1. W911SA-23-Q-3032 Airfield Services - Amendment 1.pdf

0011861847-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of amendment one (1) is to extend the offer due date and respond to vendor questions. All other terms and conditions of the solicitation remain unchanged.

Offer w ill be due no later than Friday, January 27, 2023 @ 1:00 PM CST.

Question and Answ er responses have been incorporated into the solicitation.

The point-of-contact for this action is Deena Murphy, email: deena.l.murphy.civ@army.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Jan-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911SA23Q3032

X 9B. DATED (SEE ITEM 11)

17-Jan-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Jan-2023

CODE

MICC - FT MCCOY

BLDG 1108 SOUTH R ST

FORT MCCOY WI 54656-5153

W911SA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SA23Q3032

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 26-Jan-2023 10:00 AM to 27-Jan-2023 01:00 PM.

The following have been added by full text:

RESPONSE TO VENDOR QUESTIONS

Q1. Will vehicles need to be provided by the contracting company to be able to perform services required by this contract or are the government-provided vehicles sufficient?

A1. The government-provided vehicles are sufficient.

Q2. What type and quantity of aircraft are expected to be serviced each month?

A2. Most of the aircraft services deal with supporting a unit/aircrew. We support almost every type of military rotary-wing (RW), and up to a C-17 for fixed wing (FW). We typically dispense around 250,000 gallons of fuel a year (over 90% of this goes to the RW at an average of 200-300 gallons each). Most of aircraft services is ensuring the fuel is tested, fuel equipment is operational, and ensuring aircraft ground support equipment operational. Winter months vary due to the climate, but May through September are busy.

Additionally, the airfield crew checks the fuel from 1 April through 1 October every weekend, except holidays, and 1 October through 31 March we only check fuel with prior notification of a requirement.

Q3. What are the operational hours of the airfield tower?

A3. ATC Tower is open M-F 8:00 AM to 4:00 PM local time other times by NOTAM (Notice to Air Missions).

Q4. What are the airfield operating hours?

A4. Airfield is open 24-7, but Airfield Operations is staffed 7:30 AM to 4:00 PM local time.

Q5. How is this requirement being staffed currently? Is it with uniform personnel, and if so, how many?

A5. Currently staffed by non-uniformed services, two (2) personnel for Airfield Operations and two (2)

Personnel for Aircraft Services.

Q6. PWS Paragraph 1.5 - Are there specific hours that the contractor needs to physically provide staffing for on the weekend and are there workload estimates for weekend support?

A6. 1 April – 30 September Aircraft Service personnel rotate covering the testing of fuel each day (Sat/Sun) excluding Holidays. There are other times that aircraft may need more services, but that is on a Prior Permission Request (PPR) – 24 to 72 hours prior. During the winter (1 October – 31 March) the weekends fall into the PPR notification arena.

Q7. Will the contractor be required to provide cold weather gear to its employees?

A7. IAW PWS 1.2.1. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Airfield Base Operations, Airfield/Aircraft services to support transient units as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services in Part 3 of this PWS. Yes, all PPE for each position is required to be provided by the contractor.

Q8. Will the contractor be required to provide fuel spill kits or will the government provide them?

A8. The Government provides all spill kits.

Q9. Will the contractor be required to provide a Follow Me sign for transient aircraft/helicopters or does the government provide the signs on government vehicles for contractor use?

A9. The government provides vehicles that have lights and radios that communicate with the aircraft. There is not really a need for the sign(s).

Q10. Attachment 3 -Government Shared Airfield Equipment-The government is providing two 4X4 Cargo

Truck. What is the intended purpose of these vehicles that will be shared with government?

A10. Vehicles are provided to perform runway/taxiway status checks, assist aircraft to parking/loading/unloading ramp(s), and general-purpose tasks, i.e., security checks, wildlife deterrence actions, passenger arrival/departure movements, etc.

Q11. In accordance with ATP 4-43, will the contractor be required to provide two people when refueling from a tank vehicle or will the unit being supported provide a person at the operation for safety?

A11. Army Techniques Publication (ATP) 4-43 “provides doctrinal guidance and direction for United States

Army units conducting petroleum supply operations. The techniques provided in this publication are ways or methods that units can use to perform petroleum supply missions.” With that being stated we request a member to be there, but if unable then two personnel should be utilized for safety. This is of particular concern when conducting “over the wing” operations.

Q12. As a general rule, you should only receive fuel into one tank at a time, how many gallons of fuel does the

Fuel Storage tanks hold?

A12. The bulk storage area can handle 2 downloads simultaneously (with two airfield personnel on site). We have four 20,000-gallon tanks. Aircraft tanks vary tremendously.

Q13. Will the contractor be required to manage different types of petroleum products and if so, will separate handling systems for each type of petroleum product be provided or is this a unit responsibility?

A13. For aircraft, we only utilize JET-A (F-24) fuel.

Q14. The PWS does not clearly state what type of facilities will be utilized by the contractor for fuel support.

Will the facilities provided allow the operator the ability to remotely control individual tank pumps electronically at the tank, booster pump station, or delivery point?

A14. Each pump can be activated at the dispenser, or via control panel at the storage site.

Q15. How many pumps will the contractor be responsible for manning as the regulations require an operator must be at each pump when gasoline or jet fuel is issued?

A15. There are four dispensers with a related pump and tank. Not all stations are activated simultaneously. There may be a crew waiting period during heavy volume. Not sure what regulation is being referred to here.

Q16. Refueling can be accomplished with the aircraft engines turned on or running (hot or rapid refuel), with the aircraft engines operating off the auxiliary power unit (warm refuel), or with the aircraft engines turned off ( cold refuel), can you clarify which types of refuel the contractor will be responsible for?

A16. The contractor shall be responsible for all three types of refueling.

Q17. Will the contractor be responsible for Hot Refuel Safety gear or will the government provide this?

A17. IAW PWS 1.2.1. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Airfield Base Operations, Airfield/Aircraft services to support transient units as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services in Part 3 of this PWS. The contractor shall provide Hot Refuel Safety gear for the contractor’s and subcontractor’s employees.

Q18. Will the contractor be required to staff more than one person per shift in the Airfield operations center to include management?

A18. Two (2) personnel are required to staff the operations center, this is to cover events of sickness, leave or when one (1) operations person is out dealing with other matters. IAW PWS 1.7.3. All shifts shall have a minimum of four (4) personnel per shift: two (2) base operation and two (2) airfield/aircraft services, supervised by a Site Lead daily.