W911SD-23-R-0073 Solicitation AMEND 0004- D.FINAL Billeting FY 2023.pdf

0011900001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to elaborate on number of show ers required, and EXTEND Soliciation until March 30, 2023 1200 PM Eastern Standard Time (EST), no other changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 33

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Mar-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911SD23R0073

X 9B. DATED (SEE ITEM 11)

24-Feb-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Mar-2023

CODE

MICC - WEST POINT

681 HARDEE PLACE

WEST POINT NY 10996-1514

W911SD 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SD23R0073

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

RFIS QUESTIONS & ANSWERS

RFI-0001

RFI-0002 (2,3,4,5-COMBINED)

RFI-0006 FINAL

1. 1.2 Background: Will you let us know if the utilities will be installed by May 1st?

Should we quote both ways: 1. With utilities provided by client, and 2. Us providing all utilities

A. Contractor should provide all utilities NLT 1 May.

2. Will there be an additional site visit to survey the site to determine site prep work?

If so, when?

A. Due to time requirement constraints, there shall be no additional site visits conducted

3. Is the ground level? Has flooding been an issue?

A. The ground is partially level, but the back half of the parade field sits low and has dips. There has been issues in the past with flooding when it rains. Raised flooring is recommended as stated in the PWS.

4. 3.3.1 – Single Point of Access for Water and Power – Will there be only one access point for water for all assets.

A. Yes, the source is located on the parade field.

5. Can we park a fuel truck, potable water truck, and vacuum truck on-site to service the equipment?

A. Yes

6. Do the truck drivers need to take the Anti-terrorism course to deliver and service the assets?

A. Yes within 30-days prior to executing the service.

7. Will you identify the 150 remaining cadets that will stay for the second month of training? Will we be able to construct separate living quarters for them so we can demobilize our assets once the first month is complete (the 550 cadets leave)?

A. Yes the 150 cadets that will stay will be identified.

8. What is the approximate distance from Buckner Field to Range 3?

A. Approximately 2 miles

9. 1.6.8 Post Award Conference- does this need to be in person, or can it be done via Zoom or Teams?

A. Winning offeror MUST be present at the West Point contracting office for the Post Award Conference.

10. Does the Diesel need to be Red Dye or clear?

A. Red Dye

11. Can our regular drivers for services be given a pass to gain entry to West Point (propane, cleaning, etc.) if they are going to remain the same for the duration of the contract?

A. Drivers do not need to access West Point installation. All contract requirements are located in the training areas.

12. Will another size floor be acceptable to the USA ACC MICC? – We are meaning the height of the floor. We have a less expensive Dura-track that is commonly used for this application and is normal usage in the field -- these are interlocking plastic 4’ x 4’ 1.5 height (elevated). The total square feet will be the same--we just want to know if the commercial application will be acceptable and we can provide specifications.

A. Yes the commercial application is acceptable as long as the height requirement is met.

13. Para. 3.3.1. Para. 4.2.6. Did we get the government furnished utilities operational in time for last few years performances? In other words did we have the contractor or government provide the power source as tentatively planned here prior to start of contract/exercise (we understand this year may be different);

The Government is processing plan to install NLT 01 MAY, stepped down power, ending at wire of 370A for the 150kVA @ 120/208VAC, 3PH, 4W AND 900A for the 750kVA @ 277/480VAC, 3PH, 4W. Point of demarcation is at the service box on Buckner Parade Field… then If the Government cannot complete utilities installation, the contractor shall provide equipment and services for adequate power generation, water, and waste-water removal daily and/or as needed.

A. Yes, City Power and Light will provide electrical support If for some reason Power is not able to be supported by the Government, then the secondary option would be to have Generator support.

14. Between 18 Jun 2023 and 01 Jul 2023 will there be there any functions with the remaining tents and contractor provided facilities while in the down time between exercises?

A. No.

15. Para. 4.2.1. BPT reduce COVID schematic design requirement to 30 square feet per person. We are not really clear on this statement --Does this affect the mandatory 50 SF per person requirement?

A. No this does not affect the 50 SF per person requirement.

16. How much of the contract price was reduced the past few years for not meeting the PRS in the PWS?

A. In 2022 the contract price increased from 2021’s contract price.

17. Will a PDF proposal be adequate for this proposal or will you require the hard (paper) copies to be received by the deadline?

A. Please adhere to the solicitation instructions for submitting a proposal

18. how many hand washing stations will be required?

A. I’d recommend 8 x trailers (4 x latrine w/face bowl and 4 x showers). The number of trailers does not matter as long as the requirement is met:

Contractor shall provide temporary shower trailers and all necessary equipment to operate and service minimum two (2) 7-minute showers per person, per day, for 700 personnel from 12 MAY to 18 JUN 2023 and reduce structures ISO of 700 personnel to support 150 personnel from 01 JUL to 07 AUG 2023. Structures not used by the government that are left in place by the contractor will be at no cost to the government.

19. EST II site. Do they need raised, leveled flooring or is flooring that contour to the ground ok?

A. The parking lot asphalt is fairly level, the contractor can contour that as it will allow for a slight drain to the rear of the tent. The contractor will need to provide a rigid floor that can take the weight of the firing platform and will also be rigid enough to keep the screen and projectors fairly level.

20. Are fuel cells for the generator allowed? (Note: fuel cells are fuel containment vessels, some locations do not allow for this. They are not fuel trucks. They are filled and remain on site as an added source of fuel for the generators. Cuts down on the need for so many fuel deliveries and allows for an added source of fuel should they require it).

A. Submit RFI for in DPW—Support (title DPW Support). with details on the type of generators you plan to use: (size, number, use, est. run time, fuel type, est.

emissions).

21. How often will we have access to this location once operational? (Specifically the EST II site since it is restricted access)

A. You will have access to this site from 0700-1800. If you need access prior to the training, that can be coordinated with Range Control as well.

22. Is the 50 sq ft per Pax inclusive of the BPT COVID requirement?

A. Per the PWS, para 4.2.1, the 50 sq ft per pax is inclusive of the BPT COVID requirement

23. Is the current parade field condition how the contractor will receive it?

24. Is the condition the field was in during site survey the standard to which restoration will be based off of and how the customer would like the field returned?

A. Per para 3.3.1, Contractor must restore and repair the ground/field back to its original conditions upon removal of tents and flooring at the end of the contract.

25. Does the Berry Amendment apply?

A. YES

26. Does the customer expect all the gear to be removed and reinstalled for the option years?

27. If the equipment is being removed, does the customer expect the grounds to be restored every year?

28. Can the contractor lay gravel in the areas of the structures and leave it there if the customer is using option years?

A. Camp Site manager requests removal of gravel after the completion of the training period.

29. Are fuel prices expected to remain the same for the option years?

A. The government understands the fuel price is economy dependent.

30. What is the expected award date.

A. Before April 25th 2023

31. Could you provide a list of companies that attended the site survey on 03/09/2023.

A. List Shall be uploaded onto Sam.gov along with the amendments. it is the Offeror’s responsibility to periodically check the SAM.gov provided for any posted changes to this solicitation, and amendments.

32. Can non-US citizens enter the base if all the training and certifications are obtained as described in the PWS? Please describe the process required for installation access with personnel that are not US Citizens.

A. Contractor can check with West Point Visitor’s Center (845-938-2638) for clarification on this request. Location: 2107 New South Post Road, West Point, NY 10996. https://home.army.mil/westpoint/index.php/about/visitor-information

33. Contractor must restore and repair the ground/field back to its original condition upon removal of tents. If the contractor were to add gravel to improve the Camp Buckner site, can that gravel be left in place at the end of the contract, or would the expectation remain that the contractor will remove it at the end of the performance?

A. Camp Site manager requests removal of gravel after the completion of the training period.

34. Do all structures have to be Berry Compliant?

35. In case of a power outage/blackout from Government power utilities, do we need to provide backup generators? with secondary fuel containment to prevent spills?

36. Can Government clarify that only fans are needed for the billeting tents on the parade field? Or does Government consider HVAC inside the tents?

A. If HVAC is provided, fans are not needed.

37. I wanted to know if there is an incumbent for this contract and if so, what was the award amount previously?

A. Contract # W911SD-22-C-0002, Rekord Structures, $1,784,794.00

38. Pricing form in the PWS specifies the “Unit” as “months”. Does it mean that the unit price should be a monthly price? Or a total price per POP stated in 3.3.1.,4.2.1, 4.2.2.,4.2.3., 4.2.5, 4.2.6.? Can you please clarify how it should be structured?

A. The pricing structure is a daily rate for the entire period of performance

39. Can you provide the approximate dates for the Option 1 and Option 2 which needs to be priced? If the price must be total for number or days, how many days should we look at?

A. One year from Contract Award; Option one begins, one after option one; option two begins.

40. After conduction a site visit, we were under impression that the utilities (electrical and water) were in place. Will the Item No 0007 and 0006 be removed from the pricing or should they still be quoted?

A. These are OPTIONAL CLINs in the event they are needed.

41. In order to ensure fair and open competition, provide a fixed number of trailers, stalls, or ratio for latrines/showers per PAX, per Quotation Submittals 4.5. (Current OSHA standards are a 1:10 ratio for latrines and showers). The ambiguity in the SOW and answer to question 18. Amendment 1 will cause contractors to provide pricing for completely different quantities.

A. Per question 18 and the PWS para 4.2.2, 8-16 shower heads and stalls per trailer…. Should meet the requirement to support 700 PAX. One shower trailer and one latrine/wash bowl trailer will be used to support females only.

42. Under PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES, there are subsections for Billeting Tents, Shower Trailers, EST II Temporary Structures and

Generators, Cleaning Services, and Water Services, yet none for latrine trailers.

Can you provide a requirement description of all CLIN lines.

A. 4.2.4. Equipment, services, and features for cleaning services and materials for shower trailers and latrine trailers. Contractor shall provide periodic cleaning and disinfecting services of the shower and latrine trailers three (3) times each week to maintain sanitary conditions. Cleaning services are required from 12 MAY-07 AUG 2023 for maximum 17 trailers. Contractor shall furnish all cleaning materials.

On-site dumpsters may be used only for trash generated from cleaning services.

Cleaning and disinfecting each trailer 3x/week, in accordance with CDC standards: https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html Contractor shall only use cleaning product from EPA List N:

https://www.epa.gov/pesticide-registration/list-n-disinfectants-coronavirus-covid- 19 .

1.2. Background: With the West Point Military Complex (WPMC) continued renovation in 2022, 12x Camp Buckner billeting bays will be under construction in 2022 and fewer billeting bays each subsequent year, completing the summer of 2024. Billeting, training, shower, and latrine facilities will be required during Cadet Summer Training (CST) from 2022 to 2024, as determined by WPMC project completion timeline. USMA requires the rental of temporary shower trailers, latrines trailers with sinks, temporary structures for billeting, and a temporary structure for Engagement Skills Trainer (EST) II, power generation for all structures if not made available by government on-site by 01 MAY 2023, as well as applicable operational equipment needed to perform services, as indicated in this PWS.

43. In Instructions, Conditions, and Notices to Offerors 5.2.3, the instructions state that the type size must be 12-point, whereas in 6.2 Volume II, the type size must be 11-point. Please clarify if only Volume II will be 11 and the remaining Volumes will be 12 or if this is a typo.

A. Per instructions to offerors- Printing shall be easily readable (12-PITCH type or 10 POINT proportional spacing.)

Per instructions to offerors- The Experience Factor submission shall address factors listed in the ADDENDUM to FAR 52.212-2 EVALUATION and clearly identify the factors being addressed. The submission shall not exceed 15 pages, using 11 size FONT and Times New Roman font style.

44. When will the awardee be informed if the government's plan to implement NLT by May 1 will be met on time?

A. Awardee will be informed as soon as possible.

45. Is the unit of measurement and quantity correct in the CLIN lines? The Period of Performance is for 25 APR - 07 AUG 2023, but SF Pricing schedule CLIN lines are stated as “Months”. Please clarify the pricing structure, whether it is a monthly rate, a daily rate, or a single amount for the entire period of performance.

A. The pricing structure is a daily rate for the entire period of performance. Unit of Issue allows vendor to invoice multiple times against CLIN. When vendor invoices it shall be for Service Dates (April – August). As a formality, contracts with options, dates should run concurrently.

Is the unit of measurement and quantity correct in the CLIN lines? The Period of Performance is for 25 APR - 07 AUG 2023, but SF Pricing schedule CLIN lines are stated as “Months”. Please clarify the pricing structure, whether it is a monthly rate, a daily rate, or a single amount for the entire period of performance.

A. The pricing structure is a daily rate for the entire period of performance. Unit of Issue allows vendor to invoice multiple times against CLIN. When vendor invoices it shall be for Service Dates (April – August). As a formality, contracts with options, dates should run concurrently.

46. W911SD23R0073 PWS, Vol IV Price, Item numbers 0001, 1001, 2001--Page 46, 50,53--Amendment 0002 to solicitation W911SD23R0073 states that you required to receive a daily rental price per the entire POP.

For the daily rate it is suggested to have a breakdown per daily rental for 700 people billeting, daily rental with reduction to 150 people, mobilization rate and demobilization rate charged once per Billeting tents in each POP.

We strongly suggest including only daily prices without POP total at all and mobilization/ demobilization rates, that are being charged once as the actual POP dates might change each year.

But accepting the recommended Pricing structure, the Government will receive a full clarity of what services are being charged and how, as well as receive the lowest price offered.

A. Vendors shall provide pricing for the service dates ONLY APRIL – AUGUST for the Base, 1st Opt, and 2nd Opt

The Unit of Issue shall be revised to JOB to allow Vendor the capability to invoice as many times as possible against the CLIN during the Time of Service.

The period of performance is a FORMAL GUIDE to illustrate the concurrence of the Base year to the 1st Opt, from the 1st to the 2nd Opt.

The vendor shall invoice against SERVICE DATES—Apr- Aug (WHICH IS WHAT VENDOR will base their price on NOT April through Mar and subsequent—Base, 1st, and 2nd opts).

47. W911SD23R0073 PWS, Vol IV Price, Item numbers 0002, 0003, 1002, 1003, 2002, 2003--Page 47,50,52,54--Amendment 0002 to solicitation W911SD23R0073 states that you required to receive a daily rental price per the entire POP.

For the daily rate it is suggested to have a breakdown per daily rental for 700 people showers and WCs, daily rental with reduction to 150 people, mobilization rate and demobilization rate charged once per showers/ WCs in each POP.

We strongly suggest including only daily prices without POP total at and mobilization/ demobilization rates, that are being charged once as the actual POP might change each year.

But accepting the recommended Pricing structure, the Government will receive a full clarity of what services are being charged and how, as well as receive the lowest price offered.

A. Vendors shall provide pricing for the service dates ONLY APRIL – AUGUST for the Base, 1st Opt, and 2nd Opt

The Unit of Issue shall be revised to JOB to allow Vendor the capability to invoice as many times as possible against the CLIN during the Time of Service.

The period of performance is a FORMAL GUIDE to illustrate the concurrence of the Base year to the 1st Opt, from the 1st to the 2nd Opt.

The vendor shall invoice against SERVICE DATES—Apr- Aug (WHICH IS WHAT

48. W911SD23R0073 PWS, Vol IV Price, Item numbers 0004, 1004, 2004--Page 48,51,55--Amendment 0002 to solicitation W911SD23R0073 states that you required to receive a daily rental price per the entire POP.

For the daily rate it is suggested to have a breakdown per daily rental for EST II, and separately mobilization rate and demobilization rate charged once per showers/ WCs each POP.

We strongly suggest including only daily prices without POP total at and mobilization/ demobilization rates, that are being charged once as the actual POP might change each year.

But accepting the recommended Pricing structure, the Government will receive a full clarity of what services are being charged and how, as well as receive the lowest price offered.

A. Vendors shall provide pricing for the service dates ONLY APRIL – AUGUST for the Base, 1st Opt, and 2nd Opt

The Unit of Issue shall be revised to JOB to allow Vendor the capability to invoice as many times as possible against the CLIN during the Time of Service.

The period of performance is a FORMAL GUIDE to illustrate the concurrence of the Base year to the 1st Opt, from the 1st to the 2nd Opt.

The vendor shall invoice against SERVICE DATES—Apr- Aug (WHICH IS WHAT

49. W911SD--23R0073 PWS, Vol IV Price, Item numbers 0005, 1005, 2005--Page 48,52,55--Amendment 0002 to solicitation W911SD23R0073 states that you required to receive a daily rental price per the entire POP.

It is suggested to have a breakdown per each service call instead of the daily rate as the number of service calls can vary each POP.

But accepting the recommended Pricing structure, the Government will receive a full clarity of what services are being charged and how, as well as receive the lowest price offered.

A. Vendors shall provide pricing for the service dates ONLY APRIL – AUGUST for the Base, 1st Opt, and 2nd Opt

The Unit of Issue shall be revised to JOB to allow Vendor the capability to invoice as many times as possible against the CLIN during the Time of Service.

The period of performance is a FORMAL GUIDE to illustrate the concurrence of the Base year to the 1st Opt, from the 1st to the 2nd Opt.

The vendor shall invoice against SERVICE DATES—Apr- Aug (WHICH IS WHAT

50. Thank you for publishing the updated Q&A document for the West Point opportunity. Is it possible to extend the deadline to Monday? We only have three days to review the answers and then hand deliver the quote. It will be extremely difficult to provide as accurate of a quote as we would like to provide you in the given time frame.

A. Extended UNTIL Monday 27th, 2023 12:00PM Eastern Standard Time (EST)

51. A key piece of information is missing from the Solicitation, how many shower heads are needed. Part 4 describes the items and services to be provided.

Specifically, it states that the successful offeror will be required to “provide temporary shower trailers and all necessary equipment to operate and service minimum two (2) 7-minute showers per person, per day, for 700 personnel from 12 MAY to 18 JUN 2023 and reduce structures ISO of 700 personnel to support 150 personnel from 01 JUL to 07 AUG 2023.” Solicitation § 4.2.2.

When asked for elaboration, the agency recommended “8 x trailers” and said “8- 16 shower heads and stalls per trailer . . . . Should meet the requirement to support 700 PAX.” Solicitation (Q&A) Nos. 18, 41.

This is ambiguous because eight trailers with eight showerheads a piece would equal 64 total showerheads. Using Occupational Safety and Health Administration (“OSHA”) standards of one shower for each 10 employees of each sex—29 C.F.R. § 1926.51(f)(4)(ii)—that could only serve 640 people. But eight trailers with 16 showerheads each would be able to serve twice that—a whopping 1,280.

The problem therefore is clear. By taking West Point at its word, the offeror may either undershoot or wildly overshoot the agency’s needs. Naturally, there is a large price difference between the two options as well. Thus, what offerors need to know is the required ratio of showerhead to person needed to meet the requirement.

If West Point intends to stick to the OSHA standard, it should say so. But, without knowing what standard is actually going to apply, offerors cannot intelligently compete.

A. Per this comment: Using Occupational Safety and Health Administration (“OSHA”) standards of one shower for each 10 employees of each sex—29 C.F.R. § 1926.51(f)(4)(ii)—that could only serve 640 people. Please let industry know that we will also abide by OSHA standards. Our overall headcount is 700, however only 600 will be of use during the first half of the summer and 100 will be in use during the second half of the summer. Therefore, one shower for each 10 x cadets will work.

In addition SOLICIATION HAS BEEN EXTENDED until March 30th, 2023 12:00PM Eastern Standard Time (EST).

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 27-Mar-2023 12:00 PM to 30-Mar-2023 12:00 PM.

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT (PWS)

Cadet Summer Training (CST) Temporary Structures Rental and Services, USCC, United States Military Academy

Part I

General Information

1. GENERAL: This is a non-personal services contract to provide Temporary Billeting, Training, and Shower Structures rental and services to the United States Military Academy (USMA) at Camp Buckner Training area, West Point, NY during Cadet Summer Training (CST). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor personnel.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Cadet Summer Training temporary structures rental and services, as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services. The Contractor shall perform in accordance with (IAW) the terms and conditions of the contract and consistently within the established standards in this PWS and contract.

1.2. Background: With the West Point Military Complex (WPMC) continued renovation in 2022, 12x Camp Buckner billeting bays will be under construction in 2023 and fewer billeting bays each subsequent year. Billeting, training, shower, and latrine facilities will be required during Cadet Summer Training (CST) from 2023 to 2026, as determined by WPMC project completion timeline. USMA requires the rental of temporary shower trailers, latrines trailers with sinks, temporary structures for billeting, and a temporary structure for Engagement Skills Trainer (EST) II, power generation for all structures if not made available by government on-site by 01 MAY 2023, as well as applicable operational equipment needed to perform services, as indicated in this PWS.

1.3. Objectives:

Provide billeting structures equipment and services to meet personnel requirements IAW timeline in this PWS.

Provide shower trailers equipment and services to meet personnel requirements IAW timeline in this PWS.

NOTE: Using Occupational Safety and Health Administration (“OSHA”) standards of one shower for each 10 employees of each sex—29 C.F.R. § 1926.51(f)(4)(ii)—that could only serve 640 people. Please let industry know that we will also abide by OSHA standards. Our overall headcount is 700, however only 600 will be of use during the first half of the summer and 100 will be in use during the second half of the summer. Therefore, one shower for each 10 x cadets will work.

Provide latrine trailers with hand washing sinks equipment and services to meet personnel requirements IAW timeline in this PWS.

Provide EST II training structure, power generator, and fuel for equipment and services to meet requirements IAW timeline in this PWS.

Provide shower trailer and latrine trailer cleaning services and materials 3x/week, in accordance with CDC virucidal cleaning standards.

Conditional Water/Waste-Water Services: In the event that water and wastewater utilities are not installed or made available by government prior to 01 MAY, provide non-personal services to fill shower trailers and latrine trailers with water and dump shower and latrine wastewater off-site daily and/or according to consumption rate.

Conditional Generators: In the event that power utilities are not installed or made available by government prior to 01 MAY, provide generators and trailer equipment variants to sufficiently power the billeting tent structures, shower trailers, and latrine trailers with all specified requirements IAW this PWS.

Provide site manager; conduct site survey, provide site proposal to meet CST billeting, training, latrine, and shower requirements.

Conduct delivery of materials and equipment, set-up, breakdown, and removal according to defined timeframe, to specifications as defined in this PWS.

Provide initial operation instruction and familiarization brief to Government.

Provide 24-hour contact with 12-hr response time for on-call servicing and maintenance.

1.4. Scope: Equipment and services include those necessary to deliver, set up, operate as required, perform any required maintenance, exchanges, breakdown, and remove equipment IAW this PWS.

1.5. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and up to three

(3) option years. Contractor shall provide equipment and services from 25 APR-07 AUG 2023. Setup and tear down periods are required to occur before and after equipment use periods specified in this PWS.

Base Year: One (1) 12-month Period--2023-2024 Base Option Years: 2024-2025 Option One (1)

2025-2026 Option Two (2)

1.6. General Information

1.6.1. Quality Control: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1 Contractor Inspection Requirements).

1.6.1.1. Quality Control Program: The Government is committed to a highly interactive relationship between Quality Control (QC) by the Contractor and Quality Assurance by the Government who is the recipient of services.

This relationship shall be achieved through an effective Prevention Based Quality Control Program dedicated to ensuring the best possible products and services to end users. The Contractor shall provide their final written Quality Control Plan (QCP) no later than (NLT) 10 days after contract award and within five (5) days of any proposed changes to the COR and KO. Approval or disapproval of the QCP shall be provided to the Contractor with two (2) days of contract award. After approval of the QCP, the Contractor shall receive the Contracting Officer’s approval, in writing, of any proposed changes to his QC system.

1.6.1.1.1. The Contractor’s QCP shall demonstrate its prevention-based outlook by meeting the objectives stated in the PWS throughout all areas of performance. The QCP shall be developed to specify the Contractor’s responsibility for management and Quality Control actions to meet the terms of the contract. The QCP as a minimum shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; and procedures for collecting and addressing customer feedback/complaints.

1.6.1.1.2 Within 24 hours of completion and upon request from the COR, the Contractor shall provide, all reports generated because of the Contractor’s quality control efforts. This shall include any summary information used to track quality control, including any charts/graphs.

1.6.1.1.3. The Contractor’s QCP shall be incorporated into and become part of this contract after the plan has been accepted by the KO. Proposed changes made after KO acceptance shall be submitted in writing through the COR to the KO for review and acceptance prior to implementing any revision. The Contractor’s QCP shall be maintained throughout the life of the contract and shall include the Contractor’s procedures to routinely evaluate the effectiveness of the plan to ensure the Contractor is meeting the performance standards and requirements of the contract.

1.6.1.1.4 The Contractor shall provide COR with detailed Weekly Work Reports and Weekly Work Summaries, and Quality Control Reports. Incident Reports and/or Maintenance Service Call Reports shall be provided on the date occurring/accomplished. Upon the request from the COR, the Contractor has one (1) business day to respond to inquiries or requests by electronic mail.

1.6.1.2. Contractor Discrepancy Report (CDR): When the Contractor's performance is unsatisfactory, a CDR will be issued. The Contractor shall reply in writing within five (5) workdays from the date of receipt of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.6.1.3. Quality Assurance: The COR will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the COR must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2. Property Management System: Not Applicable

1.6.3. Recognized Federal Holidays: The Contractor is normally not required to perform services on recognized federal holidays. However, that requirement is subject to mission execution requirements, such as in the case of possible service calls on Memorial Day and Independence Day. The recognized federal holidays include:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.3.1. When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday. The contractor shall work on the days the Government is scheduled to work.

1.6.3.2. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor will have the following options:

1.6.3.2.1. Reschedule the work so it is performed the following day.

1.6.3.2.2. Reschedule the work on any day that is mutually satisfactory.

1.6.4. Hours of Operation: Support the Billeting requirement, provide the COR with a work schedule. The Contractor shall, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential to successful performance under this contract. No overtime (OT) or compensatory time (CT) is authorized.

1.6.5. Place of Performance: The Contractor shall have routine access to Government-controlled facilities. The work to be performed under this contract shall be accomplished at Camp Buckner Parade Field, West Point, NY and Range 3, West Point, NY.

1.6.6. Security Requirements: The Contractor personnel shall have access to enter Camp Buckner and Range 3 at West Point, NY. Contractor personnel shall comply with all applicable security and safety regulations, guidance, and procedures, including local, referenced in this PWS and in effect at the work sites. All personnel must meet requirements IAW DODD 8570.

1.6.7. Special Qualifications.

1.6.7.1. General:

1.6.7.1.1. The Contractor shall be responsible for ensuring all personnel performing work under this contract possess and maintain current certifications as indicated in PWS 1.6.6.; security requirements during the execution of this contract.

1.6.7.1.2. Contractor personnel performing work under this contract shall be able to read, write, speak, and understand the English language to effectively carry out all contract requirements. They shall have a command of both the written and spoken English language to clearly, and effectively, communicate in person or via electronic devices (telephone or Email) with co-workers, customers, and the public.

1.6.7.1.3. Contractor personnel performing work under this contract shall be U.S. citizens unless the provisions of Army Regulation 25-2, Information Assurance have been fully completed and approval has been granted by the Government for the non-U.S. citizen to perform the required support.

1.6.7.1.4. Contractor shall be responsible for ensuring all personnel performing work under this contract possess and maintain current identification.

1.6.7.1.5. Access and General Protection/Security Policy and Procedures: All Contractor personnel performing work under this contract shall comply with applicable installation, facility and area commander installation/facility access, local security policies and security procedures provided by the Security Manager Government representative.

Contractor personnel shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor personnel shall comply with all personal identity verification requirements as directed by Department of Defense (DoD), HQ Department of Army (DA) or local policies.

Sponsoring organizations, activities, and persons will be responsible for monitoring contractor access by submitting a completed and approved DES Form 118 to the Installation All American VCC, detailing the contracted services to be performed, location of services, and duration of the contract. Contractors requesting access for less than one year may receive an AIE visitor card on a case-by-case basis, or a temporary vehicle pass for 90 days.

AIE card expirations may be updated to reflect a new contract period by submitting an approved DES Form 118 to the All American VCC. Renewed short term passes must be re-processed at the All American VCC. In addition to the changes otherwise authorized by this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor and subcontractor security matters or processes.

1.6.7.1.6.1. Anti-Terrorism (AT) Level I Training: Contractor personnel performing work under this contract that require access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after commencing performance under this contract. The Contractor shall submit employee certificates of completion within 30 calendar days after completion of the training. This training shall be completed within 30 calendar days of contract award with the results reported to the COR NLT 45 calendar days after contract award. New employees shall complete the training within 10 calendar days of commencing performance of work under this contract. This training can be obtained on the JKO website (https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf) by registering as a sponsored user.

1.6.7.1.7. iWATCH Training: The Contractor shall brief all personnel performing work under this contract on the local iWATCH program [training standards provided by the requiring activity Anti-Terrorism Office (ATO)]. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award with the results reported to the COR NLT 45 calendar days after contract award. New employees shall complete the training within 10 calendar days of commencing performance of work under this contract.

1.6.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The post award conference will also be utilized to ensure contractor understands all HSPD-12 requirements. The KO, COR (and other government personnel) will hold a quarterly progress meet with the Contractor to review the Contractor's performance. At these meetings the KO and COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9. Contracting Officer Representative (COR): The COR will be identified by separate letter of appointment.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assures that the Contractor performs the technical requirements of the contract; performs inspections necessary in connection with contract performance; maintains written and oral communications with the Contractor concerning technical aspects of the contract; issues written interpretations of technical requirements, including government drawings, designs, specifications; monitors Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinates availability of government furnished property, and provides site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.10. Key Personnel: Key personnel shall not be added to or removed from the contract without express acknowledgement of the COR. Any changes to the working status of these key personnel shall be transmitted (in writing) to the KO/COR within ten (10) workdays of the proposed change. If, for any reason, any of the key personnel becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 30 workdays the contractor shall promptly replace personnel with personnel who possess qualifications equal to or better than that of the original employee. The Contractor shall ensure all key personnel terminated or released from employment under this contract are replaced within ten (10) workdays of the termination.

1.6.10.1. The Project Manager (PM) will be available via telecommunication, text message or email Monday through Sunday. In the event the Program Manager’s location is outside the West Point area, any communication initiated by the COR requires an acknowledgement within a thirty (30) minute period. Communications outside of work hours will not yield a requirement to mobilize on site; unless an emergency is determined by West Point Department of Emergency Services (i.e., Military Police, Fire Department).

1.6.10.2. Key Personnel:

1.6.10.2.1. Program Manager (PM): The PM shall act as a direct supervisor for similar tasks as those tasks described in this PWS. Perform Quality Control functions; shall be fluent in the English language (both written and verbal).

1.6.11. Contractor Personnel:

1.6.11.1. Identification of Contractor Personnel: All Contractor personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials.

1.6.11.1.1. The Contractor shall develop, maintain, and provide to the COR an updated roster which shall include names and positions of all Contractor personnel as well as indicating which employees were issued CAC or other forms of government identification cards. The Contractor shall submit initial roster to the COR within ten (10) calendar days after commencement of base period of performance.

1.6.11.2. Contractor Personnel Appearance and Performance: It is essential that all Contractor personnel meet the highest standards of professionalism and personal integrity. The Contractor shall ensure their personnel do not perform work under the influence of alcohol, illegal prescribed drugs, or any other incapacitating agents.

1.6.12. Organizational Conflict of Interest:

1.6.12.1. Purpose. To aid in ensuring that:

1.6.12.2. The Contractor does not obtain an unfair competitive.

1.6.12.3. The Contractor's objectivity and judgment are not biased because of its present or future interests (financial, contractual, organizational, or otherwise) which relate to work performed under this contract.

1.6.12.4. The Contractor does not obtain an unfair competitive.

1.6.12.5. Definitions.

1.6.12.5.1. The term “Contractor” herein used in section 1.6.12., Organizational Conflict of Interest, means: (a) the organization (hereinafter referred to as "it" or "its") entering into this agreement with the Government; (b) all business organizations with which it may merge, join or affiliate now or in the future and in any manner whatsoever, or which hold or may obtain, by purchase or otherwise, direct or indirect control of it; (c) it’s parent organization, if any and any of its present or future subsidiaries, associates, affiliates, or holding companies, and; (d) any organization or enterprise over which it has direct or indirect control now or in the future.

1.6.12.5.2. The term "proprietary information" for purposes of section 1.6.12., Organizational Conflict of Interest, means any information considered so valuable by its owners that it is held secret by them and their licensees.

Information furnished voluntarily by the owner without limitations on its use, or which is available without restrictions from other sources, is not considered proprietary.

1.6.12.5.3. Organizational Conflicts of Interest Examples. The following examples illustrate situations in which organizational conflicts of interest may arise. These examples are not all inclusive.

1.6.12.5.4 Biased Ground Rules. This type of conflict may arise in situations where a company sets the ground rules for a future competition. For example, when a Contractor develops requirements then competes to provide products or services to satisfy those requirements, thus obtaining a competitive advantage.

1.6.12.5.5. Impaired Objectivity. This type of conflict may exist where a contractor’s obligations under a contract require objectivity, but another role of the Contractor casts doubt on its ability to be truly objective. An example of this type of conflict is where a contractor’s work under one contract entails evaluating itself, its affiliates, or its competitors under a separate contract.

1.6.12.5.6. Unequal Access to Information. This type of conflict may arise when a Contractor has access to nonpublic or proprietary information as part of its performance under a contract that gives it an unfair advantage in a competition for a later contract.

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1.6.12.5.11. The Contractor agrees that if it gains access to proprietary information of other companies, it will exercise diligent effort to protect such proprietary information from unauthorized use or disclosure (FAR 9.505-4).

In addition, the Contractor agrees to protect the proprietary information of other organizations disclosed to the Contractor during performance of this contract with the same caution that a reasonably prudent Contractor would use to safeguard highly valuable property. The Contractor also agrees that if it gains access to the proprietary information of other companies it will enter into written agreements with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and to refrain from using the information for any purpose other than that for which it was furnished. The Contractor shall provide copies of such agreements to the KO.

1.6.12.5.12. If the Contractor, in the performance of this contract, obtains access to plans, policies, reports, studies, financial plans, data or other information of any nature which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the KO, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, or (b)…