W911SA23Q3080 P00001 Amendment 0001 (f).pdf

0011934263-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of amendment (1) one is to provide responses to questions, update the period of performance dates in the CLINs to 19OCT23-26OCT23, add CLIN 52.232-18, Availability of Funds, and add 27. Funds availability information to the Supplemental Information.

POC: Melissa T. Larson, Contract Specialist, melissa.t.larson.civ@army.mil.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Jul-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911SA23Q3080

X 9B. DATED (SEE ITEM 11)

12-Jul-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Jul-2023

CODE

MICC - FT MCCOY

BLDG 1108 SOUTH R ST

FORT MCCOY WI 54656-5153

W911SA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SA23Q3080

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 11-SEP-2023 TO

18-SEP-2023

N/A 84TH TRAINING COMMAND

84TH TRAINING COMMAND

230 OLD IRONSIDES AVE, BLDG 203

FORT KNOX, KY SC 40121

FOB: Destination

W90724

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 19-OCT-2023 TO

26-OCT-2023

N/A 84TH TRAINING COMMAND

84TH TRAINING COMMAND

230 OLD IRONSIDES AVE, BLDG 203

FORT KNOX, KY SC 40121

The following Delivery Schedule item for CLIN 0002 has been changed from:

CAGE

POP 11-SEP-2023 TO

18-SEP-2023

N/A 84TH TRAINING COMMAND

84TH TRAINING COMMAND

230 OLD IRONSIDES AVE, BLDG 203

FORT KNOX, KY SC 40121

CAGE

POP 19-OCT-2023 TO

26-OCT-2023

N/A 84TH TRAINING COMMAND

84TH TRAINING COMMAND

230 OLD IRONSIDES AVE, BLDG 203

FORT KNOX, KY SC 40121

The following Delivery Schedule item for CLIN 0003 has been changed from:

CAGE

POP 11-SEP-2023 TO

18-SEP-2023

N/A 84TH TRAINING COMMAND

84TH TRAINING COMMAND

230 OLD IRONSIDES AVE, BLDG 203

FORT KNOX, KY SC 40121

CAGE

POP 19-OCT-2023 TO

26-OCT-2023

N/A 84TH TRAINING COMMAND

84TH TRAINING COMMAND

230 OLD IRONSIDES AVE, BLDG 203

FORT KNOX, KY SC 40121

The following have been added by reference:

52.232-18 Availability Of Funds APR 1984

The following have been added by full text:

RESPONSES TO QUESTIONS

1. Please clarify. Lunch meals / Dates / Amount required.

5.3.1. Period of Performance and Hours of Operations. The Contractor shall prepare and deliver a lunch meal 20-26 October 2023 at 11:30 per the schedule below.

The Chart indicates that only coffee and snacks are to be provided Oct. 23, 24, 25, 26. For 100 Attendees. Will lunches be required on Oct 23-26, and how many?

A. Lunch is required 20,21, 22 OCT for 450 personnel. No lunch is required 23-26 OCT. Snacks only from 23-26 OCT for 150 personnel.

2. Will the conference room prepared to accommodate 450 people be needed for all 7 days, as it appears only 100 will be in attendance Oct 23-26?

A. There will be 450 attendees from 20-22 OCT. That number will decrease to 150 from 23-26 OCT. Conference space is needed on the 19 OCT only for presenter rehearsals.

3. Please explain the requirement for lunch meal on September 15 – 17 per “Performance requirements summary” ?

A. Lunch meal is required 20-22 OCT. There is no requirement on September 15-17. We will adjust the PRS.

4. I see that you have requested the facility be within 25 miles of the DFW airport. Yet no guest rooms are requested for this 7 day period. Please confirm if you require hotel guest rooms.

A. There is no requirement for the Contractor to book rooms. Attendees will reserve their own hotel rooms individually. Conference space is requested within 25 miles of DFW so attendees can plan their own reservations.

5. What is the actual Period of performance, it states 19 October 2023 to 26 October 2023 in the period of performance, but in catering services, it shows 20th October 2023 to 26 October 2023. Please clarify.

A. The total period of performance is 19 to 26 October 2023. The 19th is a rehearsal day for presenters. Full attendance from 20-22 October 2023 of 450 personnel. Reduced attendance 23-26 October 2023 of 150 personnel.

6. Per the solicitation (5.3.1), it appears the head count will be cut to 100 attendees from Monday (10/23/23) through Thursday (10/26/23). Will the Main Briefing Room, the 6 Break Out Rooms and the Executive Board Room all need to be reserved for the entire training period of 10/20/23-10/26/23? Our reservation will commence on 10/19/23.

A. The rooms are required for the entire duration. The head count will decrease, but there will be separate training meetings occurring at the same time. Room size can be reduced if applicable to support smaller audience.

The following have been modified:

PWS

PERFORMANCE of WORK STATEMENT (PWS) 84th TC 19-26 OCT 23 Planning Workshop

AGENCY HEADQUARTERS: 84TH TRAINING COMMAND

230 OLD IRONSIDES AVENUE, BLDG 203

FORT KNOX, KENTUCKY 40121-4132

PART 1

GENERAL INFORMATION

1.1. General. The 84th Training Command (TC) conducts and validates realistic Combat Support Collective Training, Leader Developments, and Mission Command in a Decisive Action Training environment to prepare Soldiers and units for combat operations. This is a fixed-price, “non-personal services contract” to provide conference facilities and event space for the 84th (TC) during its 2023 Planning Workshops. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.2. Scope of Work. The contractor shall provide all personnel, equipment, supplies, facilities, materials, supervision, and other items and non-personal services necessary to provide conference and event space to host up to 450 personnel for the 84th TC as defined in this PWS except for those items specified as Government furnished property and services. The Contractor shall perform in accordance with (IAW) the terms and conditions of the contract and with the established standards in this PWS.

Services Include

1.2.1. Conference Facilities and Event Space

1.2.2. Audio Visual Support

1.2.3. Catering Service

1.3. Place of Performance. The place of performance shall be within 25 miles of Dallas Fort Worth (DFW) airport. The Contractor shall reserve and provide venue location.

1.4. Period of Performance. The period of performance shall be 19-26 October 2023. The period of performance will be outlined individually in Part 5 Specific Tasks.

1.5. Hours of Operation. The Hours of Operation will be 0700-1700 each day during the period of performance. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is open. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6. Federal Government Holidays.

New Years Day 1st day of (JAN) Martin Luther King Jr.'s Birthday 3rd Monday (JAN) Presidents Day 3rd Monday (FEB) Memorial Day Last Monday (MAY) Juneteenth 19th day (JUN) Independence Day 4th day (JUL) Labor Day 1st Monday (SEPT) Columbus Day 2nd Monday (OCT) Veterans Day 11th day (NOV) Thanksgiving Day 4th Thursday of (NOV) Christmas Day 25th day (DEC)

1.7. Key Personnel. The contractor shall provide a Contract Manager, Alternate Contract Manager, and other key personnel responsible for the performance of the work. The contract manager or alternate manager shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. Either the contract manager or alternate manager shall be available between 8:00 a.m. to 4:30p.m., each day throughout the period of performance per task. A list of these key personnel by position, including contact information, shall be submitted by email to the Contracting Officer Representative (COR) no later than (NLT) 14 days prior to the contract start date and updated NLT 14 days prior to new employees commencing performance under this contract when personnel changes occur.

1.7.1. Key Personnel Qualifications. RESERVED.

1.8. Special Contractor Employee Qualifications. RESERVED.

1.9. Identification (ID) of Contractor Employees. The Contractor shall provide each employee, to include subcontractor employees, an ID Badge, which includes at a minimum, the company Name, employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor shall be responsible for collection of ID Badges upon completion of the contract or termination of an employee.

An ID Badge list shall be submitted by email to the COR NLT 14 days prior to the contract start date and updated NLT 14 days prior to new employees commencing performance under this contract when personnel changes occur. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.10. Background Checks. RESERVED.

1.11. Contractors Requiring Common Access Card (CAC). RESERVED

1.12. Anti-Terrorism (AT) Level I Awareness Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training. AT Level I awareness training certification for all employees shall be submitted to the COR within 45 calendar days after the contract start date, or within 45 days after new employees commence performance under this contract, and annually within 45 days after the start of the option period. The COR will provide a copy to the requiring activity Anti-Terrorism Office (ATO). AT Level I awareness training is available at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf. When available, classroom training may also be coordinated locally through the ATO. Contact the COR for availability of this local classroom training.

1.13. iWATCH Training. The contractor shall brief all contractor employees, including subcontractor employees, on the local iWATCH program. The training standards will be provided to the contractor by the COR who will obtain the locally developed training from the requiring activity ATO. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employee’s where/how to report suspicious activity. An iWATCH training certification for all employees shall be submitted to the COR within 45 calendar days after the contract start date, or within 45 days after new employees commence performance under this contract and annually within 45 days after the start of the option period. COR will provide a copy to the requiring activity ATO.

1.14. Operations Security (OPSEC) Awareness Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete "OPSEC Awareness" training. The online course is called "OPSEC Awareness for Military Members, DoD Employees and Contractors" and is found at https://securityawareness.usalearning.gov/opsec/. An OPSEC training certification for all employees shall be submitted to the COR within 45 calendar days after the contract start date, or within 45 days after new employees commence performance under this contract, and annually within 45 days after the start of the option period. The COR will provide a copy to the requiring activity ATO.

1.15. Access to Government Information Systems. RESERVED

1.16. Security Clearance Requirements. RESERVED.

1.17. Organizational Conflict of Interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in Federal Acquisition Regulation (FAR) Subpart 9.5.

The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.18. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.19. Quality Control (QC). Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Terms and Conditions – Commercial Items). A formal Quality Control Plan (QCP) is not required for this commercial service. However, the contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract.

1.20. Quality Assurance (QA). The Government will evaluate the contractor’s performance under this contract and reserves the right to inspect or test any supplies or services that have been tendered for acceptance.

1.20.1 Non-conforming Supplies or Services. When a contractor’s performance does not meet contract requirements and/or approved work schedules and/or timeframes it is considered non-conformance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are cannot be re-performed, are recurring, or the services fail to achieve to the performance standard listed within the specific task and/or Performance Requirements Summary (PRS), the Government may reject the nonconforming service(s) and document the contractor’s performance record and may issue a Nonconformance Report (NCR). Non-conformance will be classified in one of three categories: level I (Minor), level II (Major) or level III (Critical). The Government may re-inspect work designated for re-performance or late performance. The Government can reduce payment to the contractor IAW the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the Contractor for any related cost incurred and/or may terminate this contract for cause.

1.20.1.1 Level I (Minor) non-conformance. Defined as a non-conformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services.

Minor non- conformance usually can be corrected on the spot, where no further CA response is necessary, and can be issued by the COR to the contractor. Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re- performance is not completed in full and within the specified time a Level II non-conformance may be issued to the contractor by the Contracting Officer (KO).

1.20.1.2. Level II (Major) non-conformance. Defined as a non-conformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor non-conformances, or a non-responsive contractor, indicating a trend or failure of the contractor’s quality control, can also be classified as a Major non-conformance. Major non-conformance’s will result in the issuance of a written NCR from the KO to the contractor requiring the development of a Corrective Action Plan (CAP) by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.20.1.3. Level III (Critical) non-conformance. Defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II NCRs; or is for a non-responsive contractor to a level II NCR. Critical non-conformance’s shall result in the issuance of a written NCR from the KO, or higher level within the contracting office, to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.21. Invoicing through Wide Area WorkFlow. Contractor shall submit payment requests and receiving reports in electronic form using Wide Area WorkFlow (WAWF). The Contractor shall prepare and furnish to the Government a receiving report at the time of each delivery of supplies or services under this contract or task or delivery order.

1.22. Service Contract Reporting

1.22.1. System for Award Management (SAM) Service Contract Report (SCR): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the U.S. Army Reserve via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address:

www.sam.gov. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.

Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria. Select

View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a Service Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract

Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

Steps for Editing a Submitted Report

1. Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button instead of an Add button.

2. Select View/Edit. You will be able to view the current SCR, edit available fields, and resubmit the record. You can also delete previously entered information altogether.

STD: All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in corresponding paragraph above.

AQL: 100% Compliant

PART 2

DEFINITIONS

2.1. DEFINITIONS.

2.1.1. CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed in writing by the Contracting Officer, a copy of which is sent to the Contractor, to assist with all technical aspects of the contract and in contract administration. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP).

Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

2.1.15. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16. WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT Anti-Terrorism ATCTS Army Training Certification Tracking System ATO Anti-Terrorism Office CA Corrective Action CAC Common Access Card CAP Corrective Action Plan CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DES Directorate of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DFW Dallas Fort Worth Airport DIR Directive DMDC Defense Man Pressure Data Center DOD Department of Defense DPW Directorate of Public Works FAR Federal Acquisition Regulation FPCON Force Protection Condition GFP Government Furnished Property HQDA Headquarters Department of Army IA Information Assurance IAC Installation Access Card IAW In Accordance With ID Identification IT Information Technology KO Contracting Officer NACI National Agency Check with Inquiries NCIC III National Crime Information Center Interstate Identification Index NCR Nonconformance Report NLT No later than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security

PA Property Administrator PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TC Training Command TE Technical Exhibit TSDB Terrorist Screening Database U.S.C. United States Code WAWF Wide Area WorkFlow

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP), EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services. N/A

3.2. Facilities. N/A

3.3. Utilities. N/A

3.4. Equipment. N/A

3.5. Materials. N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES.

4.1. The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. The Contractor shall provide conference facilities within 25 miles of DFW airport and make all arrangements with venue location. See Technical Exhibit C – Room and Table Layouts for preferences.

4.3. Materials. Outlined in PART 5 SPECIFIC TASKS.

4.4. Equipment. The contract shall provide tables, chairs, projectors, lighting and sound, LCD projectors, and microphones to meet the requirements of this PWS.

4.5. The Contractor shall provide tables and chairs for conference rooms as described in Part 5 of this

PWS.

4.6. The Contractor shall provide a 10’ x 10’ projector screen or larger in each conference room – or alternate means of displaying presentations to all attendees.

4.7. The Contractor shall provide at least one projector with audio/visual connections in each room.

Projectors preference is DLP technology front projection 4:3 ratio projector with 4000 lumens or higher and a resolution of at least SXGA (1280 x 1024) – similar quality. The projector shall display for attendees to effectively read small text throughout the room. Ceiling mounted projectors are preferred over floor/tabletop mounting.

4.8. Contractor shall provide cabling/splitters for projectors where required to ensure projected image can be seen on the projector screen and desktop monitor.

4.9. The Contractor shall provide hand-held wireless microphone and one lavaliere microphone with connection to house sound in each conference room.

4.10. The Contractor shall provide power source and two (2) electrical power strips in conference rooms for at least two computers and two printers.

4.11. The Contractor shall provide trash and recycling receptacles in all areas.

4.12. The Contractor shall provide one podium in general session room.

4.13. The Contractor shall provide internet access to attendees in all conference spaces through either wireless or wired connections. Internet connection speed shall be no less than 50 MB per second.

Internet capabilities should support up to 450 attendees at once.

4.14. The Contractor shall provide food and beverage as described in Part 5 of this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS.

5.1. Conference Facilities and Event Space. The Contractor shall provide all personnel, equipment, supplies, facilities, materials, supervision, and other items and non-personal services necessary to provide conference facilities and event space for 84th TC planning workshops.

5.1.1. Place of Performance. The Contractor shall secure a venue and event space within 25 miles of Dallas/Fort Worth (DFW) airport. The Contractor shall procure conference space to support up to 450 attendees. (See Technical Exhibit C – Room and Table Layouts for layout preferences)

5.1.2. Period of Performance. The Period of Performance is 19-26 October 2023.

5.1.3. The Contractor shall provide one (1) general assembly areas to hold up to 400 attendees at once.

5.1.4. The Contractor shall provide separate break out rooms to support six (6) concurrent meetings of at least 30-40 attendees in each room. Rooms can be modular with the ability to separate.

5.1.5. The Contractor shall provide one (1) executive board room to hold 15-20 VIPs.

5.1.6. The Contractor shall provide adequate tables and chairs in each room. Table shall be arranged in a neat in appearance. Padded chairs shall be provided to accommodate extended meetings. See Technical Exhibit C for preferred table and chair arrangements.

5.1.7. Hours of Operations. Conference rooms will be occupied 0700 to 1900 daily by the Government.

The Contractor shall ensure all conference rooms are available for use by the Government no later than (NLT) 0900 on 19 October 2023 to include set-up with tables and chairs. (See Technical Exhibit C for preferred room and table layouts)

5.1.8. The Contractor shall provide adequate parking space for up to 200 vehicles. The Contractor shall include any related parking costs.

5.1.9. All conference facilities shall be well lit and have individually controlled heating or air-conditioning (seasonally dependent).

5.1.10. Primary entry doors to all conference rooms shall be lockable; a key shall be made available to the designated Government representative. The Contractor should retain a copy of keys to permit access of approved janitorial and/or maintenance teams.

5.1.11. Trash and recycling receptacles shall be available in all areas and maintained throughout the event.

5.1.12. The Contractor shall clean all conference facilities daily after 6:00pm, to include trash removal.

5.2. Audio Visual. The Contractor shall provide all personnel, equipment, supplies, facilities, materials, supervision, and other items and non-personal services necessary to provide audio visual support 84th TC planning workshops.

5.2.1. The Contractor shall provide audio visual support in each conference room. Audio visual support shall include projectors, monitors, microphones, and speakers.

5.2.2. The Contractor shall provide one (1) 10’ x 10’ projector screen or larger in each conference room

– or an alternate means of displaying presentations to all attendees. The Contractor shall provide two (2) smaller screens on the sides of the largest breakout room.

5.2.3. The Contractor shall provide one projector with connections in each conference room. Projectors shall be DLP technology front projection 4:3 ratio projector with 4000 lumens or higher and a resolution of at least SXGA (1280 x 1024). Projector shall fill the projection screen with minimal borders. Contractor shall provide cabling/splitters where required to ensure projected image can be seen on the projector screen and desktop monitor. Ceiling mounted projectors are preferred over floor/tabletop mounting. The projector shall display for attendees to effectively read small text throughout the room.

5.2.4. The Contractor shall provide ten (10) hand-held wireless microphones in each general assembly area. The Contractor shall provide one (1) fixed microphone at the podium in each general assembly area with one (1) backup microphone. The Contractor shall provide two (2) microphones in each breakout room. All microphones shall be able to connect to house sound in each designated room.

5.2.5 The Contractor shall provide audio visual capabilities for simultaneous broadcasting to a virtual audience. The Contractor shall ensure one presenter to general assembly area and virtual at once.

5.2.6. The Contractor shall provide sound connection to house sound for laptops to play videos and project presentations in each conference room. Microphones in each room shall connect to house room.

5.2.7. The Contractor shall provide a dedicated audio/visual person on-site to be available to assist with connections during the event and during set-up. Audio visual person should be available 0800 to 1700 daily. Audio/visual person should be on-site 20-26 October 2023 and available to assist with A/V trouble issues within 15 minutes of issue occurrence.

5.2.8. The Contractor shall provide internet access to attendees in all conference spaces through either wireless or wired connections. Internet connection speed shall be no less than 50 MB per second.

Internet capabilities should support up to 450 attendees at once. The Contractor should provide public Internet Protocol (IP) Address and any passwords no less than 5 days prior conference’s start date.

5.3. Catering Service. The Contractor shall provide all labor, supervision, quality control, preparation, cooking, serving, sanitation, and site clean-up related to all requested food and beverage service during period of performance.

5.3.1. Period of Performance and Hours of Operations. The Contractor shall prepare and deliver a lunch meal 20-26 October 2023 at 11:30 per the schedule below:

Friday Saturday Sunday Date 20 OCT 23 21 OCT 23 22 OCT 23

Headcount 450 450 300 Delivery Time 11:30 am 11:30 am 11:30 am

Meal Box Lunch Box Lunch Box Lunch 1st Coffee & Snacks 07:30 am 07:30 am 07:30 am 2nd Coffee & Snacks 11:30 am 11:30 am 11:30 am

Monday Tuesday Wednesday Thursday

Date 23 OCT 23 24 OCT 23 25 OCT 23 26 OCT 23 Headcount 100 100 100 100

1st Coffee & Snacks 07:30 am 07:30 am 07:30 am 07:30 am 2nd Coffee & Snacks 11:30 am 11:30 am 11:30 am 11:30 am

5.3.2. The Contractor shall deliver a Box Lunch meal for 450 attendees from 20-22 October 2023 at 11:30 am. Menu options shall consist of sandwiches, sub, or wraps, served with chips, cookies, soda, potato salad or pasta salad. Contractor shall provide meal options consistent with the local per diem meal rate. The Contractor shall ensure 10% vegetarian options are available.

5.3.3. Key Personnel Qualifications. The Contractor shall ensure that all contracted and sub-contracted employees handling food meet all Food Handler requirements consistent with State of Texas Department of Health rules and statues found at: https://statutes.capitol.texas.gov/Docs/HS/htm/HS.438.htm.

5.3.4. Drinking water shall be consistently available throughout the event in rooms daily from 07:30am to 5:00pm. The Contractor shall provide water stations with paper/plastic cups, pitchers filled with ice water.

5.3.5. Coffee & Snacks. The Contractor shall provide two (2) morning coffee/snack deliveries 20-22 October 2023 for 450 people at 07:30 and 11:30. The Contractor shall provide coffee/snack deliveries for 100 attendees from 23 to 26 October 2023. The coffee break area shall be located in, or adjacent to the general session conference room. Coffee and snacks shall consist of coffee, tea, and a sweet or salty snack. Contractor shall provide cups, sweeteners, and coffee creamers.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions)

6.1. The Contractor shall abide by all applicable regulations, publications, manuals, and local policies.

6.1.2. Army Directive 2014-05, Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors.

6.1.3 AR 190-13, The Army Physical Security Program, Dated 27 June 2019

6.1.4. Federal Acquisition Regulations (FAR)

6.1.5. Joint Travel Regulation (JTR)

6.1.6 AR 25-2, Information Assurance, Dated 04 April 2019

6.1.7 DODI 3020.41, Contractor Personnel Authorized to Accompany the U.S. Armed Forces

6.1.8 DODI 2000.16 DoD Antiterrorism (AT) Program

6.1.9. AR 70-13, Management and Oversight of Service Acquisitions, dated 30 July 2010

6.1.10. Texas Health and Safety Code, Title 6, Subtitle, A, Chapter 438 – Public Health Measures Relating to Food

SUPPLEMENTAL INFORMATION

1. An Award for this requirement will be made pursuant to FAR 13, Simplified Acquisition Procedures.

2. The period of performance is anticipated to be October 19, 2023 to October 26, 2023.

3. Quotes shall be emailed to melissa.t.larson.civ@army.mil. Quotes are due to the Government on or before the date/time listed on the solicitation in central time. It is the contractor’s responsibility to ensure their quote is received by the due date and time. As an Addendum to FAR 52.212-1, contractor shall submit all items in accordance with the Supplemental Information by the solicitation closing date and time. The contractor SHALL provide all required documents with submission of quotes.

Signed SF 1449 Completed information from the Supplemental Information section of the solicitation Completed Price Schedule Attachment Signed Amendments (if applicable)

If all required documents are not provided with the quote submission, your quote MAY NOT be considered for award.

4. If a quote is based on a teaming/partnering relationship or a joint venture, the contractor shall provide, with the quote, all required solicitation information for all parties including a copy of the teaming/partnering or joint venture agreement. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering or joint venture relationship.

5. This procurement is Set Aside as 100% Total Small Business NAICS Code 531120 with a size standard of $34.0 Million

6. Period for acceptance of quotes. The contractor agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes.

7. Written questions must be furnished to the Government no later July 20, 2023. At 4:00pm local time; in order to ensure a timely response is provided by the solicitation closing date. All questions are to be submitted in writing at the time indicated in the solicitation or they may not be addressed before solicitation closing date; therefore, contractors are advised to submit questions as soon as possible. Please provide your company name, telephone, point of contact, e-mail address, and solicitation number on all questions.

The Government will respond to questions via the issuance of an amendment which incorporates the question and the Government’s response.

8. SAM Unique Entity ID: ______________________________.

9. TAXPAYER ID #______________________________.

10. CAGE CODE __________________________________.

11. SYSTEM for AWARD MANAGEMENT (SAM) REGISTRATION: An Active SAM Registration is required of all Department of Defense contractors. SAM registration enables electronic funds transfer of contract payments. If your company is not already actively registered, please register in the SAM database at www.sam.gov. If your company is currently registered and close to expiring, begin/complete the process for SAM registration renewal.

a. A SAM Unique Entity ID is required for SAM registration. If your company does not have a DUNS #, obtain one by calling 800-333-0505.

b. Whether your company is a current or new registrant in the SAM database, your registration must indicate that you are a provider of NAICS 531120, or a NAICS of similar business size, under the Goods – Services section of the registration to be eligible to receive a contract for this solicitation.

c. If the prospective awardee for this request for quotes is not actively registered in the SAM database by close of solicitation, including NAICS 531120, or a NAICS of similar business size, under the Goods – Services section, depending on mission requirements, the government reserves the right to proceed to award to the next otherwise successful actively registered contractor.

d. Within the SAM Representations and Certifications, please ensure you company has selected that you wish to bid on, or currently hold Department of Defense (DoD) issued or DoD funded Contracts. The DFARS provisions in SAM must also be completed by solicitation closing date and time.

e. Prospective contractors who have not completed electronic annual representations and certifications at http://www.sam.gov/ in conjunction with required registration in the System for Award Management (SAM) database, shall complete and submit FAR 52.212-3 Alternative 1 Offeror Representations and Certifications - Commercial Items and DFARS Representations and Certifications in SAM to be eligible to receive an award for this solicitation.

12. Contract Administrator: TBD at time of award.

If you have questions pertaining to this contract after contract award (i.e. questions regarding delivery, invoice procedures, etc.), please request assistance from the Contract Administrator. Be sure to include the contract number in your request for assistance. Requesting contract administration assistance from any other individual could result in a delayed response.

13. Contracting Officer: TBD at time of award.

14. Contracting Officer’s Representative (COR): TBD at the time of Award.

15. The Government intends to evaluate quotes and award a contract without discussions. Therefore, the contractor’s initial offer should contain the contractor’s best terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest and waive informalities and minor irregularities in quotes received.

16. Service Contract Reporting (SCR): Contractors will report manpower data relating to the performance of service contracts into the system for Award Management (SAM) (https://sam.gov) consistent with existing service contract reporting requirement under the federal acquisition regulation subpart 4.17- Service Contracts Inventory. SAM will only enable reporting for entities with contract that meet the SCR threshold at FAR 4.1703. As part of its quote, the vendor must include the estimated total cost (if any) incurred to comply with the Service Contract Reporting requirement.

17. Post Award Conference: In the event the Contracting Officer decides to conduct a Post Award Conference in accordance with DFARS 242.5, the awardee will be notified and will be required to attend. The Contracting Officer’s notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed.

18. ABILITYONE DESIGNATED ITEMS: In accordance with 52.208-9, contractors are referred to the web site of the Committee for Purchase from People Who Are Blind or Severely Disabled, the independent federal agency that administers the AbilityOne (formerly Javits-Wagner-O'Day or JWOD) Program for the lists of designated products and services http://abilityone.gov/procurement_list/product_buy.html

19. In accordance with FAR 52.223-2, Affirmative Procurement of Bio-based Products under Services and Construction Contracts, contractors are required to submit annual bio-based reports to the reporting module in the System for Award Management (SAM) at https://www.sam.gov.

20. The “Equal Employment Opportunity Is The Law” notice (poster) referenced in FAR Clause 52.222-

26(b)(3), is located at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf .

21. In accordance with FAR Clause 52.222-41(g), the contractor must notify each service employee working on this contract of the minimum wage and fringe benefits required to be paid pursuant to this contract, or shall post a copy of the wage determination and Department of Labor Form WH-1313 in a prominent place at the worksite. The applicable wage determination is incorporated into the contract. The WH-1313 poster is located at http://www.dol.gov/whd/regs/compliance/posters/sca.htm.

22. In accordance with FAR 52.222-42, In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5 332.

This Statement is for Information Only. It is not a Wage Determination.

Employee Class Monetary Wage -- Fringe Benefits Laborer WG-2; Step 2

23. Required insurance:

The contractor shall provide, within ten (10) calendar days after contract award. The Contractor shall provide the Certificate of Insurance (COI) via email to the Post Award Contracting Officer and Post Award Contract

Specialist. The COI shall be updated and sent to the Post Award Team on an annual basis.

In accordance with FAR clause 52.228-5 entitled, “Insurance--Work on a Government Installation” the following minimum amounts of insurance are required.

Workmen’s Compensation As required by state laws

Employer’s Liability Insurance $100,000 per accident General Liability Insurance - Bodily Injury Liability $500,000 per occurrence

Auto Liability Insurance $200,000 per person

Bodily Injury $500,000 per occurrence

Property Damage $20,000 per occurrence Contractor shall require the insurance company to specify contract number in the Description of Operation block of the Certificate of Insurance (COI) and the below statement.

"The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective- (1) For such period as the laws of the State in which this contract is to be…