RFI Answers.pdf

1. Is a site visit scheduled for this requirement?

a. No site visit will be scheduled for this requirement.

2. Are any estimates available for the number or types of equipment that require disinfection?

a. PWS V2 Paragraph 2.1

3. Will the government provide a designated staging or washdown area, or must the contractor identify one within the ADACG?

a. PWS V2 Paragraph 3.1

4. Is the disinfection expected to occur in multiple phases or a single, continuous operation?

a. Disinfection will be ongoing during the period of performance with no phases.

5. Will commercial test strips for verifying the 1% Virkon S concentration be acceptable?

a. Yes, see PWS V2 Paragraph 6.4

6. Are there approved or preferred wastewater disposal sites, or is the contractor responsible for identifying and coordinating disposal per federal and state regulations?

a. Contractor’s responsibility, see PWS V2 Paragraph 4.1.

7. In the event of weather delays, will schedule modifications or extensions be permitted?

a. The government acknowledges the impacts of weather delays. Any change to the cost or schedule of the requirement will be addressed by a bi-lateral modification to the contract.

8. Does the government anticipate making multiple awards, as indicated in the PWS?

a. This is a single requirement and no other award is anticipated.

9. Will there be any post-award inspection or audit of subcontractor documentation (e.g., sanitation logs, disposal records, safety certifications)?

a. All documents required by law, regulation, or as indicated in the PWS are required to be at the place of performance. The government reserves the right to inspect these documents at any time.

10. Could you share the name of the previous contract holder, if applicable?

a. No contract currently exists for this requirement.

11. What was the total value or unit pricing of the previous award?

a. There is no previous award.

12. Is there a maximum budget or ceiling allocated for this requirement?

a. This award will be based on lowest price technically acceptable.

13. Can you confirm that the CLIN structure is Firm Fixed Price for 1 Job, with a +/-30% swing in quantity as stated in the PWS?

a. CLIN 0001 is a firm fixed price for 1 job. PWS V2 removes the +/- 30%. Please see PWS V2 Paragraph 2.2 that reserves the right to a 10% fluctuation in total pieces of equipment.

14. The PWS mentions that the contractor shall provide support for disinfecting equipment.

Could you please confirm whether the contractor is responsible for the actual application of the Virkon S solution on-site, or is the requirement limited to supplying the disinfectant for use by government personnel?

a. The contractor is responsible for application of the Virkon solution. Please see PWS V2 Paragraph 2.0.

15. The PWS specifies a performance period from July 8 to August 8, 2025, with 10-hour shifts each day, excluding weekends and holidays. Could you provide an estimate of the daily volume of equipment to be disinfected? This information will assist in determining the necessary staffing levels and shift planning.

a. Please see PWS V2 Paragraph 2.1 and 2.3.

16. The PWS notes potential shifts in the period of performance and a possible ±30% variation in quantities. Will adjustments to delivery schedules or manpower requirements due to these changes be addressed through bilateral contract modifications, or should the proposal pricing inherently account for such flexibility?

a. PWS V2 removes the +/- 30%. Please see PWS V2 Paragraph 2.2 that reserves the right to a 10% fluctuation in total pieces of equipment.

17. Are there any particular specifications or restrictions regarding the equipment and materials to be used for the disinfecting process, beyond the use of Virkon S 1% solution?

a. PWS V2 Paragraph 2.13 outlines specific requirements. The contractor is responsible for determining the most suitable equipment and materials used if not specifically stated in the PWS.

18. Is this procurement conducted under FAR Part 13 or FAR Part 15?

a. The requirement is a commercial product primarily using FAR Part 13 guidance.

19. Should bidders price a unit rate vice a single job price?

a. The government will evaluate based on lowest total price technically acceptable.

20. If FFP is retained, how will upward/downward quantity adjustments be compensated?

a. PWS V2 Paragraph 2.2 that reserves the right to a 10% fluctuation in total pieces of equipment. Changes outside of this fluctuation will be addressed by bilateral contract modification.

21. How are fixed resource requirements and fixed costs settled with varying performance?

a. The performance objectives of this requirement are fixed. The contractor is responsible for internal quality control plans that will ensure performance as detailed in the PWS. Variation in performance would result in a cure notice.

22. Will the Government provide covered work space?

a. No.

23. May work pause for unsafe weather without penalty?

a. Yes.

24. Does “sanitized” include washing/pre-cleaning responsibilities in addition to disinfectant application?

a. No, the government is responsible for providing pre-washed equipment to the contractor.

25. Can you please explain how I am to determine which vehicles are getting treated from the

Xcel spreadsheet? All?

a. All equipment on the attached Unit Deployment list are expected to be sanitized.

The government reserves the right to a 10% fluctuation to this list.

26. Are all of the vehicles going to be cleaned of all debris, where the treatment can be applied without having to prewash with a firehose and nozzle?

a. Yes

27. We are only treating the outsides of vehicles, correct? Does this include the undercarriage, too?

a. Only the outside of the vehicles will be disinfect, to include the undercarriage.

28. The solicitation calls for us to recapture all of the diluted solution. We would simply use a thick plastic Visqueen type product to collect the solution, and pump it into a 275-gallon tote for temporary storage until removal and disposal off site. Is this ok?

a. The contractor is responsible for complying with all applicable laws, regulations, and the PWS. The contractor may determine the most suitable method of handling that is compliant.

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