W9124J-20-R-0004-P00001(mod)_final I_pdp10323.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to make revisions to the solicitation and its attachments to reflect answ ers to questions submitted by industriy.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 39

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Dec-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124J20R0004

X 9B. DATED (SEE ITEM 11)

21-Nov-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Dec-2019

CODE

MICC - FSH

ATTN: MICC - FSH

2205 INFANTRY POST RD

210-466-2145

FORT SAM HOUSTON TX 78234-1361

W9124J 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124J20R0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0015

The CLIN extended description has changed from:

Miscellaneous Items: Admin & Medical supplies and training facilities. List will be defined at the Task Order level.

GOVERNMENT PLUG, DO NOT PROPOSE, estimate value: $48,000.00

To:

Miscellaneous Items: Admin & Medical supplies and training facilities. List will be defined at the Task Order level.

REQUIREMENT CEILING, DO NOT PROPOSE, estimate value: $48,000.00

CLIN 0016

The CLIN extended description has changed from:

Travel (contractor employees only). Government pre-approval of all travel is required. The reasonableness and allow-ability of travel costs shall be governed and capped by the Federal Acquisition Regulation (FAR) Part 31.205-

46. All travel requires notification and approval by the Contracting Officer Representative (COR) prior to travel. All support documentation will be submitted with the invoice through WAWF. Travel will be reimbursed. Fee shall not be associated with this CLIN. GOVERNMENT PLUG, DO NOT PROPOSE, estimated value: $9,883,401.00

To:

Travel (contractor employees only). Government pre-approval of all travel is required. The reasonableness and allowability of travel costs shall be governed and capped by the Federal Acquisition Regulation (FAR) Part 31.205-

46. All travel requires notification and estimated price approval by the Contracting Officer Representative (COR) prior to travel. Fee shall not be associated with this CLIN.REQUIREMENT CEILING, DO NOT PROPOSE, estimated value: $9,883,401.00

The following have been added by full text:

ADDENDUM TO FAR PART 52.228-5

ADDENDUM TO 52.228-5

INSURANCE REQUIREMENTS. The following kinds and minimum amounts of insurance are required in accordance with FAR clause 52.228-5 entitled, “Insurance—Work on a Government Installation.”

KIND: AMOUNT:

Workmen's Compensation and Occupational Disease Insurance

Amount required by the State in which the Task Order is performed

Employer's Liability Insurance $100,000

Comprehensive General Liability $500,000 per occurrence Insurance for Bodily

Injury Comprehensive Automobile Liability $200,000 per person;

$500,000 per occurrence for Bodily Injury; and $20,000 per occurrence for Property Damage NOTE: Before commencing work under this task order, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained.

The Contractor shall provide proof of insurance before commencing work under this task order. Note:

Certificate of Insurance shall reference the task order number.

The following have been modified:

ADDENDUM TO FAR PART 52.212-1

ADDENDUM TO 52.212-1

Instructions, Conditions, and Notices to Offerors

GENERAL PROVISIONS

1. This Solicitation will result in a Single Award Indefinite Delivery/Indefinite Quantity Contract.

2. This will be a Firm Fixed Price contract.

3. The Ordering Period under which Task Orders may be awarded under the forthcoming contract will be forty-eight (48) consecutive months from the basic contract award date. Contractor Performance under any awarded Task Order shall not extend beyond twelve months after the end of the forty-eight (48) month ordering period.

4. The Government guarantees a contract minimum of $3,500. The Minimum and Maximum task order amounts are $3,500 and $12,525,000, respectively.

5. Task Orders will be issued in accordance with FAR Part 16.505, “Ordering”. Specific performance requirement and delivery schedules will be outlined in each individual Task Order.

6. This contract will be awarded and administered by the Mission and Installation Contracting Command-Fort Sam Houston. The Tasks Orders prepared off of this contract will be for the exclusive support of the United States (US) Army North (ARNORTH). Task Orders shall only be issued by MICC-FSH Contracting Officers.

7. This acquisition is a competitive 8(a) set-aside procurement under North America Industry Classification System Code 611710 – Educational Support Services. Only firms not exceeding the revenue size standard of $15,000,000 are eligible to submit an offer.

I. Proposal Preparation Instructions

A. Proposal Submittal and Inquiries

1. The solicitation (up to and including this and any future solicitation amendments, if any) will constitute to the Offeror's complete "proposal" for the subject services. Proposals shall be submitted prior to the closing and time identified on SF1449, which is NOT LATER THAN 3:00 p.m. CENTRAL DAYLIGHT TIME (CDT) 16 December 2019.

2. All proposals shall be submitted electronically via email to the attention of:

(KS) Mr. Israel Gutierrez, e-mail: israel.gutierrez1.civ@mail.mil and cc to (KO) Mr. B. Dean Angell, e-mail: burrel.d.angell.civ@mail.mil

3. Offerors shall review the solicitation and its amendments (if applicalbe) and submit only written questions and/or comments electronically with the Subject Line Reference: Questions/Comments/Exceptions for CBRN W9124J-20-R-0004. All inquires, questions and/or comments shall be directed to the attention of all of the following and are due no later than 3:00p.m. CENTRAL DAYLIGHT TIME (CDT) 27 November 2019:

(KS) Mr. Israel Gutierrez, e-mail: israel.gutierrez1.civ@mail.mil and cc to (KO) Mr. B. Dean Angell, e-mail: burrel.d.angell.civ@mail.mil

4. Time of Acceptance: Unless the offeror inserts a different period of time on the SF1449 the proposal shall remain valid for 120 days.

5. Site Visit. N/A

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing Lowest Price Technically Acceptable (LPTA) source selection (negotiated) procedures as delineated in FAR Part 15.3, Source Selection.

Offers will be evaluated using the criteria under Addendum to FAR Part 52.212-2. Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c)(2).

4. Instructions outlined in paragraph C below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale.

The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. Upon receipt, proposals will be reviewed for compliance with the all instructions and requirements stated within this solicitation. Non-compliance with the solicitation requirements will be grounds for disqualification from evaluation.

7. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

8. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizzopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

9. Debriefings. Upon such notification, unsuccessful offerors may request and receive a debriefing in accordance with the requirements of FAR 15.506.

C. Proposal Preparation Instructions

1. The offeror’s proposal shall consist of four (04) separate volumes: Volume I – General, Volume II – Technical Proposal, Volume III – Past Performance, and Volume IV – Price.

2. Proposal Format.

a. Offerors shall submit an original copy, listed in paragraph c. Table 2 below, of their proposal.

b. Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and sub-factors. Failure to meet a requirement may results in an offeror being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. This information shall be provided in the format below in Table 1.

Table 1 – Solicitation Exceptions

Solicitation Document Page/Paragraph Requirement/Portion Rationale & Impact

PWS

Evaluation Factors for Award, etc.

Applicable Page and Paragraph Numbers.

Identify the requirement or portion to which exception is taken.

Describe the rationale and impact of the exception.

c. The proposals shall be organized into the four (04) volumes identified at Table 2. Each volume of the proposal should be separately. A cover sheet should be provided, clearly marked as to volume number, title, copy number, solicitation identification, and offeror’s name. All proposals shall be submitted digitally via email to the KS and cc’d the KO. All text shall be single spaced. Company stationary and logos are acceptable. Text shall be easily readable (12-pitch type or 10 point proportional spacing). Cross-references should be utilized to preclude unnecessary duplication of data between sections. The file name shall be “Company Name – Initial” for the first submission. The file name of later submissions (if necessary), shall be “Company Name – Revision X” with X indicating the number of the revision. Page limitations are as follows in Table 2:

Table 2 – Proposal Submittal Instructions and Format

VOLUME TITLE NO. OF DIGITAL & ELECTRONIC

COPIES

PAGE LIMIT

I General 1 EA – MS Word or PDF N/A II Technical 1 EA – MS Word or Excel 100 Total III Past Performance 1 EA – MS Word or Excel 10 pages per reference IV Price 1 EA – MS Word or Excel None

d. Proposal Limitations. The proposal shall not exceed the limits stated at Table 2 (above). If the page limits are exceeded, the pages in excess of the limit shall be removed and unread. The Government will not accept any changes to the offeror’s proposal after the closing date of the solicitation (see FAR Provision 52.215-1(f), for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

e. Page Limit includes: All appendices, charts, graphs, diagrams, tables, photographs, or drawings.

f. Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams or extraneous data. Pages marked “This page intentionally left blank” will not be counted.

g. What Counts As A Page. A page shall be an 8 ½” x 11”. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½” x 11”. Margins shall be at least 1 inch on the top and bottom and ¾ inch on the side. The offeror shall number each page in order to eliminate any confusion. In the event offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

h. Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

i. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used with a definition for each.

4. Proposal Content.

a. Volume 1 – General. Offerors are required to submit a completed SF1449 (Solicitation, Offer and Award) (Including Acknowledgment of Amendments). All final monetary extensions shall be in whole dollars only. Failure to follow the Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. Volume I shall be organized as follows and contain the identified information.

TAB A, Exceptions/Assumptions (if required) – Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified. See Table 1 – Solicitation Exceptions.

TAB B, Solicitation, Offer and Award – The SF1449 shall be submitted fully completed. The offeror is cautioned that the SF1449 must contain an original signature in Blocks 15A thru 18 of the form. The contractor shall acknowledge any amendments to the RFP IAW the instructions on the SF1449 and with Instructions, Conditions, and Notices to Offerors of the Solicitation, FAR 52.215-1 Instructions to Offerors – Competitive Acquisition. The offeror shall provide the name, title and telephone number of the company/division point of contract regarding decisions made with respect to the proposal and who can obligate the company contractually.

Also, identify those individuals authorized to negotiate with the Government.

TAB C, Section B (Supplies or Services and Prices/Costs) – Section B shall be submitted fully completed and error free. It shall contain the offeror’s prices for the established Contract Line Items Numbers (CLINS).

TAB D, Section K (Representation, Certification, and Other Statements of Offerors) – The offeror shall ensure that corresponding Representation, Certifications, and Other Statements of Offerors are submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

TAB E, In the event the Offeror is a joint venture, the Offeror shall provide a copy of the Joint Venture Agreement (JVA) signed by all partners. The JVA shall specify the rights and responsibilities of each partner and shall identify the managing partner. In addition, the Offeror shall provide a summary narrative that specifically delineates what each partner will do in regard to performing the contract. The responsibilities of the managing partner are significantly more important than the responsibilities of all other partners combined.

In the event the Offeror will be subcontracting with another or multiple businesses, the Offeror shall certify that at least 50 percent of the cost of the contract performance incurred for personnel shall be expended for employees of the Small Business in accordance with FAR 52.219-14, Limitations on Subcontracting.

b. Volume II – Technical Volume.

(1) The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical factors defined in the Addendum to FAR Part 52.212-2 for Award. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications technical data, etc.);

statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror’s proposal. Elaborate brochures or documentation, detailed art work, or other embellishments are unnecessary and are not desired.

(2) The Technical Volume shall, at a minimum, be prepared in a form consistent with the PWS and the evaluation criteria for award set forth in the Addendum to FAR Part 52.212-2 of this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS. The Offeror shall address as specifically as possible the actual methodology used for accomplishing the PWS tasks. Any assumptions, exceptions or deviations must be addressed and communicated to the KO no later than instructed above. The volume shall be organized according to the following general outline:

-Table of Contents -List of Tables and Drawings -Cross Reference Matrix (if any) -Technical Volume

Sub-Factor 1 – Technical Approach: The proposal shall demonstrate the Offeror’s overall understanding of the scope of the services required. The proposal shall contain a detailed narrative fully explaining how the Offeror intends to accomplish the tasks in the PWS with minimum risk to the Government by providing the information as requested below. This narrative should focus on how the work will be done and not on what is to be done. Offeror is not to merely restate the PWS instead Offeror is required to discuss/describe their individual approach to conducting the technical requirements of the PWS, particularly the requirements in paragraph 5, Specific Tasks below.

Technical approach for managing the following types of event and/or services:

Urban Search & Rescue (US&R) requirements Civil Support Teams (CST) Mass Casualty Decontamination and Reconnaissance and Surveillance (MCD/R&S) Technical approach for managing concurrent projects during contract performance. Approach shall be based on concurrent (at least three events overlap) events that are listed under Part 5 of the

PWS/

Sub-Factor 2 – Staffing Approach: Response to this approach must provide a clear understanding of the skills needed to successfully execute TO performance as well as the intended methodology for obtaining and maintaining the skills required for performance. To be deemed technically acceptable, the Approach must include:

A listing of labor categories, labor hours, and staffing mix that demonstrate the successful execution of each task areas of the PWS. The staffing plan shall also include a reasonable explanation as to why the labor categories and roles and responsibilities as proposed are best qualified and capable to accomplish the task area and discusses the procedures that will be utilized for retaining a workforce sufficient to satisfy the requirements, over the entire periods of performance of the TO. The Government will evaluate the qualifications and the level of authority of the key personnel. Submission of resumes is required for the key personnel listed in PWS. 1.6.11.1.

Sub-Factor 3 – Sample Task Order: This is an individual task order scenario representing actual services that are required by the Government. The scenario will be based on a firm-fixed-price type task order. Note: DO NOT contact the military installation regarding this scenario. The Offeror shall describe its technical approach to developing a solution that meets the requirements as stated in the Sample Task Order PWS.

(a) The offeror shall describe “how the work gets done” in each functional area of the scenario in sufficient detail to demonstrate an adequate understanding of the Army’s readiness, mobilization and demobilization requirements. Assumptions shall be provided.

(b) The offeror shall describe how they will utilize their proposed processes, procedures and approaches in performing the work, including use of innovations or process reengineering and management of cross-organizational processes.

(c) The offeror shall submit an organizational chart and narrative that: includes a detailed explanation of its organizational structure; provides adequate oversight of all task areas identified in the task order scenario PWS;

clearly identifies what the key positions are, the qualifications of those position(s), and responsibilities; and explains what parts of the organization are responsible for what work (identifies each organizational element, i.e., Division/Branch/Team, and what work they are responsible for managing and accomplishing; where decision making authority lies within the organization; and clearly describes the work performed by teaming partners). The offeror shall explain the process it will employ to ensure that clear lines of communication exist between the prime and teaming partners that enable seamless performance of task order work.

(d) The offer shall depict staffing for task order performance by providing manpower matrices depicting the proposed total overall manning (total number of Full Time Equivalents (FTEs)) by work years and labor category for each functional area of the task order PWS. The manpower matrices shall be broken down by contract line item number (CLIN) for the period of performance. The offeror’s manpower matrices shall be supported by a discussion of the methodologies used and the assumptions relied upon to determine the proper mix of labor categories and hours. All cross-utilization of the labor force shall be clearly explained and depicted. This information should NOT conflict with information provided in Volume IV. No pricing information shall be submitted in this volume.

(e) Offeror shall include a narrative discussing the approach for handling fluctuating workloads on the task order scenario and for mitigating associate risks.

c. Volume III – Past Performance. The Past Performance evaluation will be accomplished by reviewing aspects of an offeror’s recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort, as it directly relates to the work being procured under this solicitation and as defined in the Addendum to FAR Part 52.212-2.

Past performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform any portion of the proposed effort based on the total proposed price. The offeror shall submit, along with the information required in this paragraph, a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror’s performance.

(1) The Offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The Offeror SHALL NOT go back any farther than 3 years for services for the submitted data. The past performance data shall show successful history of past contract performance.

(2) In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Contractor Performance Assessment Reporting System (CPARS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance.

However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the Offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

(3) Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

a. Table of Contents

b. Summary Page describing the role of the Offeror and each subcontractor, teaming partner, and/or joint venture partner that the Offeror is required to provide Past Performance specific relevant contract reference sheets for the past performance experience.

c. Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the Offeror can respond to such information. A sample consent letter can be found at Attachment 10.

d. Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the Offeror’s performance.

e. Organization Structure Change History—Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the Offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

f. Specific Relevant Contracts Format—Sheets in accordance with Attachment 7 are limited to 3 pages per reference. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or as a subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this solicitation. The submittal shall include rationale supporting assertion of relevance and how it is determined that the work previously performed is the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

(4) The Offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. Please refer to the Addendum to FAR Part 52.212-2 as to what the Government defines as recent and relevant past performance. The past performance data shall document a successful history of past contract performance. To illustrate the Offeror’s past performance, the following documentation shall be submitted:

(5) The Offeror shall provide a maximum of three example projects performed by either the prime firm or subcontractor (if utilized) demonstrating recent and relevant experience. Relevant experience is defined as similar in size, scope and complexity to the services identified herein. Recent experience is experience within the last three

(3) years from the date of this announcement. More recent past performance shall be considered more advantageous. Past performance of the prime firm and any subcontractor (if utilized) on any recent and relevant contracts will also be determined from the CPARS and other sources as needed. CPARS will be queried for all prime firms to assess performance risk.

(6) The Offeror shall provide documentation outlining the Offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale on how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Non-Government contracts may be used if Government contracts are not available. The documentation shall be submitted in the following format:

a. Contract Number, Award Date and Contract type.

b. Price/Cost – original awarded AND final (or projected final, if contract is current)

c. Delivery Schedule – original AND final (or projected final, if the contract is current).

d. Address and telephone number for the Government (or commercial) procuring contracting activity AND contract administrative activity (if applicable).

e. Name, telephone number, fax number and e-mail address for the following:

f. Procuring Contracting Officer (PCO)

g. Administrative Contracting Officer (ACO)

h. Government or commercial technical representative or Contracting Officer Representative (COR)

i. Identify in specific detail for each contract listed, why or how you consider that effort relevant or similar to the effort required by this solicitation. In determining relevancy, consideration should be given but not limited to such things as product/service similarity, product/service, size and complexity, contract type, contract environment, division of company proposing, and subcontractor interaction.

j. A narrative explanation on each contract listed describing the objectives achieved and the following data:

any cost growth or schedule delays encountered. For any Government contracts which did not/do not meet original requirements with regard to cost, schedule, or technical performance, a brief explanation of the reason(s) for such shortcomings and any demonstrated corrective actions taken to avoid recurrence.

k. A narrative describing any innovations, excellent performance, or cost savings associated with each contract.

l. A copy of any cure notices or show cause letters received on each contract listed and a description of any corrective action by the Offeror or proposed subcontractor.

m. The Offeror shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary.

d. Volume IV – Price: Prices will not be scored or rated. The offeror shall complete Attachment 1 “CBRN

Excel Pricing Spreadsheet”. The Spreadsheet summary totals shall match the totals proposed on the SF1449, Section B - Supplies or Services and Prices Contract Line Items (CLINs) 0001 thru 0018. Failure to complete Attachment 1 may deem an offeror to be non-compliant.

All information relating to the proposed price must be included in electronic format.

Electronic versions of the price proposal shall be submitted in a format compatible with Microsoft Office (2007 or earlier) as further delineated below, and files should not be read only or password protected. All Excel formulas, lookup tables, and links should be intact, and no link should exist to files not included with the submission. Excel workbooks should not contain hidden spreadsheets. PDF or flat files will not be considered adequate pricing. Failure to comply with these formatting requirements may result in rejection of your proposal. Offerors’ submittals shall be free of viruses, Trojans, spyware, and other malicious code for which appropriate detection and removal/quarantine software exists.

Only CLIN level pricing information is required for the Firm Fixed Price (FFP) CLINs.

Certified cost or pricing data is not anticipated for the award of this contract since adequate competition is anticipated; however, the Government reserves the right to request such information should it become necessary consistent with Federal Acquisition Regulation (FAR) Subpart 15.4, Contract Pricing. For Other Direct Cost (ODC) and Travel Cost CLINS, use the Government provided Estimated Cost amount. If a material handling rate will be applicable to the NTE CLINs, provide the rate with your proposal, which will then become part of the contract.

Also note that fee will not be applicable to these Cost CLINs.

The Offeror shall ensure prices are represented in whole dollars only. The Government reserves the right to request Certified Cost or Pricing Data or Data Other Than Certified Cost or Pricing Data if the Government deems it necessary in order to determine price reasonableness.

ADDENDUM TO FAR PART 52.212-2

ADDENDUM TO 52.212-2

A. EVALUATION FACTORS FOR AWARD

This is a best value (Lowest Price Technically Acceptable) source selection conducted in accordance with Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items in conjunction with FAR Part 15.3, Source Selection.

A. EVALUATION FACTORS FOR AWARD—

(1) This is a best value (Lowest Price Technically Acceptable) source selection conducted in accordance with FAR Part 12, Acquisition of Commercial Items in conjunction with FAR Part 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Award will be made to a single Offeror who is deemed responsible in accordance with the FAR, whose proposal conforms to the solicitation requirements, and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the Lowest Priced Technically Acceptable (LPTA) offer.

(2) Trade-offs between cost/price and non-cost/price factors are not permitted. Unreasonably high, unbalanced, inaccurate or incomplete price proposals, may be the grounds for eliminating a proposal from competition. Pricing based on competition, inaccurate or incomplete price proposals may be grounds for elimination a proposal from competition. The Government will evaluate proposed prices for reasonableness using price analysis techniques.

Proposed prices evaluated as unreasonable may be grounds for eliminating a proposal for competition.

(3) Proposals will be evaluated for acceptability but not ranked using the non-cost/price factors. Award will be made on the basis of the technically acceptable proposal with the lowest price.

The Government will evaluate the Offerors’ technical proposal to determine whether it satisfies the minimum for successful contract performance. In order to be considered for award, Offeror’s technical proposal must be an “acceptable” rating in every non-priced factor.

The Government will evaluate proposed prices for price reasonableness. Proposed prices evaluated as unreasonable may be grounds for eliminating an offer from competition. In accordance with FAR Part 15.404-1, price analysis techniques will be used to determine the total evaluated price to support the selection of the lowest price technically acceptable Offeror.

The Government intends to evaluate proposals and award a minimum of one (01) contract without discussions with Offerors. Therefore, the Offeror’s initial proposal should contain its best terms from a technical and price standpoint.

However, the Government reserves the right to make clarifications, request revised offers, or hold discussions, if later determined by Contracting Officer to be necessary. The Government may reject any or all offers if such actions are in the public interest and/or waive informalities and minor irregularities in the submitted offers.

B. EVALUATION CRITERIA—Evaluation criteria consist of factors and sub-factors. The proposals will be evaluated under three (03) evaluation factors and three (03) sub-factors:

Factor 1: Technical Capability

Sub-factor 1– Technical Approach Sub-factor 2 – Staffing/Management Approach Sub-factor 3 – Sample Task Order

Factor 2: Past Performance Factor 3: Price

(1) FACTOR 1 – TECHNICAL CAPABILITY. The Government’s technical evaluation team will evaluate Offeror’s responses to determine either technically acceptability or technically unacceptability (price excluded). In order to be considered technically acceptable, Offeror’s response shall demonstrate a clear understanding of the requirement in all areas and a practical/functional technical approach that meets the needs of the PWS. Failure to meet the criteria will render the contractor’s response to be technically unacceptable and will not be considered for award. To be considerd technically acceptable the offeror shall:

Sub-Factor 1 – Technical Approach: The proposal shall demonstrate the Offeror’s overall understanding of the scope of the services required. The proposal shall contain a detailed narrative fully explaining how the Offeror intends to accomplish the tasks in the PWS with minimum risk to the Government by providing the information as requested below. This narrative should focus on how the work will be done and not on what is to be done. Offeror is not to merely restate the PWS instead Offeror is required to discuss/describe their individual approach to conducting the technical requirements of the PWS, particularly the requirements in paragraph 5, Specific Tasks below (to be deemed technically acceptable, the Approach must include).

Urban Search & Rescue (US&R) requirements Civil Support Teams (CST) Mass Casualty Decontamination and Reconnaissance and Surveillance (MCD/R&S) Technical approach for managing concurrent projects during contract performance. Approach shall be based on concurrent (at least three events overlap) events that are listed under Part 5 of the PWS/

Sub-Factor 2 – Staffing Approach: Response to this approach must provide a clear understanding of the skills needed to successfully execute TO performance as well as the intended methodology for obtaining and maintaining the skills required for performance. To be deemed technically acceptable, the Approach must include:

A listing of labor categories, labor hours, and staffing mix that demonstrate the successful execution of each task areas of the PWS. The staffing plan shall also include a reasonable explanation as to why the labor categories and roles and responsibilities as proposed are best qualified and capable to accomplish the task area and discusses the procedures that will be utilized for retaining a workforce sufficient to satisfy the requirements, over the entire periods of performance of the TO. The Government will evaluate the qualifications and the level of authority of the key personnel. Submission of resumes is required for the key personnel listed in PWS. 1.6.11.1.

Provide a chart that depicts the total number of associated Full Time and/or Part Time Equivalents (FTE's) for each proposed labor category as well as the proposed qualifications, knowledge, skills, expertise, security clearances, and education levels for each proposed labor category in accordance with PWS Section 1, Section 4.2, and Section 5 for each labor category.

Provide the names of the Key Personnel and their resumes. Resumes shall clearly demonstrate that the Key Personnel satisfy or possess all applicable certifications, security clearances, level of authority and other qualifications required for their designated positions.

Sub-factor 3 – Sample Task Order: This is an individual task order scenario representing actual services that are required by the Government. The scenario will be based on a firm-fixed-price type task order. Note: DO NOT contact the military installation regarding this scenario. The Offeror shall describe its technical approach to developing a solution that meets the requirements as stated in the Sample Task Order PWS.

(a) The offeror shall describe “how the work gets done” in each functional area of the scenario in sufficient detail to demonstrate an adequate understanding of the Army’s readiness, mobilization and demobilization requirements.

Assumptions shall be provided.

(b) The offeror shall describe how they will utilize their proposed processes, procedures and approaches in performing the work, including use of innovations or process reengineering and management of cross-organizational processes.

(c) The offeror shall submit an organizational chart and narrative that: includes a detailed explanation of its organizational structure; provides adequate oversight of all task areas identified in the task order scenario PWS;

clearly identifies what the key positions are, the qualifications of those position(s), and responsibilities; and explains what parts of the organization are responsible for what work (identifies each organizational element, i.e., Division/Branch/Team, and what work they are responsible for managing and accomplishing; where decision making authority lies within the organization; and clearly describes the work performed by teaming partners). The offeror shall explain the process it will employ to ensure that clear lines of communication exist between the prime and teaming partners that enable seamless performance of task order work.

(d) The offer shall depict staffing for task order performance by providing manpower matrices depicting the proposed total overall manning (total number of Full Time Equivalents (FTEs)) by work years and labor category for each functional area of the task order PWS. The manpower matrices shall be broken down by contract line item number (CLIN) for the period of performance. The offeror’s manpower matrices shall be supported by a discussion of the methodologies used and the assumptions relied upon to determine the proper mix of labor categories and hours. All cross-utilization of the labor force shall be clearly explained and depicted. This information should NOT conflict with information provided in Volume IV. No pricing information shall be submitted in this volume.

(e) Offeror shall include a narrative discussing the approach for handling fluctuating workloads on the task order scenario and for mitigating associate risks.

The Technical Factor will receive one of the adjectival ratings defined below. The sub-factor ratings will be used to determine an overall rating for the factor. To receive a rating Acceptable, all sub-factors must receive a rating of Acceptable.

Table A-1. Technical Capability Ratings.

(2) FACTOR 2 – PAST PERFORMANCE. The Government will evaluate the Offeror’s past performance information and assign a past performance rating of acceptable or unacceptable (See Table A-2). To be considered acceptable, based on the Offeror’s performance record, the Government would have to have a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown. To be considered unacceptable, based on the Offeror’s performance record, the Government would have

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

to have no reasonable expectation that the Offeror will be able to successfully perform the required effort. The Offeror’s past performance information will be evaluated based on the following:

(a) The Government reserves the right to obtain and evaluate past performance information -from any source it deems appropriate. The Past Performance evaluation will assess the relative risks associated with an Offeror’s likelihood of success in performing the solicitation’s requirements as indicated by that Offeror’s record of past performance experience. The purpose of the past performance evaluation is to allow the Government to determine/assess how the Offeror will perform the effort described in the solicitation and PWS, based on the Offerors demonstrated recent, relevant, and quality of performance. The Offeror’s past performance history will then be assessed to derive the Offeror’s Performance Risk level.

(b) Recency Assessment. An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the three (03) years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

(c) Relevancy Assessment. To be relevant, the effort must be of similar in nature of work, size, magnitude, complexity, and scope. The Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature, size, and complexity to the services being procured under this solicitation. A relevancy determination of the Offeror’s (including joint venture partner(s) and major or critical subcontractor(s) past performance will be made.

In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the Offeror, teaming partner, or subcontractor…