GROUNDS_MAINTENANCE_PWS_ch3.pdf

(Ver. Jun 2014)

PERFORMANCE WORK STATEMENT (PWS)

FOR

GROUNDS MAINTENANCE SERVICES

Fort Juan Muna and

Barrigada Army Readiness Complex

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Non-Personnel Grounds Maintenance Services, as defined in this PWS

1.2 Background: Provide services necessary to ensure that grounds maintenance is performed at the Guam Army National Guard, Barrigada Army Readiness Center and Fort Juan Muna in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The following service will consist of mowing improved and unimproved grounds, edging sidewalks and driveways, trimming on and around trees, herbicide around structures, remove debris/police grounds, and repair damaged lawn areas, and perform pest and identification controls.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and ___3___ 12-month option years.

1.4 General Information:

1.4.1 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Independence Day: July 4th

1.4.2.6 Labor Day

1.4.2.7 Columbus Day

1.4.2.8 Veteran’s Day: November 11th

1.4.2.9 Thanksgiving Day

1.4.2.10 Christmas Day

1.4.3 Place and Performance of Services: The contractor shall provide services between the hours of 0800-1630 on Monday through Friday, excluding Saturday, Sunday and US holidays. Work outside regular working hours requires Contracting Officer approval. Coordinate all work outside regular working hours with the Contracting Officer five (5) days in advance to allow arrangements to be made by the Government for the area to be available for necessary work and for inspecting the work in progress.

Performance shall be at the Guam Army National Guard, Barrigada Readiness Complex and Fort Juan Muna. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Telecommuting is not authorized.

1.4.3.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.3.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.4 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5 Special Qualifications: The contractor shall be licensed and registered to do business in the United States and territories. The contractor shall have a valid certification in landscaping and at a minimum, a license to apply pesticide products.

The contractor employees shall be able to safely operate equipment used to do lawn cutting and landscaping work.

1.4.6 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.7 Identification of Contractor Employees: All contractor personnel will be required to obtain an identification badge at all times while in the Guam Army National Guard (GUARNG) facilities. Upon contractor personnel departure from GUARNG facilities, identification badge shall be returned back to the security on the same day.

1.4.8. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.9 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.10 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit HAZMAT Hazardous Material HAZWASTE Hazardous Waste

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: NONE

3.2 Materials: NONE

3.3 Equipment: NONE

3.4 Services: NONE

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Maintain Improved Grounds.

5.1.1 Mow Improved Grounds. Grass shall be cut on approximately 5.9 acres of improved grounds as indicated in Appendix B-1a and 37.28 acres as shown in Appendix B-1b. Grass clippings shall be removed or mulched when visible after mowing.

Contractor shall maintain the growth of grass height on improved grounds between 1 to 4 inches depending upon the type of grass. The height is a guideline for a neat and professional appearance.

5.1.2 Edging. Sidewalks, driveways, curbs, and other concrete or asphalt edges located in the improved grounds areas shall be edged at least every other mowing.

Areas that require edging are shown in both Appendix B-1a and B-1b. Edging shall include removal of vegetation from cracks in sidewalks, driveways, and curbs within .5 inch of the edged surface and to a depth of 2.0 inches. This work involves approximately 6,700 linear feet indicated in Appendix A-1 and 35,900 linear feet of sidewalks, driveways, and curbs in areas shown in Appendix A-2.

5.1.3 Trimming. Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles. Trimming height shall match surrounding area grass heights. This task involves all improved grounds as shown in Appendix B-1a and B-1b. All areas shall be trimmed concurrent with mowing. Damage to trees and shrubs from trimming shall be repaired by the contractor. If a plant should die or become unhealthy due to damage, the contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days of noticed damage.

5.1.4 Herbicide. The contractor will apply herbicide around structures. Before start of contract, contractor shall provide a list of applicator/s name together with their EPA certification, MSDS of proposed chemical to use to CFMO. Contractor shall provide also a copy of herbicide service report to CFMO every work rendered.

5.1.5 Remove Debris/Police Grounds. The contractor shall perform general litter patrol in all areas identified in Appendix B-1a and B-1b. Responsibilities shall include, but not be limited to, the removal and disposal of all natural debris, (tree limbs, dry brush, rodent habitats, dead animals, etc.), and man-made debris. Dispose of all debris at an off-base location in accordance with existing local, state, and federal regulations.

5.1.6 Repair Damaged Areas. Areas damaged by contractor vehicles, erosion, drought or insect/diseases shall be seeded, sprigged, or sodded to meet the standards of surrounding areas. Other than lawn areas will be repaired to match the surrounding area.

5.1.7 Perform Pest Identification and Control. During performance of grounds maintenance services, identify pests and perform pest control. The contractor shall develop an Integrated Pest Management Plan (IPM) for approval within 60 days after the start of the contract. The IPM plan will require the contracting officer’s approval and comply with the Guam Army National Guard Contractor’s Environmental Information pamphlet which will be provided to the contractor. The contractor’s IPM plan shall establish the strategy and methods for conducting a safe, effective, and environmentally sound pest management program. Treatment of pests that may damage any portion of grounds shall be in accordance with federal, state regulations. Any pesticides shall be applied by Guam certified personnel in accordance with the Contractor’s Environmental Information pamphlet.

5.2 Emergency and Special Event Services. Upon notification by the contracting officer through the issuance of a delivery order, the contractor shall perform emergency or special event grounds maintenance required in areas covered under this contract. Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the contracting officer and COR and initiate emergency services. Upon receiving direction by the contracting officer, contractor personnel shall begin emergency work within two hours. The contracting officer will notify the contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event.

5.3 Maintain Semi-Improved Grounds.

5.3.1 Mow Semi-Improved Grounds. Grass cutting shall be accomplished on 5.9 acres (Appendix B-1a) and 5.36 acres (Appendix B-1b) of semi-improved grounds as indicated.

5.3.2 Perform Vegetation Control. The contractor shall maintain selected semi-improved grounds to prevent fire hazards or for security reasons. Vegetation in these areas, shown in Appendix B-1a and B-1b, shall be mowed to remain between 4 and 12 inches.

5.4 MAINTAIN TREES/SHRUBS/HEDGES.

5.4.1 Trimming/Pruning. Contractor shall prune trees in improved and semi-improved area as required. Trimming/pruning of trees around utility poles/power lines and fence lines is the responsibility of the contractor. Notify the COR when trimming/pruning around utility poles/power lines is needed. Shrubs, small trees, and other plants shall be maintained according to the American Society of Landscape Architect's standards.

They shall be pruned as required to maintain their natural growth characteristics.

Shrubs and small trees shall be trimmed and pruned to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape.

5.5 Contractor Manpower Reporting Application (CMRA):

5.5.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Guam Army National Guard via a secure data collection site.

5.5.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective SOW Para Performance

Standard

AQL

Maintain Improved and Semi- Improved Grounds

5.1 and 5.3 Grass is maintained within proper height for its area. Sod does not need to be replaced. Sod is healthy and looks well maintained

Customer complaints shall not exceed 3 per month

Maintain Trees & Shrubs.

5.4 Trees, plants, hedges, flowers, flourish and do not need to be replaced.

They have adequate drainage and mulch.

They do not show any sign of disease or pests and appear healthy. They are pruned properly and in a timely manner.

They are trimmed properly. Bedding is mulched and free of weeds, grass, and debris.

Customer complaints shall not exceed 2 per month.

Police Grounds of Trash and Litter

5.1.5 Grounds are free of

trash and litter.

Customer complaints shall not exceed 4 per month.

Pest Control

5.1.7 Pest control plan is

reviewed and pests are controlled.

Pesticide usage is reported to base officials

Customer complaints shall not exceed 4 per month.

TECHNICAL EXHIBIT 2

Deliverables Schedule

(Deliverables must be identified in the PWS and then summarized here. See examples below)

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

5.1.7 Develop an

Integrated Pest

Management Plan

(IPM)

Provide draft within 60 days after the start of Contract

2 Electronic Submission and Hard Copy

COR

APPENDIX A-1

ESTIMATED WORKLOAD DATA (Fort Juan Muna, Harmon Industrial Park)

ITEM

NAME

ESTIMATED

QUANTITY

1 Pest Control Program 12 Months

2 Improved Grounds 5.9 Acres

3 Semi-improved Grounds(Include Unimproved Grounds) 0 Acres

4 Vegetation Control 0 Acres

5 Edging 6,700 Linear feet

6 Trimming 200 Linear feet

7 Roads 7,970 Square yards

8 Parking lots 13,634 Square yards

9 Sidewalks 388 Square yards

10 Police grounds 5.9 Acres

APPENDIX A-2

ESTIMATED WORKLOAD DATA (Barrigada Readiness Center, Barrigada)

ITEM

NAME

ESTIMATED

QUANTITY

1 Pest Control Program 12 Months

2 Improved Grounds 37.28 Acres

3 Semi-improved Grounds 5.36 Acres

4 Vegetation Control 4 Acres

5 Edging 35,900 Lineal feet

6 Trimming 2,700 Lineal feet

7 Roads 11,844 Square yards

8 Parking lots 47,958 Square yards

9 Sidewalks 3,195 Square yards

10 Police grounds 44.75 Acres

APPENDIX B

MAPS AND/OR SITE PLANS

1. See attached APPENDIX B-1a.

2. See attached APPENDIX B-1b.