Final Amendment W91247-22-R-0096 0004 - Released.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is hereby being issued to:

1) Correct Contracting Officer email address w ithin Addendum to 52.212-1, Proposal Submission Instructions. (Change is highlighted in yellow )

2) Revise the Proposal Due Date to 12 December 2022 at 08:00 AM EST.

1. CONTRACT ID CODE PAGE OF PAGES

1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Dec-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9124722R0096

X 9B. DATED (SEE ITEM 11)

28-Oct-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 0 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Dec-2022

CODE

MICC CENTER - FORT BRAGG

MICC - FORT BRAGG

2-1731 C ARMISTEAD STREET

FORT BRAGG NC 28310-5000

W91247 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124722R0096

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 05-Dec-2022 08:00 AM to 12-Dec-2022 08:00 AM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

ADDENDUM TO 52.212-1

1. General Instructions.

a. This acquisition will be conducted utilizing the procedures of Federal Acquisition Regulation (FAR)

Part 12, Acquisition of Commercial Items, and FAR 13 Simplified Acquisition Procedures in conjunction with FAR Part 15, Contracting by Negotiation.

b. The Offer. Submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the request for proposal (RFP) and concurrence with the Performance Work

Statement and contract type. Noncompliance with the RFP requirements may hamper the Government's ability to properly evaluate the proposal and may result in the proposal’s elimination from further consideration for contract award.

c. The Government intends to evaluate offers and award a contract without discussions. Therefore, the offeror’s initial proposal should contain its best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

d. All referenced documents for this solicitation are available on the Contract Opportunities portal of the System for Award Management website at https://sam.gov. Potential offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation.

2. Proposal Submission Instructions.

a. Proposals shall be submitted electronically via email and are due no later than the date and time specified in Block 8 of the 1449. Please include the solicitation number (W9124723R0096) in the subject line of all emails.

b. Offerors shall email proposals to the following Government points of contact:

Mr. John Machine Contract Specialist John.j.machine.civ@army.mil

Ms. Nicole Jones Contracting Officer Nicole.m.jones2.civ@army.mil

c. It is the offeror’s responsibility to ensure its proposal is received by the date and time specified above.

If an offeror’s proposal is not received by the Government (via email) by the exact date and time specified above, it will be determined late and may not be evaluated. Proposal, as the term is used here, means ALL volumes and/or parts of the RFP. Offerors are hereby notified that the Government will not reimburse costs incurred for proposal preparation.

d. IAW 52.212-1(f)(1), offerors are responsible for submitting proposals, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation, (Contracting Officer and Contracting Specialist’s emails listed above) by the local time specified in Block 8 of the SF 1449 in the solicitation. IAW 52.212-1(f)(2)(i)(A), any proposal, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and may not be evaluated or considered for award. Proposal, as the term is used here, means ALL volumes and/or parts of the RFP. Large files may need to be submitted through multiple emails. Offerors are hereby notified that the Government will not reimburse costs incurred for proposal preparation.

3. Solicitation Questions and Comments.

a. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall notify the Government point of contact via email with supporting rationale.

b. Any other questions regarding the solicitation and its attachments shall be submitted via email no later than 16 November 2022 at 2PM EST.

c. All questions and comments relating to this requirement must be submitted using RFP Attachment 2, “Question Submission Form.” To the maximum extent practicable, submit all questions and comments on one form, in one email. The Government will compile all questions received and submit a “Questions and Answers” document electronically to all offerors. Identities of the offerors submitting questions will not be disclosed.

4. Proposal Preparation Instructions

a. Proposals shall consist of three (3) volumes: RFP General Documents, Technical Capability, and Price.

Electronic copies of all three (3) volumes shall be provided. Page limitations are indicated in Table 1 below:

Volume Title Format Page Limit I RFP General Documents:

Tab A: Cover Letter Tab B: SF 1449 and SF 30s (as applicable) Tab C: Offeror Reps and Certs

MS Word or Adobe PDF

None

II Technical Capability (Non-Price Factors):

Tab A: Factor 1 – Phase-in Plan Tab B: Factor 2 – Management Plan Tab C: Factor 3 – Mission-Essential Contractor Service Approach Tab D: Factor 4 – Staffing Plan

MS Word or Adobe PDF

III Price:

Tab A: Pricing Schedule (SF 1449) Tab B: CLIN Totals Table Tab C: Price Matrix

MS Word or Adobe PDF

None

b. Page Limitations: The proposal shall not exceed the page limits stated above. If the page limits are exceeded, the pages in excess of the limit will not be considered for evaluations. The Government will not accept any changes to the Offeror’s proposal after the closing date and time of the solicitation. If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

c. Page limit includes: all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

d. Page limit does not include: covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

e. What counts as a page? A page shall be an 8 ½ X 11” digital format. Printing shall be easily readable

(10 point font or larger). When both sides of a sheet display printed material, it shall be counted as two pages. The Offeror shall number each page in order to eliminate any confusion. In the event the contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

f. Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume.

g. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

5. Volume I RFP General Documents

a. Cover Letter.

i.) Offerors shall submit a letter, on company letterhead, signed by an officer of the company, stating the authorized representative(s) (along with title, telephone number and other contact information such as email) who can obligate your company contractually, negotiate, sign the proposal, and sign other contract actions.

ii.) The letter shall acknowledge that the offeror agrees to hold the prices in its offer firm for 90 days from the date specified for receipt of offers.

iii.) The letter shall state the Offeror’s DUNS number, CAGE Code, Tax-ID number, and address.

iv.) The letter shall identify and explain any exceptions or deviations the Offeror takes with the solicitation. Additionally, any assumptions used in the proposal preparation must be identified.

b. SF 1449. Offerors shall complete the following blocks on the SF 1449:

i.) 12 – Discount Terms ii.) 17a – Offeror Name, Address, CAGE Code, and Telephone Number iii.) 17b – If applicable iv.) 30a – Signature of authorized company official v.) 30b – Printed name and title of signer vi.) 30c – Date signed

c. SF 30. Offerors shall acknowledge all amendments to the solicitation by completing the following blocks on the SF 30 for every amendment issued. On y the front page of the SF30 needs to be submitted with the proposal:

i.) 8 – Offeror Name, Address and CAGE Code ii.) 15a – Printed name and title of signer iii.) 15b – Signature of authorized company official iv.) 15c – Date signed

d. Representations and Certifications.

i.) The solicitation provides the following fill-in representations and certifications:

52.204-24, “Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment” 52.204-26, “Covered Telecommunications Equipment or Services –

Representation” 52.212-3 Alternate I, “Offeror Representations and Certification – Commercial

Items” ii.) These representations and certifications shall be completed in the System for Award Management (SAM) database to the maximum extent practicable. If the representations and certifications are completed in SAM, the Offeror need only state so in its proposal, and does not need to submit the representation and/or certification with the proposal.

iii.) If any representation or certification cannot be completed in SAM, fill in the provision provided in the solicitation and submit with the proposal.

6. Volume II – Technical Capability (Non-Price Factors).

a. The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are critical. Responses will be evaluated as detailed in Addendum to FAR Clause 52.212-2, Evaluation – Commercial Items. Offerors should address, as specifically as possible, the actual methodology used for accomplishing the PWS requirements. Proposals should not simply rephrase or restate the Government's requirements, but rather should provide convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will raise questions regarding an Offeror’s technical ability to perform the services contained herein and may be grounds to eliminate the proposal from further consideration for contract award.

Offerors should assume that the Government has no prior knowledge of their experience, and that it will base its evaluation on the information presented in the Offeror’s proposal.

b. Factor 1 – Phase-in Plan. The Offeror shall submit a Phase-in Plan that adheres to the following requirements:

i.) The Offeror shall provide a Phase-in Plan that affects a smooth and orderly transfer of contract responsibility in accordance with PWS paragraph 1.21.1. The fourteen (14) thirty (30) calendar day Phase-in Plan shall include a chart/timeline of events that discusses who will manage the phase-in; who comprises the technical transition team by labor category; how the Offeror's staff will observe current operations; and what procedures will be used to assume full operational control without break or degradation of critical service, by the start date of reaching full operational capacity.

c. Factor 2 – Management Plan. The Offeror shall submit a Management Plan that includes the following:

i.) An organizational chart which identifies the management structure of the proposed team. The plan shall include a description of the roles and responsibilities of the proposed Program Manager (and Alternate Program Manager, if applicable) and his/her relationship to the proposed on-site staff. The Offeror shall identify all key personnel and any utilization of subcontractors.

ii.) A detailed description of the duties and responsibilities of the employees located at Shaw AFB, how the Offeror will manage and oversee contract performance, and any other information that can help demonstrate how the Offeror’s can successfully perform the tasks detailed in the PWS.

iii.) The intended methodology for accommodating workloads, minimizing personnel turnover, and recruiting and retaining qualified and experienced personnel.

d. Factor 3 - Mission-Essential Contractor Services Plan. The Contractor shall develop a plan in accordance with DFARS 252.237-7024 that addresses the following:

i.) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

ii.) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

iii.) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

iv.) Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel; and v.) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

e. Factor 4 - Staffing Plan. The Offeror shall submit a Staffing Plan that includes the following:

i.) The Staffing Approach will be evaluated to determine the Offeror’s ability to recruit, retain, and provide a workforce with the required knowledge, skills, and qualifications in sufficient levels to satisfy the requirements stated in the PWS. The Government will evaluate how the offeror identified personnel/ labor categories deemed necessary to satisfy the requirement of the PWS.

The Government will evaluate the personnel qualifications to ensure qualifications are commensurate with all PWS requirements. The Offeror’s approach to designating personnel for assignment to the specific functional areas of the PWS will be evaluated for reasonableness, the likelihood of success with minimal disruption and risk to the Government, and to assess the Offeror’s ability to assign personnel with the proper qualifications to specific functional areas.

The Offeror’s approach to accommodating workloads, minimizing turnover, and retaining qualified personnel will be evaluated to determine the reasonableness of the approach and the likelihood of success. The Government will evaluate how the offeror is going to ensure that all the requirements of the contract/PWS will be met during vacancies in the offeror’s staff due to resignations, leave, etc. When evaluating alternative approaches to staffing levels based on estimate workload, the contractor shall provide in sufficient detail, how the work will be accomplished with less/more than the number of FTE’s. Simply stating that the offeror will cross utilize employees is insufficient detail and thus will be given an unacceptable rating.

ii.) The staffing plan includes an un-priced labor matrix that clearly and adequately identifies all members of its team by DoL labor category and any exempt positions.

iii.) The offeror’s unpriced labor matrix clearly identifies the labor category and number of full-time equivalents (FTEs) and/or part-time personnel.

7. Volume III – Price

a. The Offeror shall complete the CLIN schedule as follows:

Fill in the unit price and extended price for each CLIN. In the event of a mathematical discrepancy between the unit price and extended price, the unit price will govern.

Submit prices out to a maximum of two decimal points. If prices are proposed to more than two decimal points, the Government will round down the number to two decimal points.

Provide the estimated total cost (if any) incurred to comply with the Service Contract Reporting (SCR) requirement. Offerors will determine, in the Schedule (CLINs 0003, 1002, 2002, 3002, and 4002) to price or not-separately-price the SCR requirement. CLINs 0003, 1002, 2002, 3002, and 4002 shall be the CLINs under which the Contractor shall bill for all costs associated with the SCR requirement.

CLIN prices cannot be left blank. If the Offeror does not intend to charge for a specific

CLIN, indicate such by entering “NSP” (not separately priced) in the extended price of the

CLIN.

b. The Offeror shall submit a completed CLIN Totals table (RFP Attachment 4). In the event of a mathematical discrepancy between the stated CLIN prices and the CLIN totals, the CLIN prices will govern.

c. The Offeror shall submit a price matrix that mimics the un-priced labor matrix required by Factor 4 and also includes the following:

a. Direct labor rates

b. Fringe rates

c. Overhead

d. G&A

e. Subcontractor overhead (if applicable), and

f. Profit

d. The price matrix shall be submitted in Microsoft Excel format and contain a separate tab for each period of performance (Phase-in, Base, Option 1, Option 2, Option 3, and Option 4) as well as a summary tab that totals all periods of performance. Formulas used to calculate all prices shall be reflected in the electronic spreadsheets. Excel workbooks shall not contain hidden spreadsheets, and no links should exist to files not included with the submission.

e. A sample Price Matrix is included as Attachment 3 to this solicitation. Offerors may use the sample

Price Matrix as the basis for their price proposal.

f. The Government will evaluate its option to extend services in accordance with FAR Clause 52.217-8 as detailed in the Addendum to FAR 52.212-2 in this solicitation. Offerors shall not propose pricing for this six-month extension.

(End of Summary of Changes)