Amendment 0001 - Extend Proposal Due Date.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Extend the proposal due date to April 27th

2) Extend the question period to April 16th

3) Revised Section 5.1 of "General Submission Requirements" page removing w ords "hard copy" and "CD Format"

No other changes are made or implied.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Mar-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9123821R0045

X 9B. DATED (SEE ITEM 11)

11-Mar-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Mar-2021

CODE

USACE SACRAMENTO DISTRICT

ATTN: CONTRACTING DIVISION

1325 J STREET

SACRAMENTO CA 95814-2922

W91238 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9123821R0045

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00 10 00 - SOLICITATION

The required response date/time has changed from 13-Apr-2021 10:00 AM to 27-Apr-2021 10:00 AM.

SECTION 00 22 00 - SUPPLEMENTARY INSTRUCTIONS

The following have been modified:

SUPPLEMENTARY INSTRUCTIONS

GENERAL SUBMISSION REQUIREMENTS

INSTRUCTIONS, EVALUATIONS,

AND CONTRACT AWARD

1. OVERVIEW

Proposals received in response to this solicitation for Dugway Proving Grounds (DPG) Microgrid will be evaluated on a Lowest Technically Acceptable basis. The Contracting Officer will award to the responsible offeror that represents the lowest-price, technically acceptable proposal, considering all non-price factors described herein.

2. BASIS OF AWARD

2.1 Eligibility for contract award

In accordance with the requirements of Federal Acquisition Regulation (FAR) Part 9, no contract shall be entered into unless the Contracting Officer ensures that all requirements of law, executive orders, regulations, and all other applicable procedures, including clearances and approvals, have been met. This includes the FAR requirement that no award shall be made unless the contracting officer makes an affirmative determination of responsibility. To be determined responsible, a prospective contractor must meet the general standards in FAR Part 9 and any special standards set forth in the solicitation.

2.2 Source Selection using the low-price, technically acceptable (LPTA) method The Government shall evaluate the lowest-priced offeror. Should that offeror’s proposal be found to be technically acceptable in all non-price factors, the Government shall stop evaluations and make award to said offeror, contingent upon a fair and reasonable price determination. Should the proposal not be technically acceptable in all non-price factors, or should the price offer not be found fair and reasonable, the Government shall evaluate the next lowest-price offeror. This process will repeat until a technically acceptable offeror whose price offer is fair and reasonable is selected.

3. GENERAL SUBMISSION REQUIREMENTS AND INSTRUCTIONS

For purposes of this RFP, an “Offeror” may include a group of two or more entities that have formed a “contractor team arrangement,” as that term is defined in the FAR Part 9.601. In the case of entities that have formed a contractor team arrangement, the experience and performance history of any member of the team, whether or not gained while working with the other member(s) of the currently-proposed contractor team arrangement, may be considered as a part of the evaluation of the Offeror’s proposal.

In the case of contractor team arrangements involving a prime contractor and subcontractor(s), where the prime contractor submits the proposal in response to this RFP, the prime contractor must have completed at least one

(1) of the total number of projects submitted for Factor 3 for consideration in response to the past performance requirements of this RFP. If information about a subcontractor is submitted and considered during the evaluation, the expectation is that this subcontractor will perform this work. Before utilizing another subcontractor for this work, the Government must consent.

An Offeror that relies upon the performance history of a member or members of a proposed contractor team arrangement will be expected to maintain that arrangement during performance of any contract awarded to that Offeror under this RFP. As a part of their proposal, the Offeror must provide a contractor team agreement signed by all parties, identifying the legal name(s) of all entities and describing the nature of each entity’s relationship (teaming/partnering, joint venture, etc.) and its role on this project. Past Performance information of other than the Offeror will not be considered without the teaming arrangements. In the case of joint ventures, at least one project will be submitted from each member to demonstrate past experience. This documentation shall be provided in applicable section of the Offeror's proposal.

3.1. Media, Page Size, Margins, Fonts, and Page Limitations

Submit only electronic files as specifically stated elsewhere in this section. Do not submit excess information, to include audio-visual materials, electronic media, etc. Do not include links to information on websites in lieu of incorporating the information physically into the proposal. Except where another size is specifically authorized for a submission, use only 8 1/2” x 11” paper. Use at least 1-inch margins; except headers and footers may be outside the 1-inch margins. Do not justify the right margin. Ensure that all text and graphics are clearly legible. Do not use a font size smaller than 10-point font, unusual font styles such as script, or condensed fonts. Pages furnished for organizational purposes only, such as a “Table of Contents” or divider tabs, are excluded from page limitations.

3.1.1 Proposal Binding

Not Applicable, as all submissions will be electronic.

3.1.2 Conditioning of Offer

Do not include exceptions to the terms and conditions of the solicitation in either the technical or price proposal volumes. Inclusion of any standard company terms and conditions that conflict with the terms and conditions of the solicitation may result in a determination that the offer is unacceptable and thus ineligible for award.

Resolve questions about the terms and conditions or technical requirements of the solicitation prior to submission of the offer; see “How to Submit Inquiries”, located in Section 00 21 16.

3.1.3 Restrictions on Offeror-Provided Information

Proposals shall not contain classified data. “Confidential” projects may be submitted to demonstrate capability as long as all of the information required for evaluation as specified herein can be provided to the Government as part of the offeror’s technical proposal. Offerors that include data in their proposals that they do not want disclosed or used except for evaluation purposes, must redact the data in accordance with FAR 52.215-1, Instructions to Offerors - Competitive Acquisition.

3.2 General proposal preparation

The proposal shall be submitted as summarized below and as required by the specifications.

(1) Volume I – Technical Volume

(a) Factor 1: Experience

(b) Factor 2: Battery System Enclosures, Controls, and Chemistry

(c) Factor 3: Past Performance

(2) Volume II – Price Volume

(a) Proposal Cover Sheet

(b) Standard Form 1442, Acknowledgement of Amendments, Joint Venture Agreement

(c) Pricing Schedule

(d) Completed 52.204-8

(f) Pre-Award Survey Information

Each offeror must submit a proposal consisting of a “price” volume, and a “technical” volume. The two volumes must be submitted as separate, physically distinct volumes. Both volumes must be received not later than the date and time specified in Block 13 of SF 1442, or as amended in a SF 30. The information in the two volumes is evaluated separately and independently. Do not cross-reference material between the non-price and price volumes

3.2.1 Marking of Proposal Volumes

Mark each volume as the “Technical Volume” and “Price Volume”, and include the project title and location, solicitation number, name and address of the offeror.

3.2.2 Formatting and Tab

Offers are to be formatted and tabbed in accordance with the instructions that follow for each proposal volume.

3.2.3 Table of Contents

Include a table of contents for each proposal volume.

4. TECHNICAL VOLUME

The Technical Proposal is to be submitted in complete PDF format for the technical proposal.

4.1 Format, contents, and list of tabs for the technical volume There is not a page limit for the overall technical proposal; however, there may be limits imposed at the tab level. Organize your technical proposal as indicated below. The tabs directly correlate to the technical evaluation factors. Although the Government may use information contained anywhere within the technical proposal in its evaluation, the Government is not obligated to search for or to consider information that is not located in the specified tab. Limit proposal submittals to the information specified; excess information will not be evaluated. For purposes of the electronic version of the proposal, “tabs” means searchable PDF bookmarks.

4.2 Tab 1 of the Technical Volume: Factor 1 – Experience

4.2.1 Submission Requirements

The offeror shall provide information about three (3), but no more than five (5) successful projects that demonstrate the construction and integration of a complete Microgrid, including the corresponding control and communication systems that included functions such as peak demand shaving/management or demand response, coordinated power controls between battery inverters and diesel generator systems, solar PV inverter curtailment functions and/or mode changes, and other advanced microgrid control functions/features that are the same or similar in size, scope and complexity as this project.

The offeror shall submit projects substantially completed within the last seven (7) years. A submitted project by either the offeror or its proposed subcontractor can demonstrate completion of multiple or all the elements listed above. However, the prime contractor must have at least one (1) project self-performed.

Each project example provided by the offeror shall include a narrative containing at least the following information:

• Project title and location

• Detailed description of the project and work performed

• Original contract award amount and final construction cost

• Original contract finish date and actual finish date

Formatting Limitations:

Each example project description shall not exceed three (3) PDF ages (8.5 x 11 inches page size) including any images, graphics, charts and tables. If offeror submits more than three (3) pages for any example project description, the additional pages will not be evaluated. Start each example project on a new page.

4.2.2 Evaluation Criteria

Acceptable: a proposal will be rated Acceptable if it meets all the following requirements:

(a) The proposal demonstrates that the offeror performed at least three projects that demonstrate their implementation of a MicgroGrid system that included peak shaving/management, demand response, coordinated power controls between battery inverters and diesel generator systems, solar PV inverter curtailment functions and/or mode changes, and other advanced microgrid control features.

(b) All projects were substantially completed within the last seven (7) years.

****For the purpose of this evaluation, substantially complete means that only punch list items remain for project acceptance, or that the majority of the elements of the project have been turned over to the customer for beneficial occupancy. A submitted project can demonstrate completion of one, some or all of the elements. ****

Unacceptable: a proposal will be rated Unacceptable if it does not meet the above stated requirement.

4.3 Tab 2 of the Technical Proposal: Battery System Enclosures, Controls, and Chemistry

4.3.1 Submission Requirements

The offeror shall provide a narrative detailing the battery enclosure systems, type/chemistry, safety considerations, and types of controls and control features they intend to use on a project of this magnitude and complexity.

Formatting Limitations:

The narrative is limited to two (2) PDF pages (page size 8.5 X 11inches).

4.3.2 Evaluation Criteria:

Acceptable: A proposal will be rated Acceptable if it meets all of the following requirements:

1) The narrative describes the battery enclosure systems, type/chemistry, safety considerations and types of controls and control features that the offeror intends to use on this project.

Unacceptable: A proposal will be rated Unacceptable if it does not meet the above stated requirement.

4.4 Tab 3 of the Technical Volume: Factor 3 – Past Performance

4.4.1 Submission Requirements

The offeror shall submit past performance evaluation information for the projects in paragraph 4.2 under Factor 1 Experience. The offeror shall provide completed performance evaluations for the submitted projects that demonstrate the Offeror’s performance on recent and relevant projects of similar scope, magnitude and complexity. The offeror shall provide formal performance evaluation if they are available. Formal performance evaluations are those that are similar to the Contractor Performance Assessment Reporting System (CPARS)

If a formal performance evaluation is not available, then the Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its team members to submit to the client for each project described above in 4.2.1. Ensure correct phone numbers and email addresses are provided for the client point of contact.

Completed PPQ’s should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. Completed questionnaires may also be submitted to the Government’s point of contact, Julie Maxwell at Julie.Maxwell@usace.army.mil prior to proposal closing date.

In addition to the above, the Government may review information obtained from any other sources in evaluating each offeror’s past performance. Sources may include, but are not limited to, past performance information retrieved through the CPARS, using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries or owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

Start the information for each example project on a new page. There is not a page limitation for this submission.

4.4.2 Evaluation Criteria:

The past performance evaluation is an assessment of the offeror’s capability of meeting the minimum past performance solicitation requirements. This is based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements.

Past performance will be initially evaluated to determine whether the offeror’s present/past performance is recent and relevant or not relevant to the effort to be acquired. Past performance will be considered recent if it has been completed within the last seven years or substantially complete at the time the proposal is submitted. It will be considered relevant if it is similar in size, scope, and complexity to this project.

Second, the past performance evaluation should determine how well the offeror performed on the prior contracts.

The past performance evaluation performed in support of a current source selection does not establish, create, or change the existing record and history of the offeror’s past performance or past contracts; rather, the past performance evaluation process gathers information from customers on how well the offeror performed those past contracts.

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror many not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)).

Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable”.

In conducting the past performance evaluation, each Offeror shall be assigned one of the ratings in accordance with the table below.

Adjectival Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown (See note above).

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

5. PRICE VOLUME

5.1 Number of sets of the price proposal

mailto:Julie.Maxwell@usace.army.mil

Submit the price proposal volume in both hard copy and electronic format. The electronic copy should be a searchable bookmarked “pdf” file format. This price volume may be on the same CD as the technical proposal, but both volumes must be in separate files.

5.2 Format, contents, and list of tabs for the price proposal Use only 8-1/2” x 11” pages. There are no page limits for the price proposal; however, limit responses to required information. Excess information will not be evaluated. Organize your price proposal as indicated below. For the price volume only, “tab” means a bookmark on a searchable PDF document. If a tab is not applicable to your proposal, omit that tab but do not renumber the subsequent tabs.

Tab 1: Proposal Cover Sheet The proposal cover sheet is required by FAR 52.215-1(c)(2). This provision, titled “Instructions to Offerors – Competitive Acquisition” is incorporated by reference in Section 00 21 00. The format and content for the proposal cover sheet follows:

PROPOSAL COVER SHEET

1. Solicitation Number:

2. The name, address, CAGE code, telephone, and email address of the offeror.

3. A statement specifying the extent the extent of agreement with all terms, conditions, and provisions included in the Solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item.

4. Names, titles, e-mail addresses, and telephone numbers of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation:

5. Names, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

(End of Proposal Cover Sheet)

Tab 2: SF 1442; Acknowledgement of Amendments; Joint Venture Agreement The Standard Form (SF) 1442 must be completed by the offeror and duly executed with an original signature by the official(s) identified in the proposal cover sheet as authorized to bind the offeror in accordance with FAR 4.102, which includes specific instructions pertaining to individuals, partnerships, corporations, Joint Venture participants, and agents. Include the offeror’s CAGE code in block 14 of the SF 1442, along with the offeror’s address. All amendments must be acknowledged in accordance with the instructions on the Standard Format 30, Amendment. If the offeror is a Joint Venture (JV), include a copy of the JV agreement and indicate its status.

*Note: If the SF 1442 and/or the pricing schedule was changed by amendment, be sure to use the amended pages when submitting your proposal.

Tab 3: Contract Line Item Number (CLIN) Schedule on the SF 1442 Submit the completed Contract Line Item Number (CLIN) Schedule on the SF 1442. Prices must be proposed for all contract line items (except for those CLINS deleted from the solicitation). Unit prices must be extended to the actual “dollar and cents” amounts (e.g., to two decimal places). Do not round off extended prices to the nearest dollar. Check your pricing submission very carefully for mathematical and clerical errors prior to submission.

Any qualification of pricing may render the proposal unacceptable and therefore not eligible for award. However, offerors are encouraged to use callouts, footnotes, etc. to explain their lines of thinking where it would aid in the Government finding the price(s) fair and reasonable.

Tab 4: Annual Representations and Certifications

The offeror must have electronically completed the annual representations and certifications on the “System for Award Management” (SAM) website in accordance with FAR 52.204-8. The offeror is responsible for ensuring that these on-line Representations and Certifications are updated as necessary to reflect changes, but at least annually to ensure that they are kept current, accurate and complete.

Please print our FAR 52.204-8 and check the applicable box in section (b)(2), asserting you have electronically completed the annual representations and certifications on the “System for Award Management” (SAM) website.

Tab 5: Bid Guarantee All offerors must submit a bid guarantee, (e.g., Standard Form 24, Bid Bond) which complies with the requirements of FAR 28.101 Bid Guarantee, and any Defense and Army supplements thereto.

Tab 6: Pre-Award Survey Information The contracting officer is required to make an affirmative pre-award determination of the prospective contractor’s responsibility in accordance with the mandatory requirements of Part 9 of the Federal Acquisition Regulation (FAR and its supplements. The contracting officer must have sufficient information available to determine that a prospective contractor meets these minimum standards. Therefore, the offeror is requested to provide the pre-award survey information described below with its price proposal:

1) The completed Construction Contractor Data Form with Supplemental Schedules A-C (see attachment 4). If the offeror is a multi-segmented business concern, the data provided on the supplemental schedules may be limited to information that directly pertains to the specific segment of the business concern (i.e., the division, group, unit, etc.) proposed to perform work under the prospective contract with its own work force. If the offer is being submitted by a Joint Venture, submit a separate form for each Joint Venture participant. The offeror may submit pre-award survey information in another format, provided that the information furnished is substantially the same as that which would be furnished on the Construction Contractor Data Form and its supplemental schedules.

2) Current financial statements. If the financial statement is more than 60 days old, submit a certificate stating that the firm’s financial condition is substantially the same, or, if not the same, state the changes that have taken place.

If a Joint Venture, provide this information for each participant in the Joint Venture.

3) Banking information. Provide letters from banks or other financial institutions with which the contractor conducts business. The letters should contain information about your firm’s accounts, loans line of credit, etc. The Government is interested in financial stability, timely payments, the length and nature of the relationship between the firm and the financial institution, and the firm’s financial ability to perform the contract. The letters should also provide the name and telephone number of the bank representative the Government may contact. If a Joint Venture, provide this information for each Joint Venture participant. The Government will treat the pre-award survey information submitted by the offeror as proprietary.

(End of Summary of Changes)