Set_1_Anwsers_to_Number_3_FCI_Questions_(11_MAR_19).docx

Attn: Mr. Darnell Booze, Contract Specialist darnell.booze.civ@mail.mil Phone: 256-842-5337 Fax: 256-842-7256

REF: Redstone Arsenal Photo Studio, Solicitation Number: W9124P19RA026

Mr. Booze, Please find the below list of questions for Solicitation Number: W9124P19RA026

Question 1: Are email proposal responses permitted for SOL: W9124P19RA026?

Answer 1: Yes email proposal responses are permitted for SOL: W9124P19RA026

Question 2: Please provide a Government Furnished Equipment List for SOL:

W9124P19RA026.

Answer 2: Government Furnished Equipment List for SOL:

W9124P19RA026 has been added to SOL: W9124P19RA026.

Question3: Please clarify the scope of SOL: W9124P19RA026 and the subsequent awarded contract. Is the below information highlighted in Bold included in CLIN X001 as MVI Photography Services?

CLIN X001 States:

MVI Photography___

FFP___CLIN X001: MVI Photography - Taking Dept. of the Army (DA) Photographs and other Armed forces official photos as well as DA Portraits (a.k.a. Command Photographs/Head and Shoulder) in studio. Digital processing the photos/portraits and uploading the DA Photos to the Department of the Army Photo Management Information System (DAPMIS.)___

However section 4.2 PHOTOGRAPHIC SERVICES states:

The Contractor shall perform still photographic services in color, black and white, in a studio and field environment. The Contractor shall print photographic products as requested on approved electronic or hardcopy work order In-Accordance-With (IAW) AR 25-1, AR 640-30, DA Pam 25-91, and DoD Directive 5040.5. The Contractor shall also be responsible to maintain photographic files, reports, reimbursable and statistical data as required by this contract. The scope of services include originating, scanning, captioning, filing, disposing, editing, labeling, enlarging, printing, and reproducing images digitally. The Contractor shall receive and print digital media provided by authorized users IAW an approved work order. The Contractor shall transfer negative or positive film and images to digital storage as requested on an approved work order.

Answer 3: This were legacy mission elements of this activity prior to a de-scoping of its overall mission. Studio Photography is the only portion of the mission that remains. This consists of Department of the Army (DA) Photos, official photos of the other Armed Forces, and DA Portraits. DA Portraits are also known as Command (head and shoulders) Photo. No location, documentary, or evidentiary photography will be performed. All photography services take place at Building 3434 on Redstone Arsenal.

And

4.2.1.1 Simple The Contractor shall scan existing products, capture images with no supplemental lighting, print with no alterations and provide no guidance in pose of subjects or objects.

A3 cont.: This is a legacy mission element of this activity prior to a de-scoping of its overall mission.

4.2.1.2 Average The Contractor shall provide studio or field photography services with or without supplemental lighting in a digital format…The Contractor shall provide photographic documentation of significant events and ceremonies. These events shall include retirement, awards, change of command, very important person (VIP) visits and conferences. The Contractor shall make only minor alterations to include cropping, color correcting, contrast and provide minimum guidance in pose of subjects or objects.

A3 cont.: This is a legacy mission element of this activity prior to a de-scoping of its overall mission.

4.2.1.3 Complex The Contractor shall capture images with or without supplemental lighting and extensive alteration of prints IAW DoD Directive 5040.5. The Contractor shall provide extensive guidance on pose of subject e.g. collages, photo display and unique backgrounds. The Contractor shall provide photographic documentation of social and organizational events, New Equipment Training, Mobile Team Training, and Individual Readiness Training.

A3 cont.: This is a legacy missions of this activity prior to a de-scoping of its overall mission. Studio Photography is the only portion of the mission that remains. No location, documentary, or evidentiary photography will be performed.

4.2.3.1 Scheduling Photographic Services

Photographic services are requested through the submission of an electronic or hard copy work request. Electronic requests include requests made through the Visual Information Ordering Site (VIOS) as well as emailed requests. Appointments may also be made in person and entered in the local work request database. The Contractor shall perform studio and location photographic services to meet completion dates required by approved work orders.

A3 cont.: No location, documentary, or evidentiary photography will be performed.

4.2.3.1.2 The Contractor shall provide a Program Manager (PM) and Alternate to the KO/COR at contract start date to receive, coordinate, and respond to photographic unscheduled work outside the standard operating hours. The Contractor shall be on call after standard operating hours and may be required to work on a 24-hours-per-day, 7-days-per-week basis.

A3 cont.: This is a legacy missions of this activity prior to a de-scoping of its overall mission. Studio Photography is the only portion of the mission that remains. No location, documentary, or evidentiary photography will be performed. Travel or transport is not a part or a business day.

The core hours of 0700-1700 Tuesday through Thursday provides a window in which Customer Service Hours, Lunch, and any paid breaks are factored in to the total work day. The number of appointments anticipated annually result in the Studio being open Tuesdays through Thursdays only.

5.10.1 Web Sites

The Contractor shall design and update the content of the VI production and services web sites at https://redsportal.redstone.army.mil/doim/itsupport/desktopsupport/mvi/pages/welcometomviservices.aspx.

All designs and updates require appropriate G6 approval prior to implementation. The Contractor shall be responsible for providing updates to the VI website monthly or as required by the KO/COR. The Contractor shall obtain KO/COR approval of design changes and update information prior to implementation.

A3 cont.: This is a legacy mission element of this activity prior to a de-scoping of its overall mission.

5.10.10.1 The Contractor shall mark applicable VI products with a Production Identification Number (PIN).

5.10.10.2 The Contractor shall assign a Visual Information Record Identification Number (VIRIN). Video, photographs, and graphic imagery, regardless of medium in which it is acquired, stored, or displayed, should have a VIRIN applied to support long term record requirements IAW AR 25-1 and DA Pam 25-91, Chapter 6.

5.10.11 Captions The Contractor shall prepare captions for applicable VI products IAW AR 25-1, DA Pam 25-91 and DoD Imagery and Caption Style Guide.

5.10.12 VI Product Display and Catalog The Contractor shall maintain a VI product and service catalog on the VI website. The Contractor shall display VI product samples for review as approved by the KO/COR. 5.10.13 Master Cataloging The Contractor shall catalog and retain for potential reuse all production materials and masters developed from an approved work order request. Production materials and masters include comprehensive drafts, board art, magnetic media, digital or hard copy photographic images or negatives, and other VI production materials. Exceptions to this shall be annotated by the COR on the approved work order when work involved is a unique requirement.

5.10.14 Tours The Contractor shall be prepared to provide orientation tours with overview briefings of any functional area under this contract to customers and visitors as directed by the COR.

A3 cont.: This is a legacy mission element of this activity prior to a de-scoping of its overall mission.

Question 4: Please provide Historical Workload Data and/or Estimate for previous DA Photography Services and all photography support performed at Redstone Arsenal Photo Studio to be included within SOL: W9124P19RA026.

Answer 4: Annually, the Redstone Arsenal Photo Studio takes in approximately 1200 photo appointments for studio photography. This consists of Department of the Army (DA) Photos and DA Portraits. DA Portraits are also known as Command (head and shoulders) Photo. 1856 to hours of work is needed to support the mission.

Question 5: Please clarify Hours of Operation.

4.2.2 Hours of Operation

The Contractor shall provide studio still photographic services from 8:00 AM - 4:00 PM, Tuesdays through Thursdays, except federal holidays and base closures. The Contractor shall provide studio still photographic services in Building 3434 or designated government location.

All still photographic services including military personnel file photographs shall be provided by appointment only with an approved work order.

4.2.3.1.1 The Contractor shall perform photographic services outside regular work hours IAW approved work requests.

5.5 Hours of Operation The Contractor’s core hours of operation shall be 7:00 AM to 5:00 PM, Tuesday through Thursday, excluding Federal holidays. Any variances during core operating hours must be approved by the KO/COR.

Answer 5: Hours of Operation reflect customer service hours. The core hours of 0700-1700 provides a window in which Customer Service Hours, Lunch, and any paid breaks are factored in to the total work day. The number of appointments anticipated result in the Studio being available Tuesdays through Thursdays only. “Outside of normal hours” was a legacy mission of this activity prior to a de-scoping. All photography services will occur within standard business hours.

Question 6: Is the DA Photo Studio accessible Monday thru Friday by contractor personnel outside core hours of operation?

Answer 6: No, the studio will only be open for business Tuesday through Thursday.

Question 7: Please provide a Government Furnished Property and facility layout, schematic, of Building 3434 for photographic services to be operated by the successful contractor.

Answer 7: Listing attached

Question 8: Please clarify the Proposal Instructions Section C. Part 2, Proposal Submission Instructions;

Section C. Part 2 (Technical) number 2. Is removed.

2. A complete and detailed but concise listing of types and quantities of materials, equipment and supplies proposed to meet the requirements of the Performance Work Statement.

Please reference below:

SF 1449 CLIN X002

Other Direct Costs (ODC) Equipment

FFP

CLIN X002: Other Direct Costs (ODC) Equipment and Materials - This CLIN covers the upkeep and replacement of Government Furnished Equipment used in the performance of the contract (e.g. Cameras, Lenses, Photo printers, etc.) The CLIN also covers the costs associated with the expendable items used in performance of the contract (e.g. Discs, Ink for printers, photo paper, software licenses, and similar items.)

AND

APPENDIX A

GOVERNMENT FURNISHED PROPERTY AND GOVERNMENT FURNISHED

EQUIPMENT

The Government will provide facilities, utilities, equipment, parts, supplies, and materials described herein as Government-furnished property (GFP). Government-furnished property consists of Government-furnished facilities (GFF), Government-furnished equipment (GFE), Government-furnished supplies and material, and Government- furnished utilities placed in the Contractor's custody.

However PWS 1.0 states: Provide all services, materials, supplies, labor, and equipment, except that specified herein as Government-furnished, to perform Department of the Army (DA) Studio Photo functions, as a Firm Fixed Price type contract, for the Redstone Arsenal Photo Studio (RSAPS) at Redstone Arsenal, Alabama 1.0 SCOPE now reads:

1.0 SCOPE

Provide all services, labor, except that specified herein as Government-furnished, to perform Department of the Army (DA) Studio Photo functions, as a Firm Fixed Price type contract, for the Redstone Arsenal Photo Studio (RSAPS) at Redstone Arsenal, Alabama. This work includes input and receipt of electronic or hardcopy work requests, maintaining baseline and reimbursable statistical data, technical advisory services, management and control of photographic services, administrative services, and library services at Redstone Arsenal, Alabama.

Question 9: Please clarify the highlighted BOLD information as it pertains to SOL:

W9124P19RA026

3. A short but complete narrative description of how the contractor proposes to accomplish each of the five tasks shown in Part 5 of the Performance Work Statement. That is, what types and quantities of labor and equipment will the contractor utilize to handle a single 1) outbound household goods shipment, 2) outbound unaccompanied baggage shipment, 3) inbound household goods shipment, 4) inbound unaccompanied baggage shipment, and 5) local moves.

This statement has been removed.

Question 10: Please provide a Statement of Equivalent Rates for SOL: W9124P19RA026

D. Part 3 (Managerial) shall consist of the following:

1. A complete and detailed but concise listing of types, quantities, and qualifications (i.e.

experience) of managerial/administrative personnel. The quantities should be expressed in terms of man-hours and number of full-time equivalents. The types shall be expressed in terms of job/position title. The data on experience should be provided for each of the individuals proposed for a managerial/admin-managerial/ administrative position, and should include the following information on positions held from January 1993 to the present: job/position title, dates of employment for each position, and major duties.

Answer 10: The Photographer that will also handle minor administrative attributes of processing work requests

Question 11: Is SOL: W9124P19RA026 a Service Contract Act contract and if so, please provide the appropriate U.S. Department of Labor Wage Determination No.

The U.S. Department of Labor Wage Determination has been added to Solicitation W9124P19RA026