QA(AMEND 1)_26-11-10.pdf

QUESTIONS & ANSWERS (Q&A) FOR CATERED MEALS BPA (09NOV2026)

1. SAM lists December 9 as the quote deadline, while Section M lists December 7.

Which date controls?

We amended W911YP27QA001 in SAM.gov solicitation on Section M to read 9 Dec 2026 for deadline on all quotes.

2. Is the intent to award BPAs to multiple qualified vendors based on best value, as described in Section M?

Yes

3. Can vendors propose coverage for selected Utah locations rather than statewide service?

Yes. Offerors may propose coverage for specific, selected Utah locations or regions rather than providing statewide coverage. Offerors must clearly identify in their technical quote the specific geographic locations and facilities they are capable of servicing in accordance with PWS.

As stated in the evaluation criteria, BPAs may be established with multiple qualified small business offerors. Following BPA establishment, individual BPA call orders will be completed and issued based on established rates to the contractor that provides the most advantageous quote, possesses verified capability to service the specific requirement location, and can meet the delivery timeframe.

4. Can a small-business prime use qualified local catering subcontractors to fulfill the meal services?

Yes. A small-business prime contractor may utilize qualified local catering subcontractors to support contract execution. However, the prime contractor is solely responsible for overall contract performance, quality control, and coordination.

Additionally, because this is a set-aside for small business, the prime contractor must comply with FAR 52.219-14 (Limitations on Subcontracting). For service contracts, the prime contractor (or similarly situated small business subcontractors) must perform at least 50 percent of the cost of contract performance incurred for personnel with its own employees

QUESTIONS & ANSWERS (Q&A) FOR CATERED MEALS BPA (10NOV2026)

1. The November 9 Q&A refers to 50% of personnel costs, while the amended SF1449's FAR 52.219-14(e)(1) refers to the amount paid by the Government to subcontractors that are not similarly situated. Which calculation governs? For paragraph (f)(1), should compliance be measured for each call order or across the base/option period? The two selection boxes appear blank.

Compliance will be measured with each “Call Order”

2.The PWS describes a five-year base period from December 27, 2026 through December 26, 2031. May offerors submit separate annual rate schedules, and are price updates permitted during the BPA? If so, what approval process or adjustment basis applies?

Offerors must submit separate annual rate schedules for the base year and each subsequent ordering period (Years 2 through 5) as part of their initial proposal. Pricing established under the BPA is expected to remain firm for each respective annual ordering period. However, in accordance with RFO FAR 12.201-1(e)(3), the Government will review the BPA pricing at least annually. Price updates/adjustments during the life of the BPA may be submitted for consideration [at least 30 days prior to the start of the next ordering period]. All price updates must be submitted in writing and are subject to the review, negotiation, and written approval of the Contracting Officer.

3.May the Contract Manager and Alternate required by PWS 1.10 be qualified personnel supplied by the first-tier catering subcontractor, with full authority to coordinate daily performance for the prime?

No, The Program/Contract Manager and Alternate Program/Contract Manager must be employees of the Prime Contractor. This is required to ensure direct accountability, management oversight, and full contractual authority to act on behalf of the Contractor in accordance with PWS Section 1.10.