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Attachment 04 Request for Proposal (RFP) - Solicitation Questions/Answers Matrix Office of the Chief of Chaplains (OCCH)
W9124J-22-R-SC20
QUESTION NO.
SOLICITATION PAGE NO.
RFP REFERENCE #
QUESTION
GOVERNMENT RESPONSE
| 1 |
| PWS p.8 |
| 9.0 |
| The PWS states that the contractor is responsible for conducting business, between the hours of 0900 and 1500 Monday thru Friday. Are we only to staff the positions on a part-time basis at 6 hours per day or is the 0900-1500 the core hours of an 8-hour workday? |
| Core hours. |
| 2 |
| PWS p.10 |
| 12.5 |
| The 12.5 indicates that contractor employees only require a favorably adjudicated NACI, yet 12.1, 12.2, 12.15, and 12.16 all indicate the need for a Secret Clearance if the employees will have access to classified information or PII. Please indicate if any of the positions required for this contract will need a security clearance other than the NACI level indicated in 12.5. |
| Refer to : 12.1 |
The Government expects Contractors to be ready to obtain CACs and Secret Clearances as required
| 3. |
| General |
| General |
| Can companies from Outside USA apply for this Solicitation |
| No. Due to the nature of the procurement and requirements identified in Par. 12.0 of the PWS, contract personnel must be capable of obtaining a favorable National Agency Check (NAC) and maintain the status during the life on the contract. |
| 4. |
| General |
| General |
| Meeting Locations |
| Meeting locations shall be at the Requiring Activates location in the Washington D.C. Area. |
| 5. |
| General |
| General |
| Can the task (related to the RFP) be performed outside the USA |
| No. the task will be conducted in the United States and with the Requiring Activities performing surveillance |
| 6. |
| General |
| General |
| Can proposals be submitted via email |
| Yes. Proposals can be submitted via email |
| 7. |
| General |
| General |
| Is there a requirement for the deliverables on this contract to be Section 508 compliant? If so, is the Offeror expected to provide this service? |
| Yes. Yes. |
| 8. |
| PWS page 9 |
| PWS Section 12.1 |
| Please confirm that an Offeror without an FCL can respond to this solicitation as long as they have the ability to attain a Secret security clearance. |
| Yes, an Offeror without an FCL can respond to this solicitation as long as they have the ability to attain a Secret security clearance in accordance with Para 12.1 |
| 9. |
| PWS page 9 |
| PWS Section 12.1 |
| Please clarify which staff positions will require a Secret clearance. Is this clearance expected to be held by our proposed staff at project initiation, or is our proposed staff only expected to possess the ability to obtain a Secret clearance? |
| Please see response to question above |
| 10. |
| General |
| General |
| Is there a current incumbent for this work? If so, what is the current contract number? |
| No. N/A. |
| 11. |
| PWS pages 5-6 |
| PWS Section 5.0 |
| What is the current number of hours provided annually for each of these four positions? If this is a new requirement, what is the expected number of hours to be provided annually for each of these four positions? The description of work provided in PWS Section 4.0, especially sections 4.3 and 4.4, is not sufficiently detailed enough to reasonably determine the level of effort that should be provided. |
| The Government anticipates contractors with the knowledge and experience working with the Army to be able to determine the hours required to fulfill the requirement. |
The Government shall not provide additional information on sections 4.3 and 4.4 to Offerors as sufficient information to bid on this requirement has been provided
| 12. |
| PWS page 8 |
| PWS Section 9.0 |
| It is noted that Contractor travel may be as frequent as 50% of the work year. Please clarify if this expectation is for all staff or only for specific positions. |
| All Staff |
| 13. |
| PWS page 8 |
| PWS Section 9.0 |
| It is noted that Contractor travel may be as frequent as 50% of the work year. However, this paragraph goes on to say that “nor will any expenses, travel or otherwise be considered an allowable reimbursable expense.” Please confirm that travel expenses for the 50% travel frequency are reimbursable and are included in the ODC CLIN NTE amount. |
| The PWS states: “The Contractor will be required to travel CONUS to USA-IRL and may be as frequent as 50% of the work year. No other travel is authorized under the resultant award, nor will any expenses.” |
Please note the emphasis on travel CONUS to USA -IRL.
No other travel is authorized. Travel expenses for the 50% travel other than CONUS to USA IRL is not reimbursable.
| 14. |
| 3 |
| A.1 |
| What is the size limit for email attachments for our proposal response? |
| None provided. |
| 15. |
| 2 – Combined Synopsis |
| Factor 1 |
| Does the Offeror need to include Key Personnel Resumes? |
| The contractor must be able to demonstrate its resources have the skillsets set forth in section 5.0 SKILL / RELEVANT EXPERIENCE REQUIREMENT of the PWS |
| 16. |
| 2 - Combined Synopsis |
| Factor 1 |
| Who are considered Key Personnel? |
| Refer to section 4.0 |
| 17. |
| N/A |
| N/A |
| Is there an incumbent currently performing this contract? |
| No. |
| 18. |
| N/A |
| N/A |
| If there is an incumbent, under what contracting number is this work being performed |
| Reference answer to question 3 |
| 19. |
| 9 - PWS |
| 12.2 |
| The Agency indicated that there is an attached dd254. It is not present in the RFP documents. Can the government please provide one? |
| Noted. After Contract award, the necessary security forms shall be provided. |
| 20. |
| 9 - PWS |
| 12.2 |
| The RFP states that contractors require a SERECT level clearance to access PII. Generally, contractors only need a Tier level 1 and Annual training to access PII, unless they are operating in a Controlled Secret environment and/or system. Will the contractors be working on Secret level IT system or other environment that is at a Secret Level. If so, what is the name of the system? |
| Additional details on systems and environments shall be provided upon contract award. Please refer to 12.1 of the PWS. Contractors are expected to be ready to attain a secret clearance as required |
| 21. |
| N/A |
| N/A |
| Is the government currently using and systems to support its current communication strategies? If so, what systems will the contractor be expected to use? (Please include both Commercial Off the Shelf (COTS) or government systems.) |
| This information shall be provided at contract award. |
| 22. |
| 8 |
| 9.0 PERIOD AND PLACE OF PERFORMANCE |
| The solicitation states: “Place of Performance: Performance will be at the Pentagon, Arlington, VA, or nearby Government facilities. (emphasis added). Question: Can the government specify where these “nearby Government facilities” might be and the duration of time anticipated to be performing work there? |
| National Capital Region. |
| 23. |
| 8 |
| 9.0 PERIOD AND PLACE OF PERFORMANCE |
| The solicitation states: “The Contractor will be required to travel CONUS to USA-IRL and may be as frequent as 50% of the work year.” Question: Can the government specify the frequency and duration of travel (e.g. One trip per month lasting two-weeks; One trip lasting 6 months, etc.)? |
| Up to 50% of the work year is the frequency as required. No breakdown shall be provided. |
| 24. |
| 8 |
| 9.0 PERIOD AND PLACE OF PERFORMANCE |
| The solicitation states: “Projected travel sites include (but not limited to): HQDA Office of the Chief of Chaplains, Washington, DC; Fort Jackson, SC; Fort Hamilton, NY” Question: Can the government specify other possible destinations? |
| Noted. Destinations shall be addressed on a case by case basis and will be established in order to fulfill the requirements set forth in the PWS |
| 24. |
| 8 |
| 9.0 PERIOD AND PLACE OF PERFORMANCE |
| What personnel are expected to travel to events at the USA-IRL location for planning and expectation purposes? |
| Please refer to section 4.0 of the PWS |
| 25. |
| 3 |
| Combined Synopsis/Solicitation |
A. Award for All of the Work:
| The solicitation states: “The deadline for the submittal of all Questions/Comments/Exceptions is 12:00 P.M. (noon) Central TIME on Wednesday, 21 September 2022.” And it also states: “Proposals in response to this solicitation are due not later than 12:00 PM CT on 23 September 2022.” Question: Will the government consider offering an extension so that vendors can incorporate answers to their questions into their proposal submission? |
| No. |
| 26. |
| 2 |
| Combined Synopsis: FACTOR 1 – TECHNICAL ACCEPTABILITY: |
| The solicitation states: “This includes each functional area of the requirements and education and experience of Key Personnel.” However, the PWS does not reference “Key Personnel” but “Contractor SME”. Question: Is the government looking for Key Personnel and, if so, which position(s) are considered Key? |
Please refer to section 4.0 of the PWS
| 27. |
| 2 |
| FACTOR 1 – TECHNICAL ACCEPTABILITY: |
| Question: Are resumes required to be submitted with proposal and if so, which personnel require resumes? |
| The contractor must meet the skillsets identified in section 5.0 of the PWS |
| 28. |
| 2-3 |
| 5.0 Skill/Relevant Exp. Req. |
| Are there any specific industry certifications required for each position? |
| The Government expects the Contractor to have the knowledge, skillsets and certifications required for each position put forth in the PWS |
| 29. |
| 4 |
| 5.0 Skill/Relevant Exp. Req. |
| Do all positions require a bachelor’s degree? |
| Yes |
Multimedia Video/Photo Are we just required to film domestic military installations and international military installations?
Please refer to the PWS
Communication Planning Lead support Will the events take place in the US and on international military installations?
Please refer to the PWS for location and place of performance
Communication Planning Lead support Approximately how many events will need to be supported annually related to the video content?
Refer to the PWS Technical Exhibit 2
Multimedia Video/Photo Will the video content be only left on your website and social media channels, or will it be used for paid media?
The Government expects the Contractor to have knowledge on whether or not the Army does paid media.
Scope
| We've been following the OCC opportunity for 1.5 years or longer. Is this the same requirement or something new separate from that? |
| The Government has no insight into what has been followed by Industry |
Scope
| Will the scope of work be delivered in English, or will we need to translate it into Spanish or other languages? |
| The Government expects the Contractor to fulfill the requirements put forth in the PWS |
