W91247-22-R-0096 Questions and Answers 20221128 Final (Revised).xlsx
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- Attached to
- USARCENT ACCESS CONTROL MONITORING SERVICES
- Solicitation number
- W91247-22-R-0096
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This solicitation requests offers for access control monitoring services at the United States Army Central Command headquarters building in South Carolina. The contractor shall provide all personnel, equipment, supplies, facilities and other non-personal services necessary to perform these services, with the exception of government furnished property and services. The services include operating and monitoring security systems installed at the building to control access and preclude dangers. The incumbent contractor is T47 International Inc., with the prior contract valued at $3,445,448.25. Offerors must provide pricing matrices using the sample template included with labor categories, rates, hours and annual costs. Submissions are due by specified dates with a 30-day phase-in period and the base period of performance running from February 2023 to January 2024. The selected contractor must obtain secret facility and personnel clearances prior to the start of the contract.
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Q&A
| Question/Comment # | Document in Question | ||||
| (SF 1449, PWS, TE, etc.) | Page/Paragraph in Question | ||||
| (be as specific as possible) | Question/Comment | ||||
| (one per line) | Government Response/Disposition | ||||
| 1 | Amendment W91247-222-R-0096-0001 20221103 | Page 3, Section 1.5 Period of Performance | What is the expected contract start date of the 11 month Base Period? | The anticipated start dated for the 11-month base is 15 Feb 2023. |
Phase-In: 15 Jan 23 - 14 Feb 23 Base: 15 Feb 23 - 14 Jan 24
| 2 | Amendment W91247-222-R-0096-0001 20221103 | Page 10, Section 1.15.3.1 | Are the only positions designated as Key Personnel the ACMM and Alternate AM? | ACMM is only Key Personnel (ALT ACMM will be required in ACMM's absence) |
| 3 | Amendment W91247-222-R-0096-0001 20221103 | Page 10, Section 1.15.3.1 | Is the Reception and Information Specialist considered Key Personnel? | No, the Reception and Information Specialist are not considered Key Personnel. However, both positions (Reception and Information Specialist) are required 24/7/365 and are mission- essential services. |
| 4 | Amendment W91247-222-R-0096-0001 20221103 | Page 24, Part 7, Attachment 1 - Historical Workload Data | Who is the current incumbent contractor? | T47 International Inc. |
| 5 | Amendment W91247-222-R-0096-0001 20221103 | Page 24, Part 7, Attachment 1 - Historical Workload Data | Is the Level of Effort (LOE) the same on this RFP/contract as it is on the current contract in place? | Yes - No Change to current Mission |
| 6 | Amendment W91247-222-R-0096-0001 20221103 | Page 24, Part 7, Attachment 1 - Historical Workload Data | Can you provide the current annual contract value of the current contract in place? | W9124C-18-C-0006 Awarded to T47 International Inc., Awarded amount for Base plus four options was $3,445,448.25 |
| 7 | Amendment W91247-222-R-0096-0001 20221103 | Page 24, Part 7, Attachment 1 - Historical Workload Data | Can we request a seniority list for the current employees? | No, the Government will not provide a seniority roster of the incumbent's employees. The incumbent contractor employees are not required to continue performance on the follow-on contract. |
| 8 | Amendment W91247-222-R-0096-0001 20221103 | Page 24, Part 7, Attachment 1 - Historical Workload Data | Is the contract fully staffed at this time? | The Government will not provide information on the incumbent's employees as the incumbent contractor employees are not required to continue performance on the follow-on contract. |
| 9 | Amendment W91247-222-R-0096-0001 20221103 | Page 24, Part 7, Attachment 1 - Historical Workload Data | What is the turnover of the Access Control Monitor and Door Monitor for 2020 and 2021? | The Government will not provide information on the incumbent's employees as the incumbent contractor employees are not required to continue performance on the follow-on contract. |
| 10 | Amendment W91247-222-R-0096-0001 20221103 | Page 24, Part 7, Attachments - 3 & 4 Price Matrix Template & CLINS Totals Table | In order to provide the correct price, in the format the Government would like to see it, on the Price Matrix Template, Tabs Phase-In through Option 4, in column L are we calculating a rate for each Labor Category and then multiplying by the labor hours to provide a total price per Labor Category, per Tab that would then roll up to the Summary Sheet? | Offerors must submit their pricing proposals IAW section 7 of the RFP, price instruction. A sample Price Matrix is included as Attachment 3 to this solicitation. Offerors may use the sample Price Matrix as the basis for their price proposal but are not required to do so. |
| 11 | Amendment W91247-222-R-0096-0001 20221103 | Page 24, Part 7, Attachments - 3 & 4 Price Matrix Template & CLINS Totals Table | Would the Total Price on the CLINs Total Table be the column D price on the Summary tab of the Price Matrix Table that includes Total Price w/ 52.217-8? | IAW Factors to be evaluated, Factor 5, d.The Government will evaluate this option by adding one-half of the Offeror's final option period price to the Offeror's total price. Offerors are not required to add in the 52.217-8 amount to their total price. |
| 12 | Amendment W91247-222-R-0096-0001 20221103 | Page 24, Part 7, Attachment 5 DOL WD | Is there a current Collective Bargaining Agreement (CBA) in place for this contract? | No, there is not currently a CBA in place for this requirement. |
| 13 | Amendment W91247-222-R-0096-0001 20221103 | Page 24, Part 7, Attachment - 5 DOL WD | Are the labor titles used for mapping to the WD the same on the current incumbent contract? | The Government will not provide information on the current contractor's staffing solution. |
| 14 | Amendment W91247-222-R-0096-0001 20221103 | Page 24, Part 7, Attachment - 5 DOL WD | If they are not the same labor titles then what are the current incumbent labor titles for the positions presented in the RFP? | The Government will not provide information on the current contractor's staffing solution. |
| 15 | General Question | N/A | Due to the post-pandemic personnel shortages and resultant increased labor costs, would the Government consider awarding the contract on the basis of a best value evaluation rather than lowest-priced, technically acceptable evaluation? | The Contracting Officer carefully analyzed USARCENT’s present and previous requirements for Access Control Monitoring Services and the limitations on the use of LPTA source selection process under DFARS 215.101-2-70. Accordingly, the Contracting Officer determined it to be in the Government’s best interest to use the LPTA source selection process for this procurement. |
| 16 | General Question | N/A | Given the release of this RFP spanning over two (2) US Holidays, would the Government consider a 1 week extension to the due date? | The Government is extending the proposal due date and time to 05 December 2022 at 8AM EST. |
| 17 | General Question | N/A | Given the incumbent contract value and recent years (2020, 2021) burn rates, is the Government aware of the impact of Executive Order 13658 where rates are required to be increased by law (effective as of January 1, 2023) which will significantly increase costs? | No, the Government will not provide a break out of the contractor's burn rate. W9124C-18-C-0006 was awarded to T47 International Inc. The awarded amount for Base plus four options was $3,445,448.25 The Government is aware of the impact of the Executive Orders 13658 and 14026. |
| 18 | RFQ Amendment 0001; PWS Section 1.5 Period of Performance | Page 3 of 39 | The Section states, "14 day Phase-In Period, one (1) Base Year period of 11 months". Will the base year be 11.5 months or 12 months, please provide clarification. | The base will be 11 months. |
| 19 | RFQ Amendment 0001; PWS Section 1.6.8 Inspection Files | Page 3 of 39 | Will the legacy Inspection Files (from incumbent T47) be available during Transition In period? | During Phase-in, the contractor may observe operations. This will allow for orderly turnover of any facilities, equipment, and non-proprietary records which will help to ensure continuity of services. The outgoing Contractor shall fully cooperate with the succeeding Contractor and the Government, so as not to interfere with their work or duties. No, the Government will not provide the incumbent's performance reviews. |
| 20 | RFQ Amendment 0001; PWS Section 1.11.2.1 | Page 5 of 39 | RFP states, "1.11.2.1. Reschedule the work so it is performed the following." - Can the Government complete this sentence, the following…week? | IAW PWS Should read: |
1.11.2.1. "Reschedule the work so it is performed during the current pay period."
1.11.2.2 - Reschedule the work on any day that is mutually satisfactory to the Government.
| 21 | RFQ Amendment 0001; PWS Section 1.11.3.7. | Page 5 of 39 | RFP states, "When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential to successful performance under this contract." Industry completely agrees with this notion and would ask the Government to reconsider the Lowest Price Technically Acceptable contract type as this will make staff hiring/retention much more challenging. | The Contracting Officer carefully analyzed USARCENT’s present and previous requirements for Access Control Monitoring Services and the limitations on the use of LPTA source selection process under DFARS 215.101-2-70. Accordingly, the Contracting Officer determined it to be in the Government’s best interest to use the LPTA source selection process for this procurement. |
| 22 | RFQ Amendment 0001; PWS Section 1.11.3. Hours of Operation / Attachment 1 | Page 5 of 39 | Will the government please verify the hours set forth in the solicitation because our calculations result in different totals? | ADD Paragraph: 1.11.3.? "Door Monitor (Escort) Services: Two personnel required daily. Regular Business Hours- 3:30pm – 8:30pm Monday through Friday and 9:00am - 5:00pm Saturday and Sunday (4,264 annual hours) except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings or similar Government directed facility closings. |
| 23 | RFQ Amendment 0001; PWS Section 1.12.1 Security Clearance | Page 5 of 39 | The security requirements are in accordance with the attached DD254. Was DD254 included with the solicitation documents? | No, the DD254 will be attached via Amendment 0002. |
| 24 | RFQ Amendment 0001; PWS Section 1.12.3.2 Physical Security Plan | Page 7 of 39 | Will the existing Physical Security Plan be provided during the Transition In period? | IAW PWS para. 1.12.3.2 Physical Security Plan. "This portion of the Contractor’s security program shall address physical |
security aspects associated with contract performance and describe how the Contractor shall prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and arson directed toward Contractor-controlled facilities and Government Furnished Property (GFP). The following regulations shall apply when developing the physical security plan: ARs 190-11, 190-13, and 190-51; DoD 4500.9-R; Department of Defense Instruction (DODI) 5100.76; DODI 5220.22; and applicable USARCENT and Shaw AFB installation policies and regulations. The Contractor shall develop and implement a physical security plan in accordance with AR 190-13, The Army Physical Security Program."
25 RFQ Amendment 0001; PWS Section 1.15.3.2.1. ACMM. Page 10 of 39 Will the Government provide access for the ACCM, Alternate, and other contractor candidates to be groomed for these roles (as needed) for the System Galaxy end user certification course and end user certification course through a certified AXIS agent? No, the Government shall not "groom" contractor's employees or candidates. IAW PWS, para 1, this is a non-personal services contract to provide Access Control Monitoring Services (ACMS). Such contract service providers shall be accountable solely to the Contractor who, in tum is responsible to the Government. IAW PWS para 1.15.3.2.1, the ACMM shall successfully complete the following: a System Galaxy end user certification course through a certified System Galaxy agent, who will be provided by USARCENT and an AXIS Camera Station 5 end user certification course, through a certified AXIS agent, who will be provided by USARCENT. The ACMM shall conduct the System Galaxy end user training and AXIS Camera Station 5 end user training for additional contractor employees who require access.
| 26 | RFQ Amendment 0001; PWS Section 1.21.1. Phase-In. | Page 12 of 39 | Due to the reduction in time for the phase-in period (from 30 days to 14) and desire to minimize service impact to the Government, will the Government provide incumbent resource information (name, contact information) upon award? | The name of the incumbent is T47 International Inc. During phase-in, the management personnel of the incoming contractor may contact and observe operations of the incumbent contractor. |
| 27 | RFQ Amendment 0001; PWS Section 1.21.2. Phase-Out. | Page 12 of 39 | Can the Government confirm the existing incumbent contract has the same or similar Phase Out period where new contractor will be observing and conducting knowledge transfer? Will the COR be overseeing this transition? | The Phase-in and Phase-Out period is the same. During Phase-In, the management personnel of the incoming contractor may observe operations of the incumbent contractor. The incumbent contractor shall fully cooperate with the successor contractor and the government, so as not to interfere with on-going operations and ensure a smooth transition. |
| 28 | RFQ Amendment 0001; PWS Section 1.21.2.1. | Page 12 of 39 | Can the Government confirm a 14 day transition as this Section indicates 30 day phase out? | The government is amending the solicitation to revise the Phase-in/out periods to be 30 days. |
| 29 | RFQ Amendment 0001; PWS Section 2.1.10. KEY PERSONNEL | Page 13 of 39 | RFP states, "When key personnel qualifications are used as an evaluation factor in “Best Value” procurement, the Contracting Officer is the only one authorized to concur with key personnel replacement after award of the contract." -- Can the Government confirm if this is a Best Value evaluation, and if not, ask the Government to reconsider to Best Value/Tradeoff in order to obtain the more effective support and least amount of risk given the importance of maintaining staff / continuity of services. | The Contracting Officer carefully analyzed USARCENT’s present and previous requirements for Access Control Monitoring Services and the limitations on the use of LPTA source selection process under DFARS 215.101-2-70. Accordingly, the Contracting Officer determined it to be in the Government’s best interest to use the LPTA source selection process for this procurement. |
| 30 | RFQ Amendment 0001; Section 5.1.1.9. | Page 18 of 39 | RFP states, "Obtain (if required) level VI access setup by the USARCENT G2 to the Joint Adjudication Personnel System (JPAS)", would this include access to DISS (as required)? | DISS replaced JPAS - Same System |
| 31 | RFQ Amendment 0001; Attachment 1 | Page 25 of 39 | Last column in Attachment 1 shows 'Estimated Annual Hours', can the Government provide actual annual hours based on historical invoicing? | See Workload Data tab below |
| 32 | RFQ Amendment 0001; Proposal Submission Instructions | Page 31 of 39 | The RFP mentions SF 1449 several times throughout but this SF was not provided, can the Government provide SF 1449 or confirm SF30 should be used in lieu? | The solicitation was provided on an SF 1449. |
| 33 | RFQ Amendment 0001; Section L.4.a. Proposal Preparation Instructions | Page 32 of 39 | Should the first column heading in the table be "Volume" vs. "Column"? | Yes, will correct numbering in upcoming amendment. |
| 34 | RFQ Amendment 0001; Section L.6.b.i The Offeror shall provide a Phase-in Plan that affects a smooth and orderly transfer of contract responsibility in accordance with PWS paragraph 1.21.1. "The thirty (30) calendar day Phase Plan…"; and | Page 34 of 39 | Is the Phase-in Plan based on a 14-day or 30-day transition timeline? | IAW PWS 1.21.1 Phase in Period will be 30 days. |
| 35 | RFQ Amendment 0001; Section L.6.e. "Factor 3 - Mission-Essential Contractor Services Plan." | Page 34 of 39 | Should this be letter "d" vs. letter "e"? | Yes, see Amendment 0002 for revision. |
| 36 | RFQ Amendment 0001; Section L.6.e. "Factor 3 - Mission-Essential Contractor Services Plan." ii. | Page 34 of 39 | RFP indicates, "The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;" - Can the Government provide the average/mean time it takes for the Government security office to review, verify and approve contractor personnel? | Approx. 7 Days - This includes issuance of CAC card. |
| 37 | RFQ Amendment 0001; Section L.6.f. "Factor 4 - Staffing Plan. The Offeror shall submit a Staffing Plan that includes the following:" | Page 35 of 39 | Should this be letter "e" vs. letter "f"? | Yes, will correct numbering in upcoming amendment. |
| 38 | RFQ Amendment 0001; Volume III – Price, letter E. | Page 36 of 39 | RFP states, "A sample Price Matrix is included as Attachment 3 to this solicitation. Offerors may use the sample Price Matrix as the basis for their price proposal." - Can the Government confirm if Attachment 3 MUST be utilized for the price submission? | IAW RFP, Volume III - Price, Letter D. The price matrix shall be submitted in Microsoft Excel format and a separate tab for each period of performance. Use of Attachment 3 is not required. |
| 39 | RFQ Amendment 0001; Section M.3.a. "…which ensures the Offeror is able to successfully execute the tasks in the PWS at the completion of the thirty (30) Day phase-period. | Page 37 of 39 | Is the Phase-in Plan based on a 14-day or 30-day transition timeline? | IAW PWS 1.21.1 Phase in Period will be 30 days. |
| 40 | RFQ Amendment 0001; Factor 5: Price. | Page 39 of 39 | RFP states, "Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of priceanalysis techniques." - Given the impact of Executive Order 13658 (effective as of January 1, 2023), will the Government provide a price floor given the mandatory rates required by the Wage Determinations? | No, the Government will not provide a price floor. IAW Services Contract Act, this requirement will be subject to the SCA Wage Determination 2015-4439. |
Also, current cost projections were calculated from EO 14026.
| 41 | RFQ Attachment 3 - Price Matrix Template | Phase In & Base Tabs | Can the Government confirm the Phase In hours (14 days) and Base Period hours (11 months or 11.5 months) for all LCATs?+B20B19:D28B18:D28B17:D28D17B1:D28B15:D2B2:D28+B1:D28 | IAW PWS 1.21.1 Phase in Period will be 30 days; the base will be 11 months. |
| 42 | RFP Instructions to Offerer | pg. 34, 6. Vol. II, Technical Capability. c.i: The Offeror shall identify all key personnel and any utilization of subcontractors. | In the PWS, pg. 14, 2.1.10 of the amended RFP, it states: Resumes are not required; however, if submitted to demonstrate proposed personnel meet qualifications, a letter of commitment is required from the individual whose resume was submitted. This indicates the proposal response does not need to identify key personnel. Can the Government please confirm if the proposal response does or does not have to name and give credentials for key personnel. | Offerors are not required to identify key personnel by name but are required to delineate their proposed staff's positions and qualifications. See RTOP, Factors to be Evaluated para. 3d, "The Staffing Approach will be evaluated to determine the Offeror’s ability to recruit, retain, and provide a workforce with the required knowledge, skills, and qualifications in sufficient levels to satisfy the requirements stated in the PWS.... The Government will evaluate the personnel qualifications to ensure qualifications are commensurate with all PWS requirements.... and to assess the Offeror’s ability to assign personnel with the proper qualifications to specific functional areas.... Please note that the successful offeror’s’ staffing plan will be incorporated into the resulting contract." |
| 43 | RFP Instructions to Offerer | pg. 35, 6. Vol II, Technical Capability, f.i: The Government will evaluate the personnel qualifications to ensure qualifications are commensurate with all PWS requirements. | In the PWS, pg. 14, 2.1.10 of the amended RFP, it states: Resumes are not required; however, if submitted to demonstrate proposed personnel meet qualifications, a letter of commitment is required from the individual whose resume was submitted. However, the instructions for the Staffing plan indicate it is necessary to list credentials for each personnel to show they meet PWS requirements. Can the Government please confirm if it is or is not necessary to list all personnel and their credentials in the proposal response. | Offerors are not required to identify key personnel by name but are required to delineate their proposed staff's positions and qualifications. See RTOP, Factors to be Evaluated para. 3d, "The Staffing Approach will be evaluated to determine the Offeror’s ability to recruit, retain, and provide a workforce with the required knowledge, skills, and qualifications in sufficient levels to satisfy the requirements stated in the PWS.... The Government will evaluate the personnel qualifications to ensure qualifications are commensurate with all PWS requirements.... and to assess the Offeror’s ability to assign personnel with the proper qualifications to specific functional areas.... Please note that the successful offeror’s’ staffing plan will be incorporated into the resulting contract." |
| 44 | Performance Work Statement | Pg. 4, PWS, 1.6.10. The QCP shall include a disaster contingency plan and plan for performing the Mission Essential Services: Alarm Monitor (AM), Receptionist, and East Door Monitor. | Can the Government confirm Mission Essential Services are only required for these three positions (Alarm Monitor, Receptionist and East Door Monitor)? | Mission Essential Services are only required for these three positions: Alarm Monitor, Receptionist and East Door Monitor. |
| 45 | Performance Work Statement | Pg. 6, PWS, 1.12.1: All contractor personnel shall have at a minimum SECRET CLEARENCE at time of |
employment and must maintain the level of security required for the duration of the contract. The security requirements are in accordance with the attached DD 254.…..Personnel Security Clearances must be kept to an absolute minimum based on contractual
| needs. | Can the Government confirm that all personnel on this contract must obtain Secret Clearance? This seems excessive given the pay rate/job level of the positions. If this is required, will the Government provide the DD 254 Form? | The contractor must have a secret facility clearance and all personnel must maintain a SECRET clearance IAW PWS 1.12.1.2 as as it is a secret facility. The DD 254 Form is included in the amendment. | |||
| 46 | Performance Work Statement | Pg. 6, PWS: 1.12.1.2. Contractor personnel shall have a favorable National Agency Check (NACI) with inquiry in accordance with Security definition for personnel who occupy “ADP (Automated Data Processing) Sensitive” positions, as per AR 380-67, paragraph 3-601, “The Personnel Security Program” no later than 15 calendar days after contract award. | Is this required 15 days after contract award or 15 days into the Phase-in Plan? | IAW PWS 1.12.1.2, Contractor personnel shall have a favorable National Agency Check (NACI) with inquiry in accordance |
with Security definition for personnel who occupy “ADP (Automated Data Processing) Sensitive” positions, as per AR 380-67, paragraph 3-601, “The Personnel Security Program” no later than 15 calendar days after contract award.
The facility is a Secret facility, therefore all personnel entering the facility must posses a SECRET clearance prior to start of contract 1 Feb 2023 and the contractor must posess a secret facility clearance.
| 47 | Performance Work Statement | Pg. 21, 5.2.7. Perimeter checks (full walk around of the building & MTC) need to be conducted every four hours six times a day in order to monitor for suspicious activity, property damage, and act as a deterrent. | Are there specific personnel that are required to perform this task? Can this task be performed in the course of providing regular door monitor services? | Any position can conduct perimeter Checks. |
| 48 | Final Solicitation W91247-23-R-0096 | Pg. 3 CLIN 0001 and CLIN 0002 | CLIN 0001 (Phase-In Period) is set for 14 calendar days only while CLIN 0002 is set for 11 months. This does not equate to one full year. Please confirm that this is the intent. | Confirmed, IAW PWS 1.21.1 Phase in Period will be 30 days; the base will be 11 months. |
| 49 | Amendment W91247-23-R-0096-0001 | Pg. 11, paragraph 1.15.6. Contractor Personnel Appearance and Performance...The Contractor shall require its employees to wear distinctive uniform clothing and shall assure that every employee is in uniform upon contract start date and continuously through the performance of this contract. The uniform shall have the Contractors name, easily identifiable, permanently attached above the waist. | Can the government provide a photographic example of the current or other acceptable approved uniform with required accessories (ex. Utility belt, flashlight, baton, communication equipment etc.)? | Uniform style is at contractors discretion/color as long as neat, presentable, and appropriate for position and performance. |
| 50 | Amendment W91247-23-R-0096-0001 | Pg 12, paragraph 1.21.2.2. Phase-Out Plan. The incoming Contractor shall develop a phase-out plan to affect a smooth and orderly transfer of contract responsibility to a successor. The plan shall fully describe the Contractor’s approach to the following issues, at a minimum: Inventories and turn-over of government property; removal of Contractor property; reconciliation of all property accounts; turn-in of excess property; data and information transfer; cleanup of Contractor work areas; and security debriefings in accordance with AR 380-5 for incumbent personnel holding security clearances; and any other actions required to ensure continuity of operations. The Contractor shall provide the plan to the COR thirty (30) days before the phase-out period commences. | Will the incumbent contractor provide a copy of the current Phase-Out Plan to the new contractor and how soon will this be provided after contract award? | During Phase-In, the management personnel of the incoming contractor may observe operations of the incumbent contractor. The incumbent contractor shall fully cooperate with the successor contractor and the government, so as not to interfere with on-going operations and ensure a smooth transition. |
| 51 | Amendment W91247-23-R-0096-0001 | Page 17, paragraph 4.3. Materials. The Contractor shall provide a specifically tailored Duty Instruction Book for each ACMS Post. The Contractor will be responsible for review, maintenance, and the posting of required changes and corrections assuring that each of the Duty Books remains current. | Will the incumbent contractor be required to provide the current Duty Instruction Books to the new contractor as part of the Phase-Out Plan? | IAW PWS para. 5.2.1., "the Contractor shall operate IAW procedures prescribed by the Government provided Security SOPs and locally developed and approved instruction book. The duty instruction book will be provided to the Contractor |
during the Phase-In period." Additionally, IAW PWS para. 5.2.4. and PWS para 4.3, the Contractor will provide a specifically tailored Contractor Duty Instructions Book for all ACMS posts.
| 52 | Amendment W91247-23-R-0096-0001 | Page 16, paragraph 3.2. Facilities states, "The Government will provide the Contractor PM with office space in the Command Security Office within Building 1947. The APM shall occupy the same PM office space while performing duties during the absences of the PM." Paragraph 5.1.1. also states, "The Contractor shall provide an ACMM to assure fully adequate and timely performance of these services. The ACMM, or alternate ACMM, shall be on-site at USARCENT HQs facilities between the hours of 8:00am – 5:00pm (1 hour Lunch) Monday through Friday except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings or similar Government directed facility closings. | Can the Contractor ACMM and Alternate ACMMS perform duties as the Contractor PM and Alternate PM respectively? If not, please confirm that these are separate positions with different duties/responsibilities and cannot be manned by the same individual. | Revised to read: "3.2. The Government will provide the Contractor ACMM with office space in the Command Security Office within Building 1947. The AACMM shall occupy the same office space while performing duties during the absences of the ACMM." |
| 53 | Amendment W91247-23-R-0096-0001 | Page 18, paragraph 5.1.1.3. Prepare, update, and maintain the ACMS Standing Operating Procedures (SOP). | Will the incumbent contractor be required to provide the current ACMS Standing Operating Procedures (SOP) to the new contractor as part of the Phase-Out Plan? | IAW PWS para. 5.2.1., "the Contractor shall operate IAW procedures prescribed by the Government provided Security SOPs and locally developed and approved instruction book. The duty instruction book will be provided to the Contractor |
during the Phase-In period."
54 Amendment W91247-23-R-0096-0001 Page 29, paragraph (b) The Government has identified all or a portion of the contractor services performed under this contract as essential contractor services in support of mission-essential functions. These services are listed in PWS paragraph 1.16.10. There is no PWS paragraph 1.16.10. Please confirm that the PWS paragraph referenced is actually paragraph 1.6.10 and not 1.16.10. Confirmed, Solicitation has been revised to reflect 1.6.10.
PWS paragraph referenced is actually paragraph 1.6.10 and not 1.16.10.
| 55 | Amendment W91247-23-R-0096-0001 | PWS 1.11.3. Hours of Operation. | ||
| Can the Government confirm that only the ACMM is entitled to a one-hour lunch, and that the other three positions must be filled 100% during duty hours? | ACMM is required to be on site from 8:00am - 5:00pm daily allowing a 1 hour break. It is up to the contractor to determine how to facilitate breaks for other positions. | |||
| 56 | Amendment W91247-23-R-0096-0001 | PWS Attachment I, historical workload data: | Hours given for the receptionist and alarm monitor specialist don’t amount to providing 24/7, 365 days a year coverage (8760). Can the Government confirm this requirements should be for 8760 hours a year? | 24 hours x 365 days = 8,760 hours |
| 57 | Amendment W91247-23-R-0096-0001 | PWS Attachment I, historical workload data: | PWS Attachment I, historical workload data: Can the Government indicate how many door monitors are used at each door monitor position? | One door monitor at each position. |
| 58 | General Question | N/A | Will the government consider a Best Value evaluation versus a LPTA in consideration of today's employment climate which focuses on vendors having to increase pay rates to counter candidates wanting to work from home or not return to the work place? | |
| The Contracting Officer carefully analyzed USARCENT’s present and previous requirements for Access Control Monitoring Services and the limitations on the use of LPTA source selection process under DFARS 215.101-2-70. Accordingly, the Contracting Officer determined it to be in the Government’s best interest to use the LPTA source selection process for this procurement. | ||||
| 59 | RFQ Amendment 0001; Section L.4.a. Proposal Preparation Instructions | Page 32 of 39 | Should the first column heading in the table be "Volume" vs. "Column"? | Yes, see Amendment 0002 for revision. |
| 60 | RFQ Amendment 0001; Section L.6.b.i The Offeror shall provide a Phase-in Plan that affects a smooth and orderly transfer of contract responsibility in accordance with PWS paragraph 1.21.1. "The thirty (30) calendar day Phase Plan…"; and | Page 34 of 39 | Is the Phase-in Plan based on a 14-day or 30-day transition timeline? | IAW PWS 1.21.1 Phase in Period will be 30 days. |
| 61 | RFQ Amendment 0001; Section M.3.a. "…which ensures the Offeror is able to successfully execute the tasks in the PWS at the completion of the thirty (30) Day phase-period. | Page 37 of 39 | Is the Phase-in Plan based on a 14-day or 30-day transition timeline? | IAW PWS 1.21.1 Phase in Period will be 14 days. |
| 62 | RFQ Amendment 0001; Section L.6.e. "Factor 3 - Mission-Essential Contractor Services Plan." | Page 34 of 39 | Should this be letter "d" vs. letter "e"? | Yes, see Amendment 0002 for revision. |
| 63 | RFQ Amendment 0001; Section L.6.f. "Factor 4 - Staffing Plan. The Offeror shall submit a Staffing Plan that includes the following:" | Page 35 of 39 | Should this be letter "e" vs. letter "f"? | Yes, see Amendment 0002 for revision. |
| 64 | RFQ Amendment 0001, PWS Section 1.11.13 Hours of Operation Attachment 1 | Page 5 of 39 | Based on the coverage requirements the number of hours differ from what is proposed in this section. Will the Government accept Vendor’s actual hours of coverage of propose new hours so that all Vendors are proposing against the same calculation of hours of coverage? | Revised Paragraph: 1.11.3. "Door Monitor/Escort Services: Two Personnel required daily. Regular Business Hours- 3:30pm – 8:30pm Monday through Friday and 9:00am - 5:00pm Saturday and Sunday (4,264 annual hours) except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings or similar Government directed facility closings. |
| 65 | N/A | N/A | What are the current pay rates? | The Government will not provide information on the incumbent's employees as the incumbent contractor employees are not required to continue performance on the follow-on contract. |
| 66 | N/A | N/A | Do we need to have a Secret Clearance prior to award or can we obtain one after being awarded? | The facility is a Secret facility, therefore all personnel entering the facility must posses a SECRET clearance prior to start of contract 1 Feb 2023. A secret facility clearance is required. |
| 67 | RFP | Page 12 & 32 1.11.3 | By our calculations the hours of operation on page 12 come to 34,008 annually, but on page 32 is states that the total annual hours is 38,272. What is missing on page 12? | revised to add: Language to PWS 1.11.3.5 and 1.11.3.6 "Door Monitor/Escort Services: Two personnels required daily. Regular Business Hours- 3:30pm – 8:30pm Monday through Friday and 9:00am - 5:00pm Saturday and Sunday (4,264 annual hours) except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings or similar Government directed facility closings. |
| 68 | Final Solicitation | N/A | Would the government provide the incumbent contractor, date of prior contract award, and prior contract value? | W9124C-18-C-0006 Awarded to T47 International Inc., Awarded amount for Base plus four options was $3,445,448.25 |
| 69 | Attachment 3 - Price Matrix Template | N/A | Does the government have an estimated budget for services to be provided under this solicitation? | Yes |
| 70 | Final Solicitation | N/A | Is there currently a collective bargaining agreement (CBA) in place for the incumbent contract? | No |
| 71 | Final Solicitation | N/A | Would the government provide a seniority roster of incumbent employees? This would allow the contractor to fairly understand and accurately price the average vacation per employee according to the wage determination or collective bargaining agreement. | No, the Government will not provide a seniority roster of the incumbent's employees. The incumbent contractor employees are not required to continue performance on the follow-on contract. |
| 72 | PWS | N/A | Will a relief personnel be required to stand post when personnel need to take a break or lunch or are these self-relieving posts? | Relief personnel will be required to stand post when personnel need to take a break or lunch. It is up to the contractor to determine how to facilitate breaks. |
| 73 | Solicitation # W91247-22-R-0096 | What is the total value of the current contract? | W9124C-18-C-0006 total awarded amount $3,445,448.25 |
WORKLOAD DATA
| USARCENT ACCESS CONTROL MONITORING SERVICES WORKLOAD ESTIMATE | ||||||||||||
| Workload Estimate Determination | ||||||||||||
| CLIN | Contract Role / SCA Code / Labor Category | Location | Hours | Sun | Mon | Tue | Wed | Thu | Fri | Sat | Week | Annual |
| 1 | Access Control Monitoring Manager | Security Office | 0800-1600 | 8 | 8 | 8 | 8 | 8 | 40 | 2,080 | ||
| 2 | Alarm Monitor Specialist | Alarm Station | Daily | 24 | 24 | 24 | 24 | 24 | 24 | 24 | 168 | 8,736 |
| 3 | Receptionist/Info Specialist | Reception Desk | Daily | 24 | 24 | 24 | 24 | 24 | 24 | 24 | 168 | 8,736 |
| 4 | Door Monitor | East | Daily | 24 | 24 | 24 | 24 | 24 | 24 | 24 | 168 | 8,736 |
| Door Monitor | West | 0600-1800 | 12 | 12 | 12 | 12 | 12 | 60 | 3,120 | |||
| Door Monitor | North | 0700-1700 | 10 | 10 | 10 | 10 | 10 | 50 | 2,600 | |||
| Door Monitor | Escort | 1530-2030 | 5 | 5 | 5 | 5 | 5 | 25 | 1,300 | |||
| Door Monitor | Escort | 1530-2030 | 5 | 5 | 5 | 5 | 5 | 25 | 1,300 | |||
| Door Monitor | Escort | 0900-1700 | 8 | 8 | 16 | 832 | ||||||
| Door Monitor | Escort | 0900-1700 | 8 | 8 | 16 | 832 | ||||||
| 736 | 38,272 |
WORKLOAD SUMMARY
| USARCENT ACCESS CONTROL MONITORING SERVICES WORKLOAD SUMMARY | ||||||||||||
| Workload Determination | ||||||||||||
| CLIN | Contract Role / SCA Code / Labor Category | Location | Hours | Sun | Mon | Tue | Wed | Thu | Fri | Sat | Week | Annual |
| 1 | Access Control Manager / (FGE) GS-9 / Program Coordinator | Security Office | 0800-1600 | 8 | 8 | 8 | 8 | 8 | 40 | 2,080 | ||
| 2 | Alarm Monitor Specialist / 27004 / Alarm Monitor | Alarm Station | Daily | 24 | 24 | 24 | 24 | 24 | 24 | 24 | 168 | 8,736 |
| 3 | Receptionist/Info Specialist / 01042 / Customer Service Rep. II | Reception Desk | Daily | 24 | 24 | 24 | 24 | 24 | 24 | 24 | 168 | 8,736 |
| 4 | Door Monitor / 27101 / Guard I | East | Daily | 24 | 24 | 24 | 24 | 24 | 24 | 24 | 168 | 8,736 |
| Door Monitor / 27101 / Guard I | West | 0600-1800 | 12 | 12 | 12 | 12 | 12 | 60 | 3,120 | |||
| Door Monitor / 27101 / Guard I | North | 0700-1700 | 10 | 10 | 10 | 10 | 10 | 50 | 2,600 | |||
| Door Monitor / 27101 / Guard I | Escort | 1530-2030 | 5 | 5 | 5 | 5 | 5 | 25 | 1,300 | |||
| Door Monitor / 27101 / Guard I | Escort | 1530-2030 | 5 | 5 | 5 | 5 | 5 | 25 | 1,300 | |||
| Door Monitor / 27101 / Guard I | Escort | 0900-1700 | 8 | 8 | 16 | 832 | ||||||
| Door Monitor / 27101 / Guard I | Escort | 0900-1700 | 8 | 8 | 16 | 832 | ||||||
| 88 | 112 | 112 | 112 | 112 | 112 | 88 | 736 | 38,272 | ||||
| Labor Rate Determination | ||||||||||||
| CLIN | Contract Role / SCA Code / Labor Category | TDL |
Total Direct Labor H&W Health & Welfare TBL Total Burdened Labor
(TDL + H&W) O/H
Overhead (TDL x ? %) TDC Total Direct Cost
(TBL + O/H) G&A
General Administrative (TDC x 3%) PROF Profit (TDC x ? %) TPU Total Per Unit
| TDC + G&A + PROF | Unit | TU |
| Total Units | TAC |
Total Annual Cost (TPU x TU)
| 1 | Access Control Manager / (FGE = GS-9) / Program Coordinator | Hour | 2,080 | |||||
| 2 | Alarm Monitor Specialist / 27004 / Alarm Monitor | Hour | 8,736 | |||||
| 3 | Receptionist/Info Specialist / 01042 / Customer Service Rep. II | Hour | 8,736 | |||||
| 4 | Door Monitor / 27101 / Guard I | Hour | 18,720 | |||||
| Total: | ||||||||
| Contract Rate Determinatation | ||||||||
| CLIN | Contract Role / SCA Code / Labor Category | Unit | TU | TPU | TAC | Phase-In (14 Day) |
1 Feb 23 thru 14 Feb 23 Base (11 Month) 15 Feb 23 thru 14 Jan 24 OY1 15 Jan 24 thru 14 Jan 25 OY2 15 Jan 25 thru 14 Jan 26 OY3 15 Jan 26 thru 14 Jan 27 OY4 15 Jan 27 thru
| 14 Jan 28 | Total | ||||||||||
| 1 | Access Control Manager / (FGE) GS-9 / Program Coordinator | Hour | 2,080 | ||||||||
| 2 | Alarm Monitor Specialist / 27004 / Alarm Monitor | Hour | 8,736 | ||||||||
| 3 | Receptionist/Info Specialist / 01042 / Customer Service Rep. II | Hour | 8,736 | ||||||||
| 4 | Door Monitor / 27101 / Guard I | Hour | 18,720 | ||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
&D
File details come from the government source that posted it. Updated .