Pre-Bid Contracting Discussion Site Visit.pdf

Pre-Bid Site Visit Lock Control System Modernization

Allegheny Lock #5 27 July 2021, 10:00 am

Contracting Discussion

Introduction

Good morning, my name is Jane Roney, I’m the Contract Specialist for this solicitation. I want to welcome everyone to the pre-bid site visit for the Lock Control System Modernization project. The tentative Point of Contacts on this project are as followed, Josh Kaufmann as the Contracting Officer.

Dave Conrad as the Administrative Contracting Officer.

Jane Roney as the Contact Specialist.

Jessica Chun as the Project Engineer and/or Contracting Officer Representative.

To begin, I’ll let the Government attendees introduce themselves.

Reason for this Pre-Bid Conference

The reason for this pre-bid conference is that we hope to improve your understanding of the Government’s requirement for this project.

Everyone was given (or will be given) a couple of note cards. These cards are to be used by you with questions that you may have. I will collect these at the end of the Site Visit. The questions and concerns brought up today will be addressed by an Amendment which will be posted to https://sam.gov under the Solicitation on Contract Opportunities.

We will consider any constructive comments or recommendations that you make.

The Sign-In Sheet and my discussion here will be posted to the System for Award Management (SAM.gov) website.

You are cautioned that any remarks made at this site visit conference shall not qualify the terms of the solicitation unless the solicitation is amended in writing.

The one thing we will not do at this conference is to make any comment or opinion regarding your particular bid or approach that you may take for this requirement – this is up to you.

https://sam.gov/

1. The Solicitation Number is W911WN21B8005 which was issued on 20 July 2021 on Standard Form (SF) 1442 as a Sealed Bid (IFB).

2. BID OPENING, TUESDAY, 24 August 2021, at 11:00 A.M. ET in the Federal Building in Pittsburgh, PA (see block 7); signs will be posted in the lobby with identification of the room. All Bids including Acknowledgement of Amendments (if applicable) must be in the Government possession by 11:00 AM ET. Revisions to bids received by EMAIL or FAX will NOT be considered.

3. NAICS Code 541511 (Custom Computer Programming Services) - Small Business Size Standard $30M.

4. Estimated Magnitude of Construction is between $500,000 and $1,000,000.

5. Restricted Procurement: 100% Small Business.

6. System for Award Management (SAM) - official website to do business with the U.S.

Government. You must have an ACTIVE registration, AND IT MUST BE ACTIVE PRIOR to Bid submission. If awarded this contract, your SAM Status including your Representations and Certifications (Reps & Certs) must remain CURRENT throughout the contract period. If you are not already registered in SAM or your registration requires renewal, be sure to do it right after the site visit because it can take a few days to process. Registration is FREE.

If new or need to renew registration, please visit https://sam.gov/content/entity-registration.

7. This is a Firm Fixed Price Contract.

8. Term of the contract will be 365 calendar days after Notice to Proceed (NTP). The time stated for completion shall include final cleanup at the project site.

9. Documents to submit with your Sealed Bid Package (Original and Copy) include,

a. Submission of a Bid Bond. Bid guarantee is REQUIRED (see pgs. 8 & 9, para 00 21 00 - 06, Bid Bond Requirements). The current version of the Standard Form 24 must be used. The internet site to assure that you have the current version is https://www.gsa.gov/reference/forms#SF.

b. Entire Solicitation (or the Solicitation Pages) with applicable Pages completed.

• Page 2: OFFER blocks 14 thru 20C

• Page 3: Item No. 0001. This is the total of Items 0001 through 0004 on the

Bid Schedule. Pricing on each Item (0001-0004) can be placed on the Excel Bid Schedule file.

• Pages 11-14: FAR 52.204-8(d), Reps and Certs, if applicable https://sam.gov/content/entity-registration https://www.gsa.gov/reference/forms#SF

• Pages 14-16: FAR 52.204-24, (d) 1 & 2 Representations -

Telecommunications and Video Surveillance

• Page 17: FAR 52.209-7, 2(b) Active Contracts/Grants > $10M

• Pages 18-19: FAR 52.209-13 Certification 1 or 2, Violation of Arms Control

Treaties or Agreements

• Pages 19-21: DFARS 252.204-7007 Alt A (e), Annual Representations and

Certifications, if applicable

• Pages 29-31: FAR 52.219-28 (h) Post-Award SB Program Rerepresentation

c. Bid Schedule (on SAM.gov Posting, https://sam.gov/).

Identification of a Unit Price and Total Price for each item on Bid Schedule.

10. Page 9, Para. 00 21 00 - 08 Award. Award will be made as a whole to one bidder; that bidder must be determined by the Contracting Officer (KO) to be RESPONSIBLE per FAR

9.104. Very shortly after bid opening the apparent low bidder will be sent an email asking for specific information to help the KO make the responsibility determination. See Page 10, Para. 00 21 00 - 13 Pre-Award Survey.

11. Provisions and Clauses – Provisions are conditions used in solicitations and apply before contract award. Clauses are conditions in both solicitations and contracts and apply before and after contract award. The VAST majority of provisions and clauses in this solicitation are included by reference only; that means, we’ve only given you the Number, the Title and the Date. It is up to you to go online to the website provided – www.acquisition.gov/ – and look up each one whether FAR (numbered as 52.XXX-XX and DFARS (numbered as

252.XXX.XX).

12. Questions are due by Tuesday, 10 August 2021 11:00 AM ET. Email:

LRP.CONTRACTING@USACE.ARMY.MIL with Subject identified as “W911WN21B8005 Questions”. See Page 8, Para. 00 21 00 - 02

13. Liquidated Damage are applicable to this contract, see clause 52.211-12. Liquidated Damages on this project is $678.00 for each calendar day of delay until the work is completed or accepted.

14. WAGE Determination, PA20210002, Heavy and Highway Construction Projects, dated 07/16/2021 is to this project. If it is updated prior to receipt of bids, an amendment will be issued and posted to SAM.gov.

That is the Contracting portion of the meeting.

Next, Troy Weber, Project Engineer and Technical Point of Contact for this Project, will now provide an overview of the project’s technical requirements. After that, the tour will take place.

Thank you all for attending today.

https://sam.gov/ http://www.acquisition.gov/ mailto:LRP.CONTRACTING@USACE.ARMY.MIL