W911SD20R0023-0007.docx

W911SD20R0023

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

QUESTIONS AND ANSWERS

W911SD-20-R-0023

Q1. I wanted to ask you a question regarding the On Post Grass Cutting contract (notice ID: W911SD20R0023). So I'm looking at the SOW and I see that the frequency of the mowing for the semi-improved grounds are 3 times per period performance, but it does not state one for the improved grounds. Was this left out by mistake? If it is stated elsewhere in the document, please direct my attention to the appropriate section.

On a related note, where it says "period of performance", does it mean each year? (i.e., three times per period of performance means three times per year?). Your clarification would be greatly appreciated. Thank you.

A1. If you look at the contract the POP is for the year. That being said there are 3 cuts for Semi Improved for the year or POP and 28 cuts for Improved for the year or POP. It is referenced in the CLINS.

Q2. One another question was, will you reschedule another site-visit? The one posted already seems to have passed.

A2. No, there will not be another Site-Visit.

Q3. Can you tell me what the last contract bidded for in past?

A3. Regimental Contracting, LLC.

Q4. Does the scope or work changed from last bid to this year?

A4. No.

Q5. Hourly wages I see $ value but what are the benefits. I see in the back of packet there is wage scale curious about benefits.

A5. Benefits are listed in Wage Determination in Solicitation.

Q6. Do I provide equipment or is it provided, most federal facilities provided equipment in past?

A6. Yes, contractor provides equipment, See Factor 1 Experience in Evaluation Criteria.

Q7. Can I store equipment on site? Is there a garage there I can operate out of.

A7. There is a storage yard off post to store a trailer and trucks, about 3 miles away. There is no garage or government facility to use.

Q8. Is scope of work only cutting grass?

A8. Please see PWS for all the services the contractor shall provide to perform requirements.

Q9. Will you guys be updating the pricing sheets to reflect the correct Acres per CLIN?

A9. The acreage in the CLINS are correct. The acreage is approximately 80 acres for improved, and 107 semi improved for a total of 187 acres.

Q10. There is not CLIN for Semi Improved for Area SI On CLIN 0010 AREA SIIA APPROX 22.6 ACRES is this supposed to be area SIII?

On CLIN 0012 AREA CIA APPROX 4.37 ACRES please confirm Acres and that in fact this is CI.

On CLIN 0013 AREA NIA APPROX 18.5 ACRES Please confirm Acres and that it is area NI.

On CLIN 0014 AREA NIIA APPROX 19.1 ACRES Please confirm acres and that this is area NII.

CLIN 0016 for MOTORPOOL there is not acres. Should we use the ones provided in the original map?

Same goes for 0017 MOTORPOOL Semi Improved.

A10. -CLINS 0001-0007 are for Improved Grounds, 28 cuts per POP -CLINS 0009-0014 are Semi-improved, 3 cuts per POP -There is no Semi for Area SI, there is a small yellow colored section on map, disregard

-CLIN 0001 SI (IMPROVED)

-CLIN 0002 SII (IMPROVED)

-CLIN 0003 SIII (IMPROVED)

-CLIN 0004 SIV (IMPROVED)

-CLIN 0005 CI (IMPORVED)

-CLIN 0006 NI (IMPORVED)

-CLIN 0007 NII (IMPROVED)

-CLIN 0008 ADDITIONAL ACREAGE IF NEEDED FOR IMPROVED

-CLIN 0009 SII (SEMI-IMPROVED)

-CLIN 0010 SIII (SEMI-IMPROVED)

-CLIN 0011 SIV (SEMI-IMRPOVED)

-CLIN 0012 CI (SEMI-IMPROVED)

-CLIN 0013 NI (SEMI-IMPROVED)

-CLIN 0014 NII (SEMI-IMPROVED)

-CLIN 0015 ADDITONAL SEMI-IMPROVED IF NEEDED

-CLIN 0016 MOTOR POOL IMPROVED, APPROX 6 ACRES

-CLIN 0017 MOTOR POOL SEMI-IMPROVED APPROX 6 ACRES

-CLIN 0018 CMRA

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

0001 AREA SI APPROX 3.8 ACRES

To:

0001 AREA SI APPROX 3.8 ACRES (IMPROVED)

CLIN 0002

0002 AREA SII APPROX 15.9 ACRES

0002 AREA SII APPROX 15.9 ACRES (IMPROVED)

CLIN 0003

0003 AREA SIII APPROX 8.9 ACRES

0003 AREA SIII APPROX 8.9 ACRES (IMPROVED)

CLIN 0004

0004 AREA S IV APPROX 9.0 ACRES

0004 AREA S IV APPROX 9.0 ACRES (IMPROVED)

CLIN 0005

0005 AREA CI APPROX 4.37 ACRES

0005 AREA CI APPROX 4.37 ACRES (IMPROVED)

CLIN 0006

0006 AREA NI APPROX 18.5 ACRES

0006 AREA NI APPROX 18.5 ACRES (IMPROVED)

CLIN 0007

0007 AREA NII APPROX 19.1 ACRES

0007 AREA NII APPROX 19.1 ACRES (IMPROVED)

CLIN 0008

0008 ADD'L SQUARE FOOTAGE AS NEEDED

0008 ADD'L SQUARE FOOTAGE AS NEEDED (IMPROVED)

CLIN 0009

0009 AREA SII APPROX 26.4 ACRES

0009 AREA SII APPROX 26.4 ACRES (SEMI-IMPROVED)

CLIN 0010

0010 AREA SIIA APPROX 22.6 ACRES

0010 AREA SIII APPROX 22.6 ACRES (SEMI-IMPROVED)

CLIN 0011

0011 AREA SIV APPROX 16.1 ACRES

0011 AREA SIV APPROX 16.1 ACRES (SEMI-IMPROVED)

CLIN 0012

0012 AREA CIA APPROX 4.37 ACRES

0012 AREA CI APPROX 4.37 ACRES (SEMI-IMPROVED)

CLIN 0013

0013 AREA NIA APPROX 18.5 ACRES

0013 AREA NI APPROX 18.5 ACRES (SEMI-IMPROVED)

CLIN 0014

0014 AREA NIIA APPROX 19.1 ACRES

0014 AREA NII APPROX 19.1 ACRES (SEMI-IMPROVED)

CLIN 0015

0015 ADD'L ACRES AS NEEDED

0015 ADD'L ACRES AS NEEDED (SEMI-IMPROVED)

CLIN 0016

0016 MOTORPOOL IMPROVED GROUNDS

0016 MOTORPOOL IMPROVED GROUNDS APPROXIMATELY 6 ACRES

CLIN 0017

0017 MOTORPOOL SEMI IMPROVED GROUNDS

0017 MOTORPOOL SEMI IMPROVED GROUNDS 6 ACRES

The following have been modified:

PERFORMANCE WORK STATEMENT

1. General Information.

1.1. Overview. The Contractor shall inspect, service, maintain, and landscape grounds of the United States Army Garrison (USAG) at West Point, NY. The work shall include scheduling and performance necessary to perform the following services on approximately (187) acres. Grass cutting, trimming, removal of grass clippings and edging. The Contractor shall provide all work necessary to maintain the grounds to the standards specified herein. For detailed areas, see attached Turf Maintenance Map.

2. Description of Services.

2.1. Scope. The Contractor shall provide Grounds Maintenance for all High Visibility Improved Grounds, and Semi-Improved Grounds. The Contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included and covered by this contract in support of mission requirements for users, residents, and visitors. The Contractor shall mow grass only when the minimum height is reached or exceeded as indicated by the Contract Officer Representative (COR). The Contractor shall set the mower height to three (3) inches for all areas.

2.2. Service Improved Grounds/High Visibility Areas. Developed areas of the installation that require an intensive level of maintenance. The work performed in these areas by the Contractor shall include mowing grass, edging and trimming grass, removing grass trimmings from paved areas.

2.2.1. Mowing. High Visibility Areas, approximately 80 acres, are indicated in the Turf Maintenance Map. The Contractor shall remove trash, litter, tree limbs, debris, etc., prior to mowing. Paved areas and walkways shall be free of lawn clippings/debris the same day the mowing is performed. The Contractor shall mulch mow the grass and remove visible grass clippings after mowing, before leaving the work area. The lawn shall be uniform in appearance, free of skips, gaps, rutting, or scalping. The Contractor shall be responsible for any damage incurred as a result of grass cutting operations.

2.2.2. Edging. The Contractor shall edge to present a neat appearance. Edging responsibilities shall include, but not be limited to, flowerbeds, mulched areas, sidewalks, driveways, street edges, curbs, and other concrete (except against asphalt edges) located in the Improved Grounds. Edging includes the removal of all grass or weeds sprouting from cracks in sidewalks, pavement, and curb joints. The Contractor shall collect and dispose of all edging debris the same day edging is performed.

Edging of walks and other surfaced areas that do not have a well-defined edge shall be edged with FLTs.

Edging frequency shall be concurrent with every fourth improved mowing cycle or whenever vegetation extends over the edge of the surface more than two (2) inches. This shall be the control.

Cleanup of edged areas shall include removal of dirt and other materials caused by the edging operation. The sidewalks shall be swept or blown clear of all materials that cannot be removed by shovel and broom.

2.2.3. Trimming. The Contractor shall, in conjunction with grass cutting, trim grass and weeds around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and all other fixed objects that project above the ground so grass height is maintained consistent with adjacent grass. The Contractor shall remove all trimming debris from sidewalks and driveways on the same day trimming is performed.

FLTs shall not be used for mowing open areas of Improved Grounds except on slopes where wheeled mowers could damage the grass or cannot operate safely.

Abrasions or other damage to trees or shrubs caused by Contractor will be repaired or replaced by the Contractor at its own cost and expense.

Power mowers shall not be operated closer than two (2) feet from un-mulched young trees, shrubs, or flowerbeds. Such areas shall be trimmed with hand operated shears. Trimming around obstacles such as signposts, pipes, trees larger than five (5) inches in diameter, fences, walls, and rocks shall be done primarily with walk behind mowers and FLTs.

The Contractor shall repair any damages to trees and shrubs caused by trimming. If a plant damaged by trimming dies or becomes unhealthy, the Contractor shall replace the damaged plant with a plant of the same size and type at no additional cost to the Government. The Contractor shall provide a one (1) year warranty on all replacement trees and shrubs which shall be given to the COR. Tree and shrub replacements shall be performed within fifteen (15) days of the date the Contractor is notified to replace the plant.

2.3. Service/Semi-Improved Grounds.

2.3.1. Semi-Improved Grounds used for operational and maintenance purposes.

2.3.2. Semi Improved Grounds shall be completed during the week in which they are scheduled. In order to avoid overlap between cutting cycles, work not performed by the end of a cycle shall be considered a non-performable deficiency and the entire area shall not be payable.

2.3.3. There are approximately (107) acres of Semi-Improved Grounds. Semi improved grounds shall be cut to six (6) inches. Cutting frequency is three (3) times per Period of Performance (see SCHEDULE). The Contractor shall cut and remove clipping debris from selected semi improved grounds (see Turf Maintenance Map).

2.3.4. Debris created as a result of cutting operations, shall be removed from the area of operation and may be transported to the compost site located at Range 4. Chipping of woody plant material is permitted however, chips shall be contained and removed from the operation site.

2.3.5. On the last working day of each month, the Contractor shall submit to the COR the cutting schedule for semi improved grounds for the following month.

2.3.6. Semi Improved Grounds shall be completed during the week in which they are scheduled. In order to avoid overlap between cutting cycles, work not performed by the end of a cycle shall be considered a non-performable deficiency and the entire area shall not be payable.

2.4. Special Equipment Requirements.

2.4.1. All rotary mowers used within High Visibility Areas shall be equipped with mulching blades and have discharges blocked.

2.4.2. All equipment used to perform grass mowing and leaf removal operations on High Visibility Areas shall be equipped with turf type tires. Equipment not essential for the performance of grass mowing or leaf removal functions (e.g., equipment with agricultural tires, wheel weights, snow blades, or other accessories that may damage turf or tree root zones by compaction, rutting, or scalping), shall not be permitted on High Visibility Areas.

2.4.3. A rotary mower capable of negotiating steep slopes and cutting heavy clumps and brushy vegetation shall be used to service Unimproved Grounds and perform grassland habitat maintenance. Contractor shall provide and utilize all mowing equipment. Mowing equipment, such as "mulching decks" or mowing equipment with clipping collection apparatus in place and operational may be used. On rotary mowers, the lowest portion of the blade shall not extend below the sides or rear of the housing. If side/rear discharge mowing decks are used, they shall follow all manufacturer specifications and shall not be modified. The Contractor shall follow all (OSHA) safety and health standards.

2.4.4. Self-propelled walk behind and rotary type mowers shall be equipped with operational positive disengagement mechanisms, which disable the drive mechanism and the mower blades.

2.4.5. The Contractor shall have safety shields and deflectors on all filament line trimmers (FLTs) and edger’s.

2.4.6. Floatation turf tires will be used on tractors, lawn mowers and other vehicular equipment.

2.4.7. All riding type equipment shall have rollover protection installed and operational in accordance with manufacturers' specifications.

2.4.8. Noise reduction devices shall be on all equipment and shall be used.

2.4.9. The Contractor shall supply traffic safety devices such as cones, flags, warning signs. Employees shall wear lime-green, class 2 vests with prismatic reflective strips. The signs shall be a minimum of thirty six (36) inches by thirty six (36) inches.

2.4.10. Any equipment found, by the Contractor or COR, to be in an unsafe condition shall be removed from the work site immediately and shall not be returned to work, until all deficiencies have been corrected and the contracting officer and COR have been notified orally of the repair action

2.4.11. The Contractor shall submit a complete equipment list including make, model, specifications and catalog cut sheets for the contracting officer and COR approval with the quote.

TECHNICAL EXHIBIT

1. TECHNICAL EXHIBITS

1.1. TECHNICAL EXHIBIT 1

1.1.1. ESTIMATED WORK LOAD

1.1.2. Contracted work sites include academic and administrative areas, trails, roadways, historic fortifications, the motor pool, dog parks, embankments, hospital, child development centers, middle & elementary schools.

1.1.3. The total approximate acreages for IMPROVED GROUNDS is ninety-six (80) acres.

1.1.4. The total approximate acreages for SEMI-IMPROVED GROUNDS is fifty-eight (107) acres.

1.1.5. The Government reserves the right to assign specific areas to be cut on certain days and certain times.

1.1.6. The grass areas along what is known as Thayer Walk shall periodically be edged. (See section 4.13.1).

1.1.7. HISTORICALLY, the crew size of this grass cutting contract has been eight (8) to ten (10) people, plus the PM and the QC.

1.1.8. IMPROVED CUTTING AREAS can require as many as twenty-eight (28) cuts per year.

1.1.9. SEMI-IMPROVED CUTTING AREAS have been cut as many as three (3) times per year. Some are only cut one (1) time while a select few are cut two(2) times.

1.2. TECHNICAL EXHIBIT 2

1.2.1. SEMI-IMPROVED GROUNDS

1.2.2. CLIPPING REMOVAL

1.2.2.1. SEMI-IMPROVED GROUNDS where approx. six and a quarter (6 ¼) acres will require clipping removal.

1.2.2.2. AREA SII: Approximately five and one half (5.5) acres - embankment west of Quarters 1 through 9.

1.2.2.3. AREA NI: Approximately one quarter (0.25) acre - embankment east of Washington Road, between Ruger Road from stairway to corner near entrance to post cemetery.

1.2.2.4. AREA NII: Approximately one quarter (0.25) acre - embankment and ditch adjacent to driveway north of Building 900, Keller Army Hospital.

1.3. TECHNICAL EXHIBIT 3

1.3.1. QUALITYASSURANCE

1.3.2. COR inspections will be conducted based on Contractor’s daily status report. The COR will record on the daily inspection report, the time, date and any discrepancies. General locations that require Contractor re-performance may be indicated on the inspection form. However the COR will not necessarily return to the area and point out the deficiencies. The COR will only conduct one (1) re-inspection of any area during each cutting cycle. A second other than satisfactory rating of any specific area during its current cutting cycle shall be the basis for nonpayment for that cutting area for that cutting cycle.

1.3.3. Joint inspections between the COR and Contractor personnel may be conducted at the discretion of the Contracting Officer (KO). The KO will be the final approving authority when a determination is to be made as to the proper mowing of an area, or the proper accomplishment of a contracted service.

1.4. TECHNICAL EXHIBIT 4

1.4.1. ADDITIONAL AREAS WHEN AND IF NEEDED

1.4.2. The additional areas added, if and when needed, and subsequent line items for option years will be figured as follows. Any improved, semi-improved or unimproved area that can be calculated as whole acres will be charged according to the per acre price for that line item. Any area that consists of more than a whole acres (i.e. 1 ¼, 1 ½, OR 1 ¾), will be calculated as such and invoiced as ¼, ½, or ¾ of the per acre price.

1.4.3. Example: ($50.00 per acre) one acre will be invoiced as $50.00. 1 ½ acres will be invoiced as $75.00.

1.4.4. Any improved, semi improved or unimproved area that is less than an acre will be calculated in square feet and will be invoiced according to the square foot price. For that line item, any area that consists of more than a whole acre and cannot be calculated as ¼, ½, or ¾ will be invoiced using both the acre and square footage line item.

1.4.5. Example: ($50.00 per acre) (.0050 per square foot) 100 square feet will be invoiced as $.50 1 acre, 100 square feet will be invoiced as $50.50

(End of Summary of Changes) image1.wmf