W91236-17-R-0012r.pdf

CODE

(Hour)

PAGE(S)

until 02:00 PM local time 09 May 2017

A X B X C

D

EX

X G F 152 - 167

168 - 184 X H 185 - 195

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 195

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W91236 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 4 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 4 5 - 14

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

15 - 112 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

113 - 120 121 - 123

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 124 - 127 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

128 - 150

PART II - CONTRACT CLAUSES

USA ENGINEER DISTRICT, NORFOLK

803 FRONT STREET

NORFOLK VA 23510-1096

757-201-7183FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W91236-17-R-0012

Section A - Solicitation/Contract Form

INFORMATION TO OFFERORS

This solicitation contemplates the award of a firm-fixed price contract for the performance of all requisite preventative maintenance and demand maintenance and repair services defined in the Performance Work Statement (PWS) up to the limit of liability ($20,000) for the six (6) month base period and each of the four successive twelve month option periods for DoDEA facilities at West Point, New York. The award of this base period to the successful offeror, or the exercise of a successive option, shall also provide the Government an indefinite delivery/indefinite quantity (IDIQ) ordering period of the same length for additional services as defined in the PWS.

This contract will be governed by Service Wage Rates and Davis-Bacon Act wage rates as discussed more fully in the instructions for the Price Proposal in Section L & M of this solicitation. Offerors will be evaluated in accordance with Sections L & M of this solicitation.

A.1 Contract Titles: Preventative and Demand Maintenance for Department of Defense Education Activity Facilities at West Point, New York.

A.2 Acceptance Period for Proposal: Offers providing less than 180 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

A.3 Type of Contract: As noted above, the solicitation contemplates the award of a firm-fixed price contract for the performance of all requisite preventative maintenance and demand maintenance and repair services defined in the Performance Work Statement (PWS) up to the limit of liability ($20,000) for the six (6) month base period and each of the 4 (four) successive twelve month option periods. The award of the base period to the successful offeror, or the exercise of a successive option, shall also provide the Government an indefinite delivery/indefinite quantity (IDIQ) ordering period of the same length for additional services as defined in the PWS.

A.4 Minimum Guarantee: The minimum guarantee will be the exercise price of the base year of the Preventive Maintenance CLIN at the award of contract.

A.5 Performance Based Contract: This is a Performance Based Acquisition which utilizes a Performance Work Statement (PWS) in accordance with FAR 37.6 – Performance-Based Acquisition. PLEASE SEE SECTION C.

A.6 Set-Aside: Competitive Procurement, 100% Set Aside for Small Business Concerns.

A.7 NAICS Code: The NAICS Code assigned to this procurement is 238220 with a small business size standard of $15,000,000.00.

A.8 Wage Determination (Service/Wage Decision (Construction): The Service Contract Act and Davis Bacon Act is applicable to this solicitation. Refer to Section J, Attachments.

A.9 Bid Guarantee/Bonding Requirements: NOT REQUIRED for this procurement.

A.10 Contract Term: This contract contains provisions for a six (6) month Base Period with four (4) Option Years.

A.11 Period of Performance: The period of performance will be determined at the time of award.

A.12 Bidder Inquiry: All questions and/or comments should be submitted no later than 10 calendar days priors to the proposal due date, in order that they may be given consideration or actions taken prior to receipt of offers.

A.12-1 Inquiries and questions relating to proposal procedures or bonds are to be submitted via Bidder Inquiry in ProjNet at http://www.projnet.org/projnet .

A.12-2 To submit and review bid inquiry items, bidders will need to be current register into the system.

To self-register go to web page, click BID tab select Bidder Inquiry, select agency USACE, enter Key for this solicitation listed below, and your e-mail address, click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

A.12-3 From this page you may view all bidder inquiries or add inquiry

A.12-4 Bidders will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

A.12-5 The Solicitation Number is: W91236-17-R-0012

A.12-6 The Bidder Inquiry Key is : 4MFQ98-HRG6QI

A.12-7 The Bidder Inquiry System will be unavailable for new inquires 10 days prior to proposal submission in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

A.12-8 Offerors are requested to review the specification in its entirety, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

A.12-9 The call center operates weekdays from 8am to 5pm U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

A.12-10 Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

A.13 Site Visit: The Site Visit will be 18 April 2017. SEE ATTACHMENT

A.14 Award To Responsible Offeror

Responsibility will be determined, prior to award, by the Contracting Officer, either by performing a pre-award survey or conclusions based on a previous pre-award survey and/or any performance data available. A pre-award survey will be performed and the offeror will be required to show that he has the necessary capital, experience, and owns or can procure the necessary plant or other resources to commence the work at the time prescribed in the specifications and thereafter to prosecute and complete the work safely and satisfactorily within the time specified.

A.15 EVIDENCE OF AUTHORITY TO SIGN OFFERS

Evidence of the authority of individuals signing offers to submit firm offers on behalf of the offeror is required except where the offer is signed, and shows that it is so signed, by: President, Vice-President, or Secretary of an incorporated offeror; a partner in the case of a partnership; or the owner in the case of a sole proprietorship. Failure to submit with the offer satisfactory evidence of the authority of all other persons may be cause for rejection of the offer as invalid or nonresponsive.

A.16 BASIC OF AWARD

The requirement uses Lowest Price Technically Acceptable selection procedures, where price and non-price factors are considered. Refer to Section M, “Evaluation of Factors for Award”.

A.17 INCURRING COSTS

The Government is not liable for any cost incurred by the offeror submitting an offer in response to this solicitation.

A.18 AGENTS

Offers signed by an Agent must be made in the name of the Principal and must be accompanied by evidence of said Agent’s authority to act on behalf of its Principal.

A.19 UNBALANCED BIDS

Any offer which is materially unbalanced as to prices for the Base Items and the Optional Items may be rejected as non-responsive or otherwise not considered for award. An unbalanced offer is one which is based on prices significantly less than cost for some work and prices which are significantly overstated for other work.

A.20 UNAUTHORIZED INSTRUCTIONS FROM GOVERNMENT OR OTHER PERSONNEL

The contractor shall not accept instructions issued by any person, employed by the U.S. Government or otherwise, other than the Contracting Officer or the Authorized Representative of the Contracting Officer acting within the limits of his/her authority as defined in the Designation of Authority letter. A copy of the Designation of Authority letter will be furnished to the contractor at time of contract award.

A.21 INSTUCTIONS FOR SUBMITTING PRICES

The attached DODEA Schools at West Point pricing sheet contains serveral Exhibit Line Item Numbers (ELIN) that correspond with the Section B of the solicitation. When submitting prices, the contractor must complete and return the DODEA Schools at West Point pricing sheet provided as an attachment to this solicitation. This form shall also be used to derive at the prices for each CLIN in Section B of the solicitation.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Job Base 6 Month Period

FFP

Base 6 Months Firm Fixed Price for Preventive Maintenance Services; Demand Services below $20,000; and mobilization/demobilization for West Point, NY. The amount of CLIN 0001 is the sum of the Contract Line Item Number 0002, 0003, and 0004.

FOB: Destination

NET AMT

0002 Job Base 6 Month Period

FFP

Base 6 Months Firm Fixed Price for Preventive Maintenance Services, for West Point, NY. The amount of CLIN 0002 is the sum of the Exhibit Line Item Number 0002 on Tab B-2.1 (ELIN BASE).

0003 Job Base 6 Month Period

FFP

Base 6 Months Firm Fixed Price for Demand Services below $20,000 for West Point, NY. The amount of CLIN 0003 is the sum of the Exhibit Line Item Number 0003 on Tab B-2.1 (ELIN BASE).

0004 Job Base 6 Month Period

FFP

Firm Fixed Price for mobilization/demobilization for West Point, NY.

1001 Job OPTION Option Year 1

FFP

1st Option Year Firm Fixed Price for Preventive Maintenance Service; and Demand Services below $20,000 for West Point, NY. The amount of CLIN 1001 is the sum of the Contract Line Item Number 1002 and 1003.

1002 Job OPTION Option Year 1

FFP

1st Option Year Firm Fixed Price for Preventive Maintenance Services, for West Point, NY. The amount of CLIN 1002 is the sum of the Exhibit Line Item Number 1002 on Tab B-2.2 (ELIN Option 1).

1003 Job OPTION Option Year 1

FFP

1st Option Year Firm Fixed Price for Demand Services below $20,000 for West Point, NY. The amount of CLIN 1003 is the sum of the Exhibit Line Item Number 1003 on Tab B-2.2 (ELIN Option 1).

2001 Job OPTION Option Year 2

FFP

2nd Option Year Firm Fixed Price, for Preventive Maintenance Services; and Demand Services below $20,000 for West Point, NY. The amount of CLIN 2001 is the sum of the Contract Line Item Number 2002 and 2003.

2002 Job OPTION Option Year 2

FFP

2nd Option Year Firm Fixed Price for Preventive Maintenance Services, for West Point, NY. The amount of CLIN 2002 is the sum of the Exhibit Line Item Number 2002 on Tab B-2.3 (ELIN Option 2).

2003 Job OPTION Option Year 2

FFP

2nd Option Year Firm Fixed Price for Demand Services below $20,000 for West Point, NY. The amount of CLIN 2003 is the sum of the Exhibit Line Item Number 2003 on Tab B-2.3 (ELIN Option 2).

3001 Job OPTION Option Year 3

FFP

3rd Option Year Firm Fixed Price for Preventive Maintenance Services; and Demand Services below $20,000 for West Point, NY. The amount of CLIN 3001 is the sum of the Contract Line Item Number 3002 and 3003.

3002 Job OPTION Option Year 3

FFP

3rd Option Year Firm Fixed Price for Preventive Maintenance Services, for West Point, NY. The amount of CLIN 2002 is the sum of the Exhibit Line Item Number 3002 on Tab B-2.4 (ELIN Option 3).

3003 Job OPTION Option Year 3

FFP

3rd Option Year Firm Fixed Price for Demand Services below $20,000 for West Point, NY. The amount of CLIN 3003 is the sum of the Exhibit Line Item Number 3003 on Tab B-2.4 (ELIN Option 3).

4001 Job OPTION Option Year 4

FFP

4th Option Year Firm Fixed Price for Preventive Maintenance Services; and Demand Services below $20,000 for West Point, NY. The amount of CLIN 4001 is the sum of the Contract Line Item Number 4002 and 4003.

4002 Job OPTION Option Year 4

FFP

4th Option Year Firm Fixed Price for Preventive Maintenance Services, for West Point, NY.The amount of CLIN 4002 is the sum of the Exhibit Line Item Number 4002 on Tab B-2.5 (ELIN Option 4).

4003 Job OPTION Option Year 4

FFP

4th Option Year Firm Fixed Price for Demand Services below $20,000 for West Point, NY. The amount of CLIN 4003 is the sum of the Exhibit Line Item Number 4003 on Tab B-2.5 (ELIN Option 4).

5001 Job OPTION 6 month Extension (If Necessary)

FFP

Potential 6 Month Extension under FAR Clause 52.217-8 Firm Fixed Price for Preventive Maintenance Services; and Demand Services below $20,000 for West Point, NY. The amount of CLIN 5001 is the sum of the Contract Line Item Number 5002 and 5003.

5002 Job OPTION 6 month Extension (If Necessary)

FFP

Potential 6 Month Extension under FAR Clause 52.217-8 Firm Fixed Price for Preventive Maintenance Services, for West Point, NY. The amount of CLIN 5002 is the sum of the Exhibit Line Item Number 5002 on Tab B-2.6 (ELIN 6 Month Ext).

5003 Job OPTION 6 month Extension (If Necessary)

FFP

Potential 6 Month Extension under FAR Clause 52.217-8 Firm Fixed Price for Demand Services below $20,000 for West Point, NY. The amount of CLIN 5003 is the sum of the Exhibit Line Item Number 5003 on Tab B-2.6 (ELIN 6 Month Ext).

6001 Job Total Demand Maintenance Capacity

FFP

Total capacity for all Demand Maintenance Task Orders equal to or above $20,000 not to exceed $4,000,000 over the life of the contract, cost to be negotiated per Task Order, and includes rates entered in Tab B-3 (Rates).

Contractor Manpower Reporting (CMRA)

FFP

This CLIN is not separately Priced (NSP). The Contractor must provide all of the information requested and in required format, using the following web addresshttps:// Contractormanpower.army.pentagon.mil - for the purpose of capturing contractor and subcontractor manpower utilized during the performance of this contract. Information the contractor will need to complete reporting has been identified in the PWS.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

for

PREVENTATIVE MAINTENANCE AND REPAIR SERVICES

for

DOMESTIC DEPENDENT ELEMENTARY AND SECONDARY

SCHOOLS

at

WEST POINT, NEW YORK

TABLE OF CONTENTS

SECTION C Technical Information SECTION C-1 General SECTION C-2 Definitions and Acronyms SECTION C-3 Mechanical Systems Inspection, Preventive Maintenance, and Repair

Requirements SECTION C-4 Direct Digital Control (DDC) Systems Inspection, Preventive Maintenance, and Repair Requirements SECTION C-5 Plumbing Systems Inspection, Preventive Maintenance, and Repair

Requirements SECTION C-6 Electrical Systems Inspection, Preventive Maintenance, and Repair

Requirements SECTION C-7 Kitchen Equipment Inspection, Preventive Maintenance, and Repair

Requirements SECTION C-8 Roof Systems and Site Inspection, Preventive Maintenance, and Repair

Requirements SECTION C-9 Building Systems Inspection, Preventive Maintenance, and Repair

Requirements SECTION C-10 Fire Alarm and Suppression Systems Inspection, Preventive Maintenance, and

Repair Requirements SECTION C-11 Playgrounds Inspection, Preventive Maintenance, and Repair Requirements

SECTION C-1

GENERAL

1. GENERAL

The Department of Defense Education Activity (DoDEA), Domestic Dependent Elementary and Secondary Schools (DDESS), provides a comprehensive education program, grades Pre-Kindergarten (Pre-K) up to and including High School in some areas for eligible dependent children of Department of Defense personnel. The scope of the contract shall include all requisite preventative maintenance and demand maintenance and repair services, as defined more fully in this Performance Work Statement (PWS) up to the limit of liability ($20,000) for the “Maintenance Sections” indicated in Section J-1 of the PWS with a “yes.” In addition, the scope of the contract shall include the ability to order on demand maintenance or repair services for requirements above the limit of liability for any “Maintenance Section” in Section J-1 indicated by a “yes.” Also, the contract shall include the ability to order on demand maintenance or repair services for requirements for any amount for those “Maintenance Sections” indicated by a “no” in J-1 or to add Sections in their entirety, or portions thereof, for requisite preventive maintenance. Those on demand requirements or “Maintenance Sections” not included in the initial solicitation shall be added by way of bilateral task order or modification.

An initial contract comprised of a firm-fixed price (FFP) for preventive maintenance and demand maintenance and/or repair up to the limit of liability and an indefinite delivery-indefinite quantity (IDIQ) ordering period for demand requirements in excess of the limit of liability will be awarded to the successful offeror after which additional Task Orders or modifications may be negotiated to add additional services. This Contract cannot be used for constructing new facilities, additions to existing facilities, or performance of major renovations.

The Contractor shall provide (through a combination of in-house and subcontractors) all necessary labor, materials, tools, plant and equipment to execute the scope of services as indicated in approved Work Requests. The Contractor will procure all materials and equipment (except those specifically referred to as "U.S. Government Furnished"). The Contractor may also be requested to perform specific preventative maintenance regimes for the facilities included in this contract. In addition, the Contractor will provide transportation, mobile communications, and supervision of Contractor employees and subcontractors involved with the maintenance, repair, and minor construction at the DDESS facilities presented herein.

All work shall be accomplished in a timely and workmanlike manner by journeymen or under the immediate supervision of journeymen and in compliance with the terms of the latest applicable standards and provisions for maintenance and repair work, U.S. regulations, technical manuals and federal specifications as referenced in various sections of these specifications, and specific DDESS criteria.

THE MINIMUM GARAUNTEE WHICH SHALL INCLUDE THE BASE PERIOD INCLUDES

SERVICES AS IDENTIFIED IN THE FOLLOWING SECTIONS FOR A PERIOD OF TWELVE

(12) MONTHS:

FOR FACILITIES LOCATED AT WEST POINT, NEW YORK (INCLUDING FACILITIES

LISTED IN SECTION J-1)

SECTION C-3, MECHANICAL SYSTEMS INSPECTION, PREVENTATIVE

MAINTENANCE, AND REPAIR REQUIREMENTS

SECTION C-4, DIRECT DIGITAL CONTROL (DDC) SYSTEMS INSPECTION,

PREVENTATIVE MAINTENANCE, AND REPAIR REQUIREMENTS

SECTION C-5, PLUMBING SYSTEMS INSPECTION, PREVENTATIVE

MAINTENANCE, AND REPAIR REQUIREMENTS

SECTION C-6, ELECTRICAL SYSTEMS INSPECTION, PREVENTATIVE

MAINTENANCE, AND REPAIR REQUIREMENTS

SECTION C-7, KITCHEN EQUIPMENT INSPECTION, PREVENTATIVE

MAINTENANCE, AND REPAIR REQUIREMENTS

SECTION C-8, ROOF SYSTEMS AND SITE INSPECTION, PREVENTATIVE

MAINTENANCE, AND REPAIR REQUIREMENTS

SECTION C-9, BUILDING SYSTEMS INSPECTION, PREVENTATIVE

MAINTENANCE, AND REPAIR REQUIREMENTS

SECTION C-10, FIRE ALARM AND SUPPRESSION SYSTEMS INSPECTION,

PREVENTATIVE MAINTENANCE, AND REPAIR REQUIREMENTS

SECTION C-11, PLAYGROUNDS INSPECTION, PREVENTATIVE MAINTENANCE,

AND REPAIR REQUIREMENTS

The sections above are the Preventative & Demand Maintenance below the Limit of Liability (LoL) services included in the contract as outlined by the Bid Schedule base and option years (CLINS 0001 thru 0005). The Government reserves the right to issue Demand Maintenance Task Orders for any section in accordance with the process outlined in the PWS. Additionally, the Government may also elect to add sections not included above by way of a bilateral modification to the contract.

1.1 Scope of Services

Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering and other items necessary to provide facilities support services included in this Performance Work Statement (PWS) at the location(s) listed in C-1, paragraph 1 by means of a contract that includes a firm-fixed price (FFP) for preventive maintenance and demand maintenance and/or repair up to the limit of liability and an indefinite delivery-indefinite quantity (IDIQ) ordering period for demand requirements in excess of the limit of liability. The provided services shall be in accordance with federal, state, installation, local laws, regulations and DOD Directives. Specific maintenance and repair areas required in this PWS are provided in C-3 through C-11.

1.2 Additional Services Required

There may be a requirement to do work in addition to that described herein. If work not included in this document is required, the Government will prepare a Statement of Work which will describe the scope and any special requirements that must be considered. The Contractor will be requested to provide a proposal for additional services based on this scope provided. If accepted by the COR, a task order will be issued for the services. These services may be a single task or an ongoing effort required by the Contractor.

1.3 Services Not Included In This Contract

The following services are excluded from the Maintenance Contract:

Repairs to personal property

Custodial services

Grounds Maintenance

Pest Control

New Construction

2. PREVENTIVE MAINTENANCE

2.1 Performance Objective

Provide preventive maintenance for systems identified in Section C-3 through C-11 (section noted when not included) to increase the life, maintainability, operating capability and efficiency of equipment or systems included in this PWS. Provide preventive maintenance in accordance with manufacturer’s recommendations or recommended industry association standards.

Preventative maintenance of systems shall not interfere with school operations. Any maintenance on systems within classrooms, cafeterias, kitchens, or other areas that will interfere with school operations shall be performed after hours, during weekends or holidays, or other times when locations are not being used, or in such a manner that does not interfere with school operations.

2.1.1 Acceptable Performance

Completion of identified requirements within the identified schedule with a quality so that missed completion dates or defects identified are equal to or less than the Acceptable Quality Level (AQL).

2.1.2 Unacceptable Performance

When the quantity of Preventive Maintenance work orders not completed within 10 days of schedule is greater than the AQL, when the number of defects identified by the Government is greater than the AQL or when the number of work orders in which work is not fully completed is greater than the AQL.

2.1.3 Criteria for Acceptance/Rejection

Government inspections will be made according to the surveillance method(s) used, to compare Contractor's performance to Contract and industrial accepted standards.

2.1.3.1 Acceptance

Preventive maintenance is acceptable when Contractor fully completes work orders in a manner which meets contract provisions, standards and specifications as described herein and all requirements of the work order are completed.

2.1.3.2 Rejection

When Contractor's performance does not meet contract provisions or is not performed in accordance with the approved work plan or is not performed in accordance with the standard/specification or was not performed within the allowed time frame or is not completed in its entirety, it will be considered to be defective and will be rejected.

2.2 Reference Information

Work orders for preventive maintenance work will be initiated by SchoolDude automatically, by the Contractor, or by School Facilities Personnel. Preventive Maintenance work which will in any way impact educational activities are to be scheduled in advance with a minimum of 24 hour notice to school administration. Maintenance calls shall not adversely impact special events or testing at schools.

The Contractor shall correct any problems identified during preventive maintenance calls within 4 working days of the need being identified. The Contractor shall notify and obtain the COR’s approval for any service call that may require more than 4 working days to complete. The COR shall be notified why the work is not to be completed within the required time (e.g. availability of material or specialized equipment). Those services not completed in a timely fashion shall be included on the Aged Service Call Report.

2.3 Performance Standard

When Contractor’s failure to complete all work requirements, meet time requirements, and quality requirements is less than the AQL.

2.4 Inspection Method

Government inspections will be made according to the surveillance method(s) used, to compare Contractor's performance to Contract and industrial accepted standards. Both scheduled and unscheduled surveillance will be used to look at total or parts of the work. The Quality Assurance samples may or may not include samples evaluated as part of the Contractor’s QC program at the discretion of the Government. The methods of surveillance that may be used are listed below:

Random Sampling 100% Inspection Work Request Audit Unscheduled Inspection Customer Complaints

2.5 Acceptance

Preventive maintenance will be considered acceptable when the number of defectives found during Contract surveillance does not exceed the Acceptable Quality Level (AQL). Work Requests completed are subject to an AQL of 5%.

3. DEMAND MAINTENANCE AND REPAIR

3.1 Performance Objective

Provide Demand Maintenance and Repair for systems identified in Section C-3 through C-11 (section noted when not included) to make system operable, more efficient, increase operating capability and efficiency of equipment or systems included in this PWS. Provide Demand Maintenance in accordance with manufacturer’s recommendations or recommended industry association standards using replacement parts with a quality equal to or better than presently used.

Any maintenance on systems within classrooms, cafeterias, kitchens, or other that may affect school operations shall be performed after hours, during weekends or holidays, other times when locations are not being used, or in such a manner that does not interfere with school operations.

3.1.1 Acceptable Performance

Completion of work orders initiated for Demand Maintenance/Repair within the identified schedule with a quality so that missed completion dates or defects identified are equal to or less than the Acceptable Quality Level (AQL).

3.1.2 Unacceptable Performance

When the quantity of Demand Maintenance/Repair work orders not completed within the schedule specified is greater than the AQL, when the number of defects identified by the Government is greater than the AQL or when the number of work orders in which work is not fully completed is greater than the AQL.

3.1.3 Criteria for Acceptance/Rejection

3.1.3.1 Acceptance

Demand Maintenance is acceptable when Contractor fully completes work orders in a manner which meets contract provisions, standards and specifications as described herein and all requirements of the work order are completed.

3.1.3.2 Rejection

When Contractor's performance does not meet contract provisions or is not performed in accordance with the approved work plan or is not performed in accordance with the standard/specification or was not performed within the

3.2 Reference Information

Work orders for Demand Maintenance may be initiated by the Contractor, by School Facilities Personnel, by Installation Personnel or by the School Administration. Each will be entered into the SchoolDude CMMS program by the Contractor. Demand Maintenance work orders under the limit of liability will be scheduled and completed by the Contractor. Demand Maintenance work orders greater than the limit of liability will be priced and submitted to the COR for approval and funding but will not be scheduled until notified by the COR. Once approval has been obtained, a schedule is to be established in SchoolDude based on a time line agreed to by the COR. Demand Maintenance work which will in any way impact educational activities are to be scheduled in advance with a minimum of 24 hour notice to school administration. Maintenance calls shall not adversely impact special events or testing at the schools.

The Contractor shall be responsible for providing temporary heating, cooling, water heating or power as required to provide a facility acceptable for students and faculty if delays in getting systems operational are due to:

Contractor caused failure Delay of repair completion because the Contractor provided equipment is incorrect for the installation Delay in material or equipment delivery caused by the Contractor

3.3 Rehabilitation Of Equipment and Facilities

It will be the Contractor’s responsibility to evaluate requirements to bring all equipment, systems and facilities included in this Contract to the APAA “Level of Performance Two – Comprehensive Stewardship” which includes pre-existing conditions. Within 90 days of establishment of Contract facilities on-site, the Contractor shall provide a list of required repairs, replacements and modifications required to bring equipment, systems and facilities to this level of performance. Descriptions of required work shall be in enough detail to allow those evaluating and prioritizing these efforts to fully understand what is required. List shall include an estimated budget cost for each item which will not be used as a quotation. This list shall be reviewed with the COR to determine priorities for the work on the list which is likely be included in the budget for completion within a reasonable time frame. The Contractor shall commence to work on all work that falls under the Limit of Liability as noted in the PWS. For work above the Limit of Liability, the Contractor shall provide proposals for that which may be funded in accordance with the PWS. The priority list shall be maintained so that as funds become available, additional work can be completed.

APPA Level Two Definition: Comprehensive Stewardship – “Maintenance activities appear organized with direction. Equipment and building components are usually functional and in operating condition. Service and maintenance calls are responded to in a timely manner.”

3.4 Performance Standard

When Contractor’s failure to complete all work requirements, meet time requirements and quality requirements is less than the AQL.

3.5 Inspection Method

Government inspections will be made according to the surveillance method(s) used, to compare Contractor's performance to Contract and industrial accepted standards. Both scheduled and unscheduled surveillance will be used to look at total or parts of the work. The Quality Assurance samples may or may not include samples evaluated as part of the Contractor’s QC program at the discretion of the Government. The methods of surveillance that may be used are listed below:

Random Sampling 100% Inspection Work Request Audit

3.6 Acceptance

Demand Maintenance will be considered acceptable when the number of defectives found during Contract surveillance does not exceed the Acceptable Quality Level (AQL). Work Requests completed are subject to an AQL of 5%.

4. FACILITY INSPECTIONS AND EVALUATIONS

4.1 Performance Objective

Provide Facility Inspections and Evaluations for systems, structures and components identified in Sections C-3 through C-11 (section noted when not included) so that repair, replacement or maintenance needs are identified prior to failures or accidents. Provide Facility Inspections and Evaluations based on industry, manufacturer, Government provided or Contractor developed check lists.

4.1.1 Acceptable Performance

Initiation of inspections required will be initiated by a SchoolDude work order.

Completion of inspection check lists within 10 days of the identified schedule with a report of findings to the COR within 10 days of inspection completion. Acceptable performance will have been accomplished when the number of completion dates missed and the number of inspection forms not fully completed are equal to or less than the Acceptable Quality Level (AQL).

4.1.2 Unacceptable Performance

Unacceptable performance will result from the number of completion dates missed and the number of inspection forms not fully completed being greater than the Acceptable Quality Level (AQL).

4.1.3 Criteria for Acceptance/Rejection

4.1.3.1 Acceptance

Facility Inspections and Evaluations are acceptable when Contractor fully completes work inspection forms and reports in the time allocated.

4.1.3.2 Rejection

When Contractor's performance does not meet contract provisions or is not performed in accordance with the approved work plan or is not performed in accordance with the standard/specification or was not performed within the

4.2 Reference Information

Each Inspection Check List provided by Contractor will be entered into the SchoolDude CMMS program by the Contractor with an inspection interval identified and agreed to by the COR.

SchoolDude will initiate a work order which identifies inspections to be made. Inspection work which will in any way impact educational activities are to be scheduled in advance with a minimum of 24 hour notice to school administration. Inspections shall not adversely impact special events or testing at the schools.

4.3 Performance Standard

When the Contractor fails to complete all work requirements, meet time requirements, and report requirements is less than the AQL.

4.4 Inspection Method

Government inspections will be made according to the surveillance method(s) used, to compare Contractor's performance to Contract and industrial accepted standards. Both scheduled and unscheduled surveillance will be used to look at total or parts of the work. The Quality Assurance samples may or may not include samples evaluated as part of the Contractor’s QC program at the discretion of the Government. The methods of surveillance that may be used are listed below:

Random Sampling 100% Inspection Work Request Audit

4.5 Acceptance

Inspection Requirements will be considered acceptable when the number of defectives found during Contract surveillance does not exceed the Acceptable Quality Level (AQL). Work Requests completed are subject to an AQL of 5%.

5. REPAIR PARTS, MATERIALS, AND EQUIPMENT

5.1 Repair Quality Level

The quality level of materials used in Contractor operations shall equal or exceed that being replaced or repaired. Work Requests shall be completed with an indication of the materials proposed for use as appropriate and will be concurred with by the COR. The Contractor shall develop a recommended spare and repair parts list for maintaining equipment identified.

Reasonable access to spare parts, so that preventive maintenance or minor demand maintenance is not delayed, is required of the Contractor. Access may be through on-site inventory or utilizing inventories of suppliers with whom the Contractor deals.

Refrigerant(s) required for the air conditioning systems shall be regarded as a replacement part and shall be included in the spare parts inventory. Refrigerant utilized during maintenance, repair or replacement of equipment shall be considered a spare part except in instances where the repair is over the LoL at which time it will be in the overall cost proposal and will not be subject to the LoL requirement. The Contractor shall extend to the Government the manufacturer's commercial warranty on all repair of equipment including parts and labor. Parts which fail during the warranty period shall be replaced as are other spare and repair parts.

5.2 Warranties

The Contractor shall make maximum use of the provisions of the manufacturer’s and construction warranties for Government property. The Contractor shall maintain a file(s) of warranties on equipment under warranty and under the management of this contract. These files shall identify the item, (part and model numbers, etc.), the nature and expiration date of the warranty, and the name and address of the firm to contact concerning the Government's entitlement under the warranty.

5.2.1 Warranty Enforcement

In the event of an equipment failure or other problem covered by the warranty, the Contractor shall vigorously pursue enforcement of the warranty on behalf of the Government.

5.2.2 Warranty Repairs on Critical Systems

The Contractor shall make the necessary repairs or replacements in a time of the essence manner in the event of any of the following:

An equipment failure results in a priority 1, emergency condition that prevents operation of the schools (as determined by the Government).

The failure results from abuse or improper or inadequate maintenance by the Contractor.

The warranty subcontractor cannot or does not respond within a time limit that insures continued equipment availability for school operation.

5.2.3 Payment for Warranty Repairs Required of Contractor

The Contractor shall pursue receiving payment from the responsible party for critical warranty repairs. If, after due diligence and approval of the COR, the Contractor is unable to obtain remuneration from the responsible party for work completed, the warranty repairs required of the Contractor will be paid by the Government as a demand work order with no LoL.

6. DOCUMENTS

6.1 Contractor Compliance

The Contractor shall follow and adhere to the entire documents, listed herein or to specific paragraphs in instances where only a portion of the document is referenced. Supplements or amendments to required publications shall be considered to be in full force and effective upon receipt by the Contractor. Wherever documents listed have an alternative to that written in this performance work statement, the most rigorous shall apply.

6.2 Applicable Documents

Many Government publications can be obtained free of charge when downloaded from the internet. Not all the following documents shall apply to each location. However, it is recommended that the Contractor obtain them and be familiar with those portions which do apply. Those documents which do not apply to work being done need not be obtained. The latest edition (version) of all documents shall be utilized.

6.2.1 Government Publications

AR 385-40 Accident Reporting and Records EM 385-1-1 Safety and Health Requirements Manual

EM 1110-1-4006 Removal of Underground Storage Tanks (USTs) TM 5-610 Preventive Maintenance for Facilities Engineering, Buildings and

Structures TM 5-617 Maintenance and Repair of Roofs TM 5-618 Paints and Protective Coatings TM 5-620 Maintenance and Repair of Architectural and Structural Elements of

Buildings and Structures TM 5-623 Pavement Maintenance Management TM 5-624 Maintenance and Repair of Surface Areas TM 5-682 Electrical Facilities Safety TM 5-822-9 Repair of Rigid Pavements Using Epoxy Resin Grouts, Mortars and

Concretes TM 5-822-11 Standard Practice for Sealing Joints and Cracks in Rigid and Flexible

Pavements

6.2.2 Non-Government Publications

ASHRAE 90.1 Energy Efficient Design of New Buildings except Low-Rise Residential Buildings 2007 ASHRAE Handbook – HVAC Applications Americans with Disabilities Act (ADA) BOMA International – Preventive Maintenance and Building Operation Efficiency (2003) Environmental Protection Agency (EPA) U.S. Consumer Product Safety Commission; “Handbook for Public Playground Safety” Underwriters Laboratories, Inc. (UL) National Electric Code (NEC) National Fire Protection Association (NFPA) NFPA 70B Recommended Practice for Electrical Equipment Maintenance Code of Federal Regulations (C.F.R) SchoolDude.com – On-line Instructions for use of modules Standard Educational Specifications

6.2.3 Forms

ENG Form 3394: US Army Corps of Engineers Accident Investigation Report ENG O-4784: Safety and Occupational Health Office – Serious Accident Notification

6.3 Contractor Furnished Documents

None of the publications referenced herein will be provided to the Contractor by the Government.

The Contractor shall be thoroughly familiar with the mentioned publications which apply, and shall fully comply with all requirements defined therein. These documents may be obtained by the Contractor at his own expense from the Government if desired and will remain the Contractors property at completion or termination of this contract. Failure to comply with the requirements of these documents due to lack of knowledge or understanding shall not be considered good cause for the Contractor to reduce any service or performance, or be acceptable reason not to comply with any contract term or condition.

6.4 Section F Delivery Requirements

In Section F of this document a list of required plans, documents, etc… required for full project implementation, training requirements and reports are listed with a completion date requirement.

Dates of completion are critical for these items and will be included in the AQL evaluation process. Only if approved by the COR or Contracting Officer shall dates be extended without being considered a deficiency when calculating the AQL for a specific period.

7. COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM (CMMS)

7.1 Work Flow Notification/Assignment/Approval

7.1.1 CMMS Program to be Utilized

DDESS utilizes a CMMS program called SchoolDude. The Contractor will be fully responsible for the management and maintenance of the SchoolDude program.

Licensing of this program will be provided by the Government. The Contractor shall manage facility sustainment data within SchoolDude in accordance with SchoolDude instructions and capabilities.

The Contractor is required to provide and staff a Service Order Desk at the Contractor’s facility on the Installation where service is being provided. If the COR determines that the distance to the Contractor’s facilities is too far, and can provide space for the Service Order Desk, this activity may be required to be housed at a school facility. The desk shall be staffed by a minimum of one person trained in the utilization of SchoolDude and responsible for inputting data and providing information as needed during all normal working hours. This person(s) shall maintain SchoolDude records, input all workorders which are requested, track work order progress and provide reports indicated in this Contract, and as requested from the Contractor Administration, the COR or the Contracting Officer.

All workorders, whether to be completed by the Contractor or not, shall be initiated by the person at the Contractor’s Service Order Desk. Workorders which are not the Contractor’s responsibility shall be routed to the COR or COR’s designated alternate for assignment.

7.1.2 Work Order Initiation/Assignment/Approval

Preventive maintenance work orders may or may not exist in the SchoolDude system for schools under this Contract. If not in SchoolDude presently, it will be the Contractor’s responsibility to incorporate all equipment included in this Contract into SchoolDude. If in SchoolDude, the Contractor shall evaluate existing data and determine if modification is proposed or necessary to provide proper PM for equipment included. Workorders for preventive maintenance will automatically be generated by the SchoolDude program for implementation by Contractor’s work force.

Work requests for Demand Maintenance or service call requests may be received by phone, email, FAX or in person. The Contactor shall enter the request in SchoolDude within two hours of receipt during regular working hours. Work requests received during non-work hours shall be entered within 3 hours of the start of the next regular work day.

Work requests shall be prioritized and labeled based on classifications specified elsewhere in this Contract. Work orders other than those specified as Emergency, PM or DM below the LoL shall be approved by the COR prior to the work being performed. All work orders generated from requests shall be reviewed for accuracy and applicability, and be assigned to an appropriate technician or laborer within one business day of receipt. It is recommended that the Project Manager work closely with the COR to prioritize all DM work orders initially so that those types of work order which are a priority can be recognized.

7.1.3 SchoolDude Work Order Documentation

It is the responsibility of the Contractor to maintain accurate records in SchoolDude when completing PM and DM work orders. Time required by classification with labor cost shall be indicated on each completed work order. Also, required parts and material with costs shall be included. This will allow the Government to more accurately project costs for types of work in the future. It will also aid in determining the types of repairs required for specific equipment so that an effective time for equipment replacement can be projected.

7.1.4 SchoolDude System Maintenance

The Contractor shall maintain records within SchoolDude at all times and shall update all work orders within one normal work day of completion.

7.1.5 SchoolDude Training

The Contractor shall provide training for all technicians, office personnel and management which will utilize SchoolDude prior to implementation of personnel at the installation. This training is available on-line or in person from SchoolDude. Costs for this training, if any, will be the responsibility of the Contractor.

7.1.6 Work Progress Reports

The Contractor shall submit the following reports on a monthly basis to the COR for review and approval. Reports directly generated from the SchoolDude CMMS program are acceptable. In addition, some or all of these reports shall be forwarded to DDESS Area Service Center personnel as directed by the COR.

Monthly Preventive Maintenance Report: This report shall indicate completed work orders, work order backlog and work orders waiting material to be delivered. Information on this report shall be reported by individual school or support facility.

Aged Service Call Report: The Contractor shall submit a monthly report which indicates those work orders which have not been completed within 4 days of request. This report shall include the work order identification number, requester, description of work to be done, date requested, technician to which it is assigned and reason why it has not been completed.

Other reports as requested by the COR or Contracting Officer to determine effectiveness, Contract status or reports to aid the Government in making evaluations. Wherever possible, it is intended to utilize reporting capabilities of SchoolDude and not generate reports manually.

7.1.7 SchoolDude Inventory Module

The SchoolDude program includes an inventory module which is called “Inventory Direct”. This module is available to the Contractor and it utilization is encouraged.

Stocking levels can be maintained and usage levels monitored using this module. At some locations another Government department at the schools may be utilizing this program. If this is the case, the Contractor shall coordinate their efforts which the Government. SchoolDude will assist the Contractor in determining the most effective way to coordinate these efforts.

8. WORK ORDER PRIORITIES

Contractor Required Response – Response requirements of the Contractor will vary depending on the impact of school activities or threat to life safety. Response time requirements are as follows:

8.1 Preventive Maintenance, Facility Inspections and Evaluations (Scheduled) Work will be initiated by SchoolDude automatically.