Pre-Proposal Conference Slides W911YN24R0002.pdf

SOLICITATIONW911YN-24-R-0002

PRE-PROPOSAL CONFERENCE

8 February 2024 at 10:30 am 125th FW, Jacksonville, FL

FLORIDA MULTIPLE AWARD

TASK ORDER CONTRACT

(MATOC)

• Five (5)Year Ordering Period

• On- and off-ramping procedures for non- or under-performing contractors at Contracting Officer’s discretion

• See Section 00800– General Requirements, para.11

“SCOPE”

Covers a broad range of maintenance,repair,& construction services

See Section 00800 – General Requirements

FEDERAL CONTRACTING OFFICERS AT

THE AIR NATIONAL GUARD BASE IN

FLORIDA OR THE USPFO P&C OFFICE MAY

AWARD TASK ORDERS

- 125th FW, Jacksonville, FL

- Camp Blanding, Starke, FL

- MacDill AFB, Tampa, FL

- Cape Canaveral AFS, Cape

Canaveral, FL

- Army National Guard facilities throughout Florida

$45,000,000.00 program limit for all MATOCs awarded

• All contracts share the total capacity limit

$2,000 Task Order for minimum guarantee

• Will be issued to each MATOC contractor within 3 days of IDIQ award

• Will be de-obligated and closed concurrently with award of the first task order for a project.

Minimum Task OrderValue is $2,000 Maximum Task OrderValue is

$5,000,000

No minimum number of IDIQ contracts to be awarded

• Government intends to award IDIQs to all qualifying offerors

• Individual Task Orders may be set-aside for socio-economic groups such as HUBZone, Service-DisabledVeteran-Owned Small Business,Woman Owned Small Business,etc.

provided two (2) or more contractors in the socio-economic group are awarded a MATOC contract.

Section 00100 – Instructions to Offerors provides format and content details

• Electronic Proposal only

• Volume 1:Pro Forma Documents Introduction Page – 1 Page SF 1442 – 2 Pages Representations and Certifications – No Page Limit JointVenture Agreement (If applicable) – No Page Limit

• Volume 2:Technical Proposal Factor 1 – Corporate Experience – 35 Pages (5 per project) Factor 2 – Past Performance – 49 Pages (7 per project) Factor 3 – Single Project Bonding Capacity – 5 Pages

Introduction Page

• Include CAGE, UEI, TIN, POCs, Contact Info (to include e-mail addresses). Also include socio-economic status (e.g.,small business,etc.) for NAICS 236220

SF 1442 - Signed Representations and Certifications – Section

00600

• All fillable provisions shall be completed.If current in

SAM,they do not need to be separately submitted with proposal.If not included within SAM,make sure they’re provided in proposal.

JointVenture Agreement (if applicable)

Factor 1 – Corporate Experience

• Minimum of 5,no more than 7 projects.

• At least 1 for new construction,renovation,or repair within FL.

• At least 1 shall include roof installation or repair within FL.

• At least 1 shall include construction,repair or alteration of mechanical system (e.g.,HVAC systems or controls) within FL.

• At least 1 shall have been completed within an occupied facility.

• At least 1 shall have been performed on a DoD contract.

Factor 2 – Past Performance

• Should reflect projects submitted in Factor 1.

• CPARS or PPQ,but not both

Factor 3 – Single Project Bonding Capacity ($3M)

• Letter from surety listed on the Treasury Dept’s List of Certified

Companies

Basis for Award is detailed in Section 00120

CAREFULLY review sections 00100,00110, 00120 and 00800 when preparing proposal

Inquire in writing if you have questions

• See Section 00100,paragraph 1.6.2 and 1.6.3 for RFI info

• Submit RFIs via e-mail to BOTH Contracting Officer and Contract Specialist Failure to submit a complete proposal may result in elimination from consideration

Awards will be made to all qualifying offerors in accordance with Federal Acquisition Regulation (FAR) 15.304(c)(1)(ii)(A)

NO RANKING OF FACTORS.

NO REQUEST FOR COST OF PRICE.

AWARD WILL BE MADE TO ALL QUALIFYING

OFFERORS (THAT ARE DETERMINED TO BE

“ACCEPTABLE” FOR EACH FACTOR)

Task Orders will be awarded based on either low price or best value to the Government,price and other factors considered.

Each Contractor who is awarded a MATOC contract will be given a FAIR OPPORTUNITY to complete for the award of Task Order projects unless an exemption applies

Urgent or emergency requirements

Services are unique or highly specialized

Interest of economy and efficiency

Satisfy the minimum guarantee

Normal response times are

• Within five (5) to seven (7) days for site visit

• 10 to 30 days for proposal submission,depending on complexity

Contractors must be able to respond within 24 hours in the event of an emergency for a site visit and possible price submission.

• In extreme situations,a response time as short as 2 hours may be required

MATOC contractors are required to have insurance for the entire duration of the IDIQ contract - not just when the task order is issued.

You will have access to base for contract-related events

Insurance must be in place if responding to emergencies

Most current ConstructionWage rates will apply to each Task Order Request for Proposal

(RFP)

Performance and Payment Bond requirements are established by each Task Order

• PAYMENT BOND - T.O.≥ $35K

• PERFORMANCE BOND - T.O.≥ $150K

If Performance & Payment Bonds are required,a bid bond must also be submitted with Task Order proposals

• Task orders with estimated value≥

$150K will require bid bond.

Contracting Officer establishes site visit date and time & notifies MATOC Contractors by email

• Provides Task Order Project synopsis,offering letter and basis for award & when available SOW/Plans/Wage Rates etc.(RFQ/RFP)

• Contracting Officer & Engineer conducts the site visit with MATOC Contractors

• Contracting Officer validates proposal due date with Contractors

Contractor submits questions to Contracting Officer

• Answers provided to all MATOC Contractors who received the RFP If necessary,engineer makes changes to plans/specs/SOW via addendum and forwards to Contracting Officer,who issues Amendment

Contractor submits price or best value proposal

• Proposals submitted via e-mail with few exceptions

Contracting Officer evaluates and makes award upon receipt of funds

Contracting Officer emails award notice Notifies unsuccessful offerors of award

• Normal method of distribution will be via e-mail

• Will issue any project plans & specifications electronically to each MATOC contractor at no cost.

• It is the MATOC contractor’s responsibility to notify their subcontractors and provide them copies.

22 FEBRUARY 2024 AT

11:00 AM CST

PROPOSALS ARE DUE NOT

LATER THAN:

Government intends to award without discussions - do not anticipate a chance to make corrections or changes

Your first proposal will probably be your only proposal!

Read the solicitation requirements carefully.

All Amendments will be posted to SAM.gov.

Check SAM frequently.

Electronic proposals MUST be submitted through email:

• Darrin.j.weaver.mil@army.mil and Robert.j.Glanowski.civ@army.mil

• If file size is too large for a single email, send in multiple emails (Part I, II, etc.)

or request a DoD SAFE link to upload files

After solicitation closes,no information will be available until award

• Award notices will be posted to SAM.gov

• Award letter or unsuccessful letter will be sent to each offeror via email.

• Award Notices/letters anticipated 90-120 days after solicitation closes

Questions must be submitted in writing via email to Darrin.j.weaver.mil@army.mil and Robert.j.glanowski.civ@army.mil

Submit questions NLT 4:30 pm on 15 Feb 2024 (5 business days before solicitation closes)

Submit questions to Mr.Weaver and Mr.

Glanowski only. DO NOT call other government personnel

Questions received late may be held and addressed after RFP closing with those who submitted offerors

All questions and answers will be posted to SAM.gov on a non-attribution basis

If necessary,an amendment will be posted to SAM

Check SAM frequently

SAM.gov https://sam.gov Department of Labor - Construction (Davis

Bacon Act) Guidance https://www.dol.gov/agencies/whd/governme nt-contracts/construction