PWS_SCHED_C_FINAL.pdf

Ft Campbell, KY Grounds Maintenance

Performance Work Statement

SCHEDULE C

(Tennessee Cantonment Area and Landfills)

12JAN 2016

Performance Work Statement

SCHEDULE C

Grounds Maintenance Contract

TABLE OF CONTENTS

1.0 Introduction

1.1 Background

1.2 Objectives

2.0 Requirements

2.1 General

2.1.1 Scope

2.1.2 Description of Services

2.1.3 General Information

2.1.4 Place of Performance and Hours of Operation

2.1.5 Recognized / Government Holidays

2.1.6 Travel / Temporary Duty

2.1.7 Emergency Services

2.1.8 Contract Administration and Management

2.1.9 Quality Control

2.1.10 Government POC

2.1.11 Subcontract Management

2.1.12 Contractor Employees

2.1.13 Business Relations………………………………………………………… 13

2.2 Special Requirements

2.2.1 Security

2.2.2 Safety

2.2.3 Special Training / Qualifications

2.2.4 Environmental Requirements

3.0 Performance Requirements and Standards

3.1 Basic Services

3.1.1 Performance Task Requirements, Standards and AQLs

3.2 Improved Areas……………

3.3 Optional Services

3.4 Semi-Improved Areas ………………………………………………………… 27

3.5 Herbicide …… ………………………………………………27

3.6 Contractor Manpower Reporting Application (CMRA) 28

4.0 Performance Requirements Summary (PRS) MATRIX

4.1 Quality Assurance

4.2 Quality Control Plan

5.0 Deliverables

6.0 Related Documents

6.1 Definitions and Acronyms

6.2 Applicable Directives and Publications

6.3 Technical Exhibits

6.4 Government-Furnished Material/Property/Equipment

6.5 Contractor-Furnished Material/Property/Equipment

6.5.1 Contractor-Furnished Material and Responsibilities

6.6 U.S. Department of Labor Wage Determination 42

Performance Work Statement (PWS) for Ft Campbell, KY

SCHEDULE C (Tennessee Cantonment Area, Landfills)

GROUNDS MAINTENANCE SERVICES

1.0 Introduction. This is a non-personal services contract to provide Grounds Maintenance Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grounds maintenance at Ft Campbell, KY as defined in this Performance Work Statement (PWS), Section 3.0 except for those items specified as government furnished property and services. The Contractor shall perform to the standards of this PWS. All performance times referred to in this PWS are calendar days, unless otherwise specified.

1.1 Background. Fort Campbell, KY is located on the state line of Kentucky and Tennessee. In Kentucky it is located in both Christian and Trigg counties. In Tennessee it is located in both Montgomery and Stewart counties. The installation does not have any natural boundaries between the two states. For the purpose of this PWS, Screaming Eagle Blvd shall be used as the terrain feature to separate the SCHEDULE B and C responsibilities.

The installation is roughly in an L-shape with the short leg running north / south and positioned on the western end of the “L”. Fort Campbell has approximately 105,000 acres of land space with 7,300 acres in the cantonment area. The geology, hydrology, climate, major soil association, wetland delineation, vegetation, and soil types found on Fort Campbell are recorded at the Natural Resource Conservation Service (NRCS), Clarksville, TN. This information is consulted when pesticide applications are considered that could affect soils or water quality runoff.

1.2 Objectives. The Contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included and covered by this contract in support of mission requirements for users, residents, and visitors to the installation). The installation uses contract grounds maintenance services to manage between 7,500-8,000 acres per year. Grounds Maintenance is divided among multiple contracts. This PWS pertains to Schedule C only.

Schedule A is for grounds within the cantonment area that are considered high visibility and need to be managed on a very frequent basis.

Schedule B is for the Kentucky cantonment area and includes the closed landfills located on the KY side of the border. The terrain feature to define the area of responsibility is between Screaming Eagle Blvd and Blacksheep Road.

Schedule C is for the Tennessee cantonment area south of Screaming Eagle BLVD, but does NOT include Sabre heliport. Schedule C also includes the closed landfills in Tennessee.

Schedule D is for the ranges and training areas west of Market Garden Road

Schedule E is the Grounds Maintenance contract for Campbell Army Airfield (CAAF) and the airfield cantonment areas north of Blacksheep Road. It also includes Sabre Heliport and the hangars and Landing Zone (LZ) areas at the Heliport.

In addition, there are separate Government activities that have separate grounds maintenance contracts on the installation such as Campbell Crossings’ contractors which maintain the housing areas, Morale Welfare and Recreation’s (MWR) contractors which manage the golf course and sporting facilities, and MEDDAC’s contractors which manages the hospital facilities.

1.3 Climatic Conditions. Fort Campbell summers are warm and humid, and winters are moderately cold. Due to the weather patterns, the grass begins to grow in late March and stops growing in November. This PWS will span a grass growing season of approximately 229 days. The average annual precipitation is about 48 to 56 inches.

The largest precipitation is in winter, and the smallest is early in fall. The average annual temperature at Clarksville is 600F. Temperatures are more than 900 on about 71 days each year and are below 320 on about 79 days. In an average winter, the ground is frozen to a depth of about 5 inches. The average snowfall in the area is about 11 inches.

Long periods of very cold or very hot weather are unusual. Occasional periods of very mild temperatures occur almost every winter. In the peak summer season occasional periods of cool, dry weather break up stretches of hot, humid weather. The greatest change in average daily maximum and minimum temperatures occurs from October to November and February to March, when cold air moves south across the States early in the morning and lowest late in the afternoon. Also, an annual variation exists in the relative humidity; average daily values are higher in winter and are lower in spring. The average relative humidity in mid-afternoon in spring is less than 55 percent;

during the rest of the year it is about 60 percent.

Grass species are mixed between predominate cool season grasses (fescue, orchard grass) and warm season (Bermuda) grass. Many broadleaf species are present to include plantains, lespedeza and clovers. Some species of grass may predominate with any type of grass or broad leaf species.

2.0 Requirements.

2.1 General.

2.1.1 Scope. The Contractor shall maintain Improved, Semi-Improved, and Unimproved Grounds as identified under Technical Exhibit (TE) [#5-Approved Plant Listing for Landscaping] and [#1-Grounds Maintenance Maps] in this PWS, utilizing accepted industry standards and practices, where practical.

2.1.1.1 Improved Areas. These areas will generally be the grassed lawns of the installation and will require a repetitive level of maintenance. The work performed in these areas by the Contractor shall include mowing and trimming grass, removing grass trimmings from paved/graveled areas, aerating lawn areas, applying fertilizer and/or lime, applying herbicide to remove grass from cracks in sidewalks and pavements, and litter control. Schedule C corresponds to this level of grounds maintenance.

2.1.1.2 Semi-Improved Areas. These will generally be areas of the installation used for operational and maintenance purposes. The purpose of the grounds maintenance of the semi-improved areas will be predominantly erosion control, dust control, bird control, and clear visibility. This will include grassed areas, vegetated areas, trees, and pavements. The work performed in these areas by the Contractor shall include mowing grass and trimming. These areas are the closed Landfills and Utility Right-of-Ways in Tennessee. These landfills will be mowed three times per mowing season – MAY, JUL, and OCT.

2.1.1.3 Unimproved Areas. Unimproved grounds are all grounds not classified as improved or semi-improved where mowing is to control pests, to provide erosion control or to eliminate fire hazards. Areas in this classification encompass weapon ranges, road shoulders in undeveloped areas, grazing lands, lakes, ponds, and wetlands.

These Unimproved Areas do NOT apply to Schedule C.

2.1.2 Description of Services. Provide mowing around the cantonment area South of Screaming Eagle Blvd but not including Sabre Heliport. The areas identified for Grounds Maintenance for Schedules C are not in the high visibility areas of the cantonment and are not maintained as frequently as the Schedule [A] areas. Contractor shall mow the grass to a 2 – 4” height and trim around all edges and vertical structures concurrent with each mowing. Contractor will mow on a 14 Calendar day cycle (229 day mowing season on a 14 calendar day cycle = 16 mowing iterations per mowing season). The contractor is to completely mow the full cantonment area on each cycle before he/she commences the next iteration. A successfully completed area shall include mowing, trimming, debris removal, and clean-up (blowing the grass back onto mowed area), as one action.

2.1.2.1 Non-Personal Services. The personnel rendering the services are not subject;

either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non personal service contracts are authorized by the Government in accordance with FAR 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.3 General Information.

2.1.3.1 Period of Performance. The Period of Performance for this contract shall be a Base Year plus two option years.

The Government anticipates the first cycle of mowing will begin on or about 1 APR of each contract year.

The last mowing cycle is to be completed on/about 15 NOV of each contract year.

Base Year 15 MAR 2016 – 14 MAR 2017 Option Year I 15 MAR 2017 – 14 MAR 2018 Option Year II 15 MAR 2018 – 14 MAR 2019

2.1.4 Place of Performance and Hours of Operation.

2.1.4.1 Place of Performance. The work to be performed under this contract will be performed at the locations listed in Technical Exhibit (TE) #1 on Ft Campbell, KY

2.1.4.2 Hours of Operation. Government business hours are 0730 to 1630 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

Contractor must coordinate at least 48 hours in advance with the COR to work on weekends and holidays, when not identified on current work schedule.

(Coordination is required to ensure facilities where contractor wants to work are available. Areas which are unavailable will not be grounds for an extension of period of performance for that cycle.) Contractor shall include in their request the exact locations where the crew will be working. Upon review and concurrence, the contractor may work the weekend or holiday at no additional cost to the Government. COR may inspect the weekend work areas the following business working day.

On work days that the military has identified as Days of No Scheduled Activities (DONSA), the Mabry Road Gate and Angels Road Gate leading to the Training Areas are routinely closed. Contractor will need to use alternate routes into their work areas during DONSAs (i.e. Palmyra Road, or 101st Airborne Division Road), and revise their work schedules accordingly.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the contractor shall coordinate with the COR to reschedule the work on any day that is mutually agreed upon.

2.1.5 Recognized / Government Holidays. The Contractor’s performance shall not be required on the legal public holidays listed below. Holidays occurring on weekends will be observed as directed by the published Army calendar.

New Year's Day Labor Day Martin Luther King, Jr.'s Birthday Columbus Day President's Day Veteran's Day

Memorial Day Thanksgiving Day Independence Day Christmas Day

2.1.5.1 Special Events mowing. The Contractor’s Program/Project Manager or Alternate Project Manager shall be available after normal duty hours to coordinate contractor operations outside the normal hours of operation, this includes holidays. The contractor may be tasked to perform for special events such as VIP visits. These special event actions will be funded based on the amount of area; areas estimated at or under $3K will be paid via GPC, all others will be funded on an issued Delivery Order.

2.1.5.2 Unsafe Weather and Other Delays: Work delays due to unsafe weather conditions, and/or other causes beyond the contractor’s control (to include, but not limited to, access to work areas, vehicles in parking lots overhanging curbs and grassed areas) shall not constitute grounds for continued non-performance. In the case of unsafe weather conditions, this is only if the area to be mowed was recently flooded or there are safety concerns due to imminent lightning. Flooded areas should be avoided, noted for COR concurrence, and mowed as soon as the area is dry enough to mow it without damaging the ground. (Payment for this acreage will not be approved until the area has been completed per the standards of this PWS.) In the event of inclement weather (rain, snow, lightning, or other severe weather) the contractor shall immediately coordinate with the COR to adjust the period of performance accordingly. If the contractor is forced to stop work prior to 1200 due to inclement weather, he/she shall immediately notify the COR in order for the period of performance for that cycle to be extended by 1 day. Contractor is responsible for mowing and maintaining these areas in a timely manner and shall notify the COR for problems regarding access to work areas, etc.

2.1.6 Travel / Temporary Duty. N/A

2.1.7 Emergency Services.

2.1.7.1 The Contractor shall make available competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the Contracting Officer (KO) or Contracting Officer’s Representative (COR) within two (2) hours of the incident.

2.1.7.2. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

2.1.7.3 Emergency Medical Service: Medical services for contractor personnel are the responsibility of the contractor. However, the Government will provide, on an emergency basis, medical services for job-related injuries while an employee is performing under this contract on a reimbursable basis. Emergency medical care is available to the contractor employees at Blanchfield Army Community Hospital (BACH).

For emergency ambulance service, call 911(Cell phone users call (270) 798- 1221/1224).

2.1.7.4 Police and Fire Protection: Law Enforcement by Fort Campbell Military Police, telephone (270) 798-2677 and Fire Protection by the Fort Campbell Fire Department, telephone ( 270) 798-3473, Emergency 911 (Cell phone users call (270) 798- 1221/1224).

2.1.8 Contract Administration and Management

2.1.8.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart

42.5. The KO and Contracting Officer’s Representative (COR) will meet periodically with the Contractor to review the Contractor's performance, if needed. Written minutes of such meetings will be recorded by the Government and signed by the Program/Project Manager and the Contracting Officer, or COR and distributed within five (5) workdays after the meeting. The Contractor may request a meeting with the Contracting Officer or COR when the Contractor believes such a meeting is necessary.

Written minutes of such meetings shall be recorded by the Contractor and signed by all participants involved and distributed within five (5) workdays after the meeting. In either case, if the Contractor does not concur with any portion of the minutes, recorded by the Government or the Contractor, such non-concurrence shall be provided in writing to the Contracting Officer within two (2) calendar days following receipt of the minutes.

2.1.8.2 Contract Administration. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination between the Government and the Contractor.

2.1.8.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.8.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the KO.

In the event the Contractor effects any such change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. There will be no changes or deviation from the stated terms and conditions of the contract without a written modification to the contract, executed by the KO authorizing such changes.

2.1.8.3.2 Contracting Officer’s Representative (COR). The KO shall designate contract level CORs during the term of this contract, under Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.201-7000 “Contracting Officer’s Representative.” The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform in accordance with the responsibilities and duties identified in the Interim Army Contracting Command – Contracting Officer’s Representative Policy Guide Pamphlet 70-1, (ACC PAM 70-1, dated 26 March 2010).

2.1.8.3.2.1 COR Authority. A letter of designation issued to the COR by the KO, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

2.1.8.3.3 The Contractor shall not in any way represent that it is a part of the U. S.

Government, or that it has the authority to contract or procure supplies for the account of the United States of America.

2.1.9 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide and maintain a quality control system that is acceptable to the Government. (The QCP is addressed at paragraph 4.2)

2.1.10 Government POC.

Contracting Officer Contract Specialist/

Administrator Contracting Officer’s Representative

Name: Mr. Kevin Day Address MICC, BLDG 6923 38th & Desert Storm Ft Campbell, KY 42223 Email: kevin.j.day.civ@mail.mil Phone number: 270-798-7854

Name Ms.Wanda Jobe Address: MICC, BLDG 6923 38th & Desert Storm Ft Campbell, KY 42223 Email: wanda.f.jobe.civ@mail.mil Phone number 270-412-2302

Name TBD at Contract Award Address: Contracts MGMT Branch, BLDG 846

Ft Campbell, KY 42223 Email:

Phone number:

2.1.10.1 COR Functions. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-furnished property, and provide site entry of Contractor personnel.

2.1.10.2 The CORT- Contracting Officer Representative Tracking (CORT) Tool accessed through Wide Area Work Flow (WAWF) e-suites will be used for nomination, tracking, documentation, and management of CORs.

2.1.11 Subcontract Management. N/A

2.1.12 Contractor Employees.

2.1.12.1 Key Personnel. The Contractor shall provide a Project Manager (PM), and designate an alternate, who shall be responsible for the performance of the work under this contract. The PM or Alternate Project Manager (APM) shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The Project Manager or alternate shall be available at all times whenever their contract personnel are working on Ft. Campbell property. The Key Personnel shall be available for the COR to contact him/her when contract personnel are working. If Key Personnel are not on site, the contractor shall ensure physical onsite supervision of their personnel.

2.1.12.1.1 Any changes to the working status of these key personnel shall be transmitted (in writing) to the KO within 24 hours of the proposed change. If, for any reason, any of the key personnel becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 14 calendar days the contractor shall promptly replace personnel with personnel who possess qualifications equal to or better than that of the original employee. The Contractor shall ensure all key personnel terminated or released from employment under this contract are replaced within 5 calendar days of the termination.

The Project Manager shall have access to the installation for the duration of the contract.

The Project Manager and the QC person (may be same person), and the Alternate Project Manager (APM) (if designated) are the only personnel rated by the Government as Key Personnel on this contract.

Project Manager (PM): The PM shall meet or exceed the following minimum qualifications: Valid Driver’s license with Vehicle Insurance for the Work Vehicles.

The APM shall meet or exceed the same qualifications as the PM.

On occasion, services may be required to support a military unit function (i.e. VIP visit) or military training exercise, or other special event, outside the normal duty hours. Consequently, emergency telephone numbers for the Project Manager or his/her alternate shall be provided to the Contracting Officer.

Contractor shall provide a means of communication for the COR to be able to contact the Grounds Maintenance Project Manager (contractor) at all times.

2.1.12.2 Contractor Identification. All contract personnel shall be identified as a Contractor, i.e., badge, company logo, or uniform. All contract personnel are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.) or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

2.1.12.2.1 Contractor Personnel Appearance and Performance: It is essential that all Contractor personnel meet the highest standards of professionalism and personal integrity. The Contractor shall ensure their personnel do not perform work under the influence of alcohol, marijuana, illegal prescribed drugs or any other incapacitating agents. Contractor shall ensure employees utilize protective equipment, in compliance with EM385-1-1, while working to include at a minimum: high-visibility/reflective shirts (with short sleeves at a minimum, i.e. no cut-off shirt sleeves) with company Logo clearly legible, hardhats, and safety boots. Shirts to be replaced when Logo is unserviceable and/or unreadable.

2.1.12.2.2 All contractor vehicles and equipment shall be clearly marked with company markings. Contractor shall not drive unmarked work vehicles or equipment on the installation. Minimum size of markings shall be 1’ x 2’ on vehicle doors or other highly visible areas. For other markings, contractor shall submit an example for approval to the KO.

2.1.12.3 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improper influence in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the installation.

2.1.12.4 The contractor shall not perform any equipment maintenance on Ft. Campbell property. (Contractor may re-string trimmers and re-fuel equipment on Ft. Campbell as required to perform the work in this PWS.)

2.1.13 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide corrective action plans, timely identification of issues and effective management of subcontractors. The Contractor shall assure customer satisfaction and professional and ethical behavior of all Contractor personnel

2.2 Special Requirements. N/A

2.2.1 Security.

2.2.1.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by a Government representative). The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, Headquarters Department of the Army (HQDA), and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

2.2.1.1.1 Anti-Terrorism and Operations Security:

2.2.1.1.1.1 AT Level I Training: This provision is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the KO

2.2.1.1.1.2 Access and General Protection/Security Policy and Procedures: This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.2.1.1.1.3 In order to gain access to Fort Campbell, KY non-Federal Government and non-DoD issued ID cardholders require identity proofing and vetting to determine fitness and eligibility for access. Specifically, a check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army's minimum background check for the entrance onto Army installations for non-Common Access Card (CAC) holders, to include entrance of visitors.

2.2.1.1.1.4 Entry into Installation: Commercial trucks are required to enter the installation via Gate 7. Gate 7, located in Kentucky, is accessible from U.S. Highway 41A. Contractors should expect delays with commercial trucks entering via this gate as vehicles might be subject to physical inspections.

2.2.1.1.1.5 Fort Campbell applies the following non-Federal Government cardholder criteria to determine the authorized type of access control credentials:

Contractors TBD or 1-Day Pass Sub-Contractors TBD or 1-Day Pass Vendors TBD or 1-Day Pass Suppliers TBD or 1-Day Pass Service Providers TBD or 1-Day Pass Visitors (Case-by-Case Basis) 1-Day Pass

2.2.1.1.1.6 Access rosters for Restricted Areas: Access rosters for Restricted Areas shall be submitted when required. The rosters shall be submitted electronically to the COR on the format provided by the Government. Rosters shall be submitted prior to commencement of the first mowing cycle and as personnel changes are made. At time of award, access rosters are required for Ammunition Supply Point (ASP).

2.2.1.2 Physical Security: N/A.

2.2.1.3 Key Control The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons, and are not duplicated.

2.2.1.3.1 Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

2.2.1.3.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR. Contractor shall ensure all gates are secured before leaving the site.

2.2.1.3.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. These procedures shall be included in the Contractor’s QCP.

2.2.1.4 Photography: Photography is not authorized on Fort Campbell, and especially within secured areas (i.e. 160th, CAAF, Sabre, ASP, 5SFG, etc.) is not authorized without prior written approval through DPW.

2.2.1.5 Security Training.

2.2.1.5.1 iWATCH Training. iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards shall be provided by the Government at the Post-award conference.) This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 15 calendar days of contract award, and within 5 calendar days of new employees being hired. Contractor shall submit a list of personnel trained to the

KO.

2.2.2 Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

2.2.2.1 Safety Requirements: In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the contractor shall comply with EM 385-1-1. The Contractor shall submit for approval a Safety Plan within 10 calendar days of award of contract. Note that certain areas require additional safety training for working in and around them (Ammunition Supply Point, airfields, Ranges etc.), and is the contractor’s burden to coordinate with the COR and put employees through the training.

2.2.2.2 Safety Deficiencies: The contractor is responsible for enacting a pro-active, aggressive safety program. Once safety deficiencies or unsafe practices or operations occur, the contractor must correct them immediately. In the event the Government notes unsafe practices, the contractor will be notified and the contractor shall immediately correct all safety deficiencies. Such notice when delivered to the contractor or his representative at the site of work shall be deemed sufficient for this purpose. Also, the contractor is responsible for ensuring that the equipment is in a safe operating condition, that it is used in a safe manner, and that it is used in a safe environment and condition.

Equipment: The contractor shall not leave equipment unattended while in use or leave any equipment on Ft Campbell property overnight.

All vehicles and equipment are to be inspected, and maintained in operating order, per EM385-1-1.

Safe Operating Vehicles: COR is authorized to inspect Contractor’s work vehicles at any time to ensure they are in a safe operating condition.

Fire Extinguishers: Fire Extinguishers are to be mounted in contractor vehicles.

2.2.2.3 Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards. The Contractor shall be responsible for ensuring adherence to all applicable Ft Campbell State of Kentucky and Tennessee, and federal rules and regulations.

2.2.3 Special Training / Qualifications.

2.2.3.1 The Contractor must be certified/licensed in appropriate Environmental Protection Agency (EPA) and Kentucky and Tennessee Department of Agriculture categories for the application of herbicides. Required documentation of certification or licensure for new Contractor personnel shall be filed with the Contracting Officer, or COR, within 24 hours prior to performance of service by any Contractor personnel.

2.2.3.2 Other: N/A

2.2.4 Environmental Requirements.

2.2.4.1 Executive Order (EO) 13693, Planning for Federal Sustainability in the Next Decade. The Contractor shall comply with tenants of the EO and when practicable, shall use:

products with post-consumer recycled content products that are recyclable low toxicity or non-toxic products low-maintenance products

2.2.4.2 Green Procurement. Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the Environmental Protection Agency’s Comprehensive Procurement Guidelines. The following items are currently listed for Landscaping Services in the EPA Guidelines:

Compost made from recovered organic materials.

Fertilizer made from recovered organic materials.

Garden and soaker hoses.

Hydraulic mulch.

Lawn and garden edging.

Plastic lumber landscaping timbers and posts

2.2.4.2.1 The Contractor is required to use these recycled or recovered products unless they cannot be procured within a reasonable period of time; at reasonable prices; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement. The Contractor is encouraged to use other materials and products not listed but commonly used in industry. The Contractor shall maintain records and submit an annual report to the COR, along with the annual certification required by FAR 52.223-9 Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items, upon completion of the basic year and each option year.

2.2.4.3 Environmental Compliance. The Contractor shall comply with all federal, state, local and installation environmental laws, rules and plans. The Contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation in accordance with industry standards, local, federal and state laws, and according to manufactures' recommendations. The Contractor will submit Material Safety Data Sheets (MSDS) for approval on all materials, five (5) days before delivery of the material, to the COR. The Contractor shall make all environmental and hazardous material records available, at the beginning of the next duty day after the Government’s request to view the records.

2.2.5 Type of Contract: The Government will award a firm-fixed price single award contract.

3.0 Performance Requirements and Standards.

3.1 Basic Services: The Contractor shall provide grounds maintenance services for Improved and Semi-Improved grounds. The contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds covered by this contract in support of mission requirements for users, residents, and visitors to the installation. Grounds shall look well-maintained after each cut to include all grass being cut to uniform height, all trimming performed and the area completely mowed. The contractor shall complete the mowing frequency in a timely manner to maintain the installation in a neat and attractive appearance. The contractor shall, on each cutting frequency, mow/trim all vegetation to the height indicated for each level. Grass shall not be blown into flower beds, onto sidewalks, or parking lots, etc. Any grass that is shall be blown back onto mowed areas, swept, or picked up to preserve appearance.

3.1.1 Performance Task Requirements, Standards and AQLs. Overall Areas of Operations (AOs) are as mapped, and generally include full city blocks from road centerline to road centerline, where the contractor shall mow grass, trim or spray for weeds around obstacles, and trim or spray for weeds and grass in gravel or paved areas. Contractor will not maintain High Visibility Areas, housing areas, the golf course, Fort Campbell school areas, the stables, or the hospital.

3.1.2 Contractor’s work schedule: The contractor shall provide a detailed work schedule reflecting the areas intended to be worked in, per day, for the 14 calendar day cycle. The schedule shall be submitted electronically to the COR for review and concurrence at least 5 work days prior to beginning work on the first cycle of each contract year. After concurrence, if there are any issues/concerns, a revised work schedule shall be submitted electronically to the COR within 24 hours. Below are some acceptable options for submitting schedules.

3.1.2.1 Zones or List: The work schedule may be submitted in map form using a breakout of areas into “zones,” or through a detailed list format.

3.1.2.1.1 Zone breakout: If using the “zone” method to identify areas, the contractor shall also provide a list, by day, reflecting which zones will be worked in each day. For example, the map would identify (by highlighting, use of colors, drawing lines, etc.) a section (such as from Bastogne to Indiana between Air Assault and Airborne) as “Zone 1.” The corresponding list would identify which day(s) Zone 1 will be worked in for the cycle, i.e. Zone 1 will be worked on Days 1, 2, and 3 of the cycle. (Contractor may submit the information in list form or on a calendar format.)

3.1.2.1.2 List breakout: If using the list format to identify areas, the contractor shall provide an accurate and specific list of areas broken out per day for each day of the mowing cycle. For example, “Day 1, from Bastogne to Indiana between Air Assault and Airborne; Day 2, From Indiana to Kentucky between Screaming Eagle and Air Assault,” etc.

3.1.2.2 Days or Dates: Based on their zones or their detailed list, the contractor may submit one schedule at the beginning of each contract year, broken out by days, or he/she may submit a new schedule for each cycle broken out by dates.

3.1.2.2.1 Schedule by Days: The contractor may submit a schedule broken out by days for the 14 calendar day cycle. (i.e. Day 1, Day 2, Day 3.) The contractor’s approved schedule would apply to all cycles for that contract year, unless changes were necessary.

3.1.2.2.2 Schedule by Dates: The contractor may submit a new schedule broken out by dates for each 14 calendar day cycle. (i.e. Day 1—Jan 15, Day 2—Jan 16, Day 3—Jan 17.) If the contractor chooses to submit a new schedule, by date, for each cycle, the contractor shall submit the dated schedule to the KO for approval no later than 3 work days prior to the start of the new cycle.

3.2 Improved Areas:

3.2.1 Mowing: All grassed areas within the improved areas shall be mowed by the Contractor including ditches, swales, and all areas where the ground is covered with grass of any type. The contractor shall maintain the grass height between 2 and 4 inches for Level II areas. (Refer to Part 5.3 for Level IV, Landfill, areas.) The contractor shall remove all grass clippings from sidewalks and other paved areas the same day the mowing is performed.

3.2.1.1 Mowing [CLIN 0001] – Schedule C (TN) (Level II, Cantonment Area) (approx.

1,393 acres)

3.2.1.2 Mowing [CLIN 0002] – Schedule C (TN) (Level IV, Landfills). Mow three times per season (May, July, October) (approx. 115 acres)

3.2.1.3 Acreage: The acres are estimated only, based on Geographic Information System (GIS) mapped quantities. During the life of this contract, the areas may vary by +/- 10%. The contractor’s cost estimate per acre shall account for this variation. Areas added shall be near regions already mowed, but may include ground recently seeded following new construction. Delivery orders will be reflect adjusted estimates of acreage shown in revised maps.

3.2.1.4 Acceptable performance: Satisfactory grounds maintenance includes mowing, trimming, and clean-up of the area in accordance with the standards in this PWS.

3.2.1.4.1 Reporting: Quality Control (QC) shall report completed areas to the COR daily. Reports shall be submitted electronically No Later Than (NLT) than 0800 on the following work day. Faxed reports will not be accepted. Reports shall contain the following information: (1) date of the report, (2) date the work was completed, (3) clearly identify the specific areas of completion, i.e. “completed all areas from A Shau to Wickham between Airborne and Air Assault streets,” or “completed Zone 1.” If the contractor deviates from the submitted schedule, they shall be required to submit Daily Reports reflecting areas scheduled to work that day, in addition to the Daily Completion Reports.

3.2.1.4.2 Successfully Completed area: A successfully completed area shall be mowed, trimmed, and cleaned-up (i.e., grass/trimmings blown back onto grassed areas and debris removed) per the standards of this PWS in order for payment of the area to be approved by the Government. The metric unit for performance is by the acre.

3.2.1.4.2.1 Mapping: The mapped areas have been broken down and quantified (by acreage) by areas equivalent to a typical “city block”, i.e. between streets.

3.2.1.4.2.2 Deduction: If an area within a quantified block is not fully completed to the standard of this PWS (IAW paragraph 3.2.1.4.2), the area will be identified as a

DEFICIENCY.

3.2.1.4.2.3 Deficiency: If the contractor submits an area as completed, but the COR’s inspection identifies that the area has NOT been successfully completed, that area shall be submitted to the contractor as a deficiency. The contractor shall have 24 hours after deficiency notification to correct the deficiency and bring it up to the standard of this

PWS.

3.2.1.4.2.4 Corrected Deficiency: The contractor shall submit a corrected deficiency report to the COR for re-inspection of the deficient area(s). If the contractor successfully re-performs the deficient work (see para 3.2.1.4.2) within the given timeframe, the area will be considered acceptable, and full credit will be given for payment for that cycle.

3.2.1.4.2.5 Uncorrected Deficiency: If the contractor receives a deficiency notice for an area containing multiple items within that area, and fails to correct ALL of the items for that area, the entire area shall be considered as one uncorrected deficiency. However, the contractor will be paid for all satisfactorily corrected acres.

The identified acres which were not corrected will be calculated and verified using the GIS system. The GIS map supporting the uncorrected acres for deduction will be available within 3 working days after the mowing cycle is complete- upon request.

3.2.1.4.2.5.1 Uncorrected Deficiency Reporting: The contractor shall submit a corrected deficiency report to the COR for re-inspection. If the contractor does NOT submit a deficiency correction report and does NOT correct the deficiency, then that area shall be deducted from the payment for that cycle.

3.2.1.4.2.6 Un-completed Areas: Any area that is not completed by the end of a cycle shall not be considered as a deficiency, but shall be considered unsatisfactory performance. The entire area shall be quantified and deducted from the payment for that mowing cycle. The unsatisfactory performance will result in a Contract Deficiency Report (CDR).

3.2.1.5 Mowing by Facility Occupants: Facility tenants and occupants are aware that they may mow the grounds around their facilities in between Contract mowing cycles. In situations where a contractor arrives shortly after the area has been mowed, it is expected that the contractor will mow and trim again. Should a tenant be mowing when the contractor arrives, the contractor shall immediately contact the COR for guidance.

The contractor shall continue to mow where possible. The contractor shall NOT take directions from the customers.

3.2.1.6 Site Conditions: The Government does not guarantee the condition of any areas to receive services at the beginning of the contract or performance period, nor any areas that may be added to the contract throughout the life of this contract. The contractor agrees to accept areas in an “as is” condition following normal winter grass growth patterns.

3.2.1.6.1 Tall Grass: The grass may be higher than 4” at any time during the course of this contract due to unforeseen conditions – including at the beginning of each mowing season or should any delays occur between delivery orders of this contract. Tall grass will not be an acceptable reason for additional cost or extension of a performance period.

3.2.1.7 Newly-Planted Grass: In areas of newly-planted grass (seed or sod), the grass shall be cut no lower than 4” until the COR directs otherwise.

3.2.1.8 Construction Debris: When the contractor cannot complete mowing an area due to construction debris or Government/military interference, the contractor shall mow within three feet of obstruction and report in writing to the COR the reason for failure to complete the mowing of the area. The report shall identify type of interference, location and date of mowing interference.

3.2.1.9 Road Shoulder/Right-of-Way Mowing: Contractor shall mow and trim to the logical boundary line when mowing road shoulders and/or right-of-ways. Boundary lines may be natural or man-made (i.e. fence line, tree line, road march trail, agricultural field edge, etc.), and are subject to change throughout the life of this contract. Examples of road shoulder mowing are 101st Airborne, Jordan Springs Rd, Rock Rd, Thunder Blvd, McNair Rd, Mabry Rd, Market Garden, Angels Rd, Nightstalker Way, etc. Mapped acreage includes mowing to the boundary lines at time of contract award. Contractor shall contact COR for discrepancies between mapped areas and existing site conditions.

3.2.2 RESERVED

3.2.3 Trimming: The Contractor shall trim grass and…