Preproposal_Conference_Meeting_Minutes.pdf

W91236-13-R-0012, Millennium Project at Arlington National Cemetery Pre-proposal Conference Minutes

LTC Robert Haupt, District Deputy Commander for the Norfolk District, opened the pre-proposal conference with a welcome and the intent of the Norfolk District to select the most highly qualified contractor to provide the best value to the government.

Ms Kathryn Condon, Executive Director of the Army National Cemeteries Program welcomed and thanked all contractors for their interest in the Millennium Project.

Mr. Kevin Hubbard from Jacobs/Ammann & Whitney, A Joint Venture provided a brief overview of the project design. The information from his presentation can be found on the attached slides which is purely for illustration and information purposes only.

Mrs. Debora Gray, Contracting Officer for the Norfolk District, presented information related to the procurement process. The information from her presentation can be found on the attached slides. The key points addressed are as follows:

1. No questions will be taken at this pre-proposal conference. All questions are to be submitted via ProjNet in accordance with the Request for Proposal.

2. Jacobs/Ammann & Whitney, A Joint Venture’s presentation is purely for illustration and information purposes only.

3. This project will be a best value procurement.

4. ProjNet will close on 1 April 2013 at 4:00pm EST.

5. Evaluation Factors start on page 13 of the RFP and require an original, four copies and a CD.

6. Follow the instructions of the Request for the Proposal very carefully.

The contractors who were in attendance are as follows:

ADC Corporation Tom Lovell 571-382-8369

American Infrastructure Darren Heavner 703-502-7500

Ameristar Fence Products Ken White 918-760-0319

Cianbro Corporation Michael McGeady 443-942-2752

Corinthian Contractors, Inc. Ahmad Ghazzawi 703-998-6510

Corinthian Contractors, Inc. Douglas Bolino 703-998-6510

Corman Construction, Inc. Bill Clark 301-953-0900

Forrester Construction Company

Eric Tievy 301-468-8666

Forrester Construction Company

Lamarr Mayo 301-468-8666

G&C Fab-Con LLC James Griffith 908-782-0526

G&C Fab-Con LLC Cole Vettraino 908-782-0526

Grunley Construction Company, Inc.

Joel Zingeser 240-399-2000

Hensel Phelps Construction Co.

Brad Rundquist 703-828-3200

Hensel Phelps Construction Co.

Andrew George 703-828-3200

HGS, LLC dba Angler Environmental

Scott Macomber 410-672-4326

Lane Construction Corporation

George Osgood 703-222-5670

Lane Construction Corporation

Ian Evertz 703-906-2971

LECON, Inc. Dan Montana 713-681-4366

Manhattan Construction Company

Ben Pina 703-204-1400

Metro Earthworks Jim Albanese 703-926-1610

Natures Trees, Inc dba Savatree

Duane Richardson 571-237-4919

Natures Trees, Inc dba Savatree

Lisa Grimm 571-237-4919

QGS Development, Inc. Tom Barnes 813-634-3326

SIGAL Construction Corp Taryn Morgan 202-437-6777

Skanska Ray Hubbard 301-795-3108

Skanska Joe Tierney 301-795-3108

Tishman Construction Corporation

Mark Orient 571-403-5400

Turner Construction Company Craig Kennedy 202-898-5437

Walsh Construction JR Russell 312-563-5767

Suhor Ind. Chris Carson 620-421-4434

Knight Solutions James Johnson 703-581-8995

Knight Solutions Charles Walker 703-581-8995

For Illustration purposes only –Consult 100% plans and specifications in the Amendment to the Solicitation.

Arlington National Cemetery – Millennium Project

PREPROPOSAL CONFERENCE MARCH 20, 2013

BUILDING STRONG®1

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery Beyer Blinder Belle Architects, Lead Designer Sasaki, Landscape Architect1

Illustrative Site Plan specifications in the Amendment to the Solicitation.

BUILDING STRONG®2

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect2

Site

SITE

For Illustration purposes only –Consult 100% plans and specifications in the Amendment to the Solicitation.

SITE:

‐GRADING (CUT/FILL, 5% SLOPE)

‐PREPLACED CRYPTS (SECTIONS 4 & 5)

‐TREES (882 TO BE REMOVED)( )

‐LOOP ROAD AND BOTTOMLESS CULVERT BRIDGE

‐PROPOSED/OPTIONAL HAUL ROUTES

‐PROPOSED MATERIAL STAGING LOCATIONS

UNIQUE LIMITATIONS/CONDITIONS ON ANC (HOURS DISRUPTIONS)‐UNIQUE LIMITATIONS/CONDITIONS ON ANC (HOURS, DISRUPTIONS)

BUILDING STRONG®3

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect3

Site Section specifications in the Amendment to the Solicitation.

McNair Road Perimeter Columbarium

Loop Road

Inward Facing Columbarium

Stream Corridor with Existing Woodlands

Existing Woodlands

Inward Facing Columbarium

Loop Road

BUILDING STRONG®4

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect4

Site Section: McNair Road specifications in the Amendment to the Solicitation.

McNair Road

Black Metal Bollards with Chains

Existing Light Pole

Flowering Tree Perimeter Wall

Large Shade Tree (Requires Elimination of Lawn Crypts)

6’ Jogging Path

Crypt Lawn with Headstones190

Water Main

Headstones 190

Concrete Duct Bank

Swale, 42” Below Perimeter Columbarium Wall

Double Height Crypt (Placed in 3’x8’ Grid)

BUILDING STRONG®5

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect5

Site Section: Stream Corridor

30’ Loop Road

For Illustration purposes only –Consult 100% plans and specifications in the Amendment to the Solicitation.

30 Loop Road

Columbarium

Canopy Tree Clusters Along Roadway

Existing Trees Retained In Stream Bed

Flowering Trees

Columbarium

Swale Below Perimeter Columbarium Wall

Columbarium Courts Facing Stream

Flowering Trees

Low Retaining Wall

Understory Native Stream Planting

Stream Low Retaining Wall

Columbarium Courts Facing Stream

Columbarium

BUILDING STRONG®6

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery Beyer Blinder Belle Architects, Lead Designer Sasaki, Landscape Architect6

Co u ba u

Site Section: Woodland Hillside specifications in the Amendment to the Solicitation.

Retain Existing Woodland To Arlington House

22’ Wide Loop Road

Columbarium (42” Above Sidewalk)

6’ Sidewalk Native Woodland Understory

Retaining Walls

Columbarium Courts Facing Stream

BUILDING STRONG®7

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect7

Perimeter Wall Columbarium: Typical Section ry

Large Canopy Tree

For Illustration purposes only –Consult 100% plans and specifications in the Amendment to the Solicitation.

McNair Road

P ro pe rty

B ou nd ar

Existing Light Pole

Black Metal Bollard with Chains

6’ Jogging Path Drainage Swale

Low Shrub

Small Flowering Tree

Perimeter McNair Road Existing Light Pole Columbarium

42”

Existing Grade

186 13’ Headstone

Water Main

Concrete Duct Bank

30’ 5’ 6’’ 19’ 16’ 20’

Double Height Crypt (Placed in 3’x8’ Grid)

12’

BUILDING STRONG®8

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect8

Pre‐placed Crypts specifications in the Amendment to the Solicitation.

BUILDING STRONG®9

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect9

Trees specifications in the Amendment to the Solicitation.

BUILDING STRONG®10

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect10

Loop Road and Bottomless Culvert specifications in the Amendment to the Solicitation.

BUILDING STRONG®11

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect11

Haul Routes specifications in the Amendment to the Solicitation.

BUILDING STRONG®12

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect12

Proposed Staging specifications in the Amendment to the Solicitation.

BUILDING STRONG®13

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect13

Unique Limitations/Conditions on ANC specifications in the Amendment to the Solicitation.

‐HOURS OF OPERATION

‐REGULAR WORKING HOURS 06:30am TO 16:30pm MONDAY ‐ FRIDAY

‐WORK OUTSIDE REGULAR HOURS IS PERMITTED WITH CONTRACTING OFFICER

APPROVALAPPROVAL

‐DISRUPTIONS

‐NO WORK IS TO DISRUPT ANY CEREMONY, FUNERAL, PROCESSION OR VISITATION.

COORDINATE WITH EVENT SCHEDULE WEEKLY.

BUILDING STRONG®14

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect14

Stream Restoration

STREAM RESTORATION

For Illustration purposes only –Consult 100% plans and specifications in the Amendment to the Solicitation.

STREAM RESTORATION

‐2100 LF OF STREAM CHANNEL FOR RESTORATION

‐REGENERATIVE STREAM CHANNEL DESIGN @ PARKING LOT

‐INVASIVE SPECIES REMOVAL

BUILDING STRONG®15

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect15 specifications in the Amendment to the Solicitation.

BUILDING STRONG®16

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect16 specifications in the Amendment to the Solicitation.

BUILDING STRONG®17

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect17 specifications in the Amendment to the Solicitation.

Remove culvert and raise stream invert to reconnect to floodplain. Install alternating boulder riffle/pool series to provide energy dissipation and grade control.

BUILDING STRONG®18

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect18

Regenerative Stream Channel Design specifications in the Amendment to the Solicitation.

BUILDING STRONG®19

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect19

Regenerative Stream Channel Design specifications in the Amendment to the Solicitation.

BUILDING STRONG®20

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect20

Invasive Species Removal

INVASIVE SPECIES REMOVAL

For Illustration purposes only –Consult 100% plans and specifications in the Amendment to the Solicitation.

INVASIVE SPECIES REMOVAL

‐REMOVE 100% IN AREAS INSIDE THE LOOP ROAD, A 50’ WIDE OFFSET

FROM EAST SIDE OF LOOP ROAD WITHIN 100’ BUFFER OF WESTERN

SIDE OF STREAM AND 50’ BUFFER OF EASTERN SIDE OF STREAM.

‐MULTI‐YEAR CONTRACT TO BEGIN DIRECTLY AFTER CONTRACT

AWARD AND RUNNING FOR DURATION OF EFFORT OFAWARD AND RUNNING FOR DURATION OF EFFORT OF

CONSTRUCTION CONTRACT

‐REMOVAL NOT TO DAMAGE DESIRABLE SPECIES

‐WORK ADJACENT TO STREAM IS TO BE PERFORMED PRIOR TO

STREAM RESTORATION WORK

BUILDING STRONG®21

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect21

Structures

STRUCTURES

For Illustration purposes only –Consult 100% plans and specifications in the Amendment to the Solicitation.

STRUCTURES

‐COLUBARIUM A, B, C & D (13,600 NICHES)

‐PERIMETER NICHE WALL (4,300 NICHES)

‐COMMITTAL SHELTERS (40’ X 40’)( )

MATERIALS

‐ARCHITECTURAL CONCRETE

RED STONE WALL WITH BLUESTONE CAP‐RED STONE WALL WITH BLUESTONE CAP

‐POROUS MATERIALS FOR PEDESTRIAN WALKWAYS

‐GRANITE PAVERS

‐RETAINING WALL STONE – CARDEROCK

‐PRECASET COLUMBARIUM NICHES

BUILDING STRONG®22

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect22

Illustrative Site Plan

Perimeter Niche Wall “E” Columbarium “A”

For Illustration purposes only –Consult 100% plans and specifications in the Amendment to the Solicitation.

Columbaria “C” and “D” Columbaria “B” Committal Shelter C itt l Sh lt

BUILDING STRONG®23

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery Beyer Blinder Belle Architects, Lead Designer Sasaki, Landscape Architect23

Committal Shelter

Perimeter Wall specifications in the Amendment to the Solicitation.

E li

BUILDING STRONG®24

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery Beyer Blinder Belle Architects, Lead Designer Sasaki, Landscape Architect24

Espalier

Perimeter Wall specifications in the Amendment to the Solicitation.

VIEW OF PERIMETER WALL FROM MCNAIR ROAD

BUILDING STRONG®25

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect25

Columbarium “A” specifications in the Amendment to the Solicitation.

BUILDING STRONG®26

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect26

Columbarium “A” specifications in the Amendment to the Solicitation.

BUILDING STRONG®27

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect27

Columbarium “B, C & D” specifications in the Amendment to the Solicitation.

Columbaria “C” and “D” Columbaria “B”

BUILDING STRONG®28

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect28 specifications in the Amendment to the Solicitation.

Committal Shelter C itt l Sh lt

BUILDING STRONG®29

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery Beyer Blinder Belle Architects, Lead Designer Sasaki, Landscape Architect29 specifications in the Amendment to the Solicitation.

PROPOSED

PROPOSED

BUILDING STRONG®30

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect30

Precast Niches specifications in the Amendment to the Solicitation.

BUILDING STRONG®31

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect31

Red Seneca Sandstone Wall specifications in the Amendment to the Solicitation.

BUILDING STRONG®32

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect32

Red Seneca Sandstone Wall

SENECA SANDSTONE

For Illustration purposes only –Consult 100% plans and specifications in the Amendment to the Solicitation.

BUILDING STRONG®33

Intra‐agency Memorandum ‐‐ Deliberative Process Work Product Do Not Release under FOIA or Litigation Discovery

Sasaki, Landscape Architect33

MILLENNIUM CONSTRUCTION

PROJECT

ARLINGTON NATIONAL CEMETERY,

ARLINGTON, VA

Please be advised that:

Remarks and explanations at this conference shall not qualify the terms of the solicitation.

Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

• RFP Number W91236-13-R-0012

• Issued March 11, 2013

• Proposals (technical) due April 11, 2013 in the Norfolk District, Corps of Engineers office at 803 Front Street, Norfolk, VA at 11:00 am

• All questions must be submitted via ProjNet (see Section 00 21 00)

Procurement Process

•RFP issued containing 65% complete design product utilizing a staggered approach method of procurement.

RFP Issuance

•Initial proposals required for Technical Factors (See Sec 00 22 11)

•Government will evaluate proposals received.

•Initial proposal must be received to receive future amendments.

Technical Proposal •Amendment issued (approx June

2013) to incorporate the 100% design and establish a date for receipt of price proposal.

•If necessary, discussions will be held.

•Award of contract (Best Value)

Price Proposal and Forward

TECHNICAL EVALUATION FACTORS

Factor 1

• Past Performance

Factor 2

• Specialized Experience

Factor 3

• Technical Approach

Factor 4

• Small Business

Participation Factor

Submission of Proposal

• Follow Instructions and Requirements in

Section 00 22 11.

• Answer each factor completely

• Identify each factor clearly

• Provide the best, most complete information with the proposal, do not assume there will be an opportunity to improve or revise your proposal

Now, its time for the Site Visit--- Please exit this building and load the buses.

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