VA Saginaw Electrical Closets Preproposal Presentation.pdf

Aleda E. Lutz VA Medical Center Saginaw, Michigan

W911XK-10-R-0005

Replace HVAC System

W911XK-10-R-0006

Upgrade Electrical Closets and Primary Distribution

QUESTIONS: LRE-Quotes@usace.army.mil

• HVAC (W911XK-10-R-0005)

– Unrestricted procurement

– NAICS code 238220

– Small Business Size Standard of $14 million

• Electrical (W911XK-10-R-0006)

– SDVOSB set-aside

– NAICS code 238210

– Small Business Size Standard of $14 million

Competition

• Section 00100 – Instructions for submission of proposals

– Volume I: Past Performance Information –

Original and 5 copies

– Volume II: Pricing Information – 1 original

What to Submit

• Completed by Offeror:

– Exhibit A, Past Performance Relevancy

– Exhibit B, Subcontractor Info & Consent

• Completed by references:

– Exhibit C, Past Performance Reference

– Must be sent from references only

• Volume I must NOT contain pricing information

Volume I Past Performance

Contents:

• SF 1442, signed by an authorized representative of the company

• Proposed prices of each line item

• Section 0600, Representations and Certifications

Make sure your registration is current at:

Central Contractor Registration -- www.ccr.gov Online Representations and Certifications -- orca.bpn.gov

Volume II Pricing Information

• Carefully review sections:

– 00100, Instructions, Conditions & Notices

• Due date/time, method of submission, etc.

– 00110, Proposal Preparation Instructions

• Proposal contents, format, length, etc.

– 00120, Proposal Evaluation & Basis for Award

• Methods of evaluation and award decision

Proposal Preparation

• RFPs include Davis-Bacon Wage Determination MI5

• A bid guarantee is required; 20% of bid or $3 million, whichever is less

• Performance and Payment Bonds in 100% of the contract value must be submitted at time of award.

• Subcontracting Plans for large businesses – in accordance with DFARS 252.219-7003

American Recovery and Reinvestment Act

• Special FAR clauses included in RFP and contract:

– 52.204-11, Quarterly reports at FederalReporting.gov

– 52.225-21, Buy American Act for Construction Materials

• Signage requirements in specifications

• Proposals must be submitted in accordance with the RFP instructions; NO faxed or e-mailed proposals will be accepted.

• Failure to submit a complete proposal may result in removal from consideration for award.

• “Best Value” Award Basis

– “Best Value” is defined as an award based on the greatest overall benefit to the Government in response to the requirement. Award is based on other factors in addition to price.

• Past Performance and Price are of equal importance.

• HVAC – HUBZone business price evaluation preference

Proposal Evaluation

• Past performance risk ratings based on relevance of past performance reference questionnaire responses and the Government’s own past performance rating system (CCASS). Ratings are source-selection sensitive.

• The Contracting Officer will award a contract based on the determination of best value considering both the Past Performance rating and the proposed Price.

• RELEVANCE

– VERY RELEVANT - Projects involved the magnitude of effort and complexities similar to this project.

– RELEVANT - Projects involved less magnitude of effort and complexities similar to this project

– SEMI-RELEVANT - Projects involved much less magnitude of effort and complexities similar to this project.

– NOT RELEVANT – Projects involved none or significantly less magnitude of effort and complexities than what this solicitation requires.

The offeror has little/no relevant past performance upon which to base a meaningful performance risk prediction.Unknown

It is extremely doubtful that the offeror will successfully perform the required effort. Probability of success is questionable with an unacceptably high degree of risk in meeting the Government's requirements.

Poor

Significant doubt exists that the offeror will successfully perform the required effort. Probability of success is questionable with a high degree of risk in meeting the Government's requirements.

Marginal

Some doubt exists that the offeror will successfully perform the required effort.

Good probability of success with an average degree of risk in meeting the Government's requirements.

Adequate

Little doubt exists that the offeror will successfully perform the required effort.

Good probability of success with overall low degree of risk in meeting the Government's requirements.

Good

Essentially no doubt exists that the offeror will successfully perform the required effort. High probability of success with overall very low degree of risk in meeting the Government's requirements.

Outstanding

DEFINITION (abbreviated – full text available in RFP document)ADJECTIVE

• The Contracting Officer will e-mail the Award Notice to the awardee

• An award notice including the contract price and awardee name and address will be posted to FedBizOpps (www.fbo.gov)

• No information regarding unsuccessful proposals will be released

Award Procedures

• All Plans and Specifications are posted at FedBizOpps.

• It is a prime contractor’s responsibility to provide its subcontractors with copies of the plans and specifications.

Plans and Specifications

• The Government intends to award without discussions - do not anticipate a chance to make corrections or changes.

• Your first proposal will probably be your only proposal.

• Read the solicitation requirements carefully.

• Consider using Section 00120 to “rate” yourself before submitting the proposal - Is it complete?

Important Reminders

• Proposals are due:

– Electrical: Tue 2 March 2010; no extension anticipated.

– HVAC: Wed 3 March 2010; no extension anticipated.

• All RFP amendments will be posted on FedBizOpps (www.FBO.gov)

• Check FBO regularly for changes

• Be sure to register as an interested vendor at FBO.

This is the “bidders mailing list” and you will get e-mail notifications of changes

• After the proposal due date, no information will be available until award

Important Reminders

• Questions must be submitted via email to LRE-Quotes@usace.army.mil no later than 22 February 2010.

• Submit questions to the Contracting Office only, do not call other Government personnel.

• Questions and Answers will be posted to FedBizOpps the following week.

• Questions received late may be held and addressed after the RFP closing with those who submitted offers

Questions

Questions?