Answers to Questions Received.pdf

Solicitation Issued Solicitation # W91XK-20-R-0020

Soo Area Office Equipment Rental Contract

Number

Date/Time Received in

Outlook (Govt Exchange

Server)

Question Answer Initials of

Respondent Date

8/10/2020 at 10:45

A.M. EDT

On the equipment listing #18-are you asking for a pump and hydraulic power unit, do you have the specs for both units?

Item 18 includes a 12" Hydraulic pump and critically silenced diesel hydraulic power unit, piping and appurtenances as described in the solicitation specifications. Manufacturer specific specifications will depend on the equipment the contractor proposes to meet the solicitation requirements.

LAR 12-Aug-20

8/15/2020 at 4:20

P.M. EDT

Do you require separate price schedules for each year or just the base year?

We require just the price schedule in the solicitation to be completed.

Additional future requirements not listed on the price schedule in the current solicitation will be provided and pricing will be determined at the delivery order level.

ESM 17-Aug-20

8/15/2020 at 4:20

P.M. EDT

Will the base year prices be used for option years? Is escalation and economic adjustment factors allowed?

The prices listed in the Overall Price Schedule are intended for the duration of the contract. The Contractor may submit requests for equitable adjustments in accordance with FAR Clause 252.243.7002 and 10 U.S.C. 2410(a) if the Contractor believes the Government is liable for a contract adjustment.

ESM 17-Aug-20

8/15/2020 at 4:20

P.M. EDT

As per rental industry standards, a month is 28 day. You need rental rate for 28 day cycle or 30 day/calendar month cycle?

Rental costs will be paid on a prorated basis should the equipment be returned earlier than the stated rental period. The contractor shall provide a weekly value which will be credited to the government for each full week following the government’s notification that equipment is no longer necessary.

LAR 18-Aug--20

8/15/2020 at 4:20

P.M. EDT

Total of which price sheet shall be entered for item 0001, 1001, 2001,3004 and 4001 in SF 1449 TECHNICAL EXHIBIT 2 – OVERALL PRICE SCHEDULE (Section placed under sf 1449 file) or Draft price schedule attachment

The total of the price schedule will not be entered for item 0001, 1001, 2001, 3001, or 4001. The maximum contract value for this IDIQ contract is $5,000,000. Funds will be obligated at the delivery order level and the price will be entered on the delivery order awards.

ESM 17-Aug-20

8/15/2020 at 4:20

P.M. EDT

Is there a prevailing wage determination for this contract?

No. This is a supply contract.

ESM 17-Aug-20

8/15/2020 at 4:20

P.M. EDT

Section 6 of draft scope of work mentioned that “The transportation and delivery costs of all rental equipment and associated materials to and from the job site is the responsibility of the contractor throughout the term of the contract.” Should the freight cost be included in monthly rental rate or it will be covered separately by line item 36 or 37.

Please include any freight costs in the line items titled "Delivery and Pick-up".

ESM 17-Aug-20

8/15/2020 at 4:20

P.M. EDT

Scope of work mentioned all equipment should be equipped with cold start package but in the list of equipment only line item 9 Telehandler requires arctic package? Is this required for all equipment?

Yes, this is required for all equipment.

LAR 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

Scope of work mentioned about engineered lifting points capable of supporting the fully assembled and fueled unit with a crane. What if the unit does not come with these fittings from factory?

Equipment must have factory fitted lift points, this may require looking at alternative makes and models. TSB 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

Draft scope of work stated that contractor shall provide repair within six (6) hours of the reported equipment deficiency, to include nights, weekends, and federal holidays. nonoperation equipment replaced within 36 hours of the original notification. This is practically impossible. Can these terms be changed?

Reference Section 1.15. The Contractor shall be capable of providing maintenance and repair on-site, on an as-needed basis within four to twelve (4-12) hours of the reported equipment deficiency as identified in delivery orders, to include nights, weekends, and federal holidays.

LAR 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

How much delay is permissible in schedules of deliveries?

None PDS 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

Line item 3: Multi Terrain Compact Track Loader, do you have a make and model that is required?

Manufacturer specific specifications will depend on the equipment the contractor proposes to meet the solicitation requirements.

TSB 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

Line Item 11: for the 120 ton telescopic crawler crane, Are you going to lower this crane into the pit? Do you need lifting points on it?

No. No.

TSB 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

Line item 11: Will you have assist equipment (assist cranes) to assemble/disassemble the unit because the counters weights are heavy and consist of several truck loads?

Yes TSB 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

What will be the scope of the work?

Please reference the Performance Work Statement (PWS) in the solicitation. Supplemental information will be provided at the delivery order level pertaining to the requirements of each individual delivery order.

ESM 17-Aug-20

8/15/2020 at 4:20

P.M. EDT

What is the biggest pick and at what radius?

A 120Ton telescopic crawler crane with a working radius of 8 feet up to 115 feet is what is specified. Various picks will be made throughout the load chart range.

TSB 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

How many parts of line would you like the block reeved with?

The crane shall come with a full drum of wire rope and be reeved to 4 parts.

TSB 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

Assembly and disassembly at site is costly. Since there is no separate line item, it has to be distributed it over rental period. This is only possible if rental period is firm.

Can you guarantee minimum rental period for this line item?

Any fixed direct costs (i.e. transportation costs, freight, assembly, disassembly, etc.) should be included in the line items for delivery and pick-up.

LAR 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

Can you add separate line items for assembly/disassembly as well as for transportation of crane?

Any fixed direct costs (i.e. freight, assembly, disassembly, etc.) should be included in the line items for delivery and pick-up.

LAR 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

Repairing or replacing such a big crane within 24 hour of time is difficult. Can this requirement be changed?

24 hours for repairs is reasonable. Replacement times would need to be reasonable and justified with each specific incident and situation.

Requirements for performance work statement will not be changed unless individual orders warrant specific and unusual exceptions.

LAR 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

Should we provide combined cost of all 3 scaffold structures as one single line item?

Yes TSB 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

What are the structures used for?

Scaffold structures are to perform structural repairs to miter gates at various elevations at locations shown in drawings.

TSB 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

Scope of work specifies the Government will provide all load handling equipment for scaffold erection. Will the government provide load handling equipment for dismantlement too? Also does this include the crane for loading the scaffold material in and out of the lock?

Yes load handling equipment will be provided with an operator for scaffold erection.

TSB 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

The upfront cost of transportation, assembly and disassembly are the major portion of scaffolding costs rather than the equipment rental itself. Will these factors be considered during invoicing?

Any fixed direct costs (i.e. freight, assembly, disassembly, etc.) should be included in the line items for delivery and pick-up. LAR 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

Do you require workers safety attachments?

Yes. Reference Section 1.4. All equipment shall meet all OSHA safety and EM 385-1-1 requirements to include all required annual inspections be complete before delivery dates. Cranes shall not require annual inspection during the period that it remains onsite under rental. All safety lock-outs and devices shall be functioning as intended by the manufacturer and come complete with all necessary documentation, operation manuals and certifications where applicable.

LAR 18-Aug--20

8/15/2020 at 4:20

P.M. EDT

Will you provide snow cleaning?

Yes TSB 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

Can you change this line item as a job rather than getting monthly rental rates?

No. Rental costs will be paid on a prorated basis should the equipment be returned earlier than the stated rental period. The contractor shall provide a weekly value which will be credited to the government for each full week following the government’s notification to return equipment earlier than the stated rental period.

LAR 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

Do you have base camp of lodging facility available for scaffold labor team?

No TSB 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

What is required level of btu for the enclosures?

This is for the contractor to determine based on enclosure size to meet the heating requirements of maintaining an internal temperature of 70 degrees F when the outside temperature is -20 degrees F

TSB 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

Line item 18, 19 and 20: Is there a need/desire for redundancy on the pumps?

No TSB 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

What is the static lift for the location that the trailer mounted pump will be used?

Up to 30' ACM 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

Will this be open discharge or is there a need to connect to a discharge manifold? If so, what is the fitting type/size? If so, what are the pressure requirements or TDH?

A softline will be used to direct discharge water away from the working area. CamLock fittings will be utilized, up to 4 inch ACM 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

Is the trailer mounted pump assumed to be diesel or electric? If electric, is line power provided?

Diesel ACM 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

Will the trailer mounted pump run continuous? Given the time frame of January to March, freezing will be a concern should the pump be shut down at any point in time.

No, the pump will be an as needed piece of equipment that is located on the specific job site. ACM 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

Is there a need to take extra steps to ensure anti-freezing?

Yes depending on the weather and conditions.

ACM 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

For the Dry Prime Trailer Mounted Pump, can we supply two skid mounted Pumps to meet the flow requirement of 4,500 gpm or we can we supply a one (1) skid mount only pump that does not come with sound attenuation? Is sound attenuation required for this pump?

Sound attenuation not required. Trailer mount is preferred but not required.

ACM 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

What is the run time for the dry prime pump? Is it going to be used over 176 hours a month?

Not likely to exceed 176 hours a month ACM 18-Aug-20

August 7, 2020 Questions Close August 17, 2020

8/15/2020 at 4:20

P.M. EDT

Do the hydraulic pumps need to be sound attenuated?

Yes JVH 19-Aug-20

8/15/2020 at 4:20

P.M. EDT

Please provide the flange connection sizes for dry prime pump.

The intent is to use CamLock fittings and have the ability to change between sizes from 2-6 inch when needed.

ACM 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

Do you need and suction hoses, flange adapters or piping for dry prime pump?

Yes,The intent is to use CamLock fittings and have the ability to change between sizes from 2-6 inch when needed.

ACM 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

What are your existing connection requirements?

CamLock 2-4" ACM 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

Do you require assistance in site setup of the system?

Assistance should not be needed with this piece of equipment, specific requirements will be identified on individual orders.

ACM 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

What is the run time for hydraulic pumps? Is it going to be used over 176 hours a month?

Yes. Runtime unknown, potential to be run up to 24/7.

JVH 19-Aug-20

8/15/2020 at 4:20

P.M. EDT

Line item 16: Mini Compact Track Loader, Do you have a make and model that is required? Do you need a ride on loader? Will electric loader with tires instead of tracks be acceptable? Is a diesel loader with tracks acceptable?

Electric only. Tires are acceptable. Stand on or walk-behind are acceptable. Must be able to operate in 8-12 inches of water, sand, muck, etc.

JVH 19-Aug-20

8/15/2020 at 4:20

P.M. EDT

Line item 21: will you accept mist blast?

No.

AMS 19-Aug-20

8/15/2020 at 4:20

P.M. EDT

Line item 24: do need compressor to be included with this system?

Compressors are already included and therefore a compressor specifically for this system is not needed.

AMS 19-Aug-20

8/15/2020 at 4:20

P.M. EDT

Line item 22 and 23: Are these going to be used for dust collection during blasting process or to ventilate certain area?

These systems will be used in the incremental cleanup activities that will be required during project execution as well as final work space clean up. AMS 19-Aug-20

8/15/2020 at 4:20

P.M. EDT

Line item 22 and 23: Do you require ducts socks, adapters and clamps?

No AMS 19-Aug-20

8/15/2020 at 4:20

P.M. EDT

Line item 22 and 23: Do you need training for these items?

A familiarization for the government crew on the safe and effective operation of equipment is required.

AMS 19-Aug-20

8/15/2020 at 4:20

P.M. EDT

Line item 28 and 29: A flat rate does not justify the real cost. an item could have origin as close a 10 miles and another item might have an origin that is 1000 miles away. If both were to be transported by flatbed, the real costs will be different for each. Can freight cost line items be added for each item or for groups of line items?

Transportation costs are to be included in the Equipment Delivery and Pick-up, reference section 5.2. Equipment delivery and pick-up will be priced on a round trip basis (Equipment from point of origin, delivered to SAO, Picked up at SAO, and returned to the point of origin).

Transportation costs are cumulative per order, direct transportation costs including freight should be included.

LAR 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

These are items that might be shipped to or transported by another means (shared truck or container) or through commercial shipping services. Such items have their own transportation cost, but the means of transportation does not fit under line item 28 and 29. How will you accommodate such freight costs?

Transportation costs are to be included in the Equipment Delivery and Pick-up, reference section 5.2. Equipment delivery and pick-up will be priced on a round trip basis (Equipment from point of origin, delivered to SAO, Picked up at SAO, and returned to the point of origin).

Transportation costs are cumulative per order, direct transportation costs including freight should be included.

LAR 18-Aug-20

8/15/2020 at 4:20

P.M. EDT

What if an item is driven to the site rather than being transported on any other vehicle? How will the freight cost will be adjusted?

Transportation costs are to be included in the Equipment Delivery and Pick-up, reference section 5.2. Equipment delivery and pick-up will be priced on a round trip basis (Equipment from point of origin, delivered to SAO, Picked up at SAO, and returned to the point of origin).

Transportation costs are cumulative per order, direct transportation costs including freight should be included.

LAR 18-Aug-20

8/17/2020 at 7:58

A.M. EDT

Is this an ‘All or Nothing’ bid? Will you be awarding only one vendor/contractor?

Yes, the intent is to award one contract.

ESM 17-Aug-20

8/17/2020 at 7:58

A.M. EDT

We noticed that there were quantities of one next to each piece of equipment. Will there be occasions when the COR will require multiple quantities, of one type of equipment, at the same time?

Each delivery order will include a scope with the quantities requirement.

The pre-solicitation notice included the anticipated first delivery order requirements. Each additional delivery order will include this in a similar fashion.

ESM 17-Aug-20

8/17/2020 at 7:58

A.M. EDT

When providing pricing on Page 6 of 72 – Under Item No 0001 (for example) below the AMOUNT /NET AMOUNT – are you wanting the total for all equipment, under TECHNICAL EXHIBIT I, including Pickup and Delivery?

Item No 0001 - 4001 are government administrative financial sections of the solicitation that get populated after contract award. Contractors are not to put anything in these Item No.

LAR 18-Aug--20

8/17/2020 at 7:58

A.M. EDT

If awarded, would an onsite employee be permitted?

No. This is not a service contract and is for the leasing/rental of equipment without operators.

ESM 17-Aug-20

8/17/2020 at 7:58

A.M. EDT

On Page 13 of 72 regarding 1.16.1 – Is the Micro-Purchase information applicable?

This is applicable only if any delivery orders would be less than $10,000.

This is not anticipated and would be at the discretion of the Contracting Officer.

ESM 17-Aug-20

8/17/2020 at 7:58

A.M. EDT

On Page 14 of 72 under 3.1 Fuel – If awarded, would we need to supply any fuel/propane tanks, or will the COR be responsible for fuel to the onsite equipment?

Equipment is to arrive fully fueled. The Government will fuel as-needed during the rental period. However, the Government will not provide fuel for equipment at the time of return.

ESM 17-Aug-20

8/17/2020 at 7:58

A.M. EDT

Who will complete daily maintenance of equipment required by manufacturer specifications?

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, maintenance, routine services and repairs associated with any equipment being leased to the Government under this contract. All necessary services/maintenance is the sole responsibility of the contractor and will not be furnished by the Government. Also reference section 1.15 Maintenance Plan requirements. Equipment is not expected to require daily maintenance.

Operator maintenance requirements for equipment shall be outlined in the Maintenance Plan.

LAR 18-Aug-20

8/17/2020 at 7:58

A.M. EDT

Line Item 10 Ice Crusher/ Breaker – Can you supply more details on the type of equipment? For example, a model number / name brand or specifications.

Item 10 specifications are listed in the specifications column.

Manufacturer specific specifications will depend on the equipment the contractor proposes to meet the solicitation requirements.

ESM 17-Aug-20

8/17/2020 at 7:58

A.M. EDT

Line Item 12 Scaffold System – Can you please supply a Scope of Work for what is needed, so that we can price it appropriately?

The draft scope, drawings, and specifications for the Scaffold System are available on the pre-solicitation notice for W911XK20Q0010. As stated in the notice, they were attached in preparation of the initial delivery order that is anticipated to be awarded shortly after award of the base contract.

ESM 17-Aug-20

8/17/2020 at 7:58

A.M. EDT

Line Item 14 Crane IC 250 – Is this a duplicate of Line Item 1?

Yes. This will be removed with the amendment issued to answer questions received after the question period closes.

ESM 17-Aug-20

8/17/2020 at 7:58

A.M. EDT

Line Item 16 Concrete Buggy – Is this a wheel or track machine?

Concrete Buggy is a wheel machine for transport of construction materials.

LAR 18-Aug-20

8/17/2020 at 7:58

A.M. EDT

Line Item 20 Abrasive Blast Machine – Can you please provide more details? For example, a model number / name brand or specifications.

Item 20 specifications are listed in the specifications column.

Manufacturer specific specifications will depend on the equipment the contractor proposes to meet the solicitation requirements.

ESM 17-Aug-20

8/17/2020 at 7:58

A.M. EDT

Line Items 22-27 - Are some of these items used together? Can you provide more detail on these?

Yes. These items should be considered to be used in combination to perform various tasks in the blasting and post-blast clean-up of a worksite.

AMS 19-Aug-20