W911SD-23-R-0073 Solicitation AMEND 0002- D.FINAL Billeting FY 2023.pdf

0011900001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to incorporate requested sign-in sheet, RFI Questions and Answ ers, no other changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Mar-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911SD23R0073

X 9B. DATED (SEE ITEM 11)

24-Feb-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Mar-2023

CODE

MICC - WEST POINT

681 HARDEE PLACE

WEST POINT NY 10996-1514

W911SD 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SD23R0073

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

RFIS QUESTIONS & ANSWERS

RFI-0001

RFI-0002

1. 1.2 Background: Will you let us know if the utilities will be installed by May 1st?

Should we quote both ways: 1. With utilities provided by client, and 2. Us providing all utilities

A. Contractor should provide all utilities NLT 1 May.

2. Will there be an additional site visit to survey the site to determine site prep work?

If so, when?

A. Due to time requirement constraints, there shall be no additional site visits conducted

3. Is the ground level? Has flooding been an issue?

A. The ground is partially level, but the back half of the parade field sits low and has dips. There has been issues in the past with flooding when it rains. Raised flooring is recommended as stated in the PWS.

4. 3.3.1 – Single Point of Access for Water and Power – Will there be only one access point for water for all assets.

A. Yes, the source is located on the parade field.

5. Can we park a fuel truck, potable water truck, and vacuum truck on-site to service the equipment?

A. Yes

6. Do the truck drivers need to take the Anti-terrorism course to deliver and service the assets?

A. Yes within 30-days prior to executing the service.

7. Will you identify the 150 remaining cadets that will stay for the second month of training? Will we be able to construct separate living quarters for them so we can demobilize our assets once the first month is complete (the 550 cadets leave)?

A. Yes the 150 cadets that will stay will be identified.

8. What is the approximate distance from Buckner Field to Range 3?

A. Approximately 2 miles

9. 1.6.8 Post Award Conference- does this need to be in person, or can it be done via Zoom or Teams?

A. Winning offeror MUST be present at the West Point contracting office for the Post Award Conference.

10. Does the Diesel need to be Red Dye or clear?

A. Red Dye

11. Can our regular drivers for services be given a pass to gain entry to West Point (propane, cleaning, etc.) if they are going to remain the same for the duration of the contract?

A. Drivers do not need to access West Point installation. All contract requirements are located in the training areas.

12. Will another size floor be acceptable to the USA ACC MICC? – We are meaning the height of the floor. We have a less expensive Dura-track that is commonly used for this application and is normal usage in the field -- these are interlocking plastic 4’ x 4’ 1.5 height (elevated). The total square feet will be the same--we just want to know if the commercial application will be acceptable and we can provide specifications.

A. Yes the commercial application is acceptable as long as the height requirement is met.

13. Para. 3.3.1. Para. 4.2.6. Did we get the government furnished utilities operational in time for last few years performances? In other words did we have the contractor or government provide the power source as tentatively planned here prior to start of contract/exercise (we understand this year may be different);

The Government is processing plan to install NLT 01 MAY, stepped down power, ending at wire of 370A for the 150kVA @ 120/208VAC, 3PH, 4W AND 900A for the 750kVA @ 277/480VAC, 3PH, 4W. Point of demarcation is at the service box on Buckner Parade Field… then If the Government cannot complete utilities installation, the contractor shall provide equipment and services for adequate power generation, water, and waste-water removal daily and/or as needed.

A. Yes, City Power and Light will provide electrical support If for some reason Power is not able to be supported by the Government, then the secondary option would be to have Generator support.

14. Between 18 Jun 2023 and 01 Jul 2023 will there be there any functions with the remaining tents and contractor provided facilities while in the down time between exercises?

A. No.

15. Para. 4.2.1. BPT reduce COVID schematic design requirement to 30 square feet per person. We are not really clear on this statement --Does this affect the mandatory 50 SF per person requirement?

A. No this does not affect the 50 SF per person requirement.

16. How much of the contract price was reduced the past few years for not meeting the PRS in the PWS?

A. In 2022 the contract price increased from 2021’s contract price.

17. Will a PDF proposal be adequate for this proposal or will you require the hard (paper) copies to be received by the deadline?

A. Please adhere to the solicitation instructions for submitting a proposal

18. how many hand washing stations will be required?

A. I’d recommend 8 x trailers (4 x latrine w/face bowl and 4 x showers). The number of trailers does not matter as long as the requirement is met:

Contractor shall provide temporary shower trailers and all necessary equipment to operate and service minimum two (2) 7-minute showers per person, per day, for 700 personnel from 12 MAY to 18 JUN 2023 and reduce structures ISO of 700 personnel to support 150 personnel from 01 JUL to 07 AUG 2023. Structures not used by the government that are left in place by the contractor will be at no cost to the government.

19. EST II site. Do they need raised, leveled flooring or is flooring that contour to the ground ok?

A. The parking lot asphalt is fairly level, the contractor can contour that as it will allow for a slight drain to the rear of the tent. The contractor will need to provide a rigid floor that can take the weight of the firing platform and will also be rigid enough to keep the screen and projectors fairly level.

20. Are fuel cells for the generator allowed? (Note: fuel cells are fuel containment vessels, some locations do not allow for this. They are not fuel trucks. They are filled and remain on site as an added source of fuel for the generators. Cuts down on the need for so many fuel deliveries and allows for an added source of fuel should they require it).

A. Submit RFI for in DPW—Support (title DPW Support). with details on the type of generators you plan to use: (size, number, use, est. run time, fuel type, est.

emissions).

21. How often will we have access to this location once operational? (Specifically the EST II site since it is restricted access)

A. You will have access to this site from 0700-1800. If you need access prior to the training, that can be coordinated with Range Control as well.

22. Is the 50 sq ft per Pax inclusive of the BPT COVID requirement?

A. Per the PWS, para 4.2.1, the 50 sq ft per pax is inclusive of the BPT COVID requirement

23. Is the current parade field condition how the contractor will receive it?

24. Is the condition the field was in during site survey the standard to which restoration will be based off of and how the customer would like the field returned?

A. Per para 3.3.1, Contractor must restore and repair the ground/field back to its original conditions upon removal of tents and flooring at the end of the contract.

25. Does the Berry Amendment apply?

A. YES

26. Does the customer expect all the gear to be removed and reinstalled for the option years?

27. If the equipment is being removed, does the customer expect the grounds to be restored every year?

28. Can the contractor lay gravel in the areas of the structures and leave it there if the customer is using option years?

A. Camp Site manager requests removal of gravel after the completion of the training period.

29. Are fuel prices expected to remain the same for the option years?

A. The government understands the fuel price is economy dependent.

30. What is the expected award date.

A. Before April 25th 2023

31. Could you provide a list of companies that attended the site survey on 03/09/2023.

A. List Shall be uploaded onto Sam.gov along with the amendments. it is the Offeror’s responsibility to periodically check the SAM.gov provided for any posted changes to this solicitation, and amendments.

32. Can non-US citizens enter the base if all the training and certifications are obtained as described in the PWS? Please describe the process required for installation access with personnel that are not US Citizens.

A. Contractor can check with West Point Visitor’s Center (845-938-2638) for clarification on this request. Location: 2107 New South Post Road, West Point, NY 10996. https://home.army.mil/westpoint/index.php/about/visitor-information

33. Contractor must restore and repair the ground/field back to its original condition upon removal of tents. If the contractor were to add gravel to improve the Camp Buckner site, can that gravel be left in place at the end of the contract, or would the expectation remain that the contractor will remove it at the end of the performance?

A. Camp Site manager requests removal of gravel after the completion of the training period.

34. Do all structures have to be Berry Compliant?

35. In case of a power outage/blackout from Government power utilities, do we need to provide backup generators? with secondary fuel containment to prevent spills?

36. Can Government clarify that only fans are needed for the billeting tents on the parade field? Or does Government consider HVAC inside the tents?

A. If HVAC is provided, fans are not needed.

37. I wanted to know if there is an incumbent for this contract and if so, what was the award amount previously?

A. Contract # W911SD-22-C-0002, Rekord Structures, $1,784,794.00

38. Pricing form in the PWS specifies the “Unit” as “months”. Does it mean that the unit price should be a monthly price? Or a total price per POP stated in 3.3.1.,4.2.1, 4.2.2.,4.2.3., 4.2.5, 4.2.6.? Can you please clarify how it should be structured?

A. The pricing structure is a daily rate for the entire period of performance

39. Can you provide the approximate dates for the Option 1 and Option 2 which needs to be priced? If the price must be total for number or days, how many days should we look at?

A. One year from Contract Award; Option one begins, one after option one; option two begins.

40. After conduction a site visit, we were under impression that the utilities (electrical and water) were in place. Will the Item No 0007 and 0006 be removed from the pricing or should they still be quoted?

A. These are OPTIONAL CLINs in the event they are needed.

41. In order to ensure fair and open competition, provide a fixed number of trailers, stalls, or ratio for latrines/showers per PAX, per Quotation Submittals 4.5. (Current OSHA standards are a 1:10 ratio for latrines and showers). The ambiguity in the SOW and answer to question 18. Amendment 1 will cause contractors to provide pricing for completely different quantities.

A. Per question 18 and the PWS para 4.2.2, 8-16 shower heads and stalls per trailer…. Should meet the requirement to support 700 PAX. One shower trailer and one latrine/wash bowl trailer will be used to support females only.

42. Under PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES, there are subsections for Billeting Tents, Shower Trailers, EST II Temporary Structures and Generators, Cleaning Services, and Water Services, yet none for latrine trailers.

Can you provide a requirement description of all CLIN lines.

A. 4.2.4. Equipment, services, and features for cleaning services and materials for shower trailers and latrine trailers. Contractor shall provide periodic cleaning and disinfecting services of the shower and latrine trailers three (3) times each week to maintain sanitary conditions. Cleaning services are required from 12 MAY-07 AUG 2023 for maximum 17 trailers. Contractor shall furnish all cleaning materials.

On-site dumpsters may be used only for trash generated from cleaning services.

Cleaning and disinfecting each trailer 3x/week, in accordance with CDC standards: https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html Contractor shall only use cleaning product from EPA List N:

https://www.epa.gov/pesticide-registration/list-n-disinfectants-coronavirus-covid- 19 .

1.2. Background: With the West Point Military Complex (WPMC) continued renovation in 2022, 12x Camp Buckner billeting bays will be under construction in 2022 and fewer billeting bays each subsequent year, completing the summer of 2024. Billeting, training, shower, and latrine facilities will be required during Cadet Summer Training (CST) from 2022 to 2024, as determined by WPMC project completion timeline. USMA requires the rental of temporary shower trailers, latrines trailers with sinks, temporary structures for billeting, and a temporary structure for Engagement Skills Trainer (EST) II, power generation for all structures if not made available by government on-site by 01 MAY 2023, as well as applicable operational equipment needed to perform services, as indicated in this PWS.

43. In Instructions, Conditions, and Notices to Offerors 5.2.3, the instructions state that the type size must be 12-point, whereas in 6.2 Volume II, the type size must be 11-point. Please clarify if only Volume II will be 11 and the remaining Volumes will be 12 or if this is a typo.

A. Per instructions to offerors- Printing shall be easily readable (12-PITCH type or 10 POINT proportional spacing.)

Per instructions to offerors- The Experience Factor submission shall address factors listed in the ADDENDUM to FAR 52.212-2 EVALUATION and clearly identify the factors being addressed. The submission shall not exceed 15 pages, using 11 size FONT and Times New Roman font style.

44. When will the awardee be informed if the government's plan to implement NLT by May 1 will be met on time?

A. Awardee will be informed as soon as possible.

45. Is the unit of measurement and quantity correct in the CLIN lines? The Period of

Performance is for 25 APR - 07 AUG 2023, but SF Pricing schedule CLIN lines are stated as “Months”. Please clarify the pricing structure, whether it is a monthly rate, a daily rate, or a single amount for the entire period of performance.

A. The pricing structure is a daily rate for the entire period of performance. Unit of Issue allows vendor to invoice multiple times against CLIN. When vendor invoices it shall be for Service Dates (April – August). As a formality, contracts with options, dates should run concurrently.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

FAR 52.212-1 ADDENDUM

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1. Quotations shall be submitted on or before the closing date and time identified in block 8 of the SF1449 to the following address:

U.S. Army West Point Military Academy Mission and Installation Contracting Command – West Point Attn: Ignacio Cordova

CCMI-CEU-WP

681 Hardee Place, Room 104 West Point, NY 10996-1514

2. Address all questions or concerns regarding this solicitation to the Purchasing Agent, at (845-938-3120). The deadline for question submission is 16th March 2023 at (1630) 4:30pm. All questions regarding this solicitation shall be submitted in writing via email to:

ignacio.j.cordova2.civ@army.mil

3. Quotations shall be provided in Microsoft Word, PowerPoint, Adobe PDF and Excel. Offers shall be mailed through a commercial/Government carrier or hand carried.

Electronic submissions via email or facsimile shall NOT be accepted.

4. Quotation Submittals:

4.1. General. Offerors are required to submit the following completed provisions:

Provision Title Date

52.204-26 Covered Telecommunications Equipment or Services—Representation

OCT 2020

52.212-3 Alt I Offeror Representations and Certifications – Commercial Items

JAN 2021

4.2. This is a Lowest Price Technically Acceptable source selection conducted in accordance with Federal

Acquisition Regulation (FAR) 13.106-2, Evaluation of quotations or offers, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Offers will be evaluated using the criteria under ADDENDUM to FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS. Noncompliance with the Request for Quote (RFQ) requirements may hamper the Government's ability to properly evaluate the quote and may result in elimination of the quote from further consideration for contract award.

4.3. Quotation Submission: The submission of the documentation specified below will constitute the contractor's acceptance of the terms and conditions of the RFQ, concurrence with the Performance Work Statement, and the proposed contract type.

4.4. Offerors are encouraged to present their best Experience Capability Quote and prices in their initial quote submission. These instructions prescribe the format for the quote and describe the approach for the development and presentation of quote data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of quotes.

4.5. If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the Offeror shall immediately notify the Purchasing Agent in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without discussion.

4.6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful quotes. Unless the contractor requests otherwise, the Government will destroy extra copies of such unsuccessful quotes.

All referenced documents for this solicitation are available on the betaSAM.gov web site at https://beta.sam.gov/. Potential contractors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

5. Quote Preparation Instructions

5.1. Contractor’s quote shall consist of four (4) separate volumes: General, Experience, Past Performance, and Price.

5.2. Quote Format

5.2.1. Offerors shall submit the original and specified number of copies listed in accordance with paragraph 5.2.3 of this addendum

5.2.2. Exceptions. Contractors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and Experience requirements, in addition to those identified as evaluation factors and elements. Failure to meet a requirement may result in a Quote being ineligible for award. If the Contractor finds it necessary to take exception to any of the requirements specified in this solicitation, the Contractor shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Contractors are cautioned that taking an exception may render the Quote ineligible for award. It is recommended that the Contractor contact the Contracting Officer immediately/prior to solicitation closing, upon identifying an area that may result in an exception. This information shall be provided in the format below.

Table 1 - Solicitation Exceptions

Solicitation Document

Page/ Paragraph

Requirement/ Portion

Rationale & Impact

CLIN Structure, PWS, 52.212-1, 52.212-2, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe The rationale and impact of the exception

5.2.3. The Quote shall be organized into four (4) volumes. Each hard copy volume of the Quote shall be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the Contractor's name. The same identifying data should be placed on the spine of each binder. All text shall be single spaced and printed black on white paper (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logos are acceptable). In accordance with FAR 52.204-4, hard copies shall be double-sided on paper containing at least 30 percent postconsumer fiber, whenever practicable.

Printing shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. In addition to submitting hard copies of the Quotes, digital copies shall be provided on CD-ROM disk in Microsoft Word, PowerPoint and/or Excel or Adobe Acrobat (PDF) as outlined in Table 2. The file name shall be “Company Name – Initial” for the first submission. The file name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision.

Electronic submissions via e-mail or facsimile will not be accepted. Quotations shall be mailed through a commercial/Government carrier or hand carried. Page limitations are as follows:

Table 2

VOLUME TITLE NO. HARD COPIES NO. OF DIGITAL

COPIES (CD

ROM)

PAGE LIMITS

I General

1 1 N/A

II Experience Capability 1 1 15

III Past Performance 1 1 20 (does not include questionnaire responses)

IV Price 1 1 N/A

6. Quote Content

6.1. Volume I – General. Quote Form (Standard Form 1449) – original signature and date; Contract Administration Data; DUNS Number; Acknowledgement of Solicitation Amendments.

6.1.1. TAB A, The SF 1449 - The SF 1449 shall be fully completed upon submission. The Contractor is cautioned that the SF 1449 must contain an original signature in block 30(a) of the form. The contractor shall acknowledge any amendments to the RFQ in accordance with the instructions on the SF 30 and with FAR provision 52.212-1. The Contractor shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your Quote and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

6.1.2. TAB B, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the Quote preparation must be identified.

6.2. Volume II – Experience Capability.

6.2.1. The Experience Factor submission shall address factors listed in the ADDENDUM to FAR 52.212-

2 EVALUATION and clearly identify the factors being addressed. The submission shall not exceed 15 pages, using 11 size font and Times New Roman font style.

6.3. Volume III - Past Performance.

6.3.1. Contractors shall use Solicitation Attachments listed in ADDENDUM to FAR 52.212-2 EVALUATION for their past performance submission, which requires completing parts of the forms and submitting to past customers for input. The past performance submission shall include recent and relevant contracts for the same or similar items. Each identified contract shall include the following information: contract numbers, points of contact of Government personnel who accepted/received the products/services, phone numbers and email addresses for those Government personnel, a description of the requirement and an explanation of how it relates to the current requirement. Recent contracts are those contracts with ordering periods or deliveries occurring, at least in part, within the last three

(3) years. Relevance, for the purposes of this procurement, is defined as substantially similar to the current requirement in terms of effort, complexity, dollar value, contract type and subcontract/teaming. Contractors shall provide no more than three (3) examples of past performance.

The past performance quote shall be no longer than 20 pages, using 11 size font and Times New Roman font style.

6.4. Volume IV- Price – The Contractor shall complete the CLIN Structure contained in the solicitation. For the Price Volume, the hard copy version will take precedence for any differences noted between the hard copy and electronic versions of a Contractor’s Quote.

6.4.1. Submission Requirements: The Contractor shall submit a pricing volume that complies with the following submission instructions:

6.4.1.1. The Contractor shall submit unit pricing that reflects the quantities and instructions stated in each CLIN.

(End of Summary of Changes)