W9124J-R-19-0003_Event_Planners_Presolicitation_Synopsis_10_JuL_19.pdf

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Event Planning and Logistical Support
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W9124J-19-R-0003
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This presolicitation synopsis announces an upcoming request for proposal for event planning and logistical support services. The Mission and Installation Contracting Command-Fort Sam Houston intends to issue an indefinite delivery/indefinite quantity single award contract with both firm fixed price and cost reimbursable contract line items. The ordering period will be five years from March 1, 2020 through August 31, 2025 including a 60 day phase in/out period and 52.217-8 extension clause. Services include providing logistical support packages and advising on venue selection for Department of the Army Chief of Chaplains training requirements. A minimum of 1,500 and maximum of 4,000 standard logistical support packages and 72 specialized packages are anticipated annually. North American Industry Classification System code 561920 for convention and tradeshow organizers applies with a $11 million small business size standard. The solicitation is expected to post on July 24, 2019 on the Federal Business Opportunities website with a closing date of August 24, 2019 though dates are subject to change.

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PRESOLICITATION SYNOPSIS FOR

EVENT PLANNING AND LOGISTICAL SUPPORT SERVICES

SOLICITATION W9124J-19-R-0003

The Mission and Installation Contracting Command-Fort Sam Houston intends to issue a request for proposal (RFP) to provide Event Planning and Logistical Support Services for the Office of the Chief of Chaplains (OCCH), located at the Pentagon, Washington D.C. The vehicle to be used for this acquisition will be a Single Award Indefinite Delivery/Indefinite Quantity (ID/IQ) with the ability to issue Task Orders with both Firm Fixed Price and Cost Reimbursable Contract Line Items (CLINs). The period of performance will consist of a five (5) year ordering period with anticipated annual Task Orders. The period of performance is 1 March 2020 – 31 August 2025. This includes a 60 day phase in/out and 52.217-8 Extension period.

The Army Chaplain Corps has a requirement for non-personal services to provide event planning, coordination and logistical support for training requirements of Department of the Army, Chief of Chaplains (DACH). Event coordination includes providing designated Logistical Support Packages (LSP), advising Unit Ministry Team (UMT)s on venue selection, ensuring proper childcare ratios as required by Army Directive 2014-23 Conduct of Screening and Background Checks for Individuals Who Have Regular Contact With Children in Army Programs, timely correspondence with UMTs, and reporting on event status within Army designated systems. This is arranged into two types of LSPs, Standard, and Specialized. A minimum of 1,500 and maximum of up to 4,000 Standard LSPs, and 72 Specialized LSPs are anticipated annually based on anticipated funding levels.

This Pre-solicitation Notice is posted in response to the sources sought inquiry W9124J-20-R- SB20, which was posted on 12 Sep 2018.

This solicitation is full and open. North America Industry Classification System (NAICS) code 561920, Convention and Tradeshow Organizers with a corresponding small business size standard of $11M, will be applicable to this procurement. All responsible sources may submit a proposal.

It is anticipated that the RFP will be posted to the Federal Business Opportunity website on or about 24 July 2019 with an anticipated closing dated on or about 24 August 2019. These dates are subject to change. All amendments to the solicitation will be likewise posted on this website.

Contractors are advised to check the website periodically for amendments. Solicitation mailing list will not be complied and amendments will not be sent out in paper copy.

All contractors must be registered in the System for Award Management database (SAM.gov) to be eligible for award of a contract.

Faxed offers and amendments will not be accepted.

A question period will be opened at time of solicitation.

File details come from the government source that posted it. Updated .