Technical_Exhibit_3_Deliverables.pdf

Technical Exhibit 3 Deliverables

ITEM DATA NUMBER DUE DATE

Monthly Progress Report

CDRL A001

10 Working Days after end of each month

Management Plan

CDRL A002

30 Days after Award

In Progress Review (IPR) Meeting Minutes

CDRL A003

Per requirement 5.6.3 then as required.

User Logs

CDRL A004

Per requirement 5.6.4 on a weekly basis

Invoices

CDRL A005

Monthly

Standard Operating Procedures (SOP)

CDRL A006

90 Days after Award, then updated as required

TRADOC Enterprise Classroom Program (ECP) Automated Classroom Database

CDRL A007 120 Days after Award, then updated as required

5.6.1 Monthly Progress Reports (CDRL A001). The contractor shall provide a monthly Contractor’s Progress, Status, and Management Report (CDRL A001) containing the following:

- Brief description of the requirements

- Brief summary of accomplishments during the reporting period

- Significant events regarding the Contract

- Progress on deliverable products

- Current or anticipated problems

- Summary of activity planned for the next reporting period

5.6.2 Management Plan - (CDRL A002). The contractor shall submit a Management Plan to the Contracting Officer not later than 30 days after contract award. The Management Plan shall reflect an understanding of all tasks specified in the Performance work Statement and describe an approach to satisfy the requirements. The plan shall be implemented on contract start date. Any revision to the Management Plan, after contract award, shall have the approval of the Contracting Officer before implementation.

5.6.3 In-Progress Reviews (CDRL A003). The contractor shall participate in periodic IPRs; the frequency and scope of which shall be determined at Post Award Meeting chaired by the contracting officer’s representative (COR).

5.6.4 User Logs (CDRL A004). The contractor shall provide weekly user logs containing the contact information of individuals who reserve the classrooms and the timeframe the room was used. This information will be used in support of the Quality Assurance Surveillance Plan (QASP).

5.6.5 Invoices (CDRL A005) all invoices shall be submitted in WAWF as a 2-in-1 invoice with all applicable monthly documentation attached. Monthly documentation includes Monthly Status Reports (MSR), In- Progress Reviews (IPR), Trip Reports, and other reports where applicable as stated in the PWS.

5.6.6 Standard Operating Procedures (SOP) (CDRL A006). The contractor shall create an SOP that outlines daily duties/activities necessary to perform TRADOC ECP System Administrator and ECP Maintenance (Helpdesk) Operations. The SOP will include the following information: Overview of TRADOC Enterprise Classroom Operations (ECP), Websites To Know For Job, Admin Accounts, Maintaining The Local Web Page, LAN/WAN Connectivity, Computer Software/ Hardware, TRADOC ECP Online, Warranty or Helpdesk Services, CRESTRON Touch Screen/Linksys Module, VTT, VTT Scheduling, VTT Operation, Snapshot Info, Touch Screen Glitches, Sound System, Computer Crashes/Recovery, Printing Capability, Keys, Points of Contact, On-Site TRADOC ECP classroom locations, ECP Maintenance and Helpdesk Operations. This SOP is needed to properly document all activities required to operate and/or maintain TRADOC ECP IT/AV equipment located in resident course classrooms so that this information can be passed on to different personnel performing these activities as needed IAW Paragraph 5.0.

5.6.7 TRADOC Enterprise Classroom Program (ECP) Automated Classroom Database (CDRL A007).

The contractor shall create a TRADOC Enterprise Classroom Program (ECP) Automated Classroom Database that supports automated record keeping of the following data for all TRADOC ECP classrooms at the Cyber COE not less than 90 days after contract award: Classroom and building numbers where ECP equipment is located (750 classrooms located in approximately 13 buildings), Number and types of equipment (manufacturer, model number, serial number, etc.), fiscal year equipment was originally fielded, projected maintenance year /life cycle timeframe for equipment, hand receipt/inventory information (DA Form 3161/2062), Building Facility and Classroom Maintenance POCs, Trouble tickets/work orders logged per classroom. This database is needed to properly document all activities required to operate and/or maintain ECP equipment located in resident classroom facilities so that this information can be passed on to different personnel performing these activities as needed and as outlined in Paragraph 5.0. The database can be created using Microsoft EXCEL or ACCESS programs and must be assessable online via the Cyber COE internal SharePoint knowledge management website and/or the Fort Gordon Lifelong Learning Center (LLC) web portal.