017 52.222-5 Construction Wage Rate Requirements--Secondary Site of the

Work

MAY 2014

52.225-10 Notice of Buy American Requirement--Construction Materials

MAY 2014

252.215-7008 Only One Offer JUL 2019

00 10 00-8

Section 00 20 00 - Instructions for Procurement

CLAUSES INCORPORATED BY FULL TEXT

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

(a) Definitions. As used in this provision--

Electronic Funds Transfer (EFT) indicator means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

Registered in the System for Award Management (SAM) means that--

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14) into SAM;

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record ``Active''.

Unique entity identifier means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the Offeror is registered in SAM.

(c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the following information:

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state, and Zip Code.

(4) Company mailing address, city, state and Zip Code (if separate from physical).

(5) Company telephone number.

00 20 00-1

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company headquarters name and address (reporting relationship within your entity).

(d) Processing time should be taken into consideration when registering. Offerors who are not registered in SAM should consider applying for registration immediately upon receipt of this solicitation. See https://www.sam.gov for information on registration.

(End of Provision)

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm Fixed Priced contract resulting from this solicitation.

(End of provision)

52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL

EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

Goals for minority participation for each trade

Goals for female participation for each trade

3.8% 6.9%

These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled "Affirmative Action Compliance Requirements for Construction,'' and (3) its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, Executive Order 11246, as amended, and the regulations in 41 CFR 60-4. Compliance with

00 20 00-2 the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for Federal Contract Compliance, U.S. Department of Labor, within 10 working days following award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the --

(1) Name, address, and telephone number of the subcontractor;

(2) Employer's identification number of the subcontractor;

(3) Estimated dollar amount of the subcontract;

(4) Estimated starting and completion dates of the subcontract; and

(5) Geographical area in which the subcontract is to be performed.

(e) As used in this Notice, and in any contract resulting from this solicitation, the "covered area" is Klickitat County, Washington Sherman County, Oregon

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

USACE – Portland District

ATTN: CECT-NWP-C

PO BOX 2946

Portland, OR 97208-2946

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) – ALTERNATE I (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) Prospective offerors are requested to review the Plans and Specifications, providing any feedback to ensure the government can provide images and videos of areas and equipment requested by offerors. To submit feedback and requests for specific areas and equipment to be viewed, please refer to section 00 23 16 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS, D. SUBMITTING QUESTIONS. Feedback and requests pertaining to the site visit must be submitted before – December 14, 2020 at 3:00 PM PDT

00 20 00-3

(c) A virtual WebEx “site visit” has been scheduled for-- 17 December 2020 at 10:00 AM PDT

(d) Participants will receive video conference call in information within 48 hours of the scheduled virtual site visit

(e) Additional Site visit requirements

(1) All prospective offerors intending to attend the virtual site visit must send an RSVP to Cory Pfenning, Contract Specialist at cory.r.pfenning@usace.army.mil and Daniel Carlson, Mechanical Engineer at daniel.p.carlson@usace.army.mil before December 14, 2020 at 3:00 PM PDT with the following information

(i) Company name

(ii) Number of attendees

(iii) Name of each attendee

(iv) Citizenship of each attendee (Only U.S. citizens will be permitted to attend.)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

52.228-1 BID GUARANTEE

52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States.

00 20 00-4

The Contracting Officer will return bid guarantees, other than bid bonds, (1) to unsuccessful bidders as soon as practicable after the opening of bids, and (2) to the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.-

(c) The amount of the bid guarantee shall be 20% (percent) of the bid price or $3,000,000.00, whichever is less.-

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.-

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

5152.211-9000

5152.211-9000 EVALUATION OF SUBLINE ITEMS (DEC 2019)

Item No. 00011 is subdivided into two or more estimated quantities and are to be separately priced. The Government will evaluate each of these items on the basis of total price of its subline items.

00 20 00-5

Section 00 21 16 - Instructions to Proposers

NSTRUCTIONS, CONDITIONS, AND N

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

A. INTRODUCTION

1) Your firm is invited to submit a proposal in response to Request for Proposal (RFP) Number

W9127N20R0037 for the project entitled John Day Control Room Fire Protection. The Government intends to procure this requirement on a competitive basis in accordance with the provisions set forth in FAR Part 15, Contracting by Negotiation, and within this RFP.

2) The Offeror’s proposal shall be submitted electronically as detailed below. It is the Offeror's responsibility to confirm receipt prior to the proposal submission deadline. If the Offeror does not receive the confirmation, it is the Offeror’s responsibility to follow up to ensure the Government has received the information.

B. ELECTRONIC PROPOSAL SUBMITTAL REQUIREMENTS

1) File format

The electronic proposal shall be Portable Document Format, filename extension: “.pdf” and suitable for viewing in Adobe Reader. Offerors shall bookmark and label each electronic PDF to afford easy identification from the proposal table of contents.

2) Number of files

The volume contents shall be presented as two files; Volume I - Technical Proposal and Volume II - Price.

a. Volume I - Technical Proposal to include Experience, Past Performance, Work Plan;

b. Volume II – Price Submission/Proposal.

** Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Propriety information shall be clearly marked.

3) Proposals are due no later than the time and date specified in Block 13 of Standard Form 1442.

Proposals received after the date and time in block 13 of the Solicitation will be considered late and will not be considered for award.

4) Each Offeror shall submit its Proposal via email to Cory Pfenning, at

Cory.R.Pfenning@usace.army.mil and Kristina Morrow, at Kristina.K.Morrow@usace.army.mil.

5) Offerors should enter a description for every file submitted. For files over 20 megabytes (MB), the

Offeror shall break the file into smaller files sent via separate emails, each marked to identify which number the email is relative to the total number of emails submitted (i.e. “one of four” or “1 of 4”).

Once all emails submitted have been received, the Government will confirm receipt via return email.

If an Offeror submits multiple proposals, the Government will only consider the last proposal submitted prior to the solicitation due date and time.

6) The electronic Proposal shall be in Portable Document Format, filename extension: “.pdf” and suitable for viewing in Adobe Reader. Offerors shall bookmark and label each electronic PDF to afford easy identification from the Proposal Table of Contents.

7) Do not assume submission will be instantaneous. File size and the number of files submitted shall be considered. Offeror/Teammate/Subcontractors should allow adequate time for submission completion

00 21 16-1 because the entire Proposal (i.e. Offerors submission and all teammate/subcontractor(s) independent submissions) must be received by the time and date specified in Block 9 of Standard Form 33 as applicable.

8) To avoid rejection of an offer, the Offeror must make every effort to ensure its electronic submission is virus-free. Proposals, or portions thereof, submitted with the presence of a virus or which are otherwise unreadable will be treated as unreadable pursuant to FAR 15.207(c).

9) The requirement that an original and copy(s) be submitted as found in block 13 of the SF1442 is satisfied through the electronic submission. Additionally, electronic submission of the Bid Bond, when a Bid Bond is required, is due with the proposal submission (mailing a Bid Bond is not allowed).

**Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Propriety information shall be clearly marked. The use of hyperlinks in proposals is prohibited. HARD COPY SUBMISSIONS WILL NOT BE CONSIDERED.

C. PRE-PROPOSAL CONFERENCE AND SITE VISIT

A site visit will be scheduled as detailed in provision 52.236-27 Alt. I.

D. SUBMITTING QUESTIONS

1) All inquiries regarding this solicitation are to be submitted via ProjNet-Bid℠. Telephone and email inquiries will not be accepted. ProjNet-Bid℠ is a web-based program that allows bidders to post questions regarding the solicitation and to view all questions by other bidders and answers by USACE.

ProjNet-Bid℠ can be accessed through ProjNet℠ at https://www.projnet.org/projnet/.

2) To access the ProjNet-Bid℠ website:

a. Click on the Quick Add;

b. Select USACE from the Agency menu;

c. How to retrieve information:

(1) Enter the following information for access:

(a) The Bidder Key: Q5GZZA-Z8V6KB

(b) Valid business contact information (e.g. Company name, contact person, business address, phone number and email address). Required for first time users. (3) Establish secret question and answer which will be used as a password.

(2) For subsequent access use your email address, the Bid Inquiry Key and response to the secret question to access the ProjNet- Bid℠ Module.

3) Submit questions or review questions and answers. (A bidder who submits a question will receive an automated email notification that their question has been received. When an answer is posted to a question, the question and answer is then available for all other bidders to review.)

4) For additional step-by-step on how to gain access, please view Bidder_Inquiry_Instructions.pdf.

5) For questions about the ProjNet-Bid℠, please contact the Call Center help desk toll free at 1-800-428-

HELP, which operates from 8AM to 5PM (Central US time zone). ProjNet-Bid℠ questions can also be emailed to the helpdesk at staff@rcesupport.com.

**NOTE: No response will be posted to inquiries after the Close of Business on the seventh business day preceding the solicitation due date. All bidders will be held to have reviewed the questions and responses in ProjNet-Bid℠ prior to bid submission. Nothing in the solicitation is changed unless an amendment is sent out.

00 21 16-2

E. GENERAL PROPOSAL REQUIREMENTS

1) BINDING

Each volume (Volume I-Technical Proposal, and Volume II-Price Proposal) shall be submitted as a separate file to Cory Pfenning at Cory.R.Pfenning@usace.army.mil and Kristina Morrow at Kristina.K.Morrow@usace.army.mil and shall be in PDF. The printed number of pages (single sided) should not exceed the size limitations detailed elsewhere in this document.

2) ORGANIZATION – VOLUMES

The following volumes of material shall be submitted:

a. Volume I: Technical Proposal,

b. Volume II: Price Proposal.

3) CONTENT – GENERAL

Proposals must set forth full, accurate, and complete information as required by this RFP. Absence of information will be deemed as if no support for that criterion was provided. Offerors submitting proposals should limit submission to data essential for evaluation of proposals so that a minimum of time and money is expended in preparing information required by the RFP. Penalty for making false statements in proposals is prescribed in 18 U.S.C. 1001.

a. Format Proposals shall be in PDF format but should format to 8 ½ x 11-inch paper, when printed. Any drawings shall be 11x17-inch paper, when printed, can be folded to the same dimensions as the 8 ½ x 11-inch paper. Elaborate artwork and expensive/ extensive visual and other presentation aids are not necessary. Each proposal should address the requests for information in the order identified in Section 00 21 16.

b. Page Numbering All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer.

c. Signatures Original signature from the Offeror’s responsible party is required in box 20 of the SF1442 submitted with the Price Proposal.

REQUIRED TABS FOR VOLUME 1: TECHNICAL PROPOSAL

Table of Contents:

Factor 1 – Tab 01: Work Plan and Schedule – NTE 25 Pages

Factor 2 – Tab 02: Experience – NTE 10 Pages

Factor 3 – Tab 03: Past Performance

REQUIRED TABS FOR VOLUME 2: PRICE PROPOSAL

Table of Contents

Factor 4 – Price Proposal

Tab 04: SF1442, Solicitation, Offer, and Award

Tab 05: Price Schedule

Tab 06: Representations and Certifications

00 21 16-3

F. DETAILED CONTENT REQUIREMENTS FOR VOLUME 1: TECHNICAL PROPOSAL

Offerors shall submit the information noted below.

1) TAB 1: Factor 1 – Work Plan and Schedule The offeror shall submit a Work Plan that demonstrates the offeror’s approach to performing the required work as outlined in the specifications.

The Work Plan must provide:

a) The offeror’s proposed schedule for completing the work in Gantt chart format, including who (prime or subcontractor) is performing each activity. Provide enough detail and tasks to adequately cover the scope of the project and the activities required to successfully describe and complete the project as required by the solicitation.

b) The critical path shall be readily identifiable on the schedule.

c) A narrative detailing the challenges and site constraints that may be encountered during construction and proposed mitigation measures to successfully complete the following:

Material Procurement Existing equipment removal and disposal/relocation New equipment installation Testing and commissioning As-builts and Operational and Maintenance manuals Subcontract Management (as applicable)

d) The Work Plan shall not exceed 25 single sided pages when printed

2) TAB 2: Factor 2 – Experience

a) Submission Requirements:

1) The offeror shall submit information for up to two projects completed or substantially completed no more than five (5) years before the proposal due date that demonstrate the offeror’s experience performing projects that are similar in size, scope, and complexity to this requirement.

2) “Substantially completed” is defined as having completed more than 75% of the project work at the time of proposal submission. If an offeror submits a project that it represents is “substantially completed,” the offeror must reasonably explain why the project is considered at least 75% complete. If an offeror submits an ongoing project without providing an accompanying reasonable explanation that explains how the project is at least 75% complete, the Government reserves the right to reject the project.

3) Information submitted for each project must include the information outlined in Attachment A, Offeror’s Experience Form. .

4) A maximum of two (2) projects will be evaluated. If an offeror disregards these instructions and submits more than two projects, only the first two projects will be evaluated. Offerors should describe each project with enough detail to ensure that the Government can meaningfully assess how well the projects submitted meet the evaluation criteria outlined below.

5) Use of Major Subcontractor Experience. Offerors may submit the past experience of a major subcontractor to demonstrate experience. A “major subcontractor” is a subcontractor that will perform more than 25% of the work required by this contract, as demonstrated by the offeror’s submission under Factor 1. In order for the Government to consider major subcontractor experience, the offeror must submit with its proposal a letter of commitment signed by an

00 21 16-4 authorized individual from the subcontractor that is proposed to perform the work. If a letter of commitment is not submitted, the experience will not be considered.

3) TAB 3: Factor 3 – Past Performance

The Offeror shall provide past performance information for each project listed by the Offeror under Factor 2: Experience.

b. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, the Offeror shall submit it with the proposal.

c. If there is not a completed CPARS evaluation, the Offeror shall submit a Past Performance Questionnaire (PPQ) for the project. See Attachment B to this solicitation. Do not submit a PPQ when a completed CPARS evaluation is available.

(1) If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s).

(2) Offerors should follow-up with clients/references to ensure timely submittal of questionnaires.

If the client requests, questionnaires may be submitted directly to the Government's point of contact, Cory R. Pfenning, via email at Cory.R.Pfenning@usace.army.mil, prior to proposal closing date. The Offerors shall instruct the clients to refer to the solicitation number in the subject line.

(3) PPQs are Source Selection materials. All successfully submitted PPQs will receive an e-mail confirmation upon receipt. If the Offeror does not receive the confirmation, it is their responsibility to follow up to ensure the Government has received the information.

(4) Offerors shall not incorporate by reference into their proposal PPQs or CPARS previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

(5) Offerors may provide explanation on problems encountered on past projects and the corrective actions taken by the Offeror.

(6) In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Contractor Performance Assessment Reporting System (CPARS.gov), using all SAM/CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, major subcontractors, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), telephone interviews with organizations familiar with the Offeror’s performance, Government personnel with personal knowledge of the Offeror’s performance capability, and any other known sources not provided by the Offeror.

(7) While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate, and complete past performance information rests with the Offeror.

G. DETAILED CONTENT REQUIREMENTS FOR VOLUME II – PRICE PROPOSAL:

The Offeror shall submit their price proposal in a separate binder consisting of:

1. SF1442 and any amendments (TAB 04)

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2. Price Schedule (TAB 05)

3. Representations and Certifications (TAB 06)

4. The Offeror must acknowledge all amendments on the signed SF1442.

BASIS OF AWARD

EVALUATION FACTORS FOR AWARD

a. INITIAL REVIEW OF PROPSAL Proposals will be reviewed for general conformance with the solicitation requirements.

b. SOURCE SELECTION

1) All proposals conforming to the solicitation requirements will be evaluated in accordance with the requirements of Section 00 21 16. The principal objective of the evaluation process is to make award of a contract to the responsible Offeror whose proposal is determined to be the “best value” to the Government, price and other Factors considered.

2) The Government intends to evaluate proposals and award a contract without discussions with

Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a price and technical standpoint. The GovernmQAent reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

c. EVALUATION FACTORS

1) The following table reflects the relative importance of all factors that will affect contract award.

FACTORS RELATIVE IMPORTANCE____

Volume I – Technical Proposal; Factors 1 – Work Plan and Schedule, 2 - Experience and 3 – Past Performance, are approximately equal in importance

Factor 1 – Work Plan and Schedule (TAB 01)

Factor 2 – Experience (TAB 02)

Factor 3 – Past Performance (TAB 03)

Volume II – Price Proposal; All evaluation factors other than price, when combined, are more important than cost or price (FAR 15.301(e)(2).

2) Technical Rating Method – Factors 1 and 2

Technical Rating Evaluation Processes. The technical rating reflects the degree to which the proposed approach meets or does not meet the minimum performance or capability requirements through an assessment of the strengths, weaknesses, deficiencies, and risks of a proposal. The Government will use the below combined Technical/Risk Rating table and the risk descriptions set forth in Table 2 for Factors 1 and 2. The combined technical/risk rating includes consideration of risk in conjunction with the strengths, weaknesses, and deficiencies in determining technical ratings.

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TABLE 1: Combined Technical/Risk Rating

COLOR RATING DESCRIPTION

Blue Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Purple Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red

Unacceptable

Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable.

Proposal is un-awardable.

TABLE 2: Technical Risk Descriptions

Adjectival Rating Definition

Low Proposal may contain weakness(s) which have little potential to cause disruption of schedule, increased cost or degradation of performance. Normal contractor effort and normal Government monitoring will likely be able to overcome any difficulties.

Moderate Proposal contains a significant weakness or combination of weaknesses which may potentially cause disruption of schedule, increased cost or degradation of performance. Special contractor emphasis and close Government monitoring will likely be able to overcome difficulties.

High Proposal contains a significant weakness or combination of weaknesses which is likely to cause significant disruption of schedule, increased cost or degradation of performance. Is unlikely to overcome any difficulties, even with special contractor emphasis and close Government monitoring.

Unacceptable Proposal contains a material failure or a combination of significant weaknesses that increases the risk of unsuccessful performance to an unacceptable level.

3) Past Performance Rating Method – Factor 3

The past performance evaluation results in an assessment of the Offeror’s probability of meeting the solicitation requirements. The past performance evaluation considers each Offeror's demonstrated recent and relevant record of performance in supplying products and services that meet the contract’s requirements. Past Performance rating method that will be used is included under Factor 3.

4) Definitions.

b. Deficiency. A material failure of a proposal to meet a Government requirement or a combination of weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

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c. Strength. An aspect of an Offerors’ proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

d. Weakness. A flaw in the proposal that increases the risk of unsuccessful contract performance. See

FAR 15.001.

e. Significant Weakness. A flaw in the proposal that appreciably increases the risk of unsuccessful contract performance. See FAR 15.001.

5. EVALUATION OF PROPOSALS

The Government will evaluate proposals in accordance with the following evaluation criteria:

1) Factor 1 – Work Plan and Schedule In determining strengths and weaknesses, the Government will consider the following when evaluating the offeror’s Work Plan:

The extent to which the offeror’s schedule demonstrates realistic durations and timeframes for each required work task and includes work task sequencing in a logical order;

The extent to which the offeror’s Work Plan demonstrates the offeror’s understanding of the scope of work and the challenges to be encountered during construction;

The extent to which the offeror’s Work Plan demonstrates an understanding of challenges and constraints due to site location and logistics related to working in a Hydroelectric Powerhouse.

2) Factor 2 – Experience

In determining strengths and weaknesses, the Government will consider the extent to which the Offeror’s past projects are similar in size, scope, and complexity to the solicited project, with particular emphasis on the following:

a) The extent to which the offeror’s past projects involved the following characteristics:

o requiring the offeror to select the equipment manufacturer, o a capacity of at least 100 addressable intelligent Signaling Line Circuit (SLC) Points, o a smoke pressurization system, o aspirating smoke detection, o integration of Fire Systems with building HVAC Systems, and o performance within a dam powerhouse or other power-generating facility.

b) The extent of the offeror’s cumulative experience performing projects similar to that required by this solicitation.

3) Factor 3 – Past Performance

a. The Government seeks a contractor who maintains a strong commitment to customer satisfaction and superior performance. It is the Offeror’s responsibility to affirmatively document these qualities in its proposal. In doing so, be mindful that “past performance” and “experience” are not the same. Experience measures what you have done and how many times, or for how long, you have done it. Past performance, however, measures how well you have performed.

b. The past performance evaluation results in an assessment of the Offeror’s probability of meeting the solicitation requirements. The recant and relevancy of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. These are combined to establish one performance confidence assessment rating for each Offeror.

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c. There are three (3) aspects to the past performance evaluation: 1) recency, 2) relevancy, and 3) quality.

(1) The first aspect is to evaluate the recency of the Offeror’s past performance. For this solicitation, recent projects are those projects completed or substantially completed within five (5) years of the date that proposals are due.

(2) The second aspect is to determine how relevant each effort accomplished by the Offeror is to the work required by this RFP. There are four (4) levels of relevancy as shown in the Table below:

Past Performance Relevancy Ratings

RATING DESCRIPTION

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Present/past performance effort involved some of the scope and magnitude

Relevant of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

(a) In In assessing the relevancy of each effort, the Government will consider the following:

the extent to which the project required the offeror to select the equipment manufacturer, the extent to which the project included a capacity of at least 100 addressable intelligent Signaling Line Circuit (SLC) Points, the extent to which the project included a smoke pressurization system, the extent to which the project included aspirating smoke detection, the extent to which the project included integration of Fire Systems with building

HVAC Systems, and the extent to which the project required performance within a dam powerhouse or other power-generating facility.

(b) More relevant past performance will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment than past performance of lesser relevance.

4) The third aspect of the past performance evaluation, quality, is to determine how well the

Offeror performed on the recent and relevant projects. If any performance issues are identified, the Government will consider the number, type, and severity of the problems and effectiveness of corrective actions taken.

d. Based on a consideration of those three aspects for each project, the Government will assign a final Performance Confidence Assessment rating will be given for this factor. The Government will review the past performance information and determine the quality and usefulness as it applies to the performance confidence assessment. In conducting a performance confidence assessment, each Offeror shall be assigned one of the ratings using the Table below.

Performance Confidence Assessments

RATING DESCRIPTION

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Substantial Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The Offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will be able to successfully perform the required effort.

No Confidence Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will be able to successfully perform the required effort.

e. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may receive a Neutral Confidence rating which is neither favorable nor unfavorable; it is considered neutral.

*NOTE: The Government reserves the right to consider past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.

5) Volume II – Price

a. The Price Proposal will be evaluated using price analysis techniques to determine price reasonableness.

b. The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

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Section 00 45 00 - Representations and Certifications

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

AUG 2020

52.209-13 Violation of Arms Control Treaties or Agreements -- Certification.

JUL 2020

52.236-28 Preparation of Proposals--Construction OCT 1997 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7008 Compliance With Safeguarding Covered Defense Information Controls

OCT 2016

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.225-7974 (Dev) Representation Regarding Business Operations with the Maduro Regime (DEVIATION 2020-O0005)

FEB 2020

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 238210.

(2) The small business size standard is $16,500,000.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

( ) Paragraph (d) applies.

( ) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) (1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

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(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or…