W911SD20R0023-0001.pdf

0011336448

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. The purpose of this amendment is to reduce approximate acres from 154 to 129 and updated Turf Map in Paragraph 1.1., of Performance Work Statement.

2. Technical Exhibit 1 Paragraph 1.1.3., is reduced from 96 to 80 acres and Paragraph 1.1.4., is reduced from 58 to 49 acres.

3. There are no other changes to solicitation and all other terms and conditions are in full effect.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Mar-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911SD20R0023

X 9B. DATED (SEE ITEM 11)

05-Mar-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Mar-2020

CODE

MICC - WEST POINT

681 HARDEE PLACE

WEST POINT NY 10996-1514

W911SD 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SD20R0023

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

1. General Information.

1.1. Overview. The Contractor shall inspect, service, maintain, and landscape grounds of the United States Army Garrison (USAG) at West Point, NY. The work shall include scheduling and performance necessary to perform the following services on approximately (129) acres. Grass cutting, trimming, removal of grass clippings and edging. The Contractor shall provide all work necessary to maintain the grounds to the standards specified herein. For detailed areas, see attached Turf Maintenance Map.

2. Description of Services.

2.1. Scope. The Contractor shall provide Grounds Maintenance for all High Visibility Improved Grounds, and Semi-Improved Grounds. The Contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included and covered by this contract in support of mission requirements for users, residents, and visitors. The Contractor shall mow grass only when the minimum height is reached or exceeded as indicated by the Contract Officer Representative (COR). The Contractor shall set the mower height to three (3) inches for all areas.

2.2. Service Improved Grounds/High Visibility Areas. Developed areas of the installation that require an intensive level of maintenance. The work performed in these areas by the Contractor shall include mowing grass, edging and trimming grass, removing grass trimmings from paved areas.

2.2.1. Mowing. High Visibility Areas, approximately 80 acres, are indicated in the Turf Maintenance Map.

The Contractor shall remove trash, litter, tree limbs, debris, etc., prior to mowing. Paved areas and walkways shall be free of lawn clippings/debris the same day the mowing is performed. The Contractor shall mulch mow the grass and remove visible grass clippings after mowing, before leaving the work area. The lawn shall be uniform in appearance, free of skips, gaps, rutting, or scalping. The Contractor shall be responsible for any damage incurred as a result of grass cutting operations.

2.2.2. Edging. The Contractor shall edge to present a neat appearance. Edging responsibilities shall include, but not be limited to, flowerbeds, mulched areas, sidewalks, driveways, street edges, curbs, and other concrete (except against asphalt edges) located in the Improved Grounds. Edging includes the removal of all grass or weeds sprouting from cracks in sidewalks, pavement, and curb joints. The Contractor shall collect and dispose of all edging debris the same day edging is performed.

Edging of walks and other surfaced areas that do not have a well-defined edge shall be edged with FLTs.

Edging frequency shall be concurrent with every fourth improved mowing cycle or whenever vegetation extends over the edge of the surface more than two (2) inches. This shall be the control.

Cleanup of edged areas shall include removal of dirt and other materials caused by the edging operation. The sidewalks shall be swept or blown clear of all materials that cannot be removed by shovel and broom.

2.2.3. Trimming. The Contractor shall, in conjunction with grass cutting, trim grass and weeds around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and all other fixed objects that project above the ground so grass height is maintained consistent with adjacent grass. The Contractor shall remove all trimming debris from sidewalks and driveways on the same day trimming is performed.

FLTs shall not be used for mowing open areas of Improved Grounds except on slopes where wheeled mowers could damage the grass or cannot operate safely.

Abrasions or other damage to young trees or shrubs caused by negligent operation of Contractor equipment will result in damage claims against the Contractor.

Power mowers shall not be operated closer than two (2) feet from un-mulched young trees, shrubs, or flowerbeds. Such areas shall be trimmed with hand operated shears. Trimming around obstacles such as signposts, pipes, trees larger than five (5) inches in diameter, fences, walls, and rocks shall be done primarily with walk behind mowers and FLTs.

The Contractor shall repair any damages to trees and shrubs caused by trimming. If a plant damaged by trimming dies or becomes unhealthy, the Contractor shall replace the damaged plant with a plant of the same size and type at no additional cost to the Government. The Contractor shall provide a one (1) year warranty on all replacement trees and shrubs which shall be given to the COR. Tree and shrub replacements shall be performed within fifteen (15) days of the date the Contractor is notified to replace the plant.

2.3. Service/Semi-Improved Grounds.

2.3.1. Semi-Improved Grounds used for operational and maintenance purposes.

2.3.2. Semi Improved Grounds shall be completed during the week in which they are scheduled. In order to avoid overlap between cutting cycles, work not performed by the end of a cycle shall be considered a non-performable deficiency and the entire area shall not be payable.

2.3.3. There are approximately (49) acres of Semi-Improved Grounds. Semi improved grounds shall be cut to six (6) inches. Cutting frequency is three (3) times per Period of Performance (see SCHEDULE).

The Contractor shall cut and remove clipping debris from selected semi improved grounds (see Turf Maintenance Map).

2.3.4. Debris created as a result of cutting operations, shall be removed from the area of operation and may be transported to the compost site located at Range 4. Chipping of woody plant material is permitted however, chips shall be contained and removed from the operation site.

2.3.5. On the last working day of each month, the Contractor shall submit to the COR the cutting schedule for semi improved grounds for the following month.

2.3.6. Semi Improved Grounds shall be completed during the week in which they are scheduled. In order to avoid overlap between cutting cycles, work not performed by the end of a cycle shall be considered a non-performable deficiency and the entire area shall not be payable.

2.4. Special Equipment Requirements.

2.4.1. All rotary mowers used within High Visibility Areas shall be equipped with mulching blades and have discharges blocked.

2.4.2. All equipment used to perform grass mowing and leaf removal operations on High Visibility Areas shall be equipped with turf type tires. Equipment not essential for the performance of grass mowing or leaf removal functions (e.g., equipment with agricultural tires, wheel weights, snow blades, or other accessories that may damage turf or tree root zones by compaction, rutting, or scalping), shall not be permitted on High Visibility Areas.

2.4.3. A rotary mower capable of negotiating steep slopes and cutting heavy clumps and brushy vegetation shall be used to service Unimproved Grounds and perform grassland habitat maintenance. Contractor shall provide and utilize all mowing equipment. Mowing equipment, such as "mulching decks" or mowing equipment with clipping collection apparatus in place and operational may be used. On rotary mowers, the lowest portion of the blade shall not extend below the sides or rear of the housing. If side/rear discharge mowing decks are used, they shall follow all manufacturer specifications and shall not be modified. The Contractor shall follow all (OSHA) safety and health standards.

2.4.4. Self-propelled walk behind and rotary type mowers shall be equipped with operational positive disengagement mechanisms, which disable the drive mechanism and the mower blades.

2.4.5. The Contractor shall have safety shields and deflectors on all filament line trimmers (FLTs) and edger’s.

2.4.6. Floatation turf tires will be used on tractors, lawn mowers and other vehicular equipment.

2.4.7. All riding type equipment shall have rollover protection installed and operational in accordance with manufacturers' specifications.

2.4.8. Noise reduction devices shall be on all equipment and shall be used.

2.4.9. The Contractor shall supply traffic safety devices such as cones, flags, warning signs. Employees shall wear lime-green, class 2 vests with prismatic reflective strips. The signs shall be a minimum of thirty six (36) inches by thirty six (36) inches.

2.4.10. Any equipment found, by the Contractor or COR, to be in an unsafe condition shall be removed from the work site immediately and shall not be returned to work, until all deficiencies have been corrected and the COR notified orally of the repair action

2.4.11. The Contractor shall submit a complete equipment list including make, model, specifications and catalog cut sheets for COR approval with the quote.

TECHNICAL EXHIBIT

1. TECHNICAL EXHIBITS

1.1. TECHNICAL EXHIBIT 1

1.1.1. ESTIMATED WORK LOAD

1.1.2. Contracted work sites include academic and administrative areas, trails, roadways, historic fortifications, the motor pool, dog parks, embankments, hospital, child development centers, middle & elementary schools.

1.1.3. The total approximate acreages for IMPROVED GROUNDS is ninety-six (80) acres.

1.1.4. The total approximate acreages for SEMI-IMPROVED GROUNDS is fifty-eight (49) acres.

1.1.5. The Government reserves the right to assign specific areas to be cut on certain days and certain times.

1.1.6. The grass areas along what is known as Thayer Walk shall periodically be edged. (See section

4.13.1).

1.1.7. HISTORICALLY, the crew size of this grass cutting contract has been eight (8) to ten (10) people, plus the PM and the QC.

1.1.8. IMPROVED CUTTING AREAS can require as many as twenty-eight (28) cuts per year.

1.1.9. SEMI-IMPROVED CUTTING AREAS have been cut as many as three (3) times per year. Some are only cut one (1) time while a select few are cut two(2) times.

1.2. TECHNICAL EXHIBIT 2

1.2.1. SEMI-IMPROVED GROUNDS

1.2.2. CLIPPING REMOVAL

1.2.2.1. SEMI-IMPROVED GROUNDS where approx. six and a quarter (6 ¼) acres will require clipping removal.

1.2.2.2. AREA SII: Approximately five and one half (5.5) acres - embankment west of Quarters 1 through 9.

1.2.2.3. AREA NI: Approximately one quarter (0.25) acre - embankment east of Washington Road, between Ruger Road from stairway to corner near entrance to post cemetery.

1.2.2.4. AREA NII: Approximately one quarter (0.25) acre - embankment and ditch adjacent to driveway north of Building 900, Keller Army Hospital.

1.3. TECHNICAL EXHIBIT 3

1.3.1. QUALITYASSURANCE

1.3.2. COR inspections will be conducted based on Contractor’s daily status report. The COR will record on the daily inspection report, the time, date and any discrepancies. General locations that require Contractor re-performance may be indicated on the inspection form. However the COR will not necessarily return to the area and point out the deficiencies. The COR will only conduct one (1) re-inspection of any area during each cutting cycle. A second other than satisfactory rating of any specific area during its current cutting cycle shall be the basis for nonpayment for that cutting area for that cutting cycle.

1.3.3. Joint inspections between the COR and Contractor personnel may be conducted at the discretion of the Contracting Officer (KO). The KO will be the final approving authority when a determination is to be made as to the proper mowing of an area, or the proper accomplishment of a contracted service.

1.4. TECHNICAL EXHIBIT 4

1.4.1. ADDITIONAL AREAS WHEN AND IF NEEDED

1.4.2. The additional areas added, if and when needed, and subsequent line items for option years will be figured as follows. Any improved, semi-improved or unimproved area that can be calculated as whole acres will be charged according to the per acre price for that line item. Any area that consists of more than a whole acres (i.e. 1 ¼, 1 ½, OR 1 ¾), will be calculated as such and invoiced as ¼, ½, or ¾ of the per acre price.

1.4.3. Example: ($50.00 per acre) one acre will be invoiced as $50.00. 1 ½ acres will be invoiced as

$75.00.

1.4.4. Any improved, semi improved or unimproved area that is less than an acre will be calculated in square feet and will be invoiced according to the square foot price. For that line item, any area that consists of more than a whole acre and cannot be calculated as ¼, ½, or ¾ will be invoiced using both the acre and square footage line item.

1.4.5. Example: ($50.00 per acre) (.0050 per square foot) 100 square feet will be invoiced as $.50 1 acre, 100 square feet will be invoiced as $50.50

(End of Summary of Changes)