W9124925R00030002.pdf

MICC - FORT EISENHOWER

KEOSHA J . MOSS 706-791-1837

KEOSHA.J .M OSS.CIV@ARMY.MIL

FORT EISENHOWER GA 30905-5719

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provi ded herei n, all t erms and condit ions of t he document refere nced in Item 9A or 10A, as heretofore change d, remai ns unchanged and in ful l force and effect .

15A. NAME AND TIT LE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

ST ANDARD FORM 30 (Rev. 10-83) Prescr ibed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Correct the email address in Question 2 in the Questions and Answ ers.

2. The closing date/time remains the same.

1. CO NTRACT ID CODE P AGE OF P AGES

J 1 5

16A. NAME AND T ITLE OF CONTRACTING OFFICER (Type or print)

16C. DAT E SIGNED

BY 07-Jan-2025

16B. UNITED ST AT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contract ing Officer )(Signature of person authorized t o sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, Count y, Stat e and Zip Code) X W9124925R0003

X 9B. DAT ED (SEE IT EM 11)

16-Dec-2024

10B. DAT ED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITAT ION NO.

11. THIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICITATIONS

X The above numbered soli cit ati on i s amended as set forth in It em 14. The hour and date specified for rece ipt of Offer is ext ended, X is not extended.

Offer must acknowl edge rece ipt of t his amendment pri or to the hour and date specified in the sol ici tat ion or as amended by one of t he fol lowing methods:

(a) By compl eti ng Items 8 and 15, and returning copi es of the amendment ; (b) By acknowledgi ng recei pt of thi s a mendment on each copy of t he offer submit ted;

or (c) By s epara te let ter or t elegram whi ch i ncludes a refe rence t o t he s olic ita tion and amendment numbers . FA ILURE OF YOU R A CKNOWLEDGMENT TO BE RECEIVED AT TH E P LACE D ESIGNATED FOR TH E RECEIPT OF OFFERS P RIO R TO THE HOUR AN D DATE SP ECIFIED MA Y RESULT IN

REJECTIO N OF YOUR OFFER. If by vir tue of thi s amendment you desire t o change an offer already submit ted, s uch c hange ma y be made by t ele gram or let ter, provided each t elegram or l ett er makes reference to the sol ici tat ion and this amendment , and is re ceived prior to the openi ng hour and dat e speci fi ed.

12. ACCOUNTING AND APPROPRIATION DAT A (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORT H IN ITEM 14 ARE MADE IN THE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT THE ADMINIST RATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUTHORITY OF FAR 43.103(B).

C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INTO PURSUANT TO AUTHORITY OF:

D. OT HER (Specify type of modification and authorit y)

E. IMPORTANT: Contract or is not, is required to sign this document and return copies t o the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/cont ract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/ MODIFICATION NO. 5. P ROJECT NO .(If appli cable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Jan-2025

CODE

MICC - FORT EISENHOWER

271 HERITAGE PARK LANE

BLDG. 35200

FORT EISENHOWER GA 30905

W91249 7. AD MINISTERED BY (If other t han item 6)

4. REQUISITION/PU RCHASE REQ. NO.

CODE W91249

FACILITY CODECODE

EMAIL:TEL:

W9124925R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

QUESTIONS AND ANSWERS

Questions and Answers Q1: I would like to submit a bid for this contract, but I don't know what the quantity to request quotes for, is this something you can help with?

Government Response: Please see the pricing sheet or Attachment 5.

Q2: Is there currently an incumbent? If so, what was the last previous contract value? In addition, for requiring access onto base for the Site Visit is a NCIC background check something I will have to inquire on my own or will that be done on arrival?

Government Response: Yes, there is an incumbent. To obtain this information, you may submit a Freedom of Information Act (FOIA) request via the MICC FOIA Mailbox at usarmy.jbsa.acc-micc.mbx.foia@army.mil or by mail to:

Department of the Army Mission and Installation Contracting Command Office of Counsel 2219 Infantry Post Road Joint Base San Antonio (JBSA), TX 78234-1361

Access to base for the Site Visit will be done at arrival.

Q3: A detailed breakdown of the laundry and dry-cleaning services required

- Any specific certifications or qualifications required for the subcontractor

- Particular challenges or nuances we should be aware of when finding a subcontractor

- Specific timelines or milestones we need to meet

Government Response: All requirements have been outlined in the solicitation and attachments (PWS, PRS, etc.…); therefore, please refer the documents.

Q4: Good day, is there currently an incumbent if so, what is their name, what is the contract number, and what is the contract value please?

Government Response: Please refer to the Government’s response in question 2.

Q5: How many people currently work in Bldg. 2215? What are the operational hours of Bldg. 2215? Who currently holds the contract? What is the value of the current contract?

Government Response:

a. There are currently two (2) contractors working in the building.

b. Please refer to PWS for hours of operation.

c. Please refer to the Government’s response in question 2.

Q6: I’m unable to attend today’s site visit. Can you confirm if attending the site visit is required for my proposal/bid to be considered?

Government Response: Attending the site visit is not required for a proposal/bid to be considered.

Q7: Could you share who the incumbent contractor is?

Government Response: Please refer to the Government’s response in question 2.

Q8: Would you be able to provide the current contract number?

Government Response: Please refer to the Government’s response in question 2.

Q9: Could you let me know the current contract value?

Government Response: Please refer to the Government’s response in question 2.

Q10: Can you confirm that the quantities listed in the attachments, particularly in the Excel pricing sheet, are annual volumes?

Government Response: The estimated quantities are shown annually in Attachment 5 and Pricing Sheet.

Q11: Could you provide the typical monthly volume, instead of dividing the annual volume by 12 months?

Government Response: Due to quantities fluctuating monthly, an accurate representation of a typical monthly volume cannot be given. Therefore, dividing the annual quantities by 12 months will best represent the workload for an entire PoP.

Q12: Are there any specific formatting requirements for the proposal submission, such as page limits or other guidelines?

Government Response: No particular formatting requirements other than printing shall be easily readable.

Q13: Have there been any historical performance issues under the current contract that should be addressed or improved upon?

Government Response: All requirements outlined in the solicitation shall be met.

Q14: Can you provide details about on-site facilities or equipment available to contractors (e.g., commercial-sized laundry bins, industrial strength bags, etc.)?

Government Response: Please refer to PWS paragraphs 1.4 and 4.3.1.

Q15: Other than liability insurance for the vehicle that will be performing the drop off/pick up services, are there any additional insurance requirements from the prime or subcontractor?

Government Response: Please refer to FAR Clause 52.228-5 in the solicitation and below:

General Liability: $500,000 per occurrence limit on the comprehensive form of policy.

Workman’s Compensation: IAW State Requirements. Employer's liability coverage in the minimum amount of $100,000.

Automobile Liability: On the comprehensive form of policy, minimum of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage for all automobiles and trucks used in connection with the performance of the contract.

Q16: Are there any bonding requirements from the prime or subcontractor?

Government Response: Please refer to the solicitation and attachments.

Q17: What exactly will we be looking at during the site visit? Is it mandatory, and would not attending affect my chances of being considered for the award?

Government Response: You will be shown the storage and pick-up points. Attending the site site visit is not required for a proposal/bid to be considered.

Q18: Is there an incumbent contractor for this solicitation, and if so, what was the contract value?

Government Response: Please refer to the Government’s response in question 2.

Q19: What is the typical frequency of dry cleaning or laundering for each category/item on the list?

Government Response: Please refer to the Pricing Sheet and Attachment 5 for annual estimated quantities.

Q20: Are there fixed schedules for specific units, or will the pickup and delivery timeline need to be coordinated dynamically?

Government Response: Technical Exhibit B is a required deliverable that must be coordinated with each customer. Attachment 8 is an example of the current schedule.

Q21: For "as-needed" items, how much advance notice will be provided?

Government Response: As long as the contractor is within operational hours the “as needed” cleaning shall be made available, please see the definition in the PWS Regarding same day service.

Q22: If government personnel lose or damage linens, how will responsibility for replacements be documented?

Government Response: Government personnel will handle all unserviceable items IAW with their internal policies and procedures.

Q23: What is the resolution process if items are damaged during cleaning but contested as pre-existing?

Government Response: Please refer to PWS paragraphs 2.1.20 and 4.3.2.

Q24: For same-day services (e.g., ceremonial uniforms, deceased personnel clothing), are there expected limits on the number of items or frequency?

Government Response: Please see the pricing sheet and Attachment 5 for annual estimated quantities.

Q25: Will expedited services require dedicated resources?

Government Response: There is not a requirement for “expedited services”. The only service outside of the 3-business days is the same day service for ceremonial uniforms in accordance with PWS 2.1.17.

The Contractor will be responsible for managing their operations to ensure all requirements are met.

Q26: Are there specific bio-based or eco-friendly product requirements for cleaning materials?

Government Response: No specific, the Contractor shall ensure the requirements outlined in PWS paragraph 2.1.7 and 4.4.3 are met.

Q27: What are the expectations for waste management or hazardous material handling?

Government Response: Per PWS para 5.1 “Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures.”

Q28: What documentation is required if items are received in unusable condition or need significant repairs?

Government Response: It is the contractor’s responsibility to note the condition and or damages of the items IAW PWS paragraph 2.1.20.

Q29: Can those items be excluded from your accountability?

Government Response: No, please see PWS paragraph 4.3.

Q30: What are the protocols for holidays or emergencies that impact standard turnaround times?

Government Response: Please refer to PWS paragraph 2.4.1.

Q31: Are all offers due by 1/17/25 or 12/30/24?

Government Response: Per the announcement and Block 8 on page 1 of the solicitation, they are due on 17 January 2025 by 4:30pm EST. Only questions were due by 30 December 2024.

Q32: To ensure I understand correctly, could you please clarify if there will only be two (2) personnel working at the pickup and drop off facility? And will this only be during the one (1) month phase in/ phase out periods?

Government Response: The Contractor is responsible for determining the number of personnel required to ensure all requirements are met for the duration of the contract.

Q33: Will there be a specific evaluation tool or grading system used to assess responses to the RFP?

Government Response: Please refer to FAR 52.212-2 in the solicitation.

Q34: What factors will be considered in evaluating proposals (e.g., price, technical capability, past performance)?

Government Response: Please refer to Addendum to FAR 52.212-1 and FAR Clause 52.212-2 of the solicitation.

Q35: What steps will be taken to handle and assess competitive proposals once submitted?

Government Response: Please refer to Addendum to FAR 52.212-1 and FAR Clause 52.212-2 of the solicitation.

Q36: Who will be responsible for reviewing proposals, and what processes will they follow?

Government Response: Please refer to Addendum to FAR 52.212-1 and FAR Clause 52.212-2 of the solicitation.

Q37: Can you provide the specific weighting or prioritization of evaluation criteria?

Government Response: Please refer to Addendum to FAR 52.212-1 and FAR Clause 52.212-2 of the solicitation.

Q38: What is the process for addressing concerns or discrepancies that may arise during the evaluation of proposals?

Government Response: The Government has the right to ask questions for clarification purposes.

Q39: Is there an estimated budget range or financial scope for this contract?

Government Response: The information you are requesting is internal to the Government and cannot be provided.

Q40: What type of contract structure is being considered (e.g., fixed-price, cost-reimbursement)?

Government Response: Please refer to paragraph A.2 in the Addendum to FAR 52.212-1 on page 3 of the solicitation.

Q41: What key performance indicators (KPIs) or quality assurance measures will be used to evaluate contractor performance?

Government Response: Please refer to Attachment 1 - PRS.

Q42: Are there specific standards referenced in the PWS that must be met or exceeded?

Government Response: Please refer to the solicitation and all attachment/technical exhibits for all requirements that must be met.

Q43: What is the government’s current understanding of the market landscape for these services?

Government Response: Please refer to the solicitation.

Q44: Does the government anticipate specific competitors for this contract?

Government Response: Yes, small Business vendors as it is a 100% small business set-aside per the solicitation.

Q45: Are there any mandatory environmental or sustainability requirements for materials and processes outside of the bio-base laundry and dry-cleaning products?

Government Response: Please refer to PWS paragraph 5.1 “Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures.”

Q46: Are the estimated quantities listed on the pricing sheet reflective of monthly usage, or do they represent a different time frame?

Government Response: Estimates are based on annual estimated quantities. In addition, please see response to question to question 11.

Q47: Are the 2 onsite full-time contractors and 1 partial paid through our won contract or separately via the base?

Government Response: Please see response to question Q32. In addition, the Contractor proposed personnel will be paid via the awarded contract.

Q48: When would the 30-day phase-in be paid? 30-day or 60-day?

Government Response: Payment is made after services have been rendered. The 30-day phase-in would be paid NET30.

Q49: Is the max bid amount inclusive of the 30-day phase-in amount or separate?

Government Response: The max bid amount inclusive of the 30-day phase-in amount.

(End of Summary of Changes)