W9124718R4P0N_P0003_Amendment_0003_7NOV18.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to (1) revise ADDENDUM TO FAR 52.212-1, Solicitation/ Proposals requirements due to the temporary closure of AMRDEC SAFE ACCESS FILE EXCHANGE (SAFE): https://safe.amrdec.army.mil/safe/, (2) Solicitation proposal due date of Nov

08, 2018 10:00 am Eastern is extended to Nov 09, 2018 0900 am Eastern. Changes are highlighted in yellow . See summary of changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Nov-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124718R4P0N

X 9B. DATED (SEE ITEM 11)

10-Oct-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Nov-2018

CODE

MICC CENTER - FORT BRAGG

MICC - FORT BRAGG

2175 REILLY ROAD STOP A

FORT BRAGG NC 28310-5000

W91247 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124718R4P0N

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 08-Nov-2018 10:00 AM to 09-Nov-2018 09:00 AM.

The following have been modified:

ADDENDUM TO FAR 52.212-1

IAWDDENDUM TO FAR 52.212-1

A. SOLICITATION/PROPOSAL REQUIREMENTS.

1. Replace paragraph (b) entitled “Submission of offers” with the following instructions:

(b) Submission of Offer. Submit a signed and dated proposal to the office specified in this solicitation at or before the exact time specified in this solicitation. Failure to provide all required documents or information may exclude the offeror from further consideration. Only a signed proposal submitted on the SF 1449 will be accepted.

The proposal must contain the following information and be arranged in the following sequential order.

a) Questions Concerning Solicitation: All questions are to be submitted electronically by the following due 15

October, 2018 at 10:00am ET. The final proposal is as stated in Block 8 of the SF 1449. The main POC for both the questions and final proposal is;

Ms. Virginia A. Roberts Mr. Sydney G. Johnson

Contracting Officer Contract Specialist virginia.a.roberts.civ@mail.mil sydney.g.johnson.civ@mail.mil

GOVERNMENT RESPONSE TO INDUSTRY QUESTIONS

Question

Number

PWS/

SOW

Reference

Submitted Question Government Answer

1 None This solicitation requests secret security clearance. PIT is an 8(a) company, our company cannot get secret security clearance. Can you please advise whether we can submit our response without the secret security clearance?

IAW PWS 1.12.1. Security Clearance, “Contractor personnel shall have a

SECRET security clearance at time of the proposal submission, and must maintain the SECRET level of security required for the duration of the contract”. In addition the security clearance shall be evaluated IAW FAR 52.212-2.

2 None Is this a new requirement or is there an incumbent contractor currently providing these or similar services? If so, please provide the name of the contractor and the current contract number.

No, this is not a new requirement. The current contract was awarded to ICP

SYSTEMS LLC under contract number

W9124J-17-C-0046.

PWS/

SOW

Reference

Submitted Question Government Answer

3 None Please provide the historical level of effort and number of full-time equivalent personnel currently providing these services within each labor category.

TE 6 was revised to clarify workload data for travel. Please refer to the PWS paragraph 1.15. (Special Qualifications) and PWS Section 5 (Specific Tasks) to identify performance requirements.

Contractor personnel that are not part of the MCAT Teams are clearly identified in the PWS. Teams may include 5-6 personnel per team and 2 teams total depending on offerors technical solution and strategy. THE RESPONSE TO THIS

QUESTION HAS BEEN REVISED

DUE TO CHANGES IN THE PWS AT

AMENDMENT 0002. TE 6 was revised to clarify workload data for travel at

Amendment 0001. Please refer to the

PWS paragraph 1.15. (Special

Qualifications) and PWS Section 5

(Specific Tasks) to identify performance requirements. Contractor personnel that are not part of the MCAT Teams are clearly identified in the PWS. PWS

Paragraph 1.15.4.1.4. Mission Command

Systems Integrator, has been revised at

Amendment 0002. The Integrator cannot be a part of the MCAT 2/3 staffing plan/team. IAW PWS performance requirements Teams must include at a minimum 4 personnel per team IOT meet the 12 Lines of Effort (LOEs) and 2 teams total depending on offerors technical solution and strategy.

4 None How many contractor MCATs currently provide support today?

The current staffing solution is the incumbent’s confidential business strategy. See Government response to questions 3.

5 None How many contractor personnel total support the MCAT requirements today

Please see the government response to question 3.

6 None How many contractor Spectrum

Managers provide support today?

Please see the government response to question 3.

PWS/

SOW

Reference

Submitted Question Government Answer

7 None How many Signal Readiness Exercise

Support Specialists provide support today?

Please see the government response to question 3.

8 None How many Mission Command

Systems Integrators provide support today?

Please see the government response to question 3.

9 None PWS 1.11.3 states “When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential to successful performance under this contract.” However, the Basis for

Award – Lowest Price Technically

Acceptable evaluation method does not lend itself to hiring and maintaining a stable workforce.

Additionally, most contractor personnel supporting this requirement will require subject matter expert level knowledge and extensive experience to support this PWS. Would the government consider changing the evaluation to Best Value instead of

LPTA?

No, the government shall not reconsider best value instead of LPTA. LPTA is the appropriate source selection process as the service being acquired is well-defined. “Well-defined requirements” means that the technical requirements and “technical acceptability” standards are clearly understood by the

Government and can be clearly articulated to Industry in the solicitation.

10 None Technical Exhibit 6, Estimated

Workload Data indicates a list of 25 sample locations, but indicates MCAT teams could travel to any of about 720 different reserve sites in CONUS or

OCONUS. PWS 1.4 and 5.2.3 indicate the MCAT teams “will support approximately 46 units per year at the

MCAT 2 assistance visit and MCAT 3 formal assessment levels.” Are there a total of 46 or 92 MCAT TDYs to support these 46 units?

The total estimated MCAT 2/3 TDY is

46 travel events for the 2 (two) teams.

See Amendment 0001 for changes made to TECHNICAL EXHIBIT 6, Estimated

Workload Data

11 Given the high level of education, experience and knowledge required for each of the labor categories detailed in PWS 1.15.4, why did the government include a wage determination? Are any of the labor

The applicability of the wage determination is contingent on the offerors proposed staffing solution.

Typically, WD are included in service contracts IAW provisions of 41 U.S.C.

chapter 67, Service Contract Labor

PWS/

SOW

Reference

Submitted Question Government Answer categories or contractor personnel currently supporting this requirement expected to be hourly employees subject to the wage determination?

Standards, and regulations of the

Secretary of Labor (29 CFR part 4). This clause does not apply to contracts or subcontracts administratively exempted by the Secretary of Labor or exempted by

41 U.S.C. 6702, as interpreted in subpart

C of 29 CFR part 4.

12 Technical Exhibit 3 Site Locations has a column labeled site size with S, M, L, and XL options. Please provide a definition of what makes a site S, M, L, or XL. Is it based on number of assigned personnel, equipment, etc?

See Amendment 0001 for definition included in Technical Exhibit 3 Site

Locations

13 Is there an incumbent contractor? If so, please provide the name and contract number.

The current contract was awarded to ICP

SYSTEMS LLC under contract number

W9124J-17-C-0046.

14 How many FTEs (government or contractor) are currently doing this work?

Please see the government response to question 3.

15 Can the government please provide the incumbent name?

The current contract was awarded to ICP

SYSTEMS LLC under contract number

W9124J-17-C-0046.

16 Can the government please provide the incumbent contract number?

The current contract was awarded to ICP

SYSTEMS LLC under contract number

W9124J-17-C-0046.

17 Can the government please provide the incumbent spend information?

ICP SYSTEMS LLC financial is confidential and/or proprietary data

18 The RFP states that “As for size of effort, Contractor shall support approximately 46 assessments per year”. Could the government please give us an estimate of the effort and labor categories needed for each assessment?

Please see the government response to question 3.

19 In Tech_Exhibit #4, the GFE is mentioned as 13 laptops. Can we assume that this contract involves 13

FTEs?

No the follow-on requirement has changed and the number of laptops may change after award based on the awardees staffing solution.

PWS/

SOW

Reference

Submitted Question Government Answer

20 Will the Government Supply a

Staffing Matrix?

No.

21 This procurement on FBO indicates it is a draft. Is it? If so, when will final be released?

The final solicitation was posted on 12

Oct 18 at 3:29 pm. See https://www.fbo.gov

22 Is there an incumbent, and if so who is it? Are they able to propose for award again

The current contract was awarded to ICP

SYSTEMS LLC under contract number

W9124J-17-C-0046.

23 The RFP clearly discusses this work being Monday through Friday and there is no overtime. Please advise if weekend hours are required.

Yes; PWS paragraph 1.11.3 Hours of

Operations has been revised. MCAT 2/3 travel and performance is subject to mission execution on weekends.

b) Offers shall be submitted AMRDEC SAFE ACCESS FILE EXCHANGE (SAFE):

https://safe.amrdec.army.mil/safe/ Offers shall email proposals to both of the following;

Mr. Sydney G. Johnson Mr. Ralph Barnes

Contract Specialist Contracting Officer sydney.g.johnson.civ@mail.mil ralph.r.barnes.civ@mail.mil

(910) 643-7352 (910) 909-3024

i. AMRDEC SAFE submission instructions. Offerors should select “Guest User” option and fill out all required information. Offerors shall input their legal business name for the “Personal Information” field, “Your

Name”. Description of file should identify the total number of files being submitted. Deletion date shall not be less than 14 days from submission date. “Recipient Information” shall include BOTH virginia.a.roberts.civ@mail.mil and sydney.g.johnson.civ@mail.mil. No other recipients should be specified under “Recipient Information”. Select email setting preferences to set desired security level of submission. Files cannot be downloaded by recipients until sender verifies sender email address. Verification process is identified in email through AMRDEC SAFE and is the offeror’s responsibility to verify their email address. Offeror’s are cautioned that e-mail is not instantaneous. We recommend you submit your proposal prior to the closing date, allowing enough time to ensure the entire proposal is received on time to be considered for award. If all portions of any e-mail proposal are not received by the proposal closing deadline, the proposal may be rejected as late (see FAR 52.215-1(c)(3)). It is recommended to re-send your e-mail submission if you do not receive a receipt confirmation. If you do not receive a receipt confirmation after the second transmission, contact the Contract Specialist or Contract Officer shown above. Due to Government exchange size limitations, we cannot receive individual e-mails that exceed 10 MB, including the e-mail itself plus all attachments. If your electronic proposal, including all attachments, is larger than 10 MB, you shall segment your proposal into a series of two (2) or more separate e-mails that individually are no larger than 10 MB. We cannot receive e-mails if they contain compressed attachments. Our security software blocks these types of e-mails.

Offeror’s shall identify in the e-mail subject line the proposal number, closing date/time, content, and the

Offeror's name. For example: “Proposal number, day/time, content, name, location, Message 1 of 5, XYZ

Company.”

In the body of each e-mail message of the proposal, the Offeror shall provide a brief statement accounting for each e-mail in relation to the entire proposal, e.g., Message 3 of 5, as well as an inventory of attachments, e.g., Attachment 1 of 4. For example, “This is message 3 of a total of 5 messages constituting the proposal of XYZ

Company. This message provides attachments 2 and 3 of a total of 6 attachments to our complete proposal.”

Please be reminded that offerors are responsible for submitting electronic proposals so as to reach the

Government office designated in the solicitation by the local time specified in Block 8 of the SF 1449.

ii. This is an electronic solicitation release. No hard copies will be mailed. All referenced documents for this solicitation are available on the Federal Business Opportunities (FBO.GOV) website at https://www.fbo.gov. It is the responsibility of each Offeror to review the webpage for notice of amendments, updates, or changes to current information.

B. PROPOSAL FORMAT.

All submissions documents should be in Microsoft Excel (unprotected), Microsoft Word format and/or Portable

Document Format (PDF) and the total submission for Technical Capability shall not exceed 25 pages. If the page limits are exceeded, the pages in excess of the limit shall be removed and will not be considered for evaluations.

This limit does not include cover page, table of contents, cover letter, and staffing matrix. There is no page limit on the Price Submission. Printing shall be easily readable (10 point font or larger proportional spacing). The proposal shall consist of the following:

Tab A: Mission Capability

Tab B: Pricing Schedule

Tab C: Signed 1449 with all pricing completed.

Tab D: Acknowledgement of Solicitation Amendments

Tab E: Representations and Certifications

Tab F: Contact Information

Tab G: Responsibility Statement

Tab H: Organizational Conflict of Interest (OCI) Mitigation Plan (If Applicable)

**Tabs A and B should be submitted as separate files. Tabs C – H can be submitted as separate files, or all together as one attachment**

C. PROPOSAL CONTENT

Tab A – Mission Capability. The Offerors proposal shall include detailed descriptions on how it intends to provide all provide all personnel, equipment, supplies, tools, materials and supervision necessary to perform TAC/C4

Readiness Services as identified in the Performance Work Statement (PWS) Part 5.

Management & Staffing Plan. The proposal shall demonstrate to the Government the Offeror's ability to manage a high quality TAC/C4 Readiness Services as identified in the PWS.

Organizational Chart & Job Descriptions: The Offeror shall provide a comprehensive organizational chart identifying the management and staffing structure of all labor including key personnel with descriptions of roles and responsibilities. The chart must also depict the number of labor hours, & FTE’s for each position. The Offeror’s organizational chart shall also be accompanied with a narrative/table that includes all position descriptions (not resumes) for each labor category including management of key personnel as well as identify tasks performed by subcontractors. The job descriptions must contain proposed knowledge, skills, education, experience, certifications, security clearance, training (to include refresher training), and licenses required to perform the services IAW the

PWS qualifications. Additionally the offeror shall provide a narrative that addresses how prospective contractors will plan, organize, perform, direct, and control the work in performance of the high level objectives identified in the solicitation PWS paragraphs 5.2. (Program Management/Coordination Support), 5.2.2. (Signal Readiness Exercise

Support), 5.2.3. (Mission Command Assessment Support), 5.2.4 (Mission Command Information Systems (MCIS)

Integration), and 5.2.5 (Frequency and Spectrum Management Support). It must demonstrate Offeror’s understanding of the technical requirements to ensure it contains the appropriate labor mix and number of hours by functional area.

Phase-in Plan: The Offerors Phase-in plan must include a timeline detailing each task required to successfully execute Phase-In procedures, to include the transition of all required workforce in accordance with

PWS paragraph 1.21.1.1. (Phase-In Plan).

Recruitment and Retention Plan: The Offeror shall detail/describe how it will recruit, hire, retain (to reduce employee turnover) and manage personnel with proper qualifications to perform the services of the positions

(including unique and emerging technology used in specialty areas) identified in its staffing data.

Tab B - Pricing Schedule. The price submission file should be clearly marked "Tab B, Pricing Schedule" and shall contain a Pricing Table and a Pricing Narrative. The Pricing Table shall be prepared using MS Excel. The Pricing

Schedule shall include:

(a) Pricing Table: The Contractor's quote shall include pricing on all Contract Line Item Numbers (CLINs) identified in the Pricing Schedule. The Contractor shall submit a completed CLIN Structure which includes an estimated price for each CLIN, a total estimated price for each contract period, and a total estimated price for all

CLINs (Base Period, and ALL Option periods).

i. CLIN 0001 – Phase-In: Contractor shall provide a Firm Fixed Price unit price s one-month phase-in period IAW the PWS

ii. CLINs 0002, 1001, 2001, 3001 and 4001 – Signal Readiness Service Support: The Offeror shall separately price mentioned CLINs. For the purpose of price evaluation, the Offeror shall include a Pricing Matrix in contractor-own format, by contract period that details the calculation of its proposed monthly fixed prices for TAC/C4 Readiness Services.

iii. CLINs 0003, 1002, 2002, 3002 and 4002 – Travel: Travel shall be based on plug figures for the base and all option years.

CLIN Description Plug Figure Indirect CAP

Rate

Total

0003 Travel $ 552,000.00 % $

1002 Travel $ 552,000.00 % $

2002 Travel $ 552,000.00 % $

3002 Travel $ 552,000.00 % $

4002 Travel $ 552,000.00 % $

* The Offeror shall identify any Indirect Rates (G&A, Overhead, Material Handling, etc.) that will be applied to

Travel. This rate is a cap that will be applied for that period. The Offeror shall provide a list of each Indirect Rate to be applied; address whether the rate will be applied to Travel and provide the value of the rate to be applied. The

Offeror shall then apply the Indirect Rates to the Not to Exceed (NTE) values provided by the Government for

Travel. The resulting total value will represent the fully burdened total amount cost for Travel. This calculation will be used for evaluation purposes only and will not impact the Travel NTE amounts provided by the Government in the contract. The NTE amounts provided by the Government for Travel (will incorporate any indirect rates) will be the cap that is incorporated into the contract at award

iv. CLINs 0004, 1003, 2003, and 3003: - Contractor Manpower Reporting: Offeror shall separately price all CLINs for Contractor Manpower Reporting. If the reporting of Manpower

Equivalents is not separately priced, insert “NSP” in the blank shown

TAB C-Signed 1449 with all pricing completed.

TAB D-Acknowledgment of Solicitation Amendments. The offeror must submit a statement to acknowledge solicitation amendments, if applicable.

TAB E-Representations and Certifications. The offeror's representations and certifications in accordance with

FAR 52.212-3 shall be verified in the System for Award Management (SAM). A statement that the Representations and Certifications have been completed in SAM is sufficient to meet this requirement.

TAB F-Contact Information. The Offeror shall provide a contact list (with phone numbers, fax numbers, mailing addresses, email addresses, etc.) including the name and title of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government on behalf of your company.

TAB G-Responsibility Statement. The Offeror shall submit a statement of their responsibility, in accordance with

FAR 9.104-1 along with supporting documents, such as an Annual Profit and Loss Statement, or other such document to indicate that the Offeror possess adequate financial responsibility, or the ability to obtain such resources. This will be used in the Government’s determination of responsibility for the Offeror.

TAB H-Organizational Conflict of Interests (OCI) Mitigation Plan (If Applicable). In accordance with FAR

9.5, the PCO is currently examining whether or not potential OCI exists with performance of this contract which may impact prospective Offerors. However, all prospective Offerors are hereby advised to examine the Federal

Acquisition Regulation§9.505 and identify any potential OCI conflicts that may now exist to include Unequal

Access to Information, Biased Ground Rules, and Impaired Objectivity; if any such concerns exist, the impacted

Offeror will submit an acceptable OCI Mitigation Plan to the PCO with its proposal. The PCO will determine based on the facts and circumstances of each individual case whether impacted Offeror’s OCI Mitigation Plan is acceptable for this requirement prior to making an award. All Offeror's who do not submit an OCI Mitigation Plan, must include a statement that they have determined no actual or potential OCI exists.

If any Offeror has questions with regards to your affirmative responsibility to identify OCI concerns and/or mitigate each issue, each potential Offeror is encouraged to ask questions and seek clarifications before proposal due dates.

The Government will be prevented from awarding a contract to any Offeror who has an actual OCI issue that cannot be mitigated to the satisfaction of the Contracting Officer

FAILURE TO PROVIDE THE ABOVE DOCUMENTS OR INFORMATION MAY EXCLUDE THE

OFFEROR FROM CONSIDERATION

2. Replace paragraph (c) entitled “Period of acceptance of offers” with the following instruction:

(c) Period of acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 days from the date specified for receipt of offers.

3. Replace paragraph (e) entitled “Multiple offers” with the following instructions:

(e) Multiple offers. Offerors shall submit only one offer presenting the terms and conditions or commercial items for satisfying the requirements of this solicitation.

4. Replace paragraph (h) entitled “Multiple Awards” with the following:

(h) Multiple awards. The Government will award on an “all or none” basis.

(End of Summary of Changes)