Combined Synopsis W9124J-22-R-SC20.pdf

Combined Synopsis/Solicitation

Office of the Chief of Chaplains

Strategic Communications Support Services

W9124J-22-R-SC20

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued.

2. The combined synopsis/solicitation number is W9124J-22-R-SC20. This solicitation is issued as a Request for Proposal

(RFP).

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition

Circular 2020-07, effective 2022-08-19. Please reference https://www.acquisition.gov/ for clauses and provisions incorporated by reference.

4. This requirement will be solicited as a 100% Woman Owned Small Business Set-aside and will be fulfilled in accordance with FAR Parts 12 and 13. The North American Industry Classification System (NAICS) code is

541613 (Marketing Consulting Services) with a corresponding Small Business Size Standard of $16.5 Million.

Only Firms not exceeding the revenue size standard of $16.5 M are eligible to submit an offer.

5. A list of contract line item numbers and items are included in Attachment 02 CLIN Schedule.

a. NOTICE TO OFFERORS: Offerors shall complete the CLIN Schedule located in Attachment 02 herein of this

Combined Synopsis/Solicitation.

b. Offerors shall include unit prices and extensions for all CLINs. Unit prices shall be displayed with whole dollars.

c. Offerors shall include UEI ((Unique Entity Identifier), CAGE, and Federal Tax Identification numbers. In addition, Offeror’s shall include email addresses and phone number for point of contact.

6. The Contractor shall provide Strategic Communications Support Services and other deliverables to the United States

Army Office of the Chief of Chaplains and its subordinate Project/Product Managers (PMs). These services will provide the Army Chaplain Corps with capabilities not available from within the Chaplain Corps structure, to include media relations support, graphic design support, videography photography, audio visual technical support and exhibit support.

a. This solicitation will result in the award of a single firm-fixed-price contract.

b. This contract will be solely awarded and administered by the Mission and Installation Contracting Command-

Fort Sam Houston.

7. Dates and place of delivery and acceptance:

a. Place of delivery and Department of Defense Activity Address Codes (DoDAACs): Performance will be at the

Pentagon, Arlington, VA, or nearby Government facilities, unless otherwise approved by the COR. The applicable

DoDAAC is W74H1M.

b. Supplies will be inspected and accepted at destination and inspected and accepted by the Government.

c. Delivery Dates: Base Period 30 Sep 2022 – 29 Sep 2023

Option One 30 Sep 2023 – 29 Sep 2024 http://www.acquisition.gov/ http://www.acquisition.gov/ http://www.acquisition.gov/

Option Two 30 Sep 2024 – 29 Sep 2025

Option Three 30 Sep 2025 – 29 Sep 2026

Option Four 30 Sep 2026 – 29 Sep 2027

Extension (52.217-8) 30 Sep 2027 – 29 Mar 2028

8. The provision at FAR 52.212-1, Instructions to Offerors- Commercial, applies to this acquisition. The Addendum to the provision at 52.212-1, Instructions to Offerors – Commercial applies to this acquisition and is incorporated by Full Text as follows:

ADDENDUM TO FAR CLAUSE 52.212-1—INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

A. General Instructions

The evaluation of proposals will be conducted utilizing the lowest priced technically acceptable (LPTA) evaluation approach. The quote will be evaluated for contractor’s ability to meet the terms of the Performance Work Statement

(PWS). For those offerors which are determined to be technically acceptable, award will be made to the offeror with the lowest overall price. This is a selection in which technical acceptability is considered the most important factor. Offeror must also be deemed responsible in accordance with FAR 9.104-1. Under this evaluation approach, a proposal would not receive any additional credit for exceeding the requirements of the evaluation plan. Offeror must clearly identify any exception to the solicitation and conditions and provide complete accompanying rationale. By submission of its offer, the

Offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. For the purpose of award, the government shall evaluate offers based on the three (3) evaluation factors described below:

FACTOR 1 – TECHNICAL ACCEPTABILITY:

Technical quotation will be evaluated to determine if the Offeror provides a sound, compliant approach that meets the requirements of the Performance Work Statement (PWS) and demonstrates a thorough knowledge and understanding of those requirements with minimum risk to the Government.

Evaluation emphasis for this factor includes the following:

1. Evaluation of the Contractor’s proposed solution to tasks outlined in the PWS to ensure the solution effectively meets the proposed technical capability and PWS requirement. The Government will evaluate whether the

Offeror’s program management support structure, relationships, roles and responsibilities meets the Government’s requirement.

2. Whether the proposed approach to integrating the various background, education and experience of Subject

Matter Expertise meet the requirements of the PWS;

3. Suitability of contractor staff proposed to meet PWS requirement. This includes determining if the proposed labor mix successfully supports the execution of the PWS requirements. This includes each functional area of the requirements and education and experience of Key Personnel.

4. The Contractor will be evaluated on their corporate expertise and experience in providing similar

Media Relations support as well as their ability to coordinate and communicate across various levels of leadership.

5. Whether the Contractor’s approach to reducing or mitigating the effect of contractor’s employee turnover will be effective.

6. The Offeror will be deemed acceptable or non-acceptable in this area.

FACTOR 2 – COST/PRICE:

1. Quotation will be evaluated, for award purposes, based upon the total price proposed for the basic requirements (basic award) and all options for price reasonableness. Offeror is advised that the evaluation of options shall not obligate the government to exercise such options.

2. Offeror shall include a Cost/Price Substantiation Section. The offeror shall use Microsoft Office Excel. Files should not be read only or password protected. All Excel formulas, lookup tables, and links should be intact, and no links should exist to files not included with the submission. Excel workbooks should not contain hidden spreadsheets.

FACTOR 3 – PAST PERFORMANCE:

1. Past Performance will be evaluated based on information obtained using internal systems. Offeror is not required to submit Past Performance information. The Government will use information obtained using other sources, such as the

Contractor Performance Assessment Reporting System (CPARS) or similar systems. The Offeror will either be deemed acceptable or non-acceptable in this area. If Offeror has no relevant Past Performance, Offeror will be deemed acceptable.

(End of Addendum to 52.212-1)

The provision at 52.212-2 Evaluation – Commercial Items, applies to this acquisition. The Addendum to the provision at

52.212-2, Evaluation – Commercial Items, applies to this acquisition and is incorporated by Full Text as follows:

ADDENDUM TO FAR CLAUSE 52.212-2, EVALUATION-COMMERICAL ITEM

A. Award for All of the Work: The Government intends to award a Firm Fixed Price contract as a result of this RFP.

Offers received for less than the stated number of items listed in Attachment 02_CLIN Structure will be considered ineligible for award.

1. Discussions. As set forth in FAR 52.212-1, The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest and waive informalities and minor irregularities in offers received.

Proposals in response to this solicitation are due not later than 12:00 PM CT on 23 September 2022. Proposals received after the due date will be considered untimely and will not be evaluated for award.

Proposals in response to this solicitation shall be submitted via email to the following points of contact:

CONTRACT SPECIALIST: Kelly M. Lancy, e-mail: Kelly.M.Lancy.civ@army.mil

CONTRACTING OFFICER: Linda G. Robertson, e-mail: Linda.G.Robertson8.civ@army.mil

Offerors shall review the RFP and its amendments (if applicable) and submit only written questions and/or comments using the matrix provided in Attachment 4 with the Subject Line Reference:

Questions/Comments/Exceptions for Strategic Communications Support Services, W9124J-22-R-SC20. All inquiries, questions and or comments shall be directed to the attention of:

CONTRACT SPECIALIST: Kelly M. Lancy, e-mail: Kelly.M.Lancy.civ@army.mil

CONTRACTING OFFICER: Linda G. Robertson, e-mail: Linda.G.Robertson8.civ@army.mil

The deadline for the submittal of all Questions/Comments/Exceptions is 12:00 P.M. (noon) Central TIME on

Wednesday, 21 September 2022.

Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in additional to those identified as evaluation factors found in Section M, Addendum to FAR Clause 52.212-2 Evaluation Factors for Award. Failure to meet any requirement in this solicitation may result in an offer being ineligible for award. Any assumption, exceptions, or deviations must be addressed and communicated to the Contracting Officer prior to the closing date of the RFP which is Friday, 12:00 P.M. (noon)

Central TIME on Friday, 23 September 2022. If the Offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the Offeror shall clearly identify the applicable exception(s) with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the mailto:Kelly.M.Lancy.civ@army.mil mailto:Linda.G.Robertson8.civ@army.mil mailto:Kelly.M.Lancy.civ@army.mil mailto:Linda.G.Robertson8.civ@army.mil performance, schedule, price, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception without prior approval from the Contracting Officer may render the offer ineligible for award. All exception(s) shall be submitted electronically in the format below.