W911SD20R0023.pdf

SEE ADDENDUM

(No Collect Calls)

W911SD20R0023 05-Mar-2020

b. TELEPHONE NUMBER

845-938-2217

8. OFFER DUE DATE/LOCAL TIME

04:30 PM 06 Apr 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911SD9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JARROD BOWSKY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011336448

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - WEST POINT

681 HARDEE PLACE

WEST POINT NY 10996-1514

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF159

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

1. General Information.

1.1. Overview. The Contractor shall inspect, service, maintain, and landscape grounds of the United States Army Garrison (USAG) at West Point, NY. The work shall include scheduling and performance necessary to perform the following services on approximately (154) acres. Grass cutting, trimming, removal of grass clippings and edging. The Contractor shall provide all work necessary to maintain the grounds to the standards specified herein. For detailed areas, see attached Turf Maintenance Map.

2. Description of Services.

2.1. Scope. The Contractor shall provide Grounds Maintenance for all High Visibility Improved Grounds, and Semi-Improved Grounds. The Contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included and covered by this contract in support of mission requirements for users, residents, and visitors. The Contractor shall mow grass only when the minimum height is reached or exceeded as indicated by the Contract Officer Representative (COR). The Contractor shall set the mower height to three (3) inches for all areas.

2.2. Service Improved Grounds/High Visibility Areas. Developed areas of the installation that require an intensive level of maintenance. The work performed in these areas by the Contractor shall include mowing grass, edging and trimming grass, removing grass trimmings from paved areas.

2.2.1. Mowing. High Visibility Areas, approximately 80 acres, are indicated in the Turf Maintenance Map.

The Contractor shall remove trash, litter, tree limbs, debris, etc., prior to mowing. Paved areas and walkways shall be free of lawn clippings/debris the same day the mowing is performed. The Contractor shall mulch mow the grass and remove visible grass clippings after mowing, before leaving the work area. The lawn shall be uniform in appearance, free of skips, gaps, rutting, or scalping. The Contractor shall be responsible for any damage incurred as a result of grass cutting operations.

2.2.2. Edging. The Contractor shall edge to present a neat appearance. Edging responsibilities shall include, but not be limited to, flowerbeds, mulched areas, sidewalks, driveways, street edges, curbs, and other concrete (except against asphalt edges) located in the Improved Grounds. Edging includes the removal of all grass or weeds sprouting from cracks in sidewalks, pavement, and curb joints. The Contractor shall collect and dispose of all edging debris the same day edging is performed.

Edging of walks and other surfaced areas that do not have a well-defined edge shall be edged with FLTs.

Edging frequency shall be concurrent with every fourth improved mowing cycle or whenever vegetation extends over the edge of the surface more than two (2) inches. This shall be the control.

Cleanup of edged areas shall include removal of dirt and other materials caused by the edging operation. The sidewalks shall be swept or blown clear of all materials that cannot be removed by shovel and broom.

2.2.3. Trimming. The Contractor shall, in conjunction with grass cutting, trim grass and weeds around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and all other fixed objects that project above the ground so grass height is maintained consistent with adjacent grass. The Contractor shall remove all trimming debris from sidewalks and driveways on the same day trimming is performed.

FLTs shall not be used for mowing open areas of Improved Grounds except on slopes where wheeled mowers could damage the grass or cannot operate safely.

Abrasions or other damage to young trees or shrubs caused by negligent operation of Contractor equipment will result in damage claims against the Contractor.

Power mowers shall not be operated closer than two (2) feet from un-mulched young trees, shrubs, or flowerbeds. Such areas shall be trimmed with hand operated shears. Trimming around obstacles such as signposts, pipes, trees larger than five (5) inches in diameter, fences, walls, and rocks shall be done primarily with walk behind mowers and FLTs.

The Contractor shall repair any damages to trees and shrubs caused by trimming. If a plant damaged by trimming dies or becomes unhealthy, the Contractor shall replace the damaged plant with a plant of the same size and type at no additional cost to the Government. The Contractor shall provide a one (1) year warranty on all replacement trees and shrubs which shall be given to the COR. Tree and shrub replacements shall be performed within fifteen (15) days of the date the Contractor is notified to replace the plant.

2.3. Service/Semi-Improved Grounds.

2.3.1. Semi-Improved Grounds used for operational and maintenance purposes.

2.3.2. Semi Improved Grounds shall be completed during the week in which they are scheduled. In order to avoid overlap between cutting cycles, work not performed by the end of a cycle shall be considered a non-performable deficiency and the entire area shall not be payable.

2.3.3. There are approximately (58) acres of Semi-Improved Grounds. Semi improved grounds shall be cut to six (6) inches. Cutting frequency is three (3) times per Period of Performance (see SCHEDULE).

The Contractor shall cut and remove clipping debris from selected semi improved grounds (see Turf Maintenance Map).

2.3.4. Debris created as a result of cutting operations, shall be removed from the area of operation and may be transported to the compost site located at Range 4. Chipping of woody plant material is permitted however, chips shall be contained and removed from the operation site.

2.3.5. On the last working day of each month, the Contractor shall submit to the COR the cutting schedule for semi improved grounds for the following month.

2.3.6. Semi Improved Grounds shall be completed during the week in which they are scheduled. In order to avoid overlap between cutting cycles, work not performed by the end of a cycle shall be considered a non-performable deficiency and the entire area shall not be payable.

2.4. Special Equipment Requirements.

2.4.1. All rotary mowers used within High Visibility Areas shall be equipped with mulching blades and have discharges blocked.

2.4.2. All equipment used to perform grass mowing and leaf removal operations on High Visibility Areas shall be equipped with turf type tires. Equipment not essential for the performance of grass mowing or leaf removal functions (e.g., equipment with agricultural tires, wheel weights, snow blades, or other accessories that may damage turf or tree root zones by compaction, rutting, or scalping), shall not be permitted on High Visibility Areas.

2.4.3. A rotary mower capable of negotiating steep slopes and cutting heavy clumps and brushy vegetation shall be used to service Unimproved Grounds and perform grassland habitat maintenance. Contractor shall provide and utilize all mowing equipment. Mowing equipment, such as "mulching decks" or mowing equipment with clipping collection apparatus in place and operational may be used. On rotary mowers, the lowest portion of the blade shall not extend below the sides or rear of the housing. If side/rear discharge mowing decks are used, they shall follow all manufacturer specifications and shall not be modified. The Contractor shall follow all (OSHA) safety and health standards.

2.4.4. Self-propelled walk behind and rotary type mowers shall be equipped with operational positive disengagement mechanisms, which disable the drive mechanism and the mower blades.

2.4.5. The Contractor shall have safety shields and deflectors on all filament line trimmers (FLTs) and edger’s.

2.4.6. Floatation turf tires will be used on tractors, lawn mowers and other vehicular equipment.

2.4.7. All riding type equipment shall have rollover protection installed and operational in accordance with manufacturers' specifications.

2.4.8. Noise reduction devices shall be on all equipment and shall be used.

2.4.9. The Contractor shall supply traffic safety devices such as cones, flags, warning signs. Employees shall wear lime-green, class 2 vests with prismatic reflective strips. The signs shall be a minimum of thirty six (36) inches by thirty six (36) inches.

2.4.10. Any equipment found, by the Contractor or COR, to be in an unsafe condition shall be removed from the work site immediately and shall not be returned to work, until all deficiencies have been corrected and the COR notified orally of the repair action

2.4.11. The Contractor shall submit a complete equipment list including make, model, specifications and catalog cut sheets for COR approval with the quote.

PRS

Performance Requirements Summary (PRS)

ON POST GRASS CUTTING

Performance Objective

Performance Standard Acceptable Quality Level

Method of Surveillance Incentive / Disincentive

2.2 Service High

Visibility Areas.

Developed areas of the installation that require an intensive level of maintenance. The work performed in these areas by the Contractor shall include mowing grass, edging and trimming grass, removing grass trimmings from paved areas.

Mowing - The Contractor shall mow the grass and remove visible grass clippings after mowing, before leaving the work area. The lawn shall be uniform in appearance, free of skips, gaps, rutting, or scalping.

Edging - The Contractor shall edge to present a neat appearance.

Trimming - Trimming. The Contractor shall, in conjunction with grass cutting, trim grass and weeds around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and all other fixed objects that project above the ground so

AQL is 95%.

However, the contractor may be required to correct any deficiencies at no cost to the government.

Periodic Inspections, review of Contractor deliverables and QC plan reports.

Contractor performance shall be tracked and recorded for

CPARS.

Trends of less than acceptable could result in reductions in monthly payments as per the terms of the contract at the discretion of the Contracting Officer.

grass height is maintained consistent with adjacent grass.

The Contractor shall remove all trimming debris from sidewalks and driveways on the same day trimming is performed

2.3 Service/Semi-

Improved Grounds.

Erosion control shall be the predominant grounds maintenance work performed in this area by the Contractor.

- Semi improved grounds shall be cut to a cutting height of six

(6) inches.

- Cutting frequency is three (3) times per Period of Performance.

- Semi Improved Grounds shall be completed during the week in which they are scheduled.

AQL is 90%.

However, the contractor may be required to correct any deficiencies at no cost to the government.

Periodic Inspections, review of Contractor deliverables and QC plan reports.

Contractor performance shall be tracked and recorded for

CPARS.

Trends of less than acceptable could result in reductions in monthly payments as per the terms of the contract at the discretion of the Contracting Officer.

SITE VIST

W911SD-20-R-0023 WEST POINT ON POST GRASS CUTTING SITE VISIT

All offerors are encouraged to visit the job site on the following date for the purpose of acquainting themselves with all local conditions and to discuss any questions with a follow up in writing that may arise and consider recommended changes. Parking is available. Representatives will be requested to sign a Site Visit Register indicating the representative's name and the firm he/she represents.

The POC for this site visit is Mr. Jarrod Bowsky, Telephone 845-938-2217.

Email : jarrod.bowsky.civ@mail.mil

ALL VISITORS MUST PROCEED TO THE USMA VISITORS CONTROL CENTER (VCC) ON SOUTH POST

TO GET A PASS TO ENTER WEST POINT. INSTRUCTIONS ARE AVAILABLE ON THE WEST POINT

HOME PAGE WWW.WESTPOINT.ARMY.MIL AND LOOK FOR THE LINK “VISITING US”. CALL THE

VCC AT Tel: (845) 938-0390 or (845) 938-0392 FOR DETAILS.

Give yourself adequate time –AT LEAST 1 HOUR PRIOR to go thru the visitors center and then to drive to the MICC –West Point office. Depending on the time of day it may go fast and other times it may take up to an hour.

DATE: 16 March 2020

TIME: 10:00 AM

Offerors will assemble at the office of:

MISSION and INSTALLATION CONTRACTING COMMAND

BUILDING 681 1ST FLOOR LOBBY

681 HARDEE PLACE

WEST POINT, NY 10996-1514

ATTENDEES MUST RSVP via EMAIL ON OR BEFORE 11 March 2020 WITH THE NAME AND NUMBER

OF OF PERSONS ATTENDING. WE WILL ASSEMBLE AT BLDG 681, FIRST FLOOR.

Send RSVP's to:

Jarrod.Bowsky.civ@mail.mil

ADDENDUM TO FAR 52.212-1

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1. Quotations shall be submitted on or before the closing date and time identified in block 8 of the SF1449 to the following address:

Mission and Installation Contracting Command – West Point Attn: Jarrod Bowsky, Contract Specialist

CCMI-CEU-WP

681 Hardee Place, Room 104 West Point, NY 10996-1514

2. Address all questions or concerns regarding this solicitation to the Contract Specialist, Jarrod Bowsky, and

(845-938-2217). The deadline for question submission is 23 March 2020 at 4:30pm. All questions regarding this solicitation shall be submitted in writing via email to:

jarrod.bowsky.civ@mail.mil

3. Quotations shall be provided in Microsoft Word, PowerPoint, Adobe PDF and Excel.

4. Quotation Submittals:

4.1. General. Offerors are required to submit the following completed provisions:

Provision Title Date 52.212-3 Contractor Representations and Certifications – Commercial Items

DEC 2019

252.209-7993 (Dev) Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under Any Federal Law – Fiscal Year 2014

(FEB 2014)

Appropriations (Deviation

2014-OO0009)

4.2. This is a Lowest Price Technically Acceptable source selection conducted in accordance with Federal

Acquisition Regulation (FAR) 13.106-2, Evaluation of quotations or offers, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Offers will be evaluated using the criteria under ADDENDUM to FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS. Noncompliance with the Request for Quote (RFQ) requirements may hamper the Government's ability to properly evaluate the quote and may result in elimination of the quote from further consideration for contract award.

4.3. Quotation Submission: The submission of the documentation specified below will constitute the contractor's acceptance of the terms and conditions of the RFQ, concurrence with the Performance Work Statement, and the proposed contract type.

4.4. Offerors are encouraged to present their best Experience Capability Quote and prices in their initial quote submission. These instructions prescribe the format for the quote and describe the approach for the development and presentation of quote data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of quotes.

4.5. If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the Offeror shall immediately notify the Contract Specialist in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without discussion.

4.6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful quotes. Unless the contractor requests otherwise, the Government will destroy extra copies of such unsuccessful quotes.

All referenced documents for this solicitation are available on the betaSAM.gov web site at https://beta.sam.gov/. Potential contractors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

5. Quote Preparation Instructions

5.1. Contractor’s quote shall consist of four (4) separate volumes: General, Experience, Past Performance, and Price.

5.2. Quote Format

5.2.1. Offerors shall submit the original and specified number of copies listed in accordance with paragraph 5.2.3 of this addendum

5.2.2. Exceptions. Contractors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and Experience requirements, in addition to those identified as evaluation factors and elements. Failure to meet a requirement may result in a Quote being ineligible for award. If the Contractor finds it necessary to take exception to any of the requirements specified in this solicitation, the Contractor shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Contractors are cautioned that taking an exception may render the Quote ineligible for award. It is recommended that the Contractor contact the Contracting Officer immediately/prior to solicitation closing, upon identifying an area that may result in an exception. This information shall be provided in the format below.

Table 1 - Solicitation Exceptions

Solicitation Document

Page/ Paragraph

Requirement/ Portion

Rationale & Impact

CLIN Structure, PWS, 52.212-1, 52.212-2, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe The rationale and impact of the exception

5.2.3. The Quote shall be organized into four (4) volumes. Each hard copy volume of the Quote shall be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the Contractor's name. The same identifying data should be placed on the spine of each binder. All text shall be single spaced and printed black on white paper (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logos are acceptable). In accordance with FAR 52.204-4, hard copies shall be double-sided on paper containing at least 30 percent postconsumer fiber, whenever practicable. Printing shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. In addition to submitting hard copies of the Quotes, digital copies shall be provided on CD-ROM disk in Microsoft Word, PowerPoint and/or Excel or Adobe Acrobat (PDF) as outlined in Table 2. The file name shall be “Company Name – Initial” for the first submission. The file name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision. Electronic submissions via e-mail or facsimile will not be accepted. Quotations shall be mailed through a commercial/Government carrier or hand carried. Page limitations are as follows:

Table 2

VOLUME TITLE NO. HARD COPIES NO. OF

DIGITAL

COPIES (CD

ROM)

PAGE LIMITS

I General

1 1 N/A

II Experience Capability 1 1 15 III Past Performance 1 1 20 (does not include questionnaire responses)

IV Price 1 1 N/A

6. Quote Content

6.1. Volume I – General. Quote Form (Standard Form 1449) – original signature and date; Contract Administration Data; DUNS Number; Acknowledgement of Solicitation Amendments.

6.1.1. TAB A, The SF 1449 - The SF 1449 shall be fully completed upon submission. The Contractor is cautioned that the SF 1449 must contain an original signature in block 30(a) of the form. The contractor shall acknowledge any amendments to the RFQ in accordance with the instructions on the SF 30 and with FAR provision 52.212-1. The Contractor shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your Quote and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

6.1.2. TAB B, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the Quote preparation must be identified.

6.2. Volume II – Experience Capability.

6.2.1. The Experience Factor submission shall address factors listed in the ADDENDUM to FAR 52.212-

2 EVALUATION and clearly identify the factors being addressed. The submission shall not exceed 15 pages, using 11 size font and Times New Roman font style.

6.3. Volume III - Past Performance.

6.3.1. Contractors shall use Solicitation Attachments listed in ADDENDUM to FAR 52.212-2 EVALUATION for their past performance submission, which requires completing parts of the forms and submitting to past customers for input. The past performance submission shall include recent and relevant contracts for the same or similar items. Each identified contract shall include the following information: contract numbers, points of contact of Government personnel who accepted/received the products/services, phone numbers and email addresses for those Government personnel, a description of the requirement and an explanation of how it relates to the current requirement. Recent contracts are those contracts with ordering periods or deliveries occurring, at least in part, within the last three

(3) years. Relevance, for the purposes of this procurement, is defined as substantially similar to the current requirement in terms of effort, complexity, dollar value, contract type and subcontract/teaming. Contractors shall provide no more than three (3) examples of past performance.

The past performance quote shall be no longer than 20 pages, using 11 size font and Times New Roman font style.

6.4. Volume IV- Price – The Contractor shall complete the CLIN Structure contained in the solicitation. For the Price Volume, the hard copy version will take precedence for any differences noted between the hard copy and electronic versions of a Contractor’s Quote.

6.4.1. Submission Requirements: The Contractor shall submit a pricing volume that complies with the following submission instructions:

6.4.1.1. The Contractor shall submit unit pricing that reflects the quantities and instructions stated in each CLIN.

ADDENDUM TO FAR 52.212-2

ADDENDUM to FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-2 as an addendum to this solicitation:

Evaluation Factors for Award

(a) Basis for Contract Award. This is a Lowest Price Technically Acceptable source selection conducted in accordance with Federal Acquisition Regulation (FAR) 13.106-2, Evaluation of quotations or offers, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). The Government will select the best overall quote, based upon an integrated assessment of Experience, Past Performance, and Price

Factors. Contract may be awarded to the contractor who is deemed responsible in accordance with the FAR, as supplemented, whose quote conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by 52.212-2 of this solicitation and is judged by an overall assessment of the evaluation factors to represent the most advantageous to the Government. As part of making the assessment, an evaluation will be performed determining whether or not quote exceeds the minimum requirements at an associated price provides the Lowest Price Technically Acceptable to the Government.

(b) Award for All of the Work. The Government intends to award one (1) contract as a result of this solicitation. Quotes received for less than the stated number of items listed in the Price Schedule will be considered ineligible for award. As set forth in FAR 52.212-1 (g), the Government intends to evaluate quotes and award a contract without discussions with contractors. Therefore, the contractor’s initial quote should contain the contractor’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

(c) Evaluation Criteria. Evaluation criteria consist of factors. The quotes will be evaluated under three (3) evaluation factors: Experience, Past Performance, and Price.

Factor 1 - Experience. The Experience Factor will receive one of the ratings defined below.

Table 1. Experience Acceptable/Unacceptable Ratings Rating Description Acceptable Quote clearly meets the minimum requirements of the solicitation.

Unacceptable Quote does not clearly meet the minimum requirements of the solicitation.

In order to receive an acceptable rating, the experience factor submissions must demonstrate

(1) experience in same or similar magnitude and complexity outlined in the PWS (2) ability to obtain, maintain the equipment and personnel to adequately support the effort outlined in the PWS.

Factor 2 - Past Performance. The Past Performance Factor will receive one of the ratings defined below.

Table 1. Past Performance Evaluation Ratings

Rating Description Acceptable Based on the contractor’s performance record, the

Government has a reasonable expectation that the contractor will successfully perform the required effort, or the contractor’s performance record is unknown.

Unacceptable Based on the contractor’s performance record, the Government has no reasonable expectation that the contractor will be able to successfully perform the required effort.

In order to receive an acceptable rating, the Past Performance submissions must show evidence of successfully performing work same or similar to the work outlined in the PWS or meet the criteria for “unknown” record of past performance. Contractors without a record of relevant past performance, the contractor may not be evaluated favorably or unfavorably on past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.” Past Performance must be both recent and relevant. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this solicitation. To be relevant, the effort must be similar in nature of work, size, and complexity.

Factor 3 – Price. Price will not be scored or rated. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 13.106-3(a). Through these techniques the Government will determine whether prices are reasonable.

Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). As part of price evaluation, the government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding one-half of the contractor's final option period price to the contractor's total price. Thus, the contractor's total price for the purpose of evaluation will include the base period, 1st option, 2nd option, 3rd option, 4th option, and 1/2 of the 4th option. Contractors are not required to enter a price for the six-month period.

ATTACHMENT 1

SUBCONTRACTOR/TEAMING PARTNER CONSENT FORM FOR THE RELEASE

OF PAST PERFORMANCE INFORMATION TO THE PRIME CONTRACTOR

Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor's or teaming partner's consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime during exchanges. In an effort to assist the Government's Past Performance Evaluators in assessing your past performance relevancy and confidence, we request that the following consent form be completed by the major subcontractors/teaming partners identified in your quote. The completed consent forms should be submitted as part of your Past Performance Volume III Quote.

SAMPLE

Dear (Contracting Officer)

We are currently participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing quote) in responding to the Mission and Installation Contracting Command request for Quote (solicitation number) for the (program title or description of effort).

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past performance information with the prime contractor during the source selection process.

(Signature and Title of individual who has the authority to sign for and legally bind the company) Company Name:

Address:

ATTACHMENT 2

Specific Relevant Contracts Sheet

The contractor shall provide documentation outlining the contractor’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Contractors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

1. Contract Number, Award Date and Contract type.

2. Price/Cost – original awarded AND final (or projected final, if contract is current).

3. Delivery Schedule – original AND final (or projected final, if the contract is current).

4. Contact Information - Address and telephone number for the Government (or commercial) procuring contracting activity AND contract administrative activity (if applicable). Name, telephone number, fax number and e-mail address for the following:

5. Procuring Contracting Officer (PCO)

6. Administrative Contracting Officer (ACO)

7. Government or commercial technical representative or COR: Identify in specific detail for each contract listed, why or how you consider that effort relevant or similar to the effort required by this solicitation. In determining relevancy, consideration should be given but not limited to such things as product/service similarity, product/service, size and complexity, contract type, contract environment, division of company proposing, and subcontractor interaction.

8. Narrative explanation on each contract listed describing the objectives achieved and the following data: any cost growth or schedule delays encountered. For any Government contracts which did not/do not meet original requirements with regard to cost, schedule, or technical performance, a brief explanation of the reason(s) for such shortcomings and any demonstrated corrective actions taken to avoid recurrence. Contractors may include a discussion of efforts accomplished by the contractor to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a Limited or a No Confidence rating, since the problems encountered may have been on a more complex program, or an contractor may have subsequently demonstrated the ability to overcome the problems encountered. The contractor is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. This may allow the contractor to be considered a Substantial Confidence or Satisfactory Confidence candidate.

9. Negative Performance Documentation. A copy of any cure notices, show cause letters or contract discrepancy reports received on each contract listed and a description of any corrective action by the contractor or proposed subcontractor.

10. Completion Date/Delivery Schedule. The contractor shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary.

1. Contract Number

Award Date Contract type

2. Completion Date/Delivery Schedule.

Original completion/delivery date Revised completion/delivery date

3. Price/Cost – original awarded price

4. Modified Price/Cost -

5. Completion Date or Delivery Schedule – original AND final (or projected final, if the contract is current).

6. Changed Dates -

7. Contact Information - Address and telephone number for the Government (or commercial) procuring contracting activity AND contract administrative activity (if applicable). Name, telephone number, fax number and e-mail address for the following:

8. Procuring Contracting Officer (PCO).

Address:

Phone Number:

Fax Number:

E-Mail Address:

9. Administrative Contracting Officer (ACO).

Address:

Phone Number:

Fax Number:

E-Mail Address:

10. Government or commercial technical representative or COR.

Address:

Phone Number:

Fax Number:

E-Mail Address:

11. Relevancy Description.

12. Narrative explanation.

13. Negative Performance Documentation.

ATTACHMENT 3

PAST PERFORMANCE QUESTIONNAIRE

WHEN FILLED IN THIS DOCUMENT IS SOURCE SELECTION SENSITIVE INFORMATION IAW FAR 3.104

SECTION 1: CONTRACT IDENTIFICATION

A. Contractor:

B. Cage Code:

C. Contract number:

D. Contract type:

E. Was this a competitive contract? Yes No

F. Period of performance:

G. Initial contract cost: $

H. Current/final contract cost: $

I. Reasons for differences between initial contract cost and final contract costs:

J. Description of service provided:

SECTION 2: CUSTOMER OR AGENCY IDENTIFICATION

A. Customer or agency name:

B. Customer or agency description (if applicable):

C. Geographic description of services under this contract, i.e. local, nationwide, worldwide, other Commands:

SECTION 3: EVALUATOR IDENTIFICATION

A. Evaluator's name:

B. Evaluator's title:

C. Evaluator's phone/fax number:

D. Number of years evaluator worked on subject contract:

SECTION 4: EVALUATION

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

CODE PERFORMANCE LEVEL

E EXCEPTIONAL - The contractor’s performance meets contractual requirements and exceeds many (requirements) to the Government’s benefit. The contractual performance was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

VG VERY GOOD- The contractor’s performance meets contractual requirements and exceeds some

(requirements) to the Government’s benefit. The contractual performance was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

S SATISFACTORY – The contractor’s performance meets contractual requirements. The contractual performance contained some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

M MARGINAL – Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

US UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

NA NOT APPLICABLE - Unable to provide a score.

The questions shown below should be tailored to the Factors of the instant acquisition.

Technical Performance E VG S M US NA

T1. Quality & repeatability of operations & maintenance.

T2. Quality of technical system testing and certification efforts

T3. Quality/integrity of technical data/report preparation efforts

T4. Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements

T5. Ability to implement current standard practices for computer hardware design, operation, maintenance, upgrades and configuration control

T6. Ability to implement current standard practices for computer software design, operation, maintenance, upgrades and configuration control

T7. Adequacy/effectiveness of environmental safety procedures

Program Management E VG S M US NA

Program Management E VG S M US NA

P1. Effectiveness of overall contract management (including ability to effectively lead, manage and control the program)

P2. Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes)

P3. Timeliness/effectiveness of contract problem resolution without extensive customer guidance

P4. Understand/complied with customer objectives and technical requirements

P5. Successfully responded to emergency and/or surge situations

P6. Quality/effectiveness of sub-contracted efforts

P7. Effectiveness of material management (including Government Furnished Property or Material)

P8. Effectiveness of acquisition management

P9. Contractor proposed alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the customer

P10. Contractor implemented responsive/flexible processes to improve quality and timeliness of support.

Transition/phase-in E VG S M US NA

T1. Contractor ability to smoothly transition resources and personnel.

T2. Contractor effectiveness on maintaining continuity of mission support while transitioning/phasing in resources and personnel to support other efforts.

Employee Retention/Attraction E VG S M US NA

E1. Ability to hire/apply a qualified workforce to this effort.

E2. Ability to retain a qualified workforce on this effort.

E3. Effectiveness of employee compensation towards quality of work.

1. Please discuss each and every response for which you indicated E (Exceptional), M (Marginal) or US (Unsatisfactory) in response to the questions above (use additional sheets, if necessary).

2. Government Contracts Only: Has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations?

Yes No

Default Convenience Pending Terminations

If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules, etc).

W911SD20R0023

SECTION 5: NARRATIVE SUMMARY

Would you have any reservations about soliciting this contractor in the future or having them perform one of your critical and demanding programs?

Please provide any additional comments concerning this contractor’s performance, as desired.

Evaluator’s Signature Date

Thank you for your prompt response and assistance!

Please return this completed questionnaire to:

Mailing Address:

Or FAX/E-mail to: 845-938-8183 / jarrod.bowsky.civ@mail.mil

(End of provision)

DEFINITIONS

See Paragraph (c), Factor 1 – Experience of ADDENDUM to FAR 52.212-2.

Magnitude: size; extent; dimensions

Complexity: the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to assure that the product or service conforms to the contractual requirements.

TECHNICAL EXHIBIT

1. TECHNICAL EXHIBITS

1.1. TECHNICAL EXHIBIT 1

1.1.1. ESTIMATED WORK LOAD

1.1.2. Contracted work sites include academic and administrative areas, trails, roadways, historic fortifications, the motor pool, dog parks, embankments, hospital, child development centers, middle & elementary schools.

1.1.3. The total approximate acreages for IMPROVED GROUNDS is ninety-six (96) acres.

1.1.4. The total approximate acreages for SEMI-IMPROVED GROUNDS is fifty-eight (58) acres.

1.1.5. The Government reserves the right to assign specific areas to be cut on certain days and certain times.

1.1.6. The grass areas along what is known as Thayer Walk shall periodically be edged. (See section 4.13.1).

1.1.7. HISTORICALLY, the crew size of this grass cutting contract has been eight (8) to ten (10) people, plus the PM and the QC.

1.1.8. IMPROVED CUTTING AREAS can require as many as twenty-eight (28) cuts per year.

1.1.9. SEMI-IMPROVED CUTTING AREAS have been cut as many as three (3) times per year. Some are only cut one (1) time while a select few are cut two(2) times.

1.2. TECHNICAL EXHIBIT 2

1.2.1. SEMI-IMPROVED GROUNDS

1.2.2. CLIPPING REMOVAL

1.2.2.1. SEMI-IMPROVED GROUNDS where approx. six and a quarter (6 ¼) acres will require clipping removal.

1.2.2.2. AREA SII: Approximately five and one half (5.5) acres - embankment west of Quarters 1 through 9.

1.2.2.3. AREA NI: Approximately one quarter (0.25) acre - embankment east of Washington Road, between Ruger Road from stairway to corner near entrance to post cemetery.

1.2.2.4. AREA NII: Approximately one quarter (0.25) acre - embankment and ditch adjacent to driveway north of Building 900, Keller Army Hospital.

1.3. TECHNICAL EXHIBIT 3

1.3.1. QUALITYASSURANCE

1.3.2. COR inspections will be conducted based on Contractor’s daily status report. The COR will record on the daily inspection report, the time, date and any discrepancies. General locations that require Contractor re-performance may be indicated on the inspection form. However the COR will not necessarily return to the area and point out the deficiencies. The COR will only conduct one (1) re-inspection of any area during each cutting cycle. A second other than satisfactory rating of any specific area during its current cutting cycle shall be the basis for nonpayment for that cutting area for that cutting cycle.

1.3.3. Joint inspections between the COR and Contractor personnel may be conducted at the discretion of the Contracting Officer (KO). The KO will be the final approving authority when a determination is to be made as to the proper mowing of an area, or the proper accomplishment of a contracted service.

1.4. TECHNICAL EXHIBIT 4

1.4.1. ADDITIONAL AREAS WHEN AND IF NEEDED

1.4.2. The additional areas added, if and when needed, and subsequent line items for option years will be figured as follows. Any improved, semi-improved or unimproved area that can be calculated as whole acres will be charged according to the per acre price for that line item. Any area that consists of more than a whole acres (i.e. 1 ¼, 1 ½, OR 1 ¾), will be calculated as such and invoiced as ¼, ½, or ¾ of the per acre price.

1.4.3. Example: ($50.00 per acre) one acre will be invoiced as $50.00. 1 ½ acres will be invoiced as

$75.00.

1.4.4. Any improved, semi improved or unimproved area that is less than an acre will be calculated in square feet and will be invoiced according to the square foot price. For that line item, any area that consists of more than a whole acre and cannot be calculated as ¼, ½, or ¾ will be invoiced using both the acre and square footage line item.

1.4.5. Example: ($50.00 per acre) (.0050 per square foot) 100 square feet will be invoiced as $.50 1 acre, 100 square feet will be invoiced as $50.50

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 28 Each

0001 AREA SI APPROX 3.8 ACRES

FFP

0001 AREA SI APPROX 3.8 ACRES

FOB: Destination

PURCHASE REQUEST NUMBER: 0011336448

PSC CD: S208

NET AMT

0002 28 Each

0002 AREA SII APPROX 15.9 ACRES

FFP

0002 AREA SII APPROX 15.9 ACRES

FOB: Destination

0003 28 Each

0003 AREA SIII APPROX 8.9 ACRES

FFP

0003 AREA SIII APPROX 8.9 ACRES

FOB: Destination

0004 28 Each

0004 AREA S IV APPROX 9.0 ACRES

FFP

0004 AREA S IV APPROX 9.0 ACRES

FOB: Destination

0005 28 Each

0005 AREA CI APPROX 4.37 ACRES

FFP

0005 AREA CI APPROX 4.37 ACRES

FOB: Destination

0006 28 Each

0006 AREA NI APPROX 18.5 ACRES

FFP

0006 AREA NI APPROX 18.5 ACRES

FOB: Destination

0007 28 Each

0007 AREA NII APPROX 19.1 ACRES

FFP

0007 AREA NII APPROX 19.1 ACRES

FOB: Destination

0008 1,000 Square

Foot

0008 ADD'L SQUARE FOOTAGE AS NEEDED

FFP

0008 ADD'L SQUARE FOOTAGE AS NEEDED

FOB: Destination

0009 3 Each

0009 AREA SII APPROX 26.4 ACRES

FFP

0009 AREA SII APPROX 26.4 ACRES

FOB: Destination

0010 3 Each

0010 AREA SIIA APPROX 22.6 ACRES

FFP

0010 AREA SIIA APPROX 22.6 ACRES

FOB: Destination

0011 3 Each

0011 AREA SIV APPROX 16.1 ACRES

FFP

0011 AREA SIV APPROX 16.1 ACRES

FOB: Destination

0012 3 Each

0012 AREA CIA APPROX 4.37 ACRES

FFP

0012 AREA CIA APPROX 4.37 ACRES

FOB: Destination

0013 3 Each

0013 AREA NIA APPROX 18.5 ACRES

FFP

0013 AREA NIA APPROX 18.5 ACRES

FOB: Destination

0014 3 Each

0014 AREA NIIA APPROX 19.1 ACRES

FFP

0014 AREA NIIA APPROX 19.1 ACRES

FOB: Destination

0015 3 Each

0015 ADD'L ACRES AS NEEDED

FFP

0015 ADD'L ACRES AS NEEDED

FOB: Destination

0016 28 Each

0016 MOTORPOOL IMPROVED GROUNDS

FFP

0016 MOTORPOOL IMPROVED GROUNDS

FOB: Destination

0017 3 Each

0017 MOTORPOOL SEMI IMPROVED GROUNDS

FFP

0017 MOTORPOOL SEMI IMPROVED GROUNDS

FOB: Destination

0018 1 Each

0018 CMR

FFP

0018 CMR

FOB: Destination

1001 28 Each

1001 AREA SI APPROX 3.8 ACRES

FFP

1001 AREA SI APPROX 3.8 ACRES

FOB: Destination

1002 28 Each

1002 AREA SII APPROX 15.9 ACRES

FFP

1002 AREA SII APPROX 15.9 ACRES

FOB: Destination

1003 28 Each

1003 AREA SIII APPROX 8.9 ACRES

FFP

1003 AREA SIII APPROX 8.9 ACRES

FOB: Destination

1004 28 Each

1004 AREA S IV APPROX 9.0 ACRES

FFP

1004 AREA S IV APPROX 9.0 ACRES

FOB: Destination

1005 28 Each

1005 AREA CI APPROX 4.37 ACRES

FFP

1005 AREA CI APPROX 4.37 ACRES

FOB: Destination

1006 28 Each

1006 AREA NI APPROX 18.5 ACRES

FFP

1006 AREA NI APPROX 18.5 ACRES

FOB: Destination

1007 28 Each

1007 AREA NII APPROX 19.1 ACRES

FFP

1007 AREA NII APPROX 19.1 ACRES

FOB: Destination

1008 1,000 Square

1008 ADD'L SQUARE FOOTAGE AS NEEDED

1008 ADD'L SQUARE FOOTAGE AS NEEDED

FOB: Destination

1009 3 Each

1009 AREA SII APPROX 26.4 ACRES

FFP

1009 AREA SII APPROX 26.4 ACRES

FOB: Destination

1010 3 Each

1010 AREA SIIA APPROX 22.6 ACRES

FFP

1010 AREA SIIA APPROX 22.6 ACRES

FOB: Destination

1011 3 Each

1011 AREA SIV APPROX 16.1 ACRES

FFP

1011 AREA SIV APPROX 16.1 ACRES

FOB: Destination

1012 3 Each

1012 AREA CIA APPROX 4.37 ACRES

FFP

1012 AREA CIA APPROX 4.37 ACRES

FOB: Destination

1013 3 Each

1013…