W911SD-23-R-0073 Solicitation AMEND 0005- D.FINAL Billeting FY 2023.pdf

0011900001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to revise RFI Answ ers, no other changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Mar-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911SD23R0073

X 9B. DATED (SEE ITEM 11)

24-Feb-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Mar-2023

CODE

MICC - WEST POINT

681 HARDEE PLACE

WEST POINT NY 10996-1514

W911SD 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SD23R0073

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

RFIS QUESTIONS & ANSWERS

RFI-0001

RFI-0002 (2,3,4,5-COMBINED)

RFI-0006 FINAL

1. 1.2 Background: Will you let us know if the utilities will be installed by May 1st?

Should we quote both ways: 1. With utilities provided by client, and 2. Us providing all utilities

A. Contractor should provide all utilities NLT 1 May.

2. Will there be an additional site visit to survey the site to determine site prep work?

If so, when?

A. Due to time requirement constraints, there shall be no additional site visits conducted

3. Is the ground level? Has flooding been an issue?

A. The ground is partially level, but the back half of the parade field sits low and has dips. There has been issues in the past with flooding when it rains. Raised flooring is recommended as stated in the PWS.

4. 3.3.1 – Single Point of Access for Water and Power – Will there be only one access point for water for all assets.

A. Yes, the source is located on the parade field.

5. Can we park a fuel truck, potable water truck, and vacuum truck on-site to service the equipment?

A. Yes

6. Do the truck drivers need to take the Anti-terrorism course to deliver and service the assets?

A. Yes within 30-days prior to executing the service.

7. Will you identify the 150 remaining cadets that will stay for the second month of training? Will we be able to construct separate living quarters for them so we can demobilize our assets once the first month is complete (the 550 cadets leave)?

A. Yes the 150 cadets that will stay will be identified.

8. What is the approximate distance from Buckner Field to Range 3?

A. Approximately 2 miles

9. 1.6.8 Post Award Conference- does this need to be in person, or can it be done via Zoom or Teams?

A. Winning offeror MUST be present at the West Point contracting office for the Post Award Conference.

10. Does the Diesel need to be Red Dye or clear?

A. Red Dye

11. Can our regular drivers for services be given a pass to gain entry to West Point (propane, cleaning, etc.) if they are going to remain the same for the duration of the contract?

A. Drivers do not need to access West Point installation. All contract requirements are located in the training areas.

12. Will another size floor be acceptable to the USA ACC MICC? – We are meaning the height of the floor. We have a less expensive Dura-track that is commonly used for this application and is normal usage in the field -- these are interlocking plastic 4’ x 4’ 1.5 height (elevated). The total square feet will be the same--we just want to know if the commercial application will be acceptable and we can provide specifications.

A. Yes the commercial application is acceptable as long as the height requirement is met.

13. Para. 3.3.1. Para. 4.2.6. Did we get the government furnished utilities operational in time for last few years performances? In other words did we have the contractor or government provide the power source as tentatively planned here prior to start of contract/exercise (we understand this year may be different);

The Government is processing plan to install NLT 01 MAY, stepped down power, ending at wire of 370A for the 150kVA @ 120/208VAC, 3PH, 4W AND 900A for the 750kVA @ 277/480VAC, 3PH, 4W. Point of demarcation is at the service box on Buckner Parade Field… then If the Government cannot complete utilities installation, the contractor shall provide equipment and services for adequate power generation, water, and waste-water removal daily and/or as needed.

A. Yes, City Power and Light will provide electrical support If for some reason Power is not able to be supported by the Government, then the secondary option would be to have Generator support.

14. Between 18 Jun 2023 and 01 Jul 2023 will there be there any functions with the remaining tents and contractor provided facilities while in the down time between exercises?

A. No.

15. Para. 4.2.1. BPT reduce COVID schematic design requirement to 30 square feet per person. We are not really clear on this statement --Does this affect the mandatory 50 SF per person requirement?

A. No this does not affect the 50 SF per person requirement.

16. How much of the contract price was reduced the past few years for not meeting the PRS in the PWS?

A. In 2022 the contract price increased from 2021’s contract price.

17. Will a PDF proposal be adequate for this proposal or will you require the hard (paper) copies to be received by the deadline?

A. Please adhere to the solicitation instructions for submitting a proposal

18. how many hand washing stations will be required?

A. I’d recommend 8 x trailers (4 x latrine w/face bowl and 4 x showers). The number of trailers does not matter as long as the requirement is met:

Contractor shall provide temporary shower trailers and all necessary equipment to operate and service minimum two (2) 7-minute showers per person, per day, for 700 personnel from 12 MAY to 18 JUN 2023 and reduce structures ISO of 700 personnel to support 150 personnel from 01 JUL to 07 AUG 2023. Structures not used by the government that are left in place by the contractor will be at no cost to the government.

Using Occupational Safety and Health Administration (“OSHA”) standards of one shower for each 10 employees of each sex—29 C.F.R. § 1926.51(f)(4)(ii)—that could only serve 640 people. Please let industry know that we will also abide by OSHA standards. Our overall headcount is 700, however only 600 will be of use during the first half of the summer and 100 will be in use during the second half of the summer. Therefore, one shower for each 10 x cadets will work.

In addition SOLICIATION HAS BEEN EXTENDED until March 30th, 2023 12:00PM Eastern Standard Time (EST).

19. EST II site. Do they need raised, leveled flooring or is flooring that contour to the ground ok?

A. The parking lot asphalt is fairly level, the contractor can contour that as it will allow for a slight drain to the rear of the tent. The contractor will need to provide a rigid floor that can take the weight of the firing platform and will also be rigid enough to keep the screen and projectors fairly level.

20. Are fuel cells for the generator allowed? (Note: fuel cells are fuel containment vessels, some locations do not allow for this. They are not fuel trucks. They are filled and remain on site as an added source of fuel for the generators. Cuts down on the need for so many fuel deliveries and allows for an added source of fuel should they require it).

A. Submit RFI for in DPW—Support (title DPW Support). with details on the type of generators you plan to use: (size, number, use, est. run time, fuel type, est.

emissions).

21. How often will we have access to this location once operational? (Specifically the EST II site since it is restricted access)

A. You will have access to this site from 0700-1800. If you need access prior to the training, that can be coordinated with Range Control as well.

22. Is the 50 sq ft per Pax inclusive of the BPT COVID requirement?

A. Per the PWS, para 4.2.1, the 50 sq ft per pax is inclusive of the BPT COVID requirement

23. Is the current parade field condition how the contractor will receive it?

24. Is the condition the field was in during site survey the standard to which restoration will be based off of and how the customer would like the field returned?

A. Per para 3.3.1, Contractor must restore and repair the ground/field back to its original conditions upon removal of tents and flooring at the end of the contract.

25. Does the Berry Amendment apply?

A. YES

26. Does the customer expect all the gear to be removed and reinstalled for the option years?

27. If the equipment is being removed, does the customer expect the grounds to be restored every year?

28. Can the contractor lay gravel in the areas of the structures and leave it there if the customer is using option years?

A. Camp Site manager requests removal of gravel after the completion of the training period.

29. Are fuel prices expected to remain the same for the option years?

A. The government understands the fuel price is economy dependent.

30. What is the expected award date.

A. Before April 25th 2023

31. Could you provide a list of companies that attended the site survey on 03/09/2023.

A. List Shall be uploaded onto Sam.gov along with the amendments. it is the Offeror’s responsibility to periodically check the SAM.gov provided for any posted changes to this solicitation, and amendments.

32. Can non-US citizens enter the base if all the training and certifications are obtained as described in the PWS? Please describe the process required for installation access with personnel that are not US Citizens.

A. Contractor can check with West Point Visitor’s Center (845-938-2638) for clarification on this request. Location: 2107 New South Post Road, West Point, NY 10996. https://home.army.mil/westpoint/index.php/about/visitor-information

33. Contractor must restore and repair the ground/field back to its original condition upon removal of tents. If the contractor were to add gravel to improve the Camp Buckner site, can that gravel be left in place at the end of the contract, or would the expectation remain that the contractor will remove it at the end of the performance?

A. Camp Site manager requests removal of gravel after the completion of the training period.

34. Do all structures have to be Berry Compliant?

35. In case of a power outage/blackout from Government power utilities, do we need to provide backup generators? with secondary fuel containment to prevent spills?

36. Can Government clarify that only fans are needed for the billeting tents on the parade field? Or does Government consider HVAC inside the tents?

A. If HVAC is provided, fans are not needed.

37. I wanted to know if there is an incumbent for this contract and if so, what was the award amount previously?

A. Contract # W911SD-22-C-0002, Rekord Structures, $1,784,794.00

38. Pricing form in the PWS specifies the “Unit” as “months”. Does it mean that the unit price should be a monthly price? Or a total price per POP stated in 3.3.1.,4.2.1, 4.2.2.,4.2.3., 4.2.5, 4.2.6.? Can you please clarify how it should be structured?

A. The pricing structure is a daily rate for the entire period of performance

39. Can you provide the approximate dates for the Option 1 and Option 2 which needs to be priced? If the price must be total for number or days, how many days should we look at?

A. One year from Contract Award; Option one begins, one after option one; option two begins.

40. After conduction a site visit, we were under impression that the utilities (electrical and water) were in place. Will the Item No 0007 and 0006 be removed from the pricing or should they still be quoted?

A. These are OPTIONAL CLINs in the event they are needed.

41. In order to ensure fair and open competition, provide a fixed number of trailers, stalls, or ratio for latrines/showers per PAX, per Quotation Submittals 4.5. (Current

OSHA standards are a 1:10 ratio for latrines and showers). The ambiguity in the SOW and answer to question 18. Amendment 1 will cause contractors to provide pricing for completely different quantities.

A. Per question 18 and the PWS para 4.2.2, 8-16 shower heads and stalls per trailer…. Should meet the requirement to support 700 PAX. One shower trailer and one latrine/wash bowl trailer will be used to support females only.

Using Occupational Safety and Health Administration (“OSHA”) standards of one shower for each 10 employees of each sex—29 C.F.R. § 1926.51(f)(4)(ii)—that could only serve 640 people. Please let industry know that we will also abide by OSHA standards. Our overall headcount is 700, however only 600 will be of use during the first half of the summer and 100 will be in use during the second half of the summer. Therefore, one shower for each 10 x cadets will work.

In addition SOLICIATION HAS BEEN EXTENDED until March 30th, 2023 12:00PM Eastern Standard Time (EST).

42. Under PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES, there are subsections for Billeting Tents, Shower Trailers, EST II Temporary Structures and Generators, Cleaning Services, and Water Services, yet none for latrine trailers.

Can you provide a requirement description of all CLIN lines.

A. 4.2.4. Equipment, services, and features for cleaning services and materials for shower trailers and latrine trailers. Contractor shall provide periodic cleaning and disinfecting services of the shower and latrine trailers three (3) times each week to maintain sanitary conditions. Cleaning services are required from 12 MAY-07 AUG 2023 for maximum 17 trailers. Contractor shall furnish all cleaning materials.

On-site dumpsters may be used only for trash generated from cleaning services.

Cleaning and disinfecting each trailer 3x/week, in accordance with CDC standards: https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html Contractor shall only use cleaning product from EPA List N:

https://www.epa.gov/pesticide-registration/list-n-disinfectants-coronavirus-covid- 19 .

1.2. Background: With the West Point Military Complex (WPMC) continued renovation in 2022, 12x Camp Buckner billeting bays will be under construction in 2022 and fewer billeting bays each subsequent year, completing the summer of 2024. Billeting, training, shower, and latrine facilities will be required during Cadet Summer Training (CST) from 2022 to 2024, as determined by WPMC project completion timeline. USMA requires the rental of temporary shower trailers, latrines trailers with sinks, temporary structures for billeting, and a temporary structure for Engagement Skills Trainer (EST) II, power generation for all structures if not made available by government on-site by 01 MAY 2023, as well as applicable operational equipment needed to perform services, as indicated in this PWS.

NOTE: Using Occupational Safety and Health Administration (“OSHA”) standards of one shower for each 10 employees of each sex—29 C.F.R. § 1926.51(f)(4)(ii)— that could only serve 640 people. Please let industry know that we will also abide by OSHA standards. Our overall headcount is 700, however only 600 will be of use during the first half of the summer and 100 will be in use during the second half of the summer. Therefore, one shower for each 10 x cadets will work.

43. In Instructions, Conditions, and Notices to Offerors 5.2.3, the instructions state that the type size must be 12-point, whereas in 6.2 Volume II, the type size must be 11-point. Please clarify if only Volume II will be 11 and the remaining Volumes will be 12 or if this is a typo.

A. Per instructions to offerors- Printing shall be easily readable (12-PITCH type or 10 POINT proportional spacing.)

Per instructions to offerors- The Experience Factor submission shall address factors listed in the ADDENDUM to FAR 52.212-2 EVALUATION and clearly identify the factors being addressed. The submission shall not exceed 15 pages, using 11 size FONT and Times New Roman font style.

44. When will the awardee be informed if the government's plan to implement NLT by May 1 will be met on time?

A. Awardee will be informed as soon as possible.

45. Is the unit of measurement and quantity correct in the CLIN lines? The Period of Performance is for 25 APR - 07 AUG 2023, but SF Pricing schedule CLIN lines are stated as “Months”. Please clarify the pricing structure, whether it is a monthly rate, a daily rate, or a single amount for the entire period of performance.

A. The pricing structure is a daily rate for the entire period of performance. Unit of Issue allows vendor to invoice multiple times against CLIN. When vendor invoices it shall be for Service Dates (April – August). As a formality, contracts with options, dates should run concurrently.

Is the unit of measurement and quantity correct in the CLIN lines? The Period of Performance is for 25 APR - 07 AUG 2023, but SF Pricing schedule CLIN lines are stated as “Months”. Please clarify the pricing structure, whether it is a monthly rate, a daily rate, or a single amount for the entire period of performance.

A. The pricing structure is a daily rate for the entire period of performance. Unit of Issue allows vendor to invoice multiple times against CLIN. When vendor invoices it shall be for Service Dates (April – August). As a formality, contracts with options, dates should run concurrently.

46. W911SD23R0073 PWS, Vol IV Price, Item numbers 0001, 1001, 2001--Page 46, 50,53--Amendment 0002 to solicitation W911SD23R0073 states that you required to receive a daily rental price per the entire POP.

For the daily rate it is suggested to have a breakdown per daily rental for 700 people billeting, daily rental with reduction to 150 people, mobilization rate and demobilization rate charged once per Billeting tents in each POP.

We strongly suggest including only daily prices without POP total at all and mobilization/ demobilization rates, that are being charged once as the actual POP dates might change each year.

But accepting the recommended Pricing structure, the Government will receive a full clarity of what services are being charged and how, as well as receive the lowest price offered.

A. Vendors shall provide pricing for the service dates ONLY APRIL – AUGUST for the Base, 1st Opt, and 2nd Opt

The Unit of Issue shall be revised to JOB to allow Vendor the capability to invoice as many times as possible against the CLIN during the Time of Service.

The period of performance is a FORMAL GUIDE to illustrate the concurrence of the Base year to the 1st Opt, from the 1st to the 2nd Opt.

The vendor shall invoice against SERVICE DATES—Apr- Aug (WHICH IS WHAT VENDOR will base their price on NOT April through Mar and subsequent—Base, 1st, and 2nd opts).

47. W911SD23R0073 PWS, Vol IV Price, Item numbers 0002, 0003, 1002, 1003, 2002, 2003--Page 47,50,52,54--Amendment 0002 to solicitation W911SD23R0073 states that you required to receive a daily rental price per the entire POP.

For the daily rate it is suggested to have a breakdown per daily rental for 700 people showers and WCs, daily rental with reduction to 150 people, mobilization rate and demobilization rate charged once per showers/ WCs in each POP.

We strongly suggest including only daily prices without POP total at and mobilization/ demobilization rates, that are being charged once as the actual POP might change each year.

But accepting the recommended Pricing structure, the Government will receive a full clarity of what services are being charged and how, as well as receive the lowest price offered.

A. Vendors shall provide pricing for the service dates ONLY APRIL – AUGUST for the Base, 1st Opt, and 2nd Opt

The Unit of Issue shall be revised to JOB to allow Vendor the capability to invoice as many times as possible against the CLIN during the Time of Service.

The period of performance is a FORMAL GUIDE to illustrate the concurrence of the Base year to the 1st Opt, from the 1st to the 2nd Opt.

The vendor shall invoice against SERVICE DATES—Apr- Aug (WHICH IS WHAT

48. W911SD23R0073 PWS, Vol IV Price, Item numbers 0004, 1004, 2004--Page 48,51,55--Amendment 0002 to solicitation W911SD23R0073 states that you required to receive a daily rental price per the entire POP.

For the daily rate it is suggested to have a breakdown per daily rental for EST II, and separately mobilization rate and demobilization rate charged once per showers/ WCs each POP.

We strongly suggest including only daily prices without POP total at and mobilization/ demobilization rates, that are being charged once as the actual POP might change each year.

But accepting the recommended Pricing structure, the Government will receive a full clarity of what services are being charged and how, as well as receive the lowest price offered.

A. Vendors shall provide pricing for the service dates ONLY APRIL – AUGUST for the Base, 1st Opt, and 2nd Opt

The Unit of Issue shall be revised to JOB to allow Vendor the capability to invoice as many times as possible against the CLIN during the Time of Service.

The period of performance is a FORMAL GUIDE to illustrate the concurrence of the Base year to the 1st Opt, from the 1st to the 2nd Opt.

The vendor shall invoice against SERVICE DATES—Apr- Aug (WHICH IS WHAT

49. W911SD--23R0073 PWS, Vol IV Price, Item numbers 0005, 1005, 2005--Page 48,52,55--Amendment 0002 to solicitation W911SD23R0073 states that you required to receive a daily rental price per the entire POP.

It is suggested to have a breakdown per each service call instead of the daily rate as the number of service calls can vary each POP.

But accepting the recommended Pricing structure, the Government will receive a full clarity of what services are being charged and how, as well as receive the lowest price offered.

A. Vendors shall provide pricing for the service dates ONLY APRIL – AUGUST for the Base, 1st Opt, and 2nd Opt

The Unit of Issue shall be revised to JOB to allow Vendor the capability to invoice as many times as possible against the CLIN during the Time of Service.

The period of performance is a FORMAL GUIDE to illustrate the concurrence of the Base year to the 1st Opt, from the 1st to the 2nd Opt.

The vendor shall invoice against SERVICE DATES—Apr- Aug (WHICH IS WHAT

50. Thank you for publishing the updated Q&A document for the West Point opportunity. Is it possible to extend the deadline to Monday? We only have three days to review the answers and then hand deliver the quote. It will be extremely difficult to provide as accurate of a quote as we would like to provide you in the given time frame.

A. Extended UNTIL Monday 27th, 2023 12:00PM Eastern Standard Time (EST)

51. A key piece of information is missing from the Solicitation, how many shower heads are needed. Part 4 describes the items and services to be provided.

Specifically, it states that the successful offeror will be required to “provide temporary shower trailers and all necessary equipment to operate and service minimum two (2) 7-minute showers per person, per day, for 700 personnel from 12 MAY to 18 JUN 2023 and reduce structures ISO of 700 personnel to support 150 personnel from 01 JUL to 07 AUG 2023.” Solicitation § 4.2.2.

When asked for elaboration, the agency recommended “8 x trailers” and said “8- 16 shower heads and stalls per trailer . . . . Should meet the requirement to support 700 PAX.” Solicitation (Q&A) Nos. 18, 41.

This is ambiguous because eight trailers with eight showerheads a piece would equal 64 total showerheads. Using Occupational Safety and Health Administration (“OSHA”) standards of one shower for each 10 employees of each sex—29

C.F.R. § 1926.51(f)(4)(ii)—that could only serve 640 people. But eight trailers with 16 showerheads each would be able to serve twice that—a whopping 1,280.

The problem therefore is clear. By taking West Point at its word, the offeror may either undershoot or wildly overshoot the agency’s needs. Naturally, there is a large price difference between the two options as well. Thus, what offerors need to know is the required ratio of showerhead to person needed to meet the requirement.

If West Point intends to stick to the OSHA standard, it should say so. But, without knowing what standard is actually going to apply, offerors cannot intelligently compete.

A. Per this comment: Using Occupational Safety and Health Administration (“OSHA”) standards of one shower for each 10 employees of each sex—29 C.F.R. § 1926.51(f)(4)(ii)—that could only serve 640 people. Please let industry know that we will also abide by OSHA standards. Our overall headcount is 700, however only 600 will be of use during the first half of the summer and 100 will be in use during the second half of the summer. Therefore, one shower for each 10 x cadets will work.

(End of Summary of Changes)