Solicitation W911WN-10-B-0003.pdf

U.S. ARMY ENGINEER DISTRICT, PITTSBURGH

ATTN CECT-LRP

W S MOORHEAD FEDERAL BUILDING

1000 LIBERTY AVENUE ROOM 2116

PITTSBURGH PA 15222-4186

412-395-7477

412-644-5109

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

$7 M

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

W911WN-10-B-0003 04-Nov-2009

b. TELEPHONE NUMBER

412-395-7508

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 30 Nov 2009

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

W911WN

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE H4R04D0 16. ADMINISTERED BY

SHENANGO RIVER LAKE

DICK HETRICK

US ARMY CORPS OF ENGINEER 2442 KELLY ROAD

HERMITAGE PA 16148-7308

TEL: 1-724-962-7746 FAX: 1-724-962-7744

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LINDA L BRESSLER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

221320

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W81ET491040954

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

W911WN-10-B-0003

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months

OPERATION & MAINTENACE OF WATER DIST

FFP

WATER DISTRIBUTION SYSTEMS AT SHENANGO LAKE, IN

ACCORDANCE WITH PERFORMANCE WORK STATEMENT

FOB: Destination

MILSTRIP: W81ET491040954

PURCHASE REQUEST NUMBER: W81ET491040954

NET AMT

0002 12 Months

OPERATION & MAINTENACE OF SEWAGE TRMT

FFP

SEWAGE TREATMENT SYSTEMS AT SHENANGO LAKE, IN

ACCORDANCE WITH PERFORMANCE WORK STATEMENT

FOB: Destination

0003 4,500 Linear

Foot

CLEANING OF SEWAGE COLLECTION LINES

FFP

SEWAGE COLLECTION LINES AT SHENANGO LAKE, IN ACCORDANCE

WITH PERFORMANCE WORK STATEMENT

FOB: Destination

1001 12 Months

OPTION OPERATION & MAINTENACE OF WATER DIST

FFP

WATER DISTRIBUTION SYSTEMS AT SHENANGO LAKE, IN

ACCORDANCE WITH PERFORMANCE WORK STATEMENT

FOB: Destination

1002 12 Months

OPTION OPERATION & MAINTENACE OF SEWAGE TRMT

FFP

SEWAGE TREATMENT SYSTEMS AT SHENANGO LAKE, IN

ACCORDANCE WITH PERFORMANCE WORK STATEMENT

FOB: Destination

1003 4,500 Linear

OPTION CLEANING OF SEWAGE COLLECTION LINES

SEWAGE COLLECTION LINES AT SHENANGO LAKE, IN ACCORDANCE

WITH PERFORMANCE WORK STATEMENT

FOB: Destination

2001 12 Months

OPTION OPERATION & MAINTENACE OF WATER DIST

FFP

WATER DISTRIBUTION SYSTEMS AT SHENANGO LAKE, IN

ACCORDANCE WITH PERFORMANCE WORK STATEMENT

FOB: Destination

2002 12 Months

OPTION OPERATION & MAINTENACE OF SEWAGE TRMT

FFP

SEWAGE TREATMENT SYSTEMS AT SHENANGO LAKE, IN

ACCORDANCE WITH PERFORMANCE WORK STATEMENT

FOB: Destination

2003 4,500 Linear

SEWAGE COLLECTION LINES AT SHENANGO LAKE, IN ACCORDANCE

WITH PERFORMANCE WORK STATEMENT

FOB: Destination

3001 12 Months

OPTION OPERATION & MAINTENACE OF WATER DIST

FFP

WATER DISTRIBUTION SYSTEMS AT SHENANGO LAKE, IN

ACCORDANCE WITH PERFORMANCE WORK STATEMENT

FOB: Destination

3002 12 Months

OPTION OPERATION & MAINTENACE OF SEWAGE TRMT

FFP

SEWAGE TREATMENT SYSTEMS AT SHENANGO LAKE, IN

ACCORDANCE WITH PERFORMANCE WORK STATEMENT

FOB: Destination

3003 4,500 Linear

SEWAGE COLLECTION LINES AT SHENANGO LAKE, IN ACCORDANCE

WITH PERFORMANCE WORK STATEMENT

FOB: Destination

4001 12 Months

OPTION OPERATION & MAINTENACE OF WATER DIST

FFP

WATER DISTRIBUTION SYSTEMS AT SHENANGO LAKE, IN

ACCORDANCE WITH PERFORMANCE WORK STATEMENT

FOB: Destination

4002 12 Months

OPTION OPERATION & MAINTENACE OF SEWAGE TRMT

FFP

SEWAGE TREATMENT SYSTEMS AT SHENANGO LAKE, IN

ACCORDANCE WITH PERFORMANCE WORK STATEMENT

FOB: Destination

4003 4,500 Linear

SEWAGE COLLECTION LINES AT SHENANGO LAKE, IN ACCORDANCE

WITH PERFORMANCE WORK STATEMENT

FOB: Destination

ADDENDUM TO PRICE SCHEDULE

BASE YEAR (CLINs 0001-0003) $___________________________

OPTION YEAR 1 (CLINs 1001-1003) $___________________________

OPTION YEAR 2 (CLINs 2001-2003) $___________________________

OPTION YEAR 3 (CLINs 3001-3003) $___________________________

OPTION YEAR 4 (CLINs 4001-4003) $___________________________

TOTAL CONTRACT $___________________________

NOTE: ALL EXTENSIONS OF THE UNIT PRICES WILL BE SUBJECT TO VERIFICATION BY THE

GOVERNMENT. IN CASE OF VARIATION BETWEEN THE UNIT PRICE AND THE EXTENSION, THE

UNIT PRICE WILL BE CONSIDERED TO BE THE PROPOSED PRICE.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Brief Description: The U.S. Army Corps of Engineers at Shenango River Lake is a multi-use flood damage reduction project in Mercer County, PA. (Exhibit 1) that maintains two major recreation areas; the Shenango Recreation Area campground and day use site, (Exhibit 3) and the Mahaney Recreation Area day use site (Exhibit 2). These two areas are separated by a distance of eight miles.

Work under this contract will include the operation, maintenance and repair of the sewage plant and collection systems at the Shenango Recreation Area and the operation, maintenance and repair of the fresh water system at the Shenango Recreation Area, and the operation, maintenance and repair of four fresh water and septic systems within the Mahaney Recreation Area.

Copies of Standard Operating Procedures used in the past are provided as Exhibits 4 and 5. These are provided as background only.

SECTION 1. FRESHWATER SYSTEM.

1.1 Description

1.1.1 The Shenango Lake potable water system primarily consists of six wells, pipes, and appurtenant equipment. The water distribution systems are:

Shenango Recreation Area

Systems Number Water Tower Chlorination System

Well Pit 1 Water Tower 1 Polyphosphate Feeder Pump 1 Cathodic Protection System 1

Mahaney Recreation Area

Systems Number

Well pit 4 Chlorination System 3 Water Conditioner System 1 Heat Lamps 4

1.1.2 The types of equipment at each site are:

Shenango Recreation Area Autocon Control System and Control Panel Cathodic Protection System Elevated Storage Tank Pipes Pressure Switches Fuses Electrical System Mercury Switches Precision Chlorinator Pumps Polyphosphate Feeder Pump

Mahaney Recreation Area Fiberglass Storage Tanks Chlorine Pumps Pipes Pressure Switches Heat Lamps

1.2 General Responsibilities.

1.2.1 The Contractor shall operate, inspect and maintain the Shenango Lake water distribution systems.

Responsibilities include, but are not limited to, all planning, programming, administration and management necessary to assure that all work is conducted in accordance with the contract and all applicable laws, regulations, codes, or directives.

1.2.2 The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform the operation and maintenance services described herein.

1.3 Specific Responsibilities

1.3.1 Cleaning and housekeeping. The Contractor shall maintain each well to include all premises and equipment in a neat and orderly manner. This will include, but not be limited to, removing dirt, grease, oil, empty containers, spills, rags, dust, cobwebs and clutter.

1.3.1.1 Light bulb replacement will be a contractual responsibility. Each of the five well pits are equipped with one 100W incandescent light and one 150W heat lamp. The Shenango Recreation Area water tower is equipped with two four foot 40W florescent fixtures with two bulbs in each fixture.

1.3.1.2 The Contractor shall also remove rust from metal surfaces once a year and paint affected areas.

1.3.2 Minor Repairs in Pipes and Holding Tanks. The Contractor shall seal and solder pipes and the holding tanks to stop leakage. Repairs shall be made within four (4) hours of Contractor’s recognition of leak during scheduled operational checks. In cases of major leaks the Contractor shall shut down the affected system and notify the COR immediately. Repairs shall be made within time frames at the direction of the COR.

1.3.3 Winterization

1.3.3.1 Winterization of Well #2 (Mahaney Recreation Overlook Area); and Well #3 (Mahaney Recreation boat launch area). The Contractor shall turn off pump control and main supply valve, drain storage tanks, empty and clean chlorine solution tank, and clean and perform maintenance on chlorine pump in accordance with manufacturer's recommendations.

1.3.3.2 Winterization of Well #6 (Shenango Rec. Area). The Contractor shall place valves in bottom of elevated storage tanks in proper position to drain water from tank and switch control panel from summer to winter operation. After tank has drained completely, the valves shall be switched from draining position to bypass position. Contractor will ensure that water level and air cushion in well pit are at proper levels.

1.3.4 Spring Setup

1.3.4.1 Spring Setup of Well #2 (Mahaney Recreation Overlook Area) and Well #3 (Mahaney Recreation boat launch area). The Contractor shall turn on well control and fill storage tanks to proper level with a disinfection solution of chlorinated water, flush supply lines until properly cleaned, then refill storage tanks with properly chlorinated water for potable purposes, ensuring that chlorine pump and controls operate correctly, and place system in operation.

1.3.4.2 Spring Setup of Shenango Recreation Area water system. The Contractor shall switch valves in bottom of elevated storage tank from bypass to filling position and fill tank to at least one-half full with a disinfecting solution of chlorinated water, flush supply lines until clean, then fill tank to full with properly chlorinated water for potable purposes and ensure that pump controls and Auto Con control panel are operating properly. Contractor shall also ensure that a proper solution of polyphosphate is present, and the polyphosphate pump is operating correctly.

1.3.5 Water Treatment. The Contractor shall check and maintain proper chlorine levels at all sites and the polyphosphate level at the Shenango Recreation Area during summer operation.

1.3.5.1 The Contractor shall supply all chlorine (15% sodium hypochlorite) for disinfection and polyphosphate (AQUA MAG ONLY) for iron removal as needed. The Contractor shall also provide salt for water softening units as needed.

1.3.6 Water Tests. The Contractor shall conduct weekly chlorine residual tests and shall meet all licensing requirements set forth by the Pennsylvania Department of Environmental Protection (PADEP) Safe Drinking Water Act Title 25 Chapter 109 as amended. All standards included in said document will be observed and met during test proceedings.

1.3.6.1 All costs for collecting, testing and reporting of water samples at Shenango Lake shall be included in the Contractor’s costs of operation and will not be ordered or invoiced separately. In the event that a coliform sample exceeds PADEP’s allowable standards, any costs associated with additional testing and any expenses associated with the treatment or disinfection of a water system to bring it back to acceptable standards shall be solely the responsibility of the Contractor.

1.3.6.2 Chlorine Residual Tests. The Contractor shall conduct weekly chlorine residual tests at each water distribution system site listed in Section 1.1.1 above. Procedures and standards detailed in Pennsylvania Department of Environmental Protection Safe Drinking Water Act Title 25 Chapter 109 as amended, shall be met in the conduct of these tests.

1.3.6.3 Coliform Testing. For testing and reporting purposes, PADEP considers Shenango Lake to operate Non-Community, Transient Systems. The Contractor shall perform coliform testing prior to water systems being placed in operation for public use and quarterly thereafter as long as the system is providing water for public use.

The Contractor will also perform the required annual nitrate/nitrite test for each public water system. The Contractor shall collect water samples in accordance with requirements set forth by the Pennsylvania Department of Environmental Protection Safe Drinking Water Act Title 25 Chapter 109 as amended.

1.3.6.3.1 In addition to the water systems that provide water for public use, the system at the Resource Manager’s office shall be tested quarterly for coliform and annually for nitrate/nitrite; however, as this system does not provide water to the public, the results of testing for this system will not be reported to PADEP.

1.3.6.3.2 Testing Locations and Frequencies

SITE SAMPLE FREQUENCY QUARTER

Shenango Rec Nitrate/Nitrite Annually 3rd Coliform Quarterly 2nd, 3rd, 4th

Mahaney Rec Nitrate/Nitrite Annually 3rd Comp/RM Office Coliform Quarterly 2nd, 3, 4rd

Overlook Coliform Quarterly 2nd. 3, 4rd

Boat Launch Coliform Quarterly 2nd, 3rd

1.3.6.3.4 It is the responsibility of the Contractor to collect and deliver to a PADEP-approved lab, all quarterly coliform tests and annual nitrate/nitrite tests for each water system at their proper time and to meet PADEP requirements.

1.3.6.3.5 The Contractor shall ensure that at least one copy of test results for each coliform and nitrate/nitrite sample taken is forwarded to the project office.

1.3.6.3.6 The contractor shall make himself available and be present for any inspection by PADEP personnel for the entirety of any such inspection. Typically, a PADEP Sanitarian will do an inspection of the sewage treatment plant annually.

SECTION 2. SEWAGE TREATMENT SYSTEMS

2.1 The Contractor shall operate, inspect, maintain, and repair the Shenango River Lake Area Sewage Treatment Plant (STP) and system along with appurtenant equipment and facilities.

2.1.1 Schedule of Operations. The Contractor shall be responsible for the operation of the Shenango Lake STP, lift stations, and other parts of the treatment system and appurtenant equipment seven days a week, 24 hours a day while the plant is in operation (approximately from April 1 to October 15).

2.1.2 Applicable Documents: The Contractor shall use the following source documents for standards and procedures in the operation of the sewage treatment systems:

NPDES Permit for the facility, "Authorization to Discharge Under the National Pollutant Discharge Elimination System"

“Operation of Wastewater Treatment Plants”, California State University, Sacramento “Field Study Training Program”, California State University, Sacramento Coursework from the Pennsylvania DEP “Earthwise” website, http://www.earthwise.dep.state.pa.us/edu/ Operation and Maintenance Manual for Sewage and Water Treatment Facilities, Pullman-

Swindell (located on-site) Operation and Maintenance Manual for Tertiary Filter, Lakeland Innovatech (located on-site) Standard Methods for the Examination of Water and Wastewater, WPCF, current edition Simplified Laboratory Procedures for Wastewater Examination, WPCF, current edition Commonwealth of Pennsylvania, Department of Environmental Resources Bureau of Water Quality Management Water Pollution Control Federation Manual MOP/11, AR 420-46, TM 5-660, TM 5-665 (plant safety and recordkeeping) AR 200-1 and AR 40-5 (Army health and environmental standards)

The Contractor shall ensure that the sewage treatment plant provides a hydraulic loading and a biological environment that produces a discharge meeting the standards of "Authorization to Discharge Under the National Pollutant Discharge Elimination System" Permit for the Shenango Recreation Area STP.

2.1.3 Certifications. Contractor shall possess a valid license from the State Board for Certification of Sewage Treatment Plant and Waterworks Operators. The license shall be for a sewage treatment plant class F type 1

- regular. The license, or a certified copy, will be displayed on the wall inside the Shenango Recreation Area STP during the term of this contract. The Contractor shall ensure the appropriate certifications are maintained and updated as required.

2.1.4 Records, Reports, and Forms: The Contractor shall keep accurate records and complete all required reports and forms in an accurate and timely manner. The Contractor shall submit the reports and forms in accordance with the frequencies and due dates specified. The Contractor shall submit a complete Sewage Treatment Monitoring Program Operational report for all daily and weekly tests to the COR. This shall be sent once a month (within five calendar days of the end of the preceding calendar month) during the operational season.

2.2 Sewage Treatment Plant Operations and Maintenance: The Contractor shall perform all STP operations and maintenance including operational checks, routine and preventive maintenance.

2.2.1 The Contractor shall be responsible for preventing unauthorized access to the sewage plant and appurtenant facilities.

2.2.2 Winterize STP. The Contractor shall perform all activities necessary to prepare the sewage treatment plant for winter such that the plant is fully operational in April of the following year. Winterization procedures shall not be initiated prior to October 1.

2.2.3 Dewinterize STP. Ensure that the sewage treatment plant is fully ready for operation by April 1.

2.2.4 Lift Station Operation and Maintenance. The Contractor shall ensure that all lift stations operate properly i.e., hydraulically lift sewage from a holding area into the gravity system, preventing the overflow of the holding area, 24 hours per day, seven days a week.

2.2.4.1 If at any time a lift station overflows to the extent that sewage escapes from the station, the Contractor shall post signs around the area of the spill stating "DANGER: RAW SEWAGE" until the spill has been cleaned and the station returned to operation, repair the station to eliminate the cause of the overflow and restore the station to proper operation, and clean up the spill.

2.2.4.2 If, at any time, a lift station is anticipated to become inoperable due to the need for major repairs or unavailability of a required part, the Contractor shall notify the COR 10 days in advance and agree upon a schedule for shutdown, repairs, and restart.

2.2.5 Winterize and Dewinterize Dump Stations. Fully prepare the dump station for winter such that this station can be fully operational in May of the following year. The Contractor shall fully prepare the dump stations for normal operations by 01 May but not before 20 April.

2.2.6 Cleaning of Sewage Collection Lines. Clean portions or the entirety of the approximately 4,500 linear feet of six-inch sewage collection lines within the Shenango Recreation Area. This service will be ordered by the COR as necessary. Periodic cleaning of the sewage lines (approx. every 2-3 years) is necessary to remove grit, sand debris and other deposits that constrict the free flow of sewage. The section of six-inch line between the Shenango Dump Station and Ejector Station #1 may require annual cleaning to remove plastic dump hoses dropped into the system by campers. Blockages to lines may occur intermittently that require immediate correction.

2.2.7 Sludge Removal: The contractor will be responsible for removing sludge from the system to maintain proper plant operation.

2.2.7.1 Sludge removal requirements vary from one recreation season to the next and are dependant upon visitation, weather and other variables. For the years 2005 through 2009, sludge removal quantities were as follows:

2005, 10,000 gallons; 2006,12,000 gallons; 2007, 8,000 gallons; 2008, 12,000 gallons; and 2009, 13,300 gallons for an average over the five-year period of 11,000 gallons.

2.2.7.2 Costs for sludge removal will be part of the Contractor’s costs and will not be invoiced or billed separately.

2.2.8 STP Premises: Four (4) shrubs, each 4 ft. by 5 ft., will be trimmed three times per year.

2.2.9 The Contractor shall be responsible for replacing burned-out light bulbs. Outside lighting fixtures consist of two wall mounted standard 100 watt bulbs, two wall mounted 100 watt floodlights, one 70 watt metal halide mini floodlight, and two pole mounted 100 watt bulbs. Inside lighting consists of 12 fluorescent fixtures, each with two 100 watt bulbs.

2.3 Preventive Maintenance Plan: The Contractor shall develop and implement a Preventive Maintenance (PM) Plan for the Shenango Lake STP. The program shall be designed to minimize future repair requirements and to keep the systems operating properly. The PM Plan shall include inspection, cleaning, adjustment, lubrication, and other minor repairs/corrective actions. All PM actions shall be in accordance with manufacturers' manuals and the requirements of this contract.

2.3.1 The Contractor shall submit a written PM Plan for the sewage plant and system to the COR for approval no later than 10 days prior to the start of work under this contract. Additions/alterations required by the COR will be provided to the Contractor within five days of receipt by the COR of the Plan. The Contractor shall incorporate COR additions/alterations and resubmit the Plan to the COR within five working days of receipt of COR comments. Work under this contract shall not begin until all PM actions have been approved.

2.3.2 Service Outages: The Contractor shall provide ten working days' notice to the COR when it is necessary to shut down system service to provide scheduled maintenance. When an emergency situation results in loss of service to any buildings, the COR shall be notified within one hour.

2.4 Minor Maintenance. The Contractor shall be responsible for all minor maintenance, those repairs which require less than one hour of on-site labor. Such repairs have historically occurred six to eight times per season but may occur more often. Major repairs, requiring more than one hour of labor, will be the responsibility of the Government. The Contractor shall be responsible for the initial response to a breakdown. The Contractor will make the determination whether the breakdown is minor or major and either make the repairs or notify the COR/ Alternate COR appropriately.

2.5 Testing.

2.5.1 The Contractor shall collect, in accordance with the Water Pollution Control Federation (WPCF) publication, "Standard Methods for the Examination of Water and Wastewater", all samples required by the NPDES permit for the facility and either test them on site or have them tested by a laboratory certified by the State of Pennsylvania in wastewater analysis. The results of these tests shall be submitted to the COR within two working days of receipt.

2.5.1.1 Samples taken to comply with the monitoring requirements summarized in this section and the NPDES permit for the facility shall be taken at the sewage treatment plant effluent.

2.5.1.2 The Government reserves the right to collect, or to require the Contractor to collect and submit to the COR, additional samples from any point in the plant or system at any time. This should occur no more than six

(6) times per year maximum.

2.5.1.3 The Contractor shall deliver any additional samples to the lab, in sealed containers identifying the precise date, place, and time the sample was collected and the name of the Contractor employee who conducted the test, within 25 hours of receipt of request.

2.5.1.4 When tests, whether conducted by the Government or by the Contractor's certified laboratory, indicate that the effluent fails to meet the permit standards, the Contractor shall begin performing the actions required by the "Authorization to Discharge" immediately and continue through completion. The Contractor shall minimize discharge and continue corrective action, if the EPA withdraws authorization to discharge from any plant.

The COR shall be notified of any actions taken within one hour of occurrence.

2.5.1.5 The Contractor shall control processes in accordance with the following additional standards:

2.5.1.5.1 The percentage of settleable solids as sampled from the aeration tank shall not exceed 40%.

2.5.1.5.2 The optimum pH range for effluent is 6.0 to 9.0 standard units. All other readings shall be cause for deduction upon occurrence.

2.5.2 Wastewater Testing Requirements. The Contractor shall conduct daily and bimonthly tests on effluent to ensure compliance with standards set forth in the NPDES Permit for the facility. All tests shall be conducted in accordance with procedures set forth in Simplified Laboratory Procedures for Wastewater Examination, WPCF, current edition, or other applicable documents listed in 2.1.2.

2.5.3 Daily Tests: The Contractor shall conduct the tests specified below daily:

2.5.3.1 Monitoring Program Operational Report shall include:

Flow: readings for average gallons per day and maximum gallons per day.

Temperature: influent and effluent.

pH levels: influent, effluent, and aeration tank.

Dissolved oxygen: mg/1 in influent, aeration tanks, clarifiers, chlorine tanks, settlable solids, and effluent.

Chlorine residual: residual chlorine (mg/1) in chlorine tanks.

Settlable solids: mg/1 in aeration tanks.

Imhoff test: mg/1 of settleable solids in effluent.

Rain: Measure inches of rainfall since previous measurement.

Weather: record general weather conditions (e.g., cloudy, rain, clear).

2.5.3.2 Daily tests shall be used to monitor the operating conditions of the STP. Listed below are actions to be taken when test results are not within the standards specified in the NPDES permit:

Flow: if reduced, check for blockage in influent, bar screens, clarifier and return sludge pump.

Temperature: if not within standards adjust blower time and check sludge concentration for need for removal.

pH levels: if low, add lime.

Dissolved oxygen: if not within standard, adjust blower time and diffuser valves.

Chlorine residual: check with Hach kit and adjust chlorine concentration.

Settlable solids: if not within standard, arrange for waste sludge pick-up (adjust if necessary), and check for blockage.

2.5.3.3 It is recommended that all daily tests be conducted and all samples be taken between 7:30 a.m. and 11:00 a.m., times of average flow.

2.5.4 Bimonthly Tests (two each per month). The Contractor shall conduct the tests specified below bimonthly and record results on the Sewage Treatment Monitoring Program Operational Report.

Total suspendable solids: influent (mg/1), effluent (mg/1), and removal percentage.

Chemical/Biochemical oxygen demand (C/BOD), 5-day test: influent (mg/1), effluent (mg/1), and

REM percentage.

Fecal Coliform: colonies per 100ml (col/100 ml) Total phosphorus, effluent (mg/l) Flow: readings for average gallons per day and total gallons per week.

2.5.5 Weekly Tests. All weekly tests shall be conducted on the Saturday of the week during a time of day ensuring average flow.

2.5.6 Mahaney Recreation Area septic systems checks. The contractor shall inspect septic systems at four locations within the Mahaney Recreation Area (Restroom #1, Resource Manager’s Office, Restroom #3 and

Restroom #4) (see Exhibit 2) at least once annually to determine depth of built up solids in each tank by probing septic tanks in each system. When solids are one half the depth of the tank, solids will be removed to within three inches of the bottom of the tank.

2.5.7 The contractor shall make himself available and be present for any inspection by PADEP personnel for the entirety of any such inspection. Typically, a PADEP inspector will do an inspection of the fresh water system annually.

SECTION 3. GENERAL CONTRACT REQUIREMENTS

3.1 Normal Working Hours. Normal Government working hours shall be Monday through Friday, except federal holidays, 7:30 a.m. to 4:00 p.m., except as otherwise specified or indicated. Work inside Government buildings or other secured areas shall be performed during normal working hours. The ten federal holidays are:

New Years Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above-designated holidays falls on a Sunday, the following Monday is observed as a legal holiday.

When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

3.2 Emergency Work. Emergency work is any work required to correct problems caused by failures or deficiencies to project facilities and property which constitutes an immediate danger or health hazard to persons or a threat to property. The Contractor shall have qualified personnel available 24 hours per day, seven days per week for emergency work.

3.2.1 The name(s), address(es) and phone number(s) of the person(s) to be contacted in case of an emergency shall be submitted to the COR at the Prework Conference. This person(s) shall have the authority to act on behalf of the Contractor to perform the necessary emergency work without delay.

3.2.2 Emergency work will be initiated by notice (phone call or other means) by the COR. The Contractor shall initiate corrective action within two hours of the notice. The Contractor shall notify the COR or his representative immediately of any emergency work which cannot be corrected within a 24-hour period.

3.2.3 When emergency situations are recognized by the Contractor or Contractor personnel, the COR shall be contacted immediately and prior to initiating emergency work, unless the nature of the emergency requires immediate action to preserve life or prevent injury. In such cases the Contractor shall perform remedial work to temporarily correct the situation and shall advise the COR of the problem as soon as possible, but no later than 24 hours after the situation is recognized.

3.3 PREWORK CONFERENCE. The Contractor and his authorized representative(s) shall attend a prework conference prior to the initiation of work under this contract. The Government will discuss the Contractor's responsibilities under this contract and answer all the Contractor's questions. The names of all individuals authorized to act on behalf of the Contractor as Contractor Representative(s) shall be submitted in writing to the COR before work is performed.

3.4 ENVIRONMENTAL PROGRAM. The Contractor shall comply with federal, state, and local laws, regulations and standards regarding environmental protection. All environmental protection matters shall be coordinated with the COR.

3.5 INSPECTION: Any of the facilities operated by the Contractor may be inspected by the COR, or other federal, state and local officials without prior notice. Access for inspection shall be granted upon request.

Citations against Government facilities for noncompliance with environmental standards are a matter for resolution between the Government and the issuing office. Payment of fines or penalty charges associated with citations issued by federal, state or local officials will be paid by the Government. If the citations are issued due to faulty practices of the Contractor, the COR will deduct the fine from any monies due the Contractor.

3.6 SAFETY AND SECURITY REQUIREMENTS. The Contractor shall comply with all current provisions of the Occupational Safety and Health Act (OSHA) in addition to the requirements of the Corps of Engineers Manual, EM 385-1-1, "Safety and Health Requirements Manual" or as otherwise indicated herein. If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the COR may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop order shall be made subject to claim for extension of time or for excess costs or damages to the Contractor. The Contractor will not be paid for work not performed as a result of the stop order.

3.7 SECURITY REQUIREMENTS. In an effort to protect the public from criminal activity, e.g., theft, child abuse or molestation, drug trafficking, etc., the Contractor will have state background checks conducted for employees who will be working on site. Since background checks are limited to state information, the Registered Offenders List, a national registry, should also be searched. The results of the background checks and Registered Offenders List search will be submitted to the Contracting Officer within four weeks of contract award and every two years thereafter. The Corps' Pittsburgh District Security Officer will make the final determination on an employee's suitability for work on Government property. If a new employee is hired for work on site after submission of the initial or periodic information, a background check and the results of the Registered Offenders List search for that employee will be provided to the Contracting Officer within two weeks of the subject employee’s first day on the job.

3.7.1 Civilian background checks should be conducted for the state in which the site is located.

Instructions for acquiring background checks are as follows:

3.7.2 For Ohio: Go to http://www.ag.state.oh.us/business/fingerprint/index.asp#bckgdchecks. Note that a listing of agencies that can do the fingerprinting is located on the "WebCheck Community Listing".

3.7.3 For Pennsylvania: Go to https://epatch.state.pa.us/Home.jsp.

3.7.4 For West Virginia: Contact Rodney Lambert, 304-746-2179, West Virginia State Police, Criminal Records Division, 725 Jefferson Road, South Charleston, WV 25309-1698.

3.7.5 Instructions for acquiring sex offender information: Go to http://www.registeredoffenderslist.org/get-sex-offender-report.htm.

3.7.6 The background checks and results of searching the Registered Offenders List shall be forwarded to the Contracting Officer by the Contractor. The Contracting Officer will forward the information to the Security Officer for final determination. The Contracting Officer will report the results of the determination to the Contractor, in writing, within 10 days of receipt.

3.8 ACCIDENT REPORTING. The Contractor shall maintain an accurate record of, and shall report to the COR in the manner and on the forms prescribed by the COR, all accidents within 24 hours of the occurrence.

All serious accidents (those resulting in death or injury requiring medical attention) shall be reported immediately.

3.9 DAMAGE REPORTS. In all instances where Government property and/or equipment is damaged by contract employees, a full report of the incident and extent of such damage shall be submitted to the COR, within two work days (not including weekends and holidays) of occurrence.

3.10 IDENTIFICATION OF CONTRACTOR EMPLOYEES AND VEHICLES. The Contractor shall furnish employees standardized uniforms (overall or shirt-pants combination) with a company patch or embroidered identification on the breast pocket or on the sleeve at the top of the arm, within 30 days after notice of award of the contract. Contractor employees and subcontractors shall wear these uniforms at all times they are performing work under this contract. Exceptions may be granted by the COR for short-term employees or subcontractors. Stained, faded, or torn uniforms shall not be worn. Contractor's vehicles shall be identified with the company name prominently displayed on the outside of both front doors of each vehicle to provide an attractive and readily visible means of identification.

3.11 CONTRACTOR EMPLOYEES' CONDUCT AND COMPETENCY. All Contractor employees shall conduct themselves in a proper manner at all times. Since the majority of work will be performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. The Contractor expressly agrees to remove from the site any individual whose continued employment is deemed by the COR to be contrary to the public interest or inconsistent with the best interests of the U.S. Army Corps of Engineers.

3.11.1 The Contracting Officer or the COR may require the Contractor to immediately remove from the work site any employee of the Contractor who is incompetent or who endangers persons or property or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform the work.

Notification to the Contractor will be made promptly in person or by telephone and will be confirmed in writing as soon as possible. No such removal, however, shall reduce the Contractor's obligation to perform all work required under this contract, and immediate replacement shall be made as required.

3.11.2 The Government will keep a record of all complaints received from the public concerning Contractor performance. Upon receipt of a written complaint by the public, the Government will attempt to verify the complaint and furnish the Contractor a copy of its findings. Should the Government verification reveal a nonperformance by the Contractor, a Contract Deficiency Report (CDR) may be issued.

3.12 SUPERVISION. The Contractor Representative (CR) shall be at the project during all times that work is in progress. The Contractor Representative(s) shall conduct overall management coordination and shall be the central point of contact with the Government for performance of all work under the contract.

3.12.1 The Contractor Representative(s) shall have full authority to contractually commit the Contractor promptly on all matters pertaining to administration of this contract.

3.12.2 The COR and Government inspectors will deal directly with the Contractor Representative for normal day-to-day administration of the contract.

3.13 DEFICIENCIES.

3.13.1 Reperformance. If any of the work performed does not conform to contract requirements, the Government may require the Contractor to perform the work again at no cost to the Government. When the defect in work cannot be corrected by reperformance, or cannot be corrected in the specified time frame, the Government may, by separate contract or otherwise, perform the work and charge the Contractor any costs incurred by the Government that are directly related to the performance of such work. The actual cost includes, but is not limited to, labor costs including benefits, transportation, and materials.

3.13.2 Contract Deficiency Report (CDR) (DD2772). A CDR will be issued to the Contractor for any failure to perform (see Attachment 8). The CDR describes the deficiency or problem and will be discussed with the Contractor or his representative when it is issued. The Contractor shall provide his written response on the CDR form within 24 hours of issuance. The Contractor's response shall identify the cause and corrective action taken and identify corrective actions. The COR will evaluate the Contractor's response and record the corrective action to be taken, which may include deductions in payment. Upon finalization of the CDR, the Contractor and the COR shall sign the form and the Contractor will be given a copy of the completed form. Should the Contractor not concur with any decision or finding, the Contractor may so state, in writing, and request a final decision by the Contracting Officer. The Contracting Officer will review all CDRs issued; CDRs will also become a part of the permanent contract file.

3.13.3 CONTRACTOR PERFORMANCE EVALUATIONS: In accordance with the provisions of FAR 42.15, Contractor Performance Information, and supplements thereto, the Contractor’s performance for service contracts awarded at or above $1,000,000.00 shall be evaluated throughout performance of the contract. The Government uses a web-based system, Contractor Performance Assessment Reporting System (CPARS), to prepare interim and final performance evaluation reports. In addition, an "interim" assessment report may be prepared at the completion of 12 months' performance of a service contract of any dollar value and annually thereafter until the contract is physically complete. After USACE prepares an interim or final evaluation, the Contractor has the ability to access, review and comment on the evaluation for a period of 30 days. Access to CPARS requires specific software, called PKI certification, which is installed on a specific user's computer. The certification is a Department of Defense requirement and was implemented to provide security in electronic transactions. Current information about the PKI certification process can be found on the web site: http://www.cpars.navy.mil/. If the Contractor wishes to participate in the performance evaluation process, access to CPARS and PKI certification is the sole responsibility of the Contractor. The specific elements that will be used to evaluate performance will be discussed in further detail at the Post-Award Conference held with Government and Contractor personnel after award of the contract.

3.14 CONTRACTOR QUALITY CONTROL PROGRAM. The Contractor shall establish a quality control program to assure the requirements of the contract are provided as specified. This program must be approved by the Contracting Officer prior to commencement of any work. One copy of the Contractor's quality control program shall be provided to the COR at the prework conference. Failure to provide appropriate Quality Control may result in issuance of a CDR, and/or termination of the contract. An updated copy of the quality control program shall be provided the Contracting Officer and COR on contract start date, and as changes occur. The program shall include, but not be limited to the following:

(1) An inspection system covering all the work stated in the contract specifications. It shall specify areas to be inspected on either a scheduled or unscheduled basis and identify the individuals who will do the inspection.

(2) A method of identifying deficiencies in the quality of work performed before the level of performance is unacceptable.

(3) A file of all inspections conducted by the Contractor and the corrective actions taken.

This documentation shall be made available to the COR.

3.15 QUALITY ASSURANCE. The Government will monitor the Contractor's performance in each functional area under this contract and reserves the right to use whatever additional surveillance procedures are deemed appropriate. The Government will monitor the contract to insure compliance using a Quality Assurance Surveillance Plan (QASP). Attachment 4

3.16 GOVERNMENT-FURNISHED FACILITIES.

3.16.1 Utilities. Where utilities are furnished by the Government, the Contractor shall make a dedicated effort to conserve utilities usage and shall comply with all Government regulations regarding energy conservation.

Government-furnished utilities shall be used only in the performance of work specified in this contract.

3.16.2 Control. The Contractor may be provided keys to allow access to certain secure areas, and will be held responsible for losses due to his negligence and for the replacement of compromised locks (which can occur due to loss or duplication of keys). Upon completion (including any extensions of contract term) or termination of the contract for any reason, the Contractor shall return all Government furnished keys. THE CONTRACTOR

WILL NOT DUPLICATE ANY KEYS PROVIDED BY THE GOVERNMENT.

3.16.3 Cleaning of the sewage treatment plant premises. The contractor shall clean and maintain the STP premises and equipment in a neat and orderly manner at all times. This will include, but not be limited to, removing dirt, grease, oil, empty containers, spills, rags, dust, cobwebs, and clutter from the facility. Tools and supplies will be neatly stored. The STP floor, counter tops, walls, doors, windows, and general work areas will be cleaned at least once a week and more often as needed to ensure proper operation and compliance with safety, health, and sanitation regulations.

3.17 SAFEGUARDING GOVERNMENT PROPERTY. The Contractor shall cooperate with Government personnel in safeguarding Government property. The Contractor shall be responsible for promptly reporting all acts of vandalism, larceny, or pilferage to Government property to the COR. The Contractor shall establish security procedures and safeguards, that are compatible with the Government's existing procedures, to protect all equipment, materials, supplies, tools, and other resources. The Contractor shall cooperate with, and provide any assistance necessary to, the Government, during any audits, usage checks of expendable property and inventories of nonexpendable property. Any item of value found on the work sites shall be placed in the custody of the COR for return to the owner, if ownership can be established.

3.18 CONTRACTOR FURNISHED ITEMS.

3.18.1 General. Except as described elsewhere in this contract, the Contractor shall furnish all personnel, facilities, vehicles, tools, equipment and operators, supplies, or materials necessary to accomplish all required work.

Equipment rental shall include an operator, fuel, and transportation to and from the worksite. All Contractor furnished tools, equipment, supplies, materials, or vehicles shall meet all applicable Federal, Department of Defense, Department of the Army, State and local laws or regulations.

3.18.2 Equipment. The Contractor shall provide adequate equipment to perform the work required within the specified time period for each job. All equipment used by the Contractor shall meet the safety requirements outlined in EM 385-1-1. The Government reserves the right to inspect the equipment being used by the Contractor at any time and to require that any equipment found unsafe or unsuitable for the conditions at the work site be removed from the site.

3.19 DAMAGE TO OR LOSS OF CONTRACTOR'S SUPPLIES AND PROPERTY. The Contractor shall be responsible for taking all action necessary to protect Contractor supplies, materials, and equipment and the personal property of Contractor employees from loss, damage or theft. The Government assumes no responsibility for theft, damage, etc., of the above.

3.20 OTHER CONTRACTS. The Government may undertake or award other contracts, or have lessees performing certain work, and the Contractor shall fully cooperate with such other contractors, lessees, and Government employees and carefully fit his work to such other additional work, as may be directed by the COR.

The Contractor shall not commit or permit any act, which will interfere with the performance of work by another contractor, by a lessee, or by Government employees.

CLAUSES INCORPORATED BY FULL TEXT

52.212-4 CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS (MAR 2009)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and

(2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of…