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Question Number
| PWS/ SOW Reference |
| Submitted Question |
| Government Answer |
| 1 |
| None |
| Page 90, paragraph b (1) states and provides a requirement to provide convincing rationale on how the offeror intends to meet PWS requirements, Page 87, Table I establishes that TAB D (Management Plan) and TAB E (staffing plan) has a page limit of 25 pages. The Section M is silent on this requirement. Does the Government desire this rationale? If so, where is it to be provided, how will it be evaluated, and could more than 25 pages be allowed for TAB D and E? |
The Evaluation Criteria is covered in Section M - Evaluation Factors for Award, paragraph (c).
Contractors shall follow the page count identified in Section L. Please see Section L - Instructions, Conditions and Notices to Bidders, Proposal Preparation Instructions, paragraph (b) for Proposal Limitation.
| 2 |
| None |
| The proposal preparation instructions require a labor breakout, the required skill level and TE-G applicability. However, in TE-G, only the Food Sanitation Specialist and Food Sanitation Specialist shift leader are applicable. Is this correct reading of the correct skill levels and their applicability? |
| Yes the labor breakout shall only include the Food Sanitation Specialist and Food Sanitation Specialist shift leader are applicable. |
| 3 |
| None |
| There is a wage increase that will be effective on 1 April 2018 that was signed by the incumbent, KCA Corporation, and the union on 8 September 2017. These new wages will impact this RFP W91248-18-R-0003. We have attached the new agreement with our questions. |
| Please see amendment 0002 for updated Technical Exhibit (G) Collective Bargaining Agreement and wage rates. |
| 4 |
| None |
| The solicitation is silent on the Service Contract Act (SCA) Directory of Occupations skill identifier (TE-H). Could the Government clarify or expound on the data it is seeking in element 2 (b) of section M (page 98)? |
| The solicitation utilizes FAR 52.222-41, Service Contract Labor Standards as a general reference. This requirement is under a Collective Bargaining Agreement as indicated in FAR 52.222-55. See attachments for the CBA and applicable Wage Determinations. |
| 5 |
| None |
| We are not clear on the CLINS numbering in the Price Matrix. CLIN 0008 is used twice. It is used first as Building 7911. It is then used again for Phase-Out. Should the Phase-Out CLIN be 0010 for the base and all option years? |
Corrected and please see amendment 0002 for changes made to Attachment (1) Pricing Matrix
| 6 |
| None |
| The Price Matrix CLINS and the Schedule B CLINS do not correspond. Example: CLIN 1002 Program Manager and Administration Function in the Pricing Matrix while in the Schedule B the CLIN is labeled as 1001 Program Manager and Administration Function and subsequent CLINs. Could the government please provide a corrected Schedule B so that the CLINs match the Pricing Matrix? |
| Please see amendment 0002 for changes made to Attachment (1) Pricing Matrix and Attachment (2) Staffing Matrix. CLINs align with Schedule B and also see Section L – Instruction to Offerors. |
| 7 |
| None |
| In the Pricing Matrix Roll Up summary sheet, the formulas are missing for CLIN 0006 Bldg. 6761 option years which skews the TOTAL price for the roll up matrix. Could the Price Matrix please be updated? |
Please see amendment 0002Pricing Matrix which has been updated. However, contractors are responsible to ensure excel formula calculations are correct and accurate.
| 8 |
| None |
| Is the brunch/supper invoiced as three meals? |
| No, please see amendment 0002 for addition of Attachment (3)- (5) Army Food Management Information System (AFMIS) data. |
| 9 |
| None |
| Are the meal hours listed in TE-F correct? |
| Please see amendment 0002 for updates to TE-F Workload Data. TE-F is accurate. |
| 10 |
| None |
| The square footage in TE-F for building 6755 is 17,911 but the square footage in TE-B is 10,996. What is the square footage of building 6755? |
| Please see amendment 0002 for updates to TE-F Workload Data. The square foot (SF) listed are accurate. |
| 11 |
| None |
| Page 98, Element 1: Management Plan at paragraph (a) requires an organizational chart in accordance with PWS paragraph 2.2.3., however, paragraph 2.2.3 is titled special training requirements. Could the Government clarify the information it is seeking in this element of the proposal? |
| Please see Section L - Instructions, Conditions and Notices to Bidders TAB D, Element 1: Management Plan which states, “The Offeror shall provide a chart that depicts the organizational chart identifying the management structure of key personnel with descriptions of roles and responsibilities down to each location IAW PWS paragraph 2.2.3.” |
| 12 |
| None |
| Paragraph 2.2.3 provides three key positions. Does the Government desire a non-working supervisor in each dining facility? |
Please see PWS paragraph 2.2.3, in reference to Dining Facility Attendant (DFA) Supervisor: The contractor shall provide a DFA Supervisor and alternate for each dining facility listed.
| 13 |
| None |
| Does the Government desire a set of minimum qualifications for the dining facility shift leader and dining facility attendant? |
| Please see PWS paragraph 2.2.3, in reference to minimum qualifications. |
| 14 |
| None |
| In the SF33 the solicitation number is written W91248-18-R-0003 while in the body of the solicitation (pages 89-92) has W91248-17-R-0002. Could the Government please clarify the correct solicitation number? |
| The Correct solicitation number is W91248-18-R-0003. Amendment 0002 corrects W91248-17-R-0002 to W91248-18-R-0003. |
| 15 |
| None |
| In the Pricing Matrix, the quantity is the same for all five years, however, the base year includes the transition period functions that do not have dining facility operations. Are the quantities in the base year for CLIN 0001 Program Management and Administrative Function correct at 11 months? The quantity for the option years are 12 months for this CLIN. |
| CLIN 0001 Transition-In IAW PWS paragraph 3.2. The quantities in the base year for CLIN 0001 Program Management and Administrative Function are correct at 11 months. The quantity for Option Years 1 through 4 are 12 months. |
Please see amendment 0002 for changes made to Attachment (1) Pricing Matrix.
| 16 |
| None |
| Please confirm that the LPTA evaluation approach does not apply to the offer or with the Randolph-Sheppard Act preference since the LPTA approach would negate the Randolph-Sheppard Act preference promised by the Solicitation. |
| Please see Section L - Instructions, Conditions and Notices to Bidders (i), which states, “Notice of applicability of Randolph Sheppard Act.” |
| 17 |
| None |
| AR 210-25 paragraph 6.b.(1)(b) states that if the State Licensing Agency (SLA) submits a proposal and is within the competitive range established by the Contracting Officer, the contract will be awarded to the SLA. How will this competitive range determination be made? |
The competitive range determination shall be made IAW FAR 15.305 -- Proposal Evaluation
| 18 |
| None |
| The FAR at 15.101-2 describes the LPTA process. The FAR at Subpart 15.3 describes the source selection process. The solicitation states that selection of a source shall be conducted…in accordance with FAR 15.3 as supplemented by DFARS and AFARS. The solicitation states that evaluation will be made using the criteria under Section M. There appears to be a conflict between these two methods. Please clarify which of these source selection processes will be employed. |
This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection as supplemented by DFARS and AFARS.
| 19 |
| None |
| We are not quite clear on the requirements for Volume I. Page 89, Proposal content clearly states that “No pricing information/data shall be included in Volume I”. However, we are required to submit Section B. Could the Government please expound on what it envisions the discussion/information it expects in this Volume? Does the Government desire the Section B in Volume I or Volume III? |
| Please see Section L - Instructions, Conditions and Notices to Bidders, Table 1, Volume I and Proposal Content for information. |
The reference to Section B in Volume I applies only to acknowledgments of amendments.
| 20 |
| None |
| Page 85, section (i) NOTICE OF APPLICABILITY OF RANDOLPH SHEPPARD ACT states “A proposal from a qualified offeror… may be awarded the FFS contract without further consideration of other highly rated proposals.” Is this a DFA contract award or FFS award? |
This requirement is subject to the Randolph-Sheppard Act (RSA) and Army Regulation (AR) 210-25, “Vending Facility Program for the Blind on Federal Property,” dated 30 June 2004. Under the law as implemented in the Department of Education (DE) regulations and AR 210-25, State Licensing Agencies (SLAs) have specific priority for an award for cafeteria (military dining facility) FFS contracts. This is a result of Civil Action No. 5:12-cv-00132-TBR, Docket No. 27.
| 21 |
| None |
| Attachment 1 DFA Pricing Matrix and Attachment 2 DFA Staffing Matrix – these two attachments were included with the DRAFT solicitation issued December 6th and not part of the final solicitation issuance on December 7th. Should both attachments be considered as final, unless amended? |
| Yes - Please see amendment 0002 for changes made to Attachment (1) Pricing Matrix and Attachment (2) Staffing Matrix, |
| 22 |
| None |
| Section B – Prices and Attachments 1 and 2 - We request clarification on what pricing information from Attachment 1 Pricing Matrix (and Attachment 2 Staffing Matrix) is to be used to provide Section B - CLIN dollar amounts. What amount from Attachment 1 is used for CLIN 0002 and then all other DFAC Bldg CLINS (0003, 0004, etc.) |
| Please see amendment 0002 for changes made to Section L which specifically addresses directions on how to complete Schedule B. |
| 23 |
| None |
| Are the CLINs and Sub-CLINS (Task Orders) on Attachment 0001 DFA Pricing Matrix to be used in lieu of Section B CLIN amounts? |
All CLINs and Sub-CLINS shall be completed on the Attachment 1 – Pricing Matrix. Please see Amendment 0002 for Section L – Instruction to complete Schedule B.
| 24 |
| None |
| Attachment 2 for DFA Staffing includes Most Likely # Days for each DFAC. Are these number of days to be used for staffing for the identified meal bands. It seems that the Most Likely # of Days included in Attachment 2 do not agree with the number of projected operating days including TE F Estimated Workload Data, i.e. Yearly Average of Days Open and other work load data provided? |
| Please see amendment 0002 for changes made to Attachment (1) Pricing Matrix, Attachment (2) Staffing Matrix, TE-F Workload Data and the addition of Attachment (3) to (5) Army Food Management Information System (AFMIS) data. |
| 25 |
| None |
| Technical Exhibit F – Bldg.4061, page 2 Average Est. Number of Days per Month Field Feeding is Required. Please confirm the 200 is a typo. All others are at 20 for weekdays. |
| Please see Amendment 0002 for changes made to TE-F Workload Data. |
| 26 |
| None |
| TE C provided a drawing of one DFAC, which one? Are other drawings available? Please provide. |
| All available drawings are provided in TE- C |
| 27 |
| None |
| Collective Bargaining Agreement – There are positions listed for Chef, Cooks, Headcount/DF Clerk, Ration Man/Driver, etc., other than DFA’s. Where these positions utilized during the current DFA contact? |
No- Please see amendment 0002 for updated/current TE-G Collective Bargaining Agreement.
| 28 |
| None |
| Standard Hours of Operation – The schedule shows that two DFAC’s are closed and another is IAW Training Schedule. For staffing, are we to use Most Likely Days of Operation on Attachment 2 for the number of staffing days? Or, information in TE F? |
An estimate of the number of days open is provided in the AFMIS DSS daily head count which shows the historical data. Please see amendment 0002 for updates to TE-F Workload Data and the addition of Attachment (3) Army Food Management Information System (AFMIS) data.
| 29 |
| None |
| Please clarify what Deliverables, page 44, 5. are required to be submitted with the proposal, other than the Transition Plan. When are “Initial” due? Volume II is to have a Management Plan and Staffing Plan not to exceed 25 pages. Does this include a completed Attachment 2 (Staffing Matrix)? |
| Transition Plan is required as part of the proposal. Please see Section (L) and (M) of solicitation W91248-18-R-0003, amendment 0002. |
Please refer to PWS paragraph 5 The contractor shall provide deliverables as described in subsequent task orders. Deliverables shall be specified by the government. Format and delivery schedule for deliverables shall be outlined in CDRLs and/or other means TBD.
The completed Attachment 2 (Staffing Matrix) is excluded from page count. Please refer to Table 1, Volume II, Maximum Page Limit, TAB F
| 30 |
| None |
| Page 87, Number of Copies – Are only 1 electronic copy of each volume required? No hard paper copy required? |
No hard copies are required. Please see Section (L) Instructions, Conditions and Notices to Bidders
| 31 |
| None |
| Technical Exhibits E (Expendable-Durable Supplies Lists) – Are these KP Cleaning Supply Lists (Per Month Usage/6 DFACs) meant to be actual usages or “typical”. One grand total is listed at $ 57,205.57, another at $ 8,460.53 and the third listing soaps/chemicals at $31,292.40. Please clarify? |
Contract is responsible for estimating required usage of chemicals and supplies based on size and head count and estimating the cost into their proposal. Please see amendment 0002 for updated TE-E Expendable-Durable Supplies Lists.
| 32 |
| None |
| PWS 2.1.2 – Services – Please provide an explanation of what Transportation the Contractor is responsible for? Transporting contractor personnel between DFAC’s? Is the contractor responsible for transporting contractor-provided supplies to the DFAC’s? |
Contractor is responsible for deciding their requirements to move people between DFACs if required and how supplies will be delivered to the facility.
| 33 |
| None |
| Page 93 of 99 – Under i. Contract Line Items (CLIN’s) b. and ii. Please explain how we are to fill in CLIN information for Section B in relation to the Pricing Matrix and on page 94, please clarify exactly how we are to comply with the sentence at the top of the page requiring the adding of CLIN’s and provide a total price “at the bottom” of Section B for all CLINs. |
| Please see Government Response to question 22. |
| 34 |
| None |
| CLIN 0002 and PWS 2.2.3 PM and Administrative Functions – Please clarify what costs are to be entered in CLIN 0002. Are these management salary costs, office costs, all other costs not directly associated with the operation of a DFAC? |
Yes – any expense not directly related to the operation of a Dining Facility Bldg.
