W911SA23Q1007-0003 Solicitation (Amendment 3).pdf

0011868997-0003

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment 3 is to: 1) update the period of performance dates w ith an anticipated base year of 01 October 2023 to 30 September 2024 plus 4 option year periods; 2) restructure all CLIN descriptions and quantities and add separate CLINs for family housing; 3) update the minimum guarantee to 30,000 gallons; 4) replace the Supplemental section, the Statement of Work, and the Technical Exhibit A-Propane Tank Inventory in their entirety; and 5) update FAR clauses 52.216-2 and 52.216-18.

The offer due date is extended to 5 September 2023 at 10:00am CST.

Purchasing Agent: Amy Lew ellen, 608-388-5587, amy.lew ellen.civ@army.mil

1. CONTRACT ID CODE PAGE OF PAGES

1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Aug-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911SA23Q1007

X 9B. DATED (SEE ITEM 11)

05-Dec-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Aug-2023

CODE

MICC - FT MCCOY

BLDG 1108 SOUTH R ST

FORT MCCOY WI 54656-5153

W911SA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SA23Q1007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 21-Dec-2022 10:00 AM to 05-Sep-

2023 10:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN description has changed from Propane Margin Price - Base Period to Propane Margin Price - Garrison Base Yr.

The CLIN extended description has changed from:

Contractor shall deliver bulk propane to Fort Hunter Liggett (FHL), CA in accordance with the terms and conditions of the solicitation and resultant contract to include the Statement of Work and all attachments. *Secured areas in Attachment 2 - Escort List require two-day advance notice prior to delivery.*The Contractor shall enter its Margin Price under Unit Price above. The Margin Price is fixed for the entire period of the contract and shall be applied to the published price listed in the BPN (Butane Propane News) Pricing & Supply Newsletter for Jolon, CA in effect on the first Monday of each month or obtained directly from regional suppliers. The Margin Price contains all the Contractor’s indirect costs, i.e., overhead, profit, direct labor, transportation cost, etc. The Margin Price is not subject to upward or downward adjustment and will remain fixed for the contract period. The cost of the propane product will NOT be included in this price.

To:

The Contractor shall deliver bulk propane to Fort Hunter Liggett (FHL), CA in accordance with the terms and conditions of the contract to include the Statement of Work and all attachments. *Secured areas in Attachment 2 require two-day advance notice prior to delivery*The Contractor shall enter its Margin Price under Unit Price above.

The Contractor Margin Price is fixed for the entire period of the contract and shall be applied to the Regional Supplier Price obtained directly from the Regional Supplier at the time the Delivery Order (DO) is issued. The DO unit price will equal the Regional Supplier Propane Price plus the Contractor Margin Price. The Contractor Margin Price contains all the Contractor’s indirect costs, i.e., overhead, profit, direct labor, transportation cost, tank monitoring, etc. The cost of the propane product will NOT be included in the Contractor Margin Price.The Contractor Margin Price is not subject to upward or downward adjustment and will remain fixed for the contract period.Period of Performance Base Year: 01 October 2023 - 30 September 2024 The pricing detail quantity has decreased by 20,000.00 from 95,000.00 to 75,000.00.

CLIN 0002

The CLIN type priced has been added.

The CLIN description has changed from Propane Margin Price - FHL Housing to Propane Margin Price - Housing Base Yr.

The CLIN extended description has changed from:

CLIN 0002 is deleted in its entirety.

The Contractor shall deliver bulk propane to Fort Hunter Liggett (FHL), CA in accordance with the terms and conditions of the contract to include the Statement of Work and all attachments. *Secured areas in Attachment 2 require two-day advance notice prior to delivery*The Contractor shall enter its Margin Price under Unit Price above.

The Contractor Margin Price is fixed for the entire period of the contract and shall be applied to the Regional Supplier Price obtained directly from the Regional Supplier at the time the Delivery Order (DO) is issued. The DO unit price will equal the Regional Supplier Propane Price plus the Contractor Margin Price. The Contractor Margin Price contains all the Contractor’s indirect costs, i.e., overhead, profit, direct labor, transportation cost, tank monitoring, etc. The cost of the propane product will NOT be included in the Contractor Margin Price.The Contractor Margin Price is not subject to upward or downward adjustment and will remain fixed for the contract period.Period of Performance Base Year: 01 October 2023 - 30 September 2024 The pricing detail quantity has changed from UNDEFINED to 7,000.00.

The unit of issue Gallon has been added.

The FOB Destination has been added.

The PSC code 6830 has been added.

The PROG code A8A has been added.

The WSC Equipment code 000 has been added.

The NAICS code 324110 has been added.

The MDAP/MAIS Code 000 has been added.

CLIN 0003

This CLIN has been renumbered to CLIN 1001.

The contract type has changed from FFP to FP-EPA.

The CLIN type priced has been added.

The CLIN description has changed from Phase In to Propane Margin Price - Garrison Opt Yr 1.

CLIN 0003 is deleted in its entirety.

The Contractor shall deliver bulk propane to Fort Hunter Liggett (FHL), CA in accordance with the terms and conditions of the contract to include the Statement of Work and all attachments. *Secured areas in Attachment 2 require two-day advance notice prior to delivery*The Contractor shall enter its Margin Price under Unit Price above.

The Contractor Margin Price is fixed for the entire period of the contract and shall be applied to the Regional Supplier Price obtained directly from the Regional Supplier at the time the Delivery Order (DO) is issued. The DO unit price will equal the Regional Supplier Propane Price plus the Contractor Margin Price. The Contractor Margin Price contains all the Contractor’s indirect costs, i.e., overhead, profit, direct labor, transportation cost, tank monitoring, etc. The cost of the propane product will NOT be included in the Contractor Margin Price.The Contractor Margin Price is not subject to upward or downward adjustment and will remain fixed for the contract period.Period of Performance Option Year 1: 01 October 2024 - 30 September 2025 The pricing detail quantity has changed from UNDEFINED to 75,000.00.

The unit of issue Gallon has been added.

The option status has changed from No Status to Option.

The cost constraint has changed from NSP to EST.

The FOB Destination has been added.

The PSC code 6830 has been added.

The PROG code A8A has been added.

The WSC Equipment code 000 has been added.

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

1001 75,000 Gallon OPTION Propane Margin Price - Garrison Opt Yr 1

FP-EPA

The Contractor shall deliver bulk propane to Fort Hunter Liggett (FHL), CA in accordance with the terms and conditions of the contract to include the Statement of Work and all attachments.

*Secured areas in Attachment 2 require two-day advance notice prior to delivery*

The Contractor shall enter its Margin Price under Unit Price above. The Contractor Margin Price is fixed for the entire period of the contract and shall be applied to the Regional Supplier Price obtained directly from the Regional Supplier at the time the Delivery Order (DO) is issued. The DO unit price will equal the Regional Supplier Propane Price plus the Contractor Margin Price.

The Contractor Margin Price contains all the Contractor’s indirect costs, i.e., overhead, profit, direct labor, transportation cost, tank monitoring, etc. The cost of the propane product will NOT be included in the Contractor Margin Price.

The Contractor Margin Price is not subject to upward or downward adjustment and will remain fixed for the contract period.

Period of Performance Option Year 1: 01 October 2024 - 30 September 2025

FOB: Destination

PURCHASE REQUEST NUMBER: 0011868997-0003

PSC CD: 6830

MAX NET AMT

CLIN 0004

This CLIN has been renumbered to CLIN 2002.

The contract type has changed from FFP to FP-EPA.

The CLIN type priced has been added.

The CLIN description has changed from Phase Out to Propane Margin Price - Housing Opt Yr 2.

CLIN 0004 is deleted in its entirety.

The Contractor shall deliver bulk propane to Fort Hunter Liggett (FHL), CA in accordance with the terms and conditions of the contract to include the Statement of Work and all attachments. *Secured areas in Attachment 2 require two-day advance notice prior to delivery*The Contractor shall enter its Margin Price under Unit Price above.

The Contractor Margin Price is fixed for the entire period of the contract and shall be applied to the Regional Supplier Price obtained directly from the Regional Supplier at the time the Delivery Order (DO) is issued. The DO unit price will equal the Regional Supplier Propane Price plus the Contractor Margin Price. The Contractor Margin Price contains all the Contractor’s indirect costs, i.e., overhead, profit, direct labor, transportation cost, tank monitoring, etc. The cost of the propane product will NOT be included in the Contractor Margin Price.The Contractor Margin Price is not subject to upward or downward adjustment and will remain fixed for the contract period.Period of Performance Option Year 2: 01 October 2025 - 30 September 2026 The pricing detail quantity has changed from UNDEFINED to 7,000.00.

The unit of issue Gallon has been added.

The option status has changed from No Status to Option.

The cost constraint EST has been added.

The FOB Destination has been added.

The PSC code 6830 has been added.

The PROG code A8A has been added.

The WSC Equipment code 000 has been added.

UNIT UNIT PRICE MAX AMOUNT

2002 7,000 Gallon OPTION Propane Margin Price - Housing Opt Yr 2 applied to the Regional Supplier Price obtained directly from the Regional

Period of Performance Option Year 2: 01 October 2025 - 30 September 2026

CLIN 1001

This CLIN has been renumbered to CLIN 1002.

The CLIN description has changed from Propane Margin Price - Option Year 1 to Propane Margin Price - Housing Opt Yr 1.

The CLIN extended description has changed from:

Contractor shall deliver bulk propane to Fort Hunter Liggett (FHL), CA in accordance with the terms and conditions of the solicitation and resultant contract to include the Statement of Work and all attachments. *Secured areas in Attachment 2 - Escort List require two-day advance notice prior to delivery.*The Contractor shall enter its Margin Price under Unit Price above. The Margin Price is fixed for the entire period of the contract and shall be applied to the published price listed in the BPN (Butane Propane News) Pricing & Supply Newsletter for Jolon, CA in effect on the first Monday of each month or obtained directly from regional suppliers. The Margin Price contains all the Contractor’s indirect costs, i.e., overhead, profit, direct labor, transportation cost, etc. The Margin Price is not subject to upward or downward adjustment and will remain fixed for the contract period. The cost of the propane

The Contractor shall deliver bulk propane to Fort Hunter Liggett (FHL), CA in accordance with the terms and conditions of the contract to include the Statement of Work and all attachments. *Secured areas in Attachment 2 require two-day advance notice prior to delivery*The Contractor shall enter its Margin Price under Unit Price above.

The Contractor Margin Price is fixed for the entire period of the contract and shall be applied to the Regional Supplier Price obtained directly from the Regional Supplier at the time the Delivery Order (DO) is issued. The DO unit price will equal the Regional Supplier Propane Price plus the Contractor Margin Price. The Contractor Margin Price contains all the Contractor’s indirect costs, i.e., overhead, profit, direct labor, transportation cost, tank monitoring, etc. The cost of the propane product will NOT be included in the Contractor Margin Price.The Contractor Margin Price is not subject to upward or downward adjustment and will remain fixed for the contract period.Period of Performance Option Year 1: 01 October 2024 - 30 September 2025

The pricing detail quantity has decreased by 88,000.00 from 95,000.00 to 7,000.00.

CLIN 2001

The CLIN description has changed from Propane Margin Price - Option Year 2 to Propane Margin Price - Garrison Opt Yr 2.

The CLIN extended description has changed from:

Contractor shall deliver bulk propane to Fort Hunter Liggett (FHL), CA in accordance with the terms and conditions of the solicitation and resultant contract to include the Statement of Work and all attachments. *Secured areas in Attachment 2 - Escort List require two-day advance notice prior to delivery.*The Contractor shall enter its Margin Price under Unit Price above. The Margin Price is fixed for the entire period of the contract and shall be applied to the published price listed in the BPN (Butane Propane News) Pricing & Supply Newsletter for Jolon, CA in effect on the first Monday of each month or obtained directly from regional suppliers. The Margin Price contains all the Contractor’s indirect costs, i.e., overhead, profit, direct labor, transportation cost, etc. The Margin Price is not subject to upward or downward adjustment and will remain fixed for the contract period. The cost of the propane

The Contractor shall deliver bulk propane to Fort Hunter Liggett (FHL), CA in accordance with the terms and conditions of the contract to include the Statement of Work and all attachments. *Secured areas in Attachment 2 require two-day advance notice prior to delivery*The Contractor shall enter its Margin Price under Unit Price above.

The Contractor Margin Price is fixed for the entire period of the contract and shall be applied to the Regional Supplier Price obtained directly from the Regional Supplier at the time the Delivery Order (DO) is issued. The DO unit price will equal the Regional Supplier Propane Price plus the Contractor Margin Price. The Contractor Margin Price contains all the Contractor’s indirect costs, i.e., overhead, profit, direct labor, transportation cost, tank monitoring, etc. The cost of the propane product will NOT be included in the Contractor Margin Price.The Contractor Margin Price is not subject to upward or downward adjustment and will remain fixed for the contract period.Period of Performance Option Year 2: 01 October 2025 - 30 September 2026

CLIN 3001

The CLIN description has changed from Propane Margin Price - Option Year 3 to Propane Margin Price - Garrison Opt Yr 3.

The CLIN extended description has changed from:

Contractor shall deliver bulk propane to Fort Hunter Liggett (FHL), CA in accordance with the terms and conditions of the solicitation and resultant contract to include the Statement of Work and all attachments. *Secured areas in Attachment 2 - Escort List require two-day advance notice prior to delivery.*The Contractor shall enter its Margin Price under Unit Price above. The Margin Price is fixed for the entire period of the contract and shall be applied to the published price listed in the BPN (Butane Propane News) Pricing & Supply Newsletter for Jolon, CA in effect on the first Monday of each month or obtained directly from regional suppliers. The Margin Price contains all the Contractor’s indirect costs, i.e., overhead, profit, direct labor, transportation cost, etc. The Margin Price is not subject to upward or downward adjustment and will remain fixed for the contract period. The cost of the propane

The Contractor shall deliver bulk propane to Fort Hunter Liggett (FHL), CA in accordance with the terms and conditions of the contract to include the Statement of Work and all attachments. *Secured areas in Attachment 2 require two-day advance notice prior to delivery*The Contractor shall enter its Margin Price under Unit Price above.

The Contractor Margin Price is fixed for the entire period of the contract and shall be applied to the Regional Supplier Price obtained directly from the Regional Supplier at the time the Delivery Order (DO) is issued. The DO unit price will equal the Regional Supplier Propane Price plus the Contractor Margin Price. The Contractor Margin Price contains all the Contractor’s indirect costs, i.e., overhead, profit, direct labor, transportation cost, tank monitoring, etc. The cost of the propane product will NOT be included in the Contractor Margin Price.The Contractor Margin Price is not subject to upward or downward adjustment and will remain fixed for the contract period.Period of Performance Option Year 3: 01 October 2026 - 30 September 2027

CLIN 4001

The CLIN description has changed from Propane Margin Price - Option Year 4 to Propane Margin Price - Garrison Opt Yr 4.

The CLIN extended description has changed from:

Contractor shall deliver bulk propane to Fort Hunter Liggett (FHL), CA in accordance with the terms and conditions of the solicitation and resultant contract to include the Statement of Work and all attachments. *Secured areas in Attachment 2 - Escort List require two-day advance notice prior to delivery.*The Contractor shall enter its Margin Price under Unit Price above. The Margin Price is fixed for the entire period of the contract and shall be applied to the published price listed in the BPN (Butane Propane News) Pricing & Supply Newsletter for Jolon, CA in effect on the first Monday of each month or obtained directly from regional suppliers. The Margin Price contains all the Contractor’s indirect costs, i.e., overhead, profit, direct labor, transportation cost, etc. The Margin Price is not subject to upward or downward adjustment and will remain fixed for the contract period. The cost of the propane

The Contractor shall deliver bulk propane to Fort Hunter Liggett (FHL), CA in accordance with the terms and conditions of the contract to include the Statement of Work and all attachments. *Secured areas in Attachment 2 require two-day advance notice prior to delivery*The Contractor shall enter its Margin Price under Unit Price above.

The Contractor Margin Price is fixed for the entire period of the contract and shall be applied to the Regional Supplier Price obtained directly from the Regional Supplier at the time the Delivery Order (DO) is issued. The DO unit price will equal the Regional Supplier Propane Price plus the Contractor Margin Price. The Contractor Margin Price contains all the Contractor’s indirect costs, i.e., overhead, profit, direct labor, transportation cost, tank monitoring, etc. The cost of the propane product will NOT be included in the Contractor Margin Price.The Contractor Margin Price is not subject to upward or downward adjustment and will remain fixed for the contract period.Period of Performance Option Year 4: 01 October 2027 - 30 September 2028

CLIN 3002 is added as follows:

UNIT UNIT PRICE MAX AMOUNT

3002 7,000 Gallon OPTION Propane Margin Price - Housing Opt Yr 3 applied to the Regional Supplier Price obtained directly from the Regional

Period of Performance Option Year 3: 01 October 2026 - 30 September 2027

CLIN 4002 is added as follows:

UNIT UNIT PRICE MAX AMOUNT

4002 7,000 Gallon OPTION Propane Margin Price - Housing Opt Yr 4 applied to the Regional Supplier Price obtained directly from the Regional

Period of Performance Option Year 4: 01 October 2027 - 30 September 2028

DELIVERIES AND PERFORMANCE

The following Delivery Schedule for CLIN 0001 has been deleted:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 23-DEC-2022 TO

22-DEC-2023

N/A USAG FORT HUNTER LIGGETT-DRM

USAG FORT HUNTER LIGGETT-DRM

BLDG238 CALIFORNIA AVE

MAYRA.VELASCO@US.ARMY.MIL

FORT HUNTER LIGGETT CA 93928-7000

831-386-2146

W81WYN

The following Delivery Schedule for CLIN 1001 has been deleted:

CAGE

POP 23-DEC-2023 TO

22-DEC-2024

N/A USAG FORT HUNTER LIGGETT-DRM

USAG FORT HUNTER LIGGETT-DRM

BLDG238 CALIFORNIA AVE

MAYRA.VELASCO@US.ARMY.MIL

FORT HUNTER LIGGETT CA 93928-7000

831-386-2146

The following Delivery Schedule for CLIN 2001 has been deleted:

CAGE

POP 23-DEC-2024 TO

22-DEC-2025

N/A USAG FORT HUNTER LIGGETT-DRM

USAG FORT HUNTER LIGGETT-DRM

BLDG238 CALIFORNIA AVE

MAYRA.VELASCO@US.ARMY.MIL

FORT HUNTER LIGGETT CA 93928-7000

831-386-2146

The following Delivery Schedule for CLIN 3001 has been deleted:

CAGE

POP 23-DEC-2025 TO

22-DEC-2026

N/A USAG FORT HUNTER LIGGETT-DRM

USAG FORT HUNTER LIGGETT-DRM

BLDG238 CALIFORNIA AVE

MAYRA.VELASCO@US.ARMY.MIL

FORT HUNTER LIGGETT CA 93928-7000

831-386-2146

The following Delivery Schedule for CLIN 4001 has been deleted:

CAGE

POP 23-DEC-2026 TO

22-DEC-2027

N/A USAG FORT HUNTER LIGGETT-DRM

USAG FORT HUNTER LIGGETT-DRM

BLDG238 CALIFORNIA AVE

MAYRA.VELASCO@US.ARMY.MIL

FORT HUNTER LIGGETT CA 93928-7000

831-386-2146

INSPECTION AND ACCEPTANCE

The Acceptance/Inspection Schedule for CLIN 0001 has been changed from:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A Government

To:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The Acceptance/Inspection Schedule for CLIN 0002 has been changed from:

N/A N/A N/A N/A

To:

The Acceptance/Inspection Schedule for CLIN 1001 has been changed from:

N/A N/A N/A N/A

To:

The Acceptance/Inspection Schedule for CLIN 1002 has been changed from:

N/A N/A N/A Government

To:

The Acceptance/Inspection Schedule for CLIN 2001 has been changed from:

N/A N/A N/A Government

To:

The Acceptance/Inspection Schedule for CLIN 2002 has been changed from:

N/A N/A N/A N/A

To:

The Acceptance/Inspection Schedule for CLIN 3001 has been changed from:

N/A N/A N/A Government

To:

The following Acceptance/Inspection Schedule was added for CLIN 3002:

The Acceptance/Inspection Schedule for CLIN 4001 has been changed from:

N/A N/A N/A Government

To:

The following Acceptance/Inspection Schedule was added for CLIN 4002:

The following have been modified:

STATEMENT OF WORK

A. BACKGROUND

1. This is a requirement for a Contractor to provide and deliver bulk propane gas to Government owned propane gas tanks for the U.S. Army, Fort Hunter Liggett, California. Contractor shall be responsible for monitoring propane tank levels. There are seventy-three (73) delivery points currently estimated on the installation. See Technical Exhibit (TE) A, Propane Tank Inventory, included with this Statement of Work.

B. GENERAL REQUIREMENTS

1. The Contractor shall provide propane gas to specific designated areas in the Fort Hunter Liggett Cantonment Area, Ammo Supply point, Range areas, training, and/or other applicable areas within the boundaries of Fort Hunter Liggett. Contractor shall monitor propane tank levels and provide tank level readings to the Government Point of Contact (POC) weekly. Contractor shall determine the best way to monitor the Government owned tanks. Contractor shall submit information of how, and what will be used to the monitor the levels of each tank to the Contracting Officer (KO) and Government POC for approval.

Information shall include but not limited to, type, manufacturer of device, software programs, and installation.

IMPORTANT: The Contractor shall provide a two (2) day notice to the Government POC before delivery to secured areas so that an escort can be made available.

2. The Contractor shall provide all tools, labor, equipment, supervision, transportation, and materials necessary to manage and perform all operations incidental to the supplying of propane gas, propane gas tanks and the moving of propane gas tanks as directed by Directorate of Public Works (DPW) at Fort Hunter Liggett, California.

3. All licenses, permits and fees required in performance of the contract shall be the responsibility of the

Contractor for the entire contract period. All work is to be done in accordance with all existing Federal, State and Local Codes, Laws, and Army regulations as they pertain to the transportation and delivery of propane gas and in accordance with the following requirements and specifications.

4. All tanks shall be monitored by the Contractor and filled on a keep fill basis. However, no delivery should be made if it exceeds the amount that is currently funded on the contract..

5. Contractor shall provide delivery tickets to the Government POC. Delivery tickets shall include gallons of propane delivered for each tank, time/date, invoice ticket number and tank serial number. Copies of the delivery tickets shall be submitted with invoices monthly.

6. The Contractor shall be held responsible for any cost incurred by the Government resulting from an interruption in gas supply, unless the interruption is caused by the Government or acts of nature not under the control of the Contractor (failure by the Contractor to maintain sufficient fill that results in a line freeze up and/or rupture is under the control of the Contractor and would not constitute an act of nature).

7. The Contractor shall be held accountable and liable to the Government for any damages to facilities, equipment or grounds caused by the Contractor or their Employees.

8. Maps that show the tank locations and sizes are included with the solicitation and resultant contract.

Quantities and location of tanks will vary as requirements change.

9. The Contractor shall make and execute any necessary preparations to be able to commence full operation of supplying propane gas on the date the contract is awarded.

10. All work associated with the contract shall occur during the hours of 7:00 AM to 3:30 PM, Monday – Friday excluding Federal Holidays, unless otherwise requested and approved by the Contracting Officer.

C. INVOICE AND BILLING INFORMATION

1. The Contractor shall deliver all daily fill tickets to Government POC by the end of each delivery day via email. Delivery tickets shall include date and time of delivery, address/location, facility number, tank serial number, gallons delivered, total charge and tank level (typically 80%). A meter ticket shall be included for each delivery showing a starting meter reading and ending meter reading, giving a total number of gallons pumped for the location.

2. To initiate payment, the Contractor shall submit proper invoices and supporting documentation for reimbursement in the manner and format described herein. The Contractor shall supply monthly invoices that detail current monthly charges only, including copies of delivery tickets. One original invoice shall be submitted monthly to the Government POC, Directorate of Public Works, Fort Hunter Liggett CA. Failure to provide the required information shall be cause for rejection of the invoice. The following data must be included on the monthly invoice for it to constitute a proper invoice:

Name and address of Contractor Invoice date and invoice number Contract number and Delivery Order Number

3. The current monthly charges only shall be included on the monthly invoice in spreadsheet format and shall include description, location of delivery, serial number of tanks for each delivery, date of delivery or service, quantity of supplies delivered or performed, unit of measure, unit price, and extended price of supplies delivered. Any previously billed items included on the current monthly invoice shall constitute an improper invoice and be cause for rejection of the invoice. The invoice charges shall be for the current monthly billing cycle only.

4. The invoice provided by the Contractor will be validated by the Government POC prior to entry into Wide

Area Workflow (WAWF) by the Contractor. After the invoice is validated, the Contractor shall submit invoices and receiving reports in electronic format through WAWF for formal delivery orders issued by the contracting office, or a receiving report only for Ordering Officer orders.

5. The Contractor shall be responsible to ensure that the quantity and funding allocated to the contract are not exceeded. The Government pays only for the actual quantities ordered and received.

D. SPECIAL REQUIREMENTS

1. Access and General Protection /Security Policy and Procedures. Contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplish by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor’s workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

2. For Contractors that do not require CAC but require access to a DoD facility or installation. Contractor and all associated subcontractors’ employees shall comply with adjudication standards and procedures. This includes, but not limited to using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulation.

3. Physical Security. The Contractor will have a law enforcement background check completed for all employees who will be entering Army-controlled installations or facilities. Additionally, the Contractor will provide to the Government POC, fifteen (15) calendar days in advance of the event, names, and Social Security numbers (or equivalent identification numbers for non-U.S. citizens) of all employees who will be entering Army-controlled installations or facilities. Non-U.S. citizens must produce a valid work visa along with said documentation. The Contractor will ensure requirements are met for all subsequent employees who will be entering the installation after the initial start date, and they will ensure that a law enforcement background check is completed for all employees on a yearly basis thereafter. Furthermore, the Contractor will ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtain in advance so as not to delay the accomplishment of contracted services. Lastly, the Contractor will return all issued U.S. Government Common Access Cards, installation badges, and/or access passes to the Army installation Physical Security Officer when the contract is completed or when a contractor employee no longer requires access to the installation or facility.

4. Identification badges. Identification badges, if required, will be furnish without charge. Application for and use of badges will be as directed by the Contracting Officer. The Contractor shall be responsible to immediately report instances of lost or stolen badges to the Contracting Officer. Upon completion of the contract, the company will return all issued CAC Cards, Installation Badges, and/or access passes to the Contracting Officer and/or Government POC.

5. OPSEC Training. Per AR 530-1 Operations Security, the Contractor employees must complete Level

OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Contact the installation OPSEC officer at (831) 386-2118/2119 to arrange for OPSEC training. OPSEC Level I training certification can be obtained at https://www.lms.army.mil.

6. Antiterrorism Training. All Contractor employees, including subcontractor employees, requiring access to

Army installations, facilities, or control access areas shall complete AT Level I awareness training within seven (7) calendar days after contract start date or effective date of incorporation of this requirement into the contract; whichever applies. The Contractor shall submit certificates of completion for each associated Contractor employee and subcontractor employee to the Government POC (or submit to contracting officer if a Government POC is not assigned) within 10 calendar days after completion of training by all employees and subcontractor personnel. The Government POC will assure all Contractors, contractor employees and all associated subcontractors’ employees AT Level I training is current, all current AT Level I certificates (new and refresher training), are provided to FHL ATO, DPTMS building 290, annually or until said contract expires. This is an annual requirement and can be accomplished by one of two means:

under the instruction of a qualified Level 1 AT Awareness Instructor (Level II Trained and Certified ATO), or completion of a DoD-sponsored and certified computer or web-based distance learning instructions.

Virtual, AT Level I training can be coordinated with the FHL Garrison ATO at (831) 386-3816. AT Level I training is available at the following website: https://jkodirect.jten.mil

7. An ATO (Level II Trained and Certified) will facilitate, face to face in-person iWATCH Training for

Contractors and all associated subcontractors’ employees via FHL ATO. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Government POC, iWATCH line (831) 386-3457 or DES Police (831) 386-2526.

The Government POC will track completion of training. The Government POC will provide a roster of attendees and the ATO will certify attendee roster after completion of training. The Contractor and all associated subcontractors shall provide the roster to the Government POC no more than 10 days after project start and within 10 calendar days for new employees commencing performance. The Government POC will give a copy to the ATO. Individual records will reflect completion of the iWATCH training. The Contractor and all associated subcontractors shall encourage personnel to report suspicious activity and/or stolen equipment. iWATCH Training is an annual requirement.

END

SUPPLEMENTAL

1. DESCRIPTION. This is a Request for Quotation (RFQ) for the procurement of bulk propane gas to be delivered to Fort Hunter Liggett, California. The anticipated period of performance will be for a base period from 01 October 2023 through 30 September 2024, plus four (4) one-year option periods.

2. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR subpart 12.6, as supplemented with additional information included in this notice. An award for this requirement will be made pursuant to FAR Part 13 Simplified Acquisition Procedures and FAR Part 12 Acquisition of Commercial Products and Commercial Services.

3. QUOTATION SUBMISSION. Submit quotations via email by the due date in Block 8 of the SF1449 to:

a. PURCHASING AGENT. Amy Lewellen at amy.e.lewellen.civ@army.mil

b. All discourse concerning this solicitation and its requirement shall be directed to the MICC-Fort McCoy Contracting Office. Any remarks, explanations, or answers provided by any other Government Representative shall not change or qualify any of the terms or conditions of the solicitation. The solicitation shall only be changed by a written amendment issued by the MICC-Fort McCoy Contracting Office.

4. SUBMISSION INSTRUCTIONS.

a. Offeror shall submit and complete Blocks 12, 17a, 17b, 30a, 30b, and 30c of the SF 1449; Pricing Schedule, or acceptable alternative as identified in 52.212-1 or elsewhere in the RFQ; Representations and Certifications at https://sam.gov; and acknowledgement of any solicitation amendments.

b. PERIOD FOR ACCEPTANCE OF QUOTATIONS. The offeror agrees to hold the prices in its quotation firm for 60 calendar days from the date specified for receipt of quotations.

c. SOLICITATION QUESTIONS. Written questions must be furnished to the Government no later than 28 August 2023 at 10:00 AM (Central Time) in order to ensure a timely response is provided by the solicitation closing date. All questions are to be submitted in writing by the time indicated in the solicitation or they may not be addressed before solicitation closing date; therefore, Offerors are advised to submit questions as soon as possible. Please provide your company name, telephone number, point of contact, email address, and solicitation number on all questions. The Government will respond to all questions via the issuance of an amendment which incorporates the question and the Government’s response.

5. CONTRACT TYPE. This requirement will be awarded as a firm-fixed-price, single award Indefinite Delivery / Indefinite Quantity (IDIQ) type contract.

a. The minimum guarantee for the first year is the following:

CLIN QTY

0001 30,000 gallons

b. There is no minimum guarantee beyond the first year.

c. In accordance with FAR 52.216-22, “Indefinite Quantity,” the quantities specified in the contract CLINs are estimates only and are not purchased by this contract.

d. The Government pays only for the actual quantities ordered and received by contract delivery order. The

Government reserves the right to order the maximum quantities and is obligated to order only the minimum guarantee.

6. CONTRACT SPECIALIST. To be determined (TBD) at the time of award.

7. ORDERING OFFICER / GOVERNMENT POC. To be determined (TBD) at the time of award.

a. There will be a designated Ordering Officer under this contract, authorized to make purchases up to their designated authority of $25,000.00, per single known requirement, against this IDIQ contract.

b. The Contractor shall accept payment via credit card for purchases authorized by the Ordering Officer and that have followed the required policies and procedures within this solicitation and resultant contract.

c. Orders under this threshold will not be issued on an individual Delivery Order Form 1449; however, all requirements of the contract award and all policies and procedures will be applicable to orders placed by the designated Ordering Officer.

d. Prices and Statement of Work for the order will still require agreement/approval by the Ordering Officer.

e. The Ordering Officer will administer and be the main POC for all orders placed under their authority. The name and contact information for this individual will be included in the resultant contract.

f. The following describes the procedures to be used for ordering items under this contract by using the Federal Government-wide purchase card. This option to order by use of the Government-wide purchase card is strictly an alternative method of ordering by the Government and may be used in place of ordering by other order forms that comply with FAR 12.204. The Government reserves the right to unilaterally terminate the use of the credit card at any time.

(1) All Ordering Officers may use the Government-wide purchase card, commonly referred to as the

Government “credit card,” as an alternative method of ordering and paying for purchases made under this contract. Purchase card orders are subject to all terms and conditions of this contract, unless otherwise stated in this provision or another provision or clause in this contract.

(2) The purchase card is specifically designed for use by the Federal Government. The purchase card is like a typical commercial credit card. However, the authorization limitations of the purchase card are more specific, i.e., only for a particular contract, monthly limitations, certain categories of products or services, etc. The purchase card will be exclusively used for official Government purchases in accordance with the prices, terms, and conditions of this contract. The purchase card order limitation shall be $25,000. With respect to ordering authority, only designated Ordering Officers may use the purchase card as a means of purchasing items on this contract.

(3) Credit limits for the purchase card for Ordering Officers is $25,000. These credit limits for the purchase card are the responsibility of the credit card holder and the approving office.

(4) The Contractor shall accept payment via credit card for orders authorized by the Ordering Officer and that have followed the required policies and procedures within this solicitation and resultant contract.

(5) Invoices for orders placed by the Ordering Officer will be submitted directly to the Ordering Officer.

However, use of WAWF to create and accept receiving reports is mandatory when the GPC is used as a method of payment against a contract.

(6) When using the purchase card as the payment method, the Contractor is required to generate a receiving report in Wide Area Work Flow (WAWF), and the Government acceptor is required to accept the receiving report in WAWF. These reports are mandatory in order to ensure compliance with the Prompt Payment Act requirements for written acceptance. Use of WAWF to create and accept receiving reports is mandatory when the GPC is used as a method of payment against a contract. In order to ensure proper routing of contract transactions paid with the GPC, use the code "CRCARD" in the Pay Official/DoDAAC field. The Contractor is required to generate a receiving report in WAWF, and the Government acceptor is required to accept the receiving report in WAWF. The Cardholder is required to verify that acceptance has occurred in WAWF prior to submitting the invoice to the Certifying Official for certification.

8. ORDERING.

a. The Government anticipates issuing delivery orders for the actual purchase of propane under this contract. Delivery order pricing will be based on the Regional Supplier Price obtained directly from the

Regional Supplier at the time the Delivery Order (DO) is issued. The DO unit price will equal the Regional Supplier Propane Price plus the Contractor Margin Price.

b. All calculations will be rounded to two decimal places and will be accomplished using the following formula:

Regional Supplier Price + Contractor Margin Price = Unit Price

c. The unit prices may be revised upward or downward. Any unused quantities will be removed from the delivery order by modification.

FOR EXAMPLE PURPOSES ONLY: On the day that the propane requirement is identified, the Contractor will obtain pricing from the Regional Supplier. For this example, the Government identifies the requirement for propane on 01 October 20XX. The Contractor obtains pricing from the Regional Supplier $1.8687. The price will be rounded to two decimal places and will read $1.87. The Delivery Order will be $1.87 (Regional Supplier Price) + $1.28 (Contractor Margin Price) = $3.15 Unit Price. A delivery order will be issued with the Unit Price of $3.15 multiplied by the number of gallons to be used. For example, $3.15 unit price x 9,905 gallons = $31,200.75 total.

9. SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION. An active SAM Registration is required of all Department of Defense contractors. SAM registration enables electronic funds transfer of contract payments.

If your company is not already actively registered, please register in the SAM database at https://sam.gov. If your company is currently registered and close to expiring, begin/complete the process for SAM registration renewal.

a. A Unique Entity ID is required for SAM registration. If your company does not have a Unique Entity ID, obtain one by calling 800-333-0505.

b. Whether your company is a current or new registrant in the SAM database, your registration must indicate that you are a provider of NAICS 324110 or a NAICS of similar business size, under the Goods – Services section of the registration to be eligible to receive a contract for this solicitation.

c. If the prospective awardee for this solicitation is not actively registered in the SAM database by close of solicitation, including NAICS 324110 or a NAICS of similar business size, under the Goods – Services section, depending on mission requirements, the Government reserves the right to proceed to award to the next otherwise successful, registered offeror.

10. REPRESENTATIONS AND CERTIFICATIONS REQUIREMENT. Prospective contractors must also complete electronic annual representations and certifications (FAR 52.212-3 Alternate I Offeror Representations and Certifications – Commercial Products and Commercial Services (Deviation 2023-O0002)) to include the DFARS Representations and Certifications at https://sam.gov in conjunction with required registration in the System for Award Management, https://sam.gov, database by the solicitation closing date to be eligible to receive an award for this solicitation.

11. SMALL BUSINESS JOINT VENTURE REPRESENTATION. A small business joint venture offeror must submit, with its offer, the representation required in paragraph (c) of FAR solicitation provision 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services, and paragraph (c) of FAR solicitation provision 52.219-1, Small Business Program Representations, in accordance with 52.204-8(d) and 52.212-3(b) for the following categories:

a. Small business;

b. Service-disabled veteran-owned small business;

c. Women-owned small business (WOSB) under the WOSB Program;

d. Economically disadvantaged women-owned small business under the WOSB Program; or

e. Historically underutilized business zone small business

12. EVALUATION OF QUOTATIONS. This section supplements clauses 51.212-1, which is included elsewhere in this solicitation. The Government will award a contract resulting from this solicitation to the responsible offeror whose quotation, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The Government intends to evaluate quotations and award a contract without discussions with Offerors. Therefore, the offeror’s initial quotation should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotations if such action is in the public interest; accept other than the lowest priced quotations; and waive informalities and minor irregularities in quotations received.

a. Quotations will be based on price alone. Award will be made to the offeror with the lowest Margin Price.

b. In the case of discrepancy between a unit price and an extended price listed in the Item number, the unit price will be presumed to be correct, subject, however, to correction to the same extent and in the same manner as any other mistake.

13. ALTERNATIVE DISPUTES RESOLUTION. In furtherance of Federal policy and the Administrative Dispute Resolution Act of 1990 (ADR Act), Public Law 101-552 and FAR Clause 52.233-1(g), the Contracting Officer will try to resolve all post award acquisition issues in controversy by mutual agreement of both parties. Interested parties are encouraged to use alternative dispute resolution procedures to the maximum.

14. The “Know Your Rights” and “Pay Transparency Nondiscrimination Provision” notices (posters) referenced in FAR Clause 52.222- 26(c)(3),…