Minutes_to_Site_Visit.pdf

DEPARTMENT OF THE AIR FORCE

FLORIDA AIR NATIONAL GUARD

HEADQUARTERS 125TH FIGHTER WING (ACC)

JACKSONVILLE, FLORIDA 32218-7933

25 April 2018

MEMORANDUM FOR RECORD

FROM: 125th MSG/MSC

SUBJECT: Minutes of Site Visit, Solicitation W911YN-18-Q-5003, Replace HVAC System Dormitory Wing A Bldg. 4285

1. The list of contractors attending the meeting is shown on the attached sign in sheet. The following Government representatives attended the subject meeting at 10:00 AM local, 25 April 2018:

Name Position

MSgt Stacy Brenenstall Contracting Specialist

LTC Vitetta Director of Operations

TSgt Octavia Scott Contracting Officer’s Representative (COR)

SSgt Kristina Gatson Engineering Tech

2. The following items were discussed during the Pre-bid Conference:

a. This is a request for quote (RFQ) in accordance with Federal Acquisition Regulation (FAR) Part 13.

b. The solicitation is set-aside 100% small businesses

c. Interested offerors must be registered in SAM. Go to https://www.sam.gov

d. All solicitation documents are found on www.fbo.gov.

e. All questions must be submitted in writing via email, especially technical questions, to stacy.l.brenenstall.mil@mail.mil DO NOT contact other military/government members. All questions and answers will be posted with the solicitation on FBO.

f. Attendance at the site visit was not mandatory.

g. The contract period is 60 days after notice to proceed.

h. Contractors were advised to check FBO for updates.

3. A PowerPoint slideshow presentation was briefed and is attached.

https://www.sam.gov/ http://www.fbo.gov/ mailto:stacy.l.brenenstall.mil@mail.mil

4. A guided site visit of building 4285 was conducted. Contractors were advised to submit all questions in writing as no answers given to any questions are official unless in writing.

5. The site visit concluded at approximately 10:50 AM.

Stacy L. Brenenstall, MSGT, FLANG Contracting Specialist

Attachments:

Attendance Roster

Power Point Slides