Technical Exhibit 3 Estimated Workload 15 Feb 2022.xlsx
XLSX spreadsheet 44 KB Posted
- Attached to
- Child Advocacy Program Support Services Federal contract opportunity
- Solicitation number
- W91247-22-R-9002
About this file
This technical exhibit outlines the estimated workload and administrative support required for the Child Advocacy Program Support Services solicitation. Services include conducting life skills and parenting classes, childcare center outreach, client intakes and referrals, child abuse prevention training, and program administration. Classes such as ScreamFree Parenting and Positive Discipline would be offered monthly, while client contacts, daily clinic visits, and monthly outreach events are estimated. Administrative duties involve phone and walk-in support, registrations, record keeping, reporting, website maintenance, and signage/material creation. The contact will be performed at locations across the installation including child development centers, clinics, chapels, libraries, and off-base facilities within a 15 mile radius.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Technical Exhibit 4 Solicitation Questions and Responses 15 Feb 2022.xlsx | XLSX spreadsheet | |
| Amend 0001 Solicitation W91247-22-R-9002 Family Advocacy 14 Feb 2022.pdf | ||
| Attachment 1 DOL WD Rev 17 27 Dec 2021 W91247-22-R-9002.pdf | ||
| Attachment 2 - Question Submission Form W91247-22-R-9002 Parent Child Advocacy.xlsx | XLSX spreadsheet | |
| TE 3 Estimated Workload W91247-22-R-9002 Parent Child Advocacy.xlsx | XLSX spreadsheet | |
| Attachment 3 - Price Matrix Template W91247-22-R-9002 Parent Child Advocacy.xlsx | XLSX spreadsheet | |
| Solicitation Released W91247-22-R-9002 Parent Child Advocacy.pdf |
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Text version
CAP
| ESTIMATED WORKLOAD - CLASSES & DURATION* | # OF SESSIONS (DAYS) PER CLASS | INSTRUCTION HOURS PER CLASS, WITH ESTIMATED PREPARATION TIME | JAN | FEB | MARCH | APRIL | MAY | JUNE | JULY | AUG | SEPT | OCT | NOV | DEC | ANNUAL TOTAL # HOURS |
| ScreamFree Parenting - consists of three four-hour sessions spread over three consecutive weeks (1 iteration of this class = 12 total hrs of instruction) This class is offered once per month | 3 | 15 | 15 | 15 | 15 | 15 | 15 | 15 | 15 | 15 | 15 | 15 | 15 | 15 | 180 |
| Parenting 1-4 consisting of three two-hour sessions spread over three consecutive weeks (1 iteration of this class = 8 total hrs of instruction) | 3 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 96 |
| Positive Discipline consisting of one four-hour session. This class offered once per month | 1 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 48 |
| Child Safety Puppet Shows (requires 3 contractors). Expect to deliver 6 shows per month on average, estimate 4 hours per show x 3 persons | 1 | 4 | 72 | 72 | 72 | 72 | 72 | 72 | 72 | 72 | 72 | 72 | 72 | 72 | 864 |
| Child Abuse ID & Rpt (Initial & Refresher). Contractor should expect to deliver this class 5 times per month on average. Estimate 3 hours total for each class | 1 | 3 | 15 | 15 | 15 | 15 | 15 | 15 | 15 | 15 | 15 | 15 | 15 | 15 | 45 |
| Active Parenting For Step Familes. Each iteration of this class is two three-hour sessions over two days in the same week. Class is offered once a month, estimate 8 hours instruction & prep time per iteration | 2 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 96 |
| Low Risk Simple Information and Referral Client Contact 15-minutes or less, estimate 60 hours per month | N/A | N/A | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 720 |
| Low Risk Extended Information and Referral Client Contact-more than 15-minutes (average estimate 30 minutes per extended contact) estimate 120 hours per month | N/A | N/A | 120 | 120 | 120 | 120 | 120 | 120 | 120 | 120 | 120 | 120 | 120 | 120 | 1440 |
| Darkness to Light/Stewards of Children. This is a two-hour class offered once a month, estimate 3 hours total per iteration | 1 | 3 | 3 | 3 | 3 | 3 | 3 | 3 | 3 | 3 | 3 | 3 | 3 | 3 | 36 |
| MDTI Insptections: conducted annually, in March. Estimated time per inspection is 300 total hours, and includes 16 CYS locations | N/A | N/A | 0 | 0 | 300 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 300 |
| CARAT Inspections: contractor should anticipate 9 CARAT inspections annually. Each inspection requires an estimated 80 hours to complete, including observations and written reports | N/A | N/A | 80 | 80 | 80 | 80 | 80 | 80 | 80 | 80 | 80 | 0 | 0 | 80 | 720 |
| Write 4 articles per month on child abuse prevention and safety issues. Estimate three hours to research, write, proof and submit each article. 4 articles x 3 hours, estimate 12 hours per month | N/A | N/A | 12 | 12 | 12 | 12 | 12 | 12 | 12 | 12 | 12 | 12 | 12 | 12 | 144 |
| Child Advocate /Instructor Administrative Duties: Includes completion of monthly mandatory trainings, staff meetings, documentation of simple/extended contacts, report submissions, Ad Hoc meetings, assessments. Estimate 100 hours total per month, special event planning | N/A | N/A | 100 | 100 | 100 | 100 | 100 | 100 | 100 | 100 | 100 | 100 | 100 | 100 | 1200 |
| TOTAL | 5889.0 |
Outreach
| Childcare Centers | Monthly | Duration (Hours) | January | February | March | April | May | June | July | August | September | October | November | December | Total Annual Events | Total Annual Hours | Miles from SSC (one way) | |
| Baugess CDC | Monthly | 5 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 60 | 1 | |
| Cook CDC | Monthly | 3 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 36 | 1 | |
| Maholic CDC | Monthly | 3 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 36 | 1 | |
| Stout CDC | Monthly | 3 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 36 | 15 | |
| Alexander CDC | Monthly | 3 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 36 | 5 | |
| Fernandez CDC | Monthly | 5 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 60 | 3 | |
| Pope CDC | Monthly | 3 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 36 | 4 | |
| Prager CDC | Monthly | 5 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 60 | 4 | |
| Rodgers CDC | Monthly | 3 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 36 | 1 | |
| Rodriguez CDC | Monthly | 5 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 60 | 1 | |
| Baez SAS | Monthly | 3 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 36 | 15 | |
| Morales SAS | Monthly | 3 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 36 | 4 | |
| WWK SAS | Monthly | 3 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 36 | 4 | |
| MST | Monthly | 3 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 36 | 1 | |
| SKIES | Monthly | 3 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 36 | 0 | |
| CYSS Main Office | Monthly | 3 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 36 | 0 | |
| DoDEA County Schools | Youth Services Admin Office | Monthly | 3 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 36 | 4 |
| Armed Services YMCA | Monthly | 3 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 36 | 0 | |
| FCC Providers | Monthly | 3 | 1 | 1 | 2 | 6 | 4 | |||||||||||
| DODEA (S) | Monthly | 3 | 1 | 1 | 2 | 6 | 1 | |||||||||||
| Albritton (M) | Monthly | 5 | 1 | 1 | 2 | 10 | 4 | |||||||||||
| Bowley (E) | Monthly | 5 | 1 | 1 | 2 | 10 | 2 | |||||||||||
| Butner (E) | Monthly | 5 | 1 | 1 | 2 | 10 | 4 | |||||||||||
| Devers(E) | Monthly | 5 | 1 | 1 | 2 | 10 | 15 | |||||||||||
| Gordan(E) | Monthly | 5 | 1 | 1 | 2 | 10 | 4 | |||||||||||
| Holbrook (E) | Monthly | 5 | 1 | 1 | 2 | 10 | 2 | |||||||||||
| Irwin(I) | Monthly | 5 | 1 | 1 | 2 | 10 | 4 | |||||||||||
| McNair (E) | Monthly | 5 | 1 | 1 | 2 | 10 | 4 | |||||||||||
| Murray(E) | Monthly | 5 | 1 | 1 | 2 | 10 | 3 | |||||||||||
| Pope(E) | Monthly | 5 | 1 | 1 | 2 | 10 | 15 | |||||||||||
| Shughart (E) | Monthly | 5 | 1 | 1 | 2 | 10 | 15 | |||||||||||
| ACS Linden Oaks | Monthly | 5 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 60 | 15 | |
| Airborne Attic | Monthly | 5 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 60 | 4 | |
| Clinics / Hospital | Joel Clinic | Daily Sweeps (per month) | 1 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 120 | 120 | 4 |
| Clark Clinic | Daily Sweeps (per month) | 1 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 120 | 120 | 4 | |
| Robinson Clinic | Daily Sweeps (per month) | 1 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 120 | 120 | 2 | |
| DENTAC HQ (Check with them before going to any dental clinic) | Daily Sweeps (per month) | 1 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 120 | 120 | 2 | |
| WAMC (Must check with POC before going to any clinic) | Daily Sweeps (per month) | 1 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 120 | 120 | 9 | |
| Fayetteville Medical Home | Daily Sweeps (per month) | 1 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 120 | 120 | 3 | |
| The Fisher House | Daily Sweeps (per month) | 1 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 120 | 120 | 4 | |
| Troop Family Medical Clinic | Daily Sweeps (per month) | 1 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 120 | 120 | 11 | |
| Hope Mills Medical Home | Monthly | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 12 | 3 | |
| Cleland Ice Rink | Monthly | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 12 | 2 | |
| Chapels | Main Post Chapel | Monthly | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 12 | 3 |
| Airborne Artillery Memorial Chapel | Monthly | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 12 | 4 | |
| Division Memorial Chapel | Monthly | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 12 | 4 | |
| Wood Memorial Chapel | Monthly | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 12 | 5 | |
| Division North Chapel | Monthly | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 12 | 5 | |
| Hope Chapel | Monthly | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 12 | 4 | |
| Peace Chapel | Monthly | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 12 | 3 | |
| JFK Memorial Chapel | Monthly | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 12 | 4 | |
| Pope Chapel | Monthly | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 12 | 5 | |
| Watters Center | Monthly | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 12 | 4 | |
| Libraries | Pope Library | Monthly | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 12 | 4 |
| Throckmorton Library- | Monthly | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 12 | 12 | 8 | |
| 8928 | ||||||||||||||||||
| 127 | 114 | 114 | 114 | 114 | 114 | 114 | 114 | 127 | 114 | 114 | 114 | 116.1666666667 | 2114 |
Admin
| ESTIMATED WORKLOAD - ADMINISTRATIVE SUPPORT | AVERAGE TIME TO COMPLETE: HOURS | JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC | TOTAL | TOTAL TIME (HRS) | |
| Answer Multi-line Phone | 30 calls per day x 10 minutes each call (5 hours per day) | 100 | 100 | 100 | 100 | 100 | 100 | 100 | 100 | 100 | 100 | 100 | 100 | 1200 | 1200 | |
| Greet/Assist Walk in Customers | 30 per day x 4 minutes for each walk-in client | 40 | 40 | 40 | 40 | 40 | 40 | 40 | 40 | 40 | 40 | 40 | 40 | 40 | 480 | |
| Document Client Phone Calls and Customer Walk-Ins in AFWP | 1 hour per day | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 240 | 240 | |
| Distribute Mail | 2 times per day x 30 minutes each (1 hour per day) | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 96 | 240 | |
| Registrations/Requests via Email | 2 hours per week | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 96 | 96 | |
| Serve as POC for Reg for Special Events | 66 hours per quarter | 22 | 22 | 22 | 22 | 22 | 22 | 22 | 22 | 22 | 22 | 22 | 22 | 264 | 264 | |
| Maintain life skills class Reg Binder | 1 hour per day | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 240 | 240 | |
| Update sign in/out board | 4 hours per week | 16 | 16 | 16 | 16 | 16 | 16 | 16 | 16 | 16 | 16 | 16 | 16 | 192 | 192 | |
| Schedule/Coordinate Life Skill Classes | 1 hour per day | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 240 | 240 | |
| Database/filing class rosters and evaluations | 3 hours per day | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 720 | 720 | |
| Track FAP Marketing Materials | 3 hours per day | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 720 | 720 | |
| Desk Printing (letters, labels, etc) | 3 hours per day | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 720 | 720 | |
| Agency Updates/ADS | 6 hours per month | 6 | 6 | 6 | 6 | 6 | 6 | 6 | 6 | 6 | 6 | 6 | 6 | 72 | 72 | |
| Meetings/Trainings | 8 hours per month | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 8 | 96 | 96 | |
| Maintain FAP Class rosters & Evaluations | 60 hours per month | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 60 | 720 | 720 | |
| Create, maintain, and update existing electronic and paper files for | ||||||||||||||||
| ACS/FAP programs (PWS 5.7.1) | 2 hours per day | 40 | 40 | 40 | 40 | 40 | 40 | 40 | 40 | 40 | 40 | 40 | 40 | 480 | 480 | |
| Check for accuracy, scan and file ACS service intake sheets (PWS 5.7.2) | 2 hours per day | 40 | 40 | 40 | 40 | 40 | 40 | 40 | 40 | 40 | 40 | 40 | 40 | 480 | 480 | |
| Generate Daily Statistical reports (PWS 5.7.3) | 1 hour per day | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 240 | 240 | |
| Maintain Four Marquee Signs | 1.25 hours per day | 25 | 25 | 25 | 25 | 25 | 25 | 25 | 25 | 25 | 25 | 25 | 25 | 300 | 300 | |
| Create FAP Class Calendar | .15 hours per day | 3 | 3 | 3 | 3 | 3 | 3 | 3 | 3 | 3 | 3 | 3 | 3 | 32 | 32 | |
| Create FAP Special Event Flyers, 4-Fold Flyers | 1.9 hours per month | 38 | 38 | 38 | 38 | 38 | 38 | 38 | 38 | 38 | 38 | 38 | 38 | 456 | 456 | |
| Create/Update FAP Adverstisments | 48 hours per mon2.4 hours per day | 48 | 48 | 48 | 48 | 48 | 48 | 48 | 48 | 48 | 48 | 48 | 48 | 576 | 576 | |
| Photography of Outreach and Special Events | 1.2 hours per day | 24 | 24 | 24 | 24 | 24 | 24 | 24 | 24 | 24 | 24 | 24 | 24 | 288 | 288 | |
| FAP website/social media maintenance | 1 hour per day | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 240 | 240 | |
| TOTAL | 9332 |
File details come from the government source that posted it. Updated .