IMCOM Response of 3rd Set of Questions for Solicitation W9124J-25-R-EMER.xlsx
XLSX spreadsheet 13 KB Posted
- Solicitation number
- W9124J-25-R-EMER
About this file
This document contains questions and responses related to Solicitation W9124J-25-R-EMER for the Army Emergency Management Education and Exercise Evaluation Contract Support. The solicitation is issued by the Department of the Army Materiel Command Mission and Installation Contracting Command Fort Sam Houston.
Key details include:
- The solicitation is for an education and exercise evaluation contract to support Army emergency management.
- Questions are due by 17 October 2024 at 12:00 PM, with answers provided by 18 October 2024.
- The scope of work has increased from the previous contract. The contractor will be responsible for designing, executing, and evaluating exercises, with government approval.
- The contractor must provide resumes for the Program Manager and Alternate Program Manager, who must have military experience.
- The government will provide threat/hazard data, access to knowledge management portals and workflows, training materials, government-approved tools, and simulation tools/incident data to support the contract requirements.
- Travel is expected, with an estimated 15 assessments per year. The government will determine the travel schedule.
- No extension will be granted for the proposal submission deadline.
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Text version
Sheet1
| Solicitation Reference | Question | Response |
| General | * Could the government please provide the dollar value associated with the incumbents mentioned? | No incumbents mentioned |
| Evaluation Factors - Pg 34 of 58 | * There is no clear allocation of the factors and subfactors mentioned in the evaluation. There is an inconsistency as the factors mentioned are all volume headings plus extra factor titled "Mission Capability". Will mission capability be under technical volume (as it is not specified anywhere)? | See updated 52.212-1 Addendum |
| Evaluation Factors - Pg 34 of 59 | * In Section 1.6.1 the PWS states, "The QCP is to be delivered with the contractor’s proposal if it is an evaluation factor…" We do not see that the QCP is listed in the Evaluation Factors on Pg 34. Can the Government confirm that the QCP is not required? Or is this the Subfactor mentioned in Sub-Factor: Mission Capability? |
| If it is required, can this be provided as a seperate attachment and, if so, is there a page limit? | Previously Addressed | |||
| PWS PART 5 SPECIFIC TASKS | *Could the government please clarify the structure of the task areas? It appears that the subpoints are stated at the same level as the main task areas, and the sequence of tasks does not follow a clear order. | Previously Addressed | ||
| General | *Could the government please clarify the submission requirements, as there is no mention of them in the solicitation? | Please refer to Pg. 30 of the RFP | ||
| General | * Can the Government provide more details on the current staffing levels required to meet the expected workload? Are there minimum staffing levels that must be maintained? | See Tech Exhibit 3 Estimated Workload Data | ||
| General - Scope | * Is the Scope of this RFP the same as the previous contract or has it changed? If so, how? | The is a new requirement. Scope of work has increased. | ||
| Key Personnel | * For the Program Manager and alternate, can equivalent civilian experience be substituted for the military experience requirement? If so, are there specific criteria for determining what constitutes equivalent experience? | Postion requires military experience | ||
| Key Personnel | * Does the Government require a resume for the APM, as they are listed as Key? | Yes, resumes need to be submitted for PM and APM. | ||
| 5.2.1.9, 5.2.1.12, 5.2.1.13 | * Will the contractor be solely responsible for the design, execution, and evaluation of all exercises, or will this be done in collaboration with Army personnel? | Government approves design execution | ||
| General | *Due to the intricate nature and complexity of the work outlined in the proposal, combined with federal holiday (Columbus Day), we are respectfully requesting an extension of the proposal submission deadline for two weeks. The additional time would allow us to ensure that our response is comprehensive and of the highest quality, fully addressing all requirements. | There will not be an extension for the Solicitation | ||
| PWS 5.2.1.1 | *There is no specific proposal format provided in the solicitation. Could the government please clarify the required format or provide additional information? | See updated 52.212-1 Addendum | MICC question | |
| PWS 5.2.1.1 | *Will the government provide specific threat and hazard data to be used in the Mission Assurance Criticality Scoring, or will the contractor be responsible for collecting and validating this data independently? | Government will provided threat and hazard data | ||
| PWS 5.2.1.3 | *Will the government provide access to any existing knowledge management portals and workflows to be used for this task,? | Yes | ||
| PWS 5.2.1.6 | *Will the government provide any existing training materials in accordance with AR 350-1 and AR 350-10 that can be leveraged? | Contractor is only required to complete training identified in PWS | ||
| General | * Could the government please provide government-approved tools we are required to use for this Task Order? | Yes when it's applicable | ||
| PWS 5.2.1.9 | * Will the government provide existing simulation tools or incident data for use in the Incident Command Post training simulations? | Yes | ||
| PWS Task 5.3 and 5.4 | * Could the government confirm whether the contractor will have access to previous data or reporting systems for the SCR and ECMRA requirements to streamline reporting processes? | Contractor will have access to publicly available data and provided access to required reporting systems | ||
| PWS 5.2.1.13 | * Will the government provide existing SOPs for protection assessment that can be referenced and updated? | Yes | ||
| General | * Due to the current ambiguities and the need for further clarification, would the government kindly consider granting a two-week extension to ensure a thorough and comprehensive response? | There will not be an extension for the Solicitation | ||
| General | * In the event of a real-world emergency during the contract period (e.g. USACE's response to Hurricanes Helene and Milton), does the government expect the contractor to provide any real-time support, or will the contractor's responsibilities remain limited to training and exercises? | No | ||
| General - Staffing | * Can the government provide an estimated number of trips and the typical duration of travel to these locations? Significant travel and trip durations may influence recruitment and impact pricing. | Estimate 15 assessments a year | ||
| General | How often is travel expected per installation or is that up to the contractor to configure the rotation? | Government determines travel | ||
| General | Do we need an expert per each function of the PMM or can one qualified person be an expert for multiple analysis areas? | See Tech Exhibit 3 Estimated Workload Data |
File details come from the government source that posted it. Updated .