W911SA-17-Q-0043_Attachment_2_PRS.docx

Attachment 2 Performance Requirements Summary (PRS)

METHOD

Incentive/ Disincentive

5.1.1.1-5.1.1.4.

The Contractor shall provide adequate number of rooms for attendees – 800 estimated attendees will need lodging for a total of 2 nights. (Assumption: 1 room per family unless extenuating circumstances exists).

The Contractor shall provide adequate number of rooms for staff – 38 estimated staff will need lodging for a total of 4 nights and 2 estimated staff will need lodging for a total of 5 nights.

The Contractor shall provide adequate number of rooms for overflow from flight delays on Sunday – estimated 10 rooms for a total of 1 night.

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR System

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR System

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR System

2) The Contractor shall provide 1 General Session Room from Saturday 6am to Sunday 1pm capable of holding up to 900 persons in theater setting, contain an elevated stage no smaller than 24ftx10ftx32in, w/ pipes and draping background along front wall, 1 podium, 1 wireless and/or LAN internet access for laptop connectivity to the room projector screens and sound system, 2 six-ft table skirted/dressed w/ 2 chairs, 1 American flag w/ pole and stand. The Contractor shall be prepared to provide any of the following additional staging items: couch, easy chair, small table, coffee table, high top table, stools, microphone stands, décor for skits, etc.

3) The Contractor shall provide 15 to 17 breakout rooms from 6am to 8:30pm on Sat and 7am to 12pm on Sun contain 1 podium, 1 six-ft table skirted/dressed at the back of room, pens w/ writing pads for app 150 personnel, 1-2 trash can(s), 1-2 water stations to be refreshed as needed and 1 house phone w/ capability to call any in-house number: 5 break-out rooms must be capable of holding 90+ personnel seated theatre style or in rounds plus AV equipment, 7 to 9 break-out rooms shall be capable of holding between 70-90 personnel seated in theater style or in rounds plus AV equipment, 3 break-out rooms shall be capable of holding 150+ personnel seated in rounds plus AV equipment.

4) The Contractor shall provide between 4 to 6 counseling rooms, ideally in the same general area as the breakout rooms to be used for counseling (sleeping rooms are not acceptable for these rooms) from 7am to 5pm on Sat and 7am to 12pm on Sun contain 3 comfortable/lounge chairs, 1 table skirted/dressed, 2 boxes of tissues, sufficient lighting and appropriate décor, 1 house phone w/ capability to call any in-house number, 1 trash can, 1 pitcher of water w/ cups to be refreshed as needed.

5) The Contractor shall provide 1 ID Card Room in close proximity to the breakout rooms which will be used for issuing ID Cards (sleeping rooms are not acceptable for this room) contain 1 LAN internet access for laptop, 2 six-ft tables skirted/dressed facing the room w/ 2 chairs, 2 trash cans, 10-20 chairs set up in theater style to be used to wait for services, 1 house phone w/ capability to call any in-house number, 20 pens w/ writing pads and 1-2 watering stations to be refreshed as needed.

6) The contractor shall provide 1 admin/ops room to accommodate 40 personnel w/ supplies, be able to lock, and shall ideally be on the same floor or adjacent to the breakout rooms from 3pm on Tues to 2pm the following 11 six-ft consist of 11 six-ft tables skirted/dressed w/ 2 chairs per table around the outside of the room facing in, 12 keys, 15 ext cords, 15 power strips, 10 small trash cans, 4 large recycle bins, 8000 sheets of white paper, 1 shredder w/ capability to shred at least 8 pieces of paper at a time, 40 pens w/ writing pads, 1-2 water stations inside room to be refreshed as needed. No access to Admin room unless YR staff is present.

7) The contractor shall provide 1 staff meeting room from 8am on Thurs to 7pm on Sat capable of holding 60 personnel set in classroom style and shall ideally be on the same floor or adjacent to the breakout rooms consist of 1 podium, 1 six-ft table skirted/dressed, 1 in-house phone w/ capability to call any in-house number, 50 pens w/ writing pads, 1 water station to be refreshed as needed.

8) The contractor shall provide 1 boardroom from 8am on Wed to 9pm on Sun capable of holding between 10-20 personnel seated boardroom style w/ boardroom table and shall ideally be adjacent to the operations/admin room consist of 20 pens, 20 writing pads, 2 trash cans, 1 house phone w/ capability to call any in-house number, 4 keeps, water and cups to be refreshed as needed.

9) The Contractor shall provide 1 registration area w/ storage space within same area from 7am on Fri to 1pm Sun consist of monitor/screen in reg area to project logo or promotional videos, water stations and cups in area to be refreshed as needed, registration location shall be secured when not occupied by YR staff, 1 house phone w/ capability to call any in-house number, sufficient lighting, 10 six-ft tables skirted/dressed w/ 2 chairs per table, 10 trash cans, 20-40 pens w/ writing pads, 10 easels, and 10 rope extensions.

10) The Contractor shall provide 1 Community Partner room or area ideally located in the vicinity of the General Session or the break-out rooms from 12pm on Fri to 2pm on Sun consist of 50 six-ft tables skirted/dressed w/ 2 chairs per table, 10 ext cords, 10 power strips, 8 small trash cans, 3 water stations w/ cups to be refreshed as needed, 1 house phone w/ capability to call any in-house number.

11) The Contractor shall provide 2 Concierge Areas visible where YR Concierge can greet YR participants as they enter the hotel from 8am-1159pm on Fri consist of 1-2 water stations and cups in area to be refreshed as needed, 2 six-ft tables skirted/dressed w/ 2 chairs per table, 4 easels, 20-40 pens w/ writing pads.

12) The Contractor shall provide 8 to 10 rooms to be used for child and youth activities according to the details outlined in the child and youth room requirements Annex A from 6am on Sat to 1pm on Sun consist of tables and chairs to accommodate childcare and youth, all rooms shall be within close proximity of each other, restrooms and main conference space further outlined in childcare Annex A, rooms shall have 25 sq ft per child/youth except infant rooms which shall have 35 sq ft per infant to accommodate cribs, room shall be big enough to accommodate a maximum of 2 ratio groups per breakout room, ratio grouping cannot exceed maximum group ratio according to Annex A.

13) The Contractor shall provide 1 dining room to seat up to 840 attendees and staff in rounds for Sat breakfast lunch and Sun breakfast lunch, meals shall be served in 3 buffet lines w/ double-sided access for a total of 6 lines.

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR System

2) The contractor shall provide in the admin/operations room, starting at 8am on Wednesday to 1pm on Sun, one color copier/printer machine; capable of wireless printing, copying, sending /receiving faxes (at a minimum 46 pages per minute), with replacement toner cartridges, 1 back up color printer shall be available and on-site if the main printer becomes inoperable at any time, 2 external phone line with direct phone number to the ADMIN/OPS room and capability to call any in-house number, 6 LAN internet connections /drops with appropriate cables and equipment, wireless internet for up to 20 wireless connections with appropriate cables and equipment, and connectivity to speakers/sound system through computer laptop or media device. Admin room A/V items.

3) The contractor shall provide for the staff room the following items: one (1) wireless and/or local area network (LAN) internet access with appropriate cables and equipment, one (1) wireless hand held microphone, one (1) lavaliere wireless microphone, one (1) wireless slide advancer with laser pointer, one (1) projector/proxima with platform, one (1) large projector screen, and connectivity to speakers/sound system through computer laptop. Staff meeting room A/V items shall begin on Thursday at 8 a.m. to Saturday at 9 a.m.

4) The contractor shall provide in the boardroom wireless internet to accommodate 5 connections and connectivity to speakers/sound system through computer laptop or media device required from Wednesday at 8 a.m. to Sunday at 9 p.m.

5) The contractor shall provide in the registration area an A/V package that shall consist of the following items: one (1) gobo housing unit for gobo, seven (7) wireless and/or local area network (LAN) internet access with appropriate cables and equipment with computer laptop connectivity, one (1) black and white printer with appropriate power cords and cables to connect to a computer, required from Friday at 9 a.m. to Sunday at 12 p.m.

6) The contractor shall provide in the concierge area an A/V package that shall consist of the following items: one (1) flat screen TV (minimum 42 inches), and one (1) computer with appropriate cables and power cords to connect to Flat screen TV required from Friday from 9 a.m. to 12 p.m.

7) The contractor shall provide in the Reception and General Session Rooms the following A/V requirements per-day: one (1) A/V staff personnel shall be present for sound check on Friday by 4 p.m. before the reception. General Session Room requires A/V on Saturday from 6 a.m. to 10 p.m. and Sunday from 6 a.m. to 1 p.m. The contractor shall provide one (1) A/V staff personnel to be present in the room during the hours of all general sessions and classes, to assist with any A/V issues. One (1) wireless and/or local area network (LAN) internet access with appropriate cables and equipment, three (3) cordless microphones, three (3) lavaliere microphones, one (1) wireless slide advancer with laser pointer, two (2) projector screens (not smaller than 15 feet x 10 feet), two (2) projectors/proximas, one (1) monitor proctor (for key note speaker), two (2) gobo housing units with programmable LED lights, two (2) lycra/spandex (white) background screens to accommodate gobo, up-lighting to accommodate staging, one (1) computer switchboard for projectors that shall allow for a screen shot projection, and additional (external speakers) are required for music/performing. Reception A/V package shall begin on Friday from 4 p.m. to 10 p.m. General Session A/V package shall begin on Saturday from 6 a.m. to Sunday at 12 p.m.

8) The contractor shall provide in the 15-17 Breakout Rooms, an A/V package that shall consist of the following items: one (1) wireless and/or local area network (LAN) internet access with appropriate cables and equipment, one (1) wireless hand held microphone, one (1) lavaliere wireless microphone, one (1) wireless slide advancer with laser pointer, one (1) projector/proxima with platform, one (1) large projector screen, and connectivity to speakers/sound system through computer laptop. Breakout Rooms A/V package shall begin on Saturday from 6 a.m. to 8 p.m. and Sunday from 6 a.m. to 12 p.m. 10% attrition rate shall apply for equipment not used.

9) The contractor shall provide in the Child and Youth ages 7-12 classroom an A/V package that shall consist of the following items each day: one (1) wireless and/or local area network (LAN) internet access with appropriate cables and equipment, one (1) wireless hand held microphone, one (1) lavaliere wireless microphone, one (1) wireless slide advancer with laser pointer, one (1) projector/proxima, one (1) large projector screen, and connectivity to speakers/sound system through computer laptop. The Child and Youth Room ages 7-12 classroom A/V package shall begin on Saturday from 6 a.m. to 5 p.m. and Sunday from 7 a.m. to 12 p.m., unless otherwise specified.

10) The contractor shall provide in the Child and Youth Room ages 13-18 classroom / movie room an A/V package that shall consist of one (1) DVD/Blue-Ray Player and one (1) flat screen TV (minimum 42 inches) required from Saturday at 6 a.m. to Sunday at 1 p.m.

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR System

2) Reporting inputs shall be for the labor executed during the period of performance during each Government Fiscal Year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2017. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.

3) The required data fields include: (1) Contracting Office, Contracting Officer, or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR System

Child and Youth Rooming Requirements: The Contractor shall provide eight (8) to ten (10) rooms based upon room size, number of children in each group and caregiver per child / care provider ratio.

Note: Each room shall have 25 square feet per child/youth except for the infant rooms, it shall have 35 square feet per infant to accommodate cribs.

Note: Maximum Group Size per Room; 2 Ratio Groups Only Note: The contractor shall provide enough Caregivers per Child/ Care Provider Ratio and they shall be present at all times while children/youth are in each room.

Note: Each room shall have 25 square feet per child/youth except for the infant rooms, it shall have 35 square feet per infant to accommodate cribs.

Note: Maximum Group Size per Room; 2 Ratio Groups Only Note: The contractor shall provide enough Caregivers per Child/ Care Provider Ratio and they shall be present at all times while children/youth are in each room.

2) Rooms shall allow for separation of infants (0-18 months), toddlers (19-36 months), pre-school (3-5 yrs), school age (6-12 yrs), and teens (13-17 yrs) for safety and appropriate programming IAW USARC Guidelines:

0-12mo-4 children per 1 provider-35 square feet per child-Minimum Room Size 300 square feet.

13-24 months-5 children per 1 provider-5 children per 1 provider- Minimum Room Size 350 square feet.

25-35 months-7 children per 1 provider-25 square feet per child- Minimum Room Size 350 square feet.

3-4 years old-10 children per 1 provider-25 square feet per child- Minimum Room Size 500 square feet.

5-6 years old (Kindergarten)-12 children per 1 provider-25 square feet per child-Minimum Room Size 750 square feet.

7-12 years old (1st- 6th Grade)- 15 children per 1 provider-25 square feet per child- Minimum Room Size 750 square feet.

13-17 years old (7th-12th Grade) -15 children per 1 provider-35 square feet per youth- Minimum Room Size 1,050 square feet.

3) All childcare/youth rooms shall be within sight/sound of security personnel, allowing them to monitor entrances of all rooms with access points that can be controlled IAW AR 608-10.

4) All restrooms and hand washing sinks shall be within sight/sound of childcare rooms and close enough to the childcare rooms that they can be monitored by the security personnel who also monitor the childcare area. Each restroom shall contain a two (2) step stool so that children can properly wash hands.

5) To provide medication or respond to calls from caregivers all rooms shall be within a 2 to 5 minute walking distance to Yellow Ribbon training event space.

6) The contractor shall provide childcare providers for the estimated number of children requiring care and youth supervision. The government must have the capability to add or subtract children 72 hours prior to the Event start date. The government shall pay for the “minimum final number” of children which shall be established 72 hours prior to the Yellow Ribbon Reintegration (YRRP) training event. The government shall pay tfor the “minimum final number” even if fewer children actually attend. The government shall provide an update of the children registration two (2) weeks prior to the event until the final update 72 hours prior to the YRRP training event.

7) Legal Compliance: The caregiver shall comply with all federal, state and local laws, codes and regulations applicable to his/her performance as a caregiver under this contract and shall be solely responsible for all costs associated with said compliance.

8) State license(s) and current annual inspection report, if applicable, shall be submitted with quote and must have contractor's registered name in the Systems for Award Management (SAM). The contractor shall not use a partner license with quote. National accreditation certificate and annual report shall be submitted with quote and must have contractor's registered name. The contractor shall provide proof of liability insurance IAW Federal Acquisition Regulation 37.103d. (copy of documents shall be provided with proposal).

9) Contractor shall be licensed, bonded or certified, Nationally Accredited, if applicable, and provide proof of license, certification and National Accreditation certificate, if applicable with proposal. Failure to provide proof may result in elimination of consideration for the contract.

10) Contractor shall have the appropriate number of certified personnel available for the event outlined in paragraph 5.1.4.26.1 regarding caregivers per child / care provider Ratio. The contractor shall provide a list of employees working the event and documentation of certificates and checks that have been returned as favorable. The childcare provider shall have the following minimum qualifications to be deemed certified:

Must be 18 years of age or older.

Must have been employed as a childcare provide for a minimum of six months.

Must have a comprehensive background check IAW 42 U.S.C. 13401., Army Directive 2014-23 (Conduct of Screening and Background Checks on Individuals Who Have Regular Contact with Children in Army Programs) and DoDI 1402.5, “Criminal History Background Checks on Individuals in Child Care Services,” January 19, 1993 (no later than Tuesday before the Event date):

Local, State and Federal Background check FBI Fingerprint checks a sexual offender registry check and a child abuse registry Completed all the state and national license training requirements for the state in which the services are performed.

Pediatric first aid and CPR certification.

Must be able to lift a 40lb child safely and without straining, bend, and sit on floor.

Must be in compliance with all applicable Army Regulations regarding child care services e.g., AR 608-10 and FAR 37.103 (d).

11) Childcare services are required from 6:00 am to 5:00 pm Saturday and 6:00 am to 1:00 pm Sunday for the events.

12) All requirements and materials/supplies shall be approved prior to the Event start date by the YR POC.

13) The contractor shall plan and organize on-site care, including providing sufficient number of childcare providers, set up rooms, provide materials, equipment and supplies to assist in the set up of activity areas within the child/youth care space for each age group.

14) The contractor shall ensure the childcare rooms meet the following:

All rooms shall meet fire code.

All rooms shall have a minimum of two exits from each room.

All rooms shall have Fire and Emergency Evacuation plan posted.

Designated evacuation location(s) shall be identified for childcare.

All rooms shall meet Americans with Disabilities Act (ADA) Requirements.

All rooms shall have telephone available for use.

All rooms shall have an area where snacks shall be prepared and eaten outlined in paragraph 7.

All rooms shall have drinking water and small cups accessible at all times.

All rooms shall have a hands-free, covered trash can available for use.

All rooms shall have a refrigerator.

All Infant, Pre-Toddler and Toddler Rooms shall have a refrigerator and microwave located in snack prep area.

All Infant, Pre-Toddler, Toddler and Pre-school rooms shall have carpeted floors.

All Infant and Pre-Toddler Rooms shall have portable cribs in a designated area that can be supervised at all times and be within sight/sound.

All Infant and Pre-Toddler Rooms shall have cribs based on number of registered children identified that meet the standards described on the US Consumer Product Safety Commission on crib Information. See http://www.cpsc.gov/info/cribs/indes/html for the standards.

All Infant, Pre-Toddler, Toddler rooms shall have a diaper changing area outlined in paragraph 6 Health and Safety All Toddler and Pre-school rooms shall have space designated for napping that can be supervised at all times and are within sight/sound.

All restrooms to be used by children shall have a two (2) step stool to assist children with hand washing.

All Pre-School, School-Age and Youth Rooms shall have a large screen TV and VCR/DVR player.

All rooms shall meet health and safety guidelines and measures.

All rooms shall be free from heath and safety hazards:

All cords shall not (e.g., electrical, window blinds) be hanging within a child’s reach.

All furniture in rooms shall be secure or removed. Furniture and fixtures shall be in good repair.

All windows or doors to balconies shall be securely shut and locked.

All rooms electrical plugs shall be covered.

All rooms furniture/fixtures/carpets shall be clean and sanitized.

All rooms shall be free from lead paint and asbestos.

4.4 The contractor shall ensure the childcare vendor provided under this contract meets all minimum requirements under this PWS. Childcare provider shall meet the following:

Provide basic care such as diapering, toileting, feeding, first-aid, hand washing supervision and accountability of children.

Implement activity plans and submit tentative program schedule to YR POC for final approval. Ensure collaboration of schedule with support agencies who provide activities for children/youth from the ages of 6-17 years of age. These support agencies include but are not limited to Military Family Life Consultants, Project Y.E.S!, 4-H, Operations Military Kids, AR Child, Youth & School Specialist, etc. The contractor shall work with these agencies to provide age appropriate activities.

Set up, provide and clean up AM/PM snack daily.

Follow activity plan and lead activities.

Actively interact with children, facilitate activities and engage in play.

Do not use any type of physical discipline toward any child at anytime.

Do not use timeouts.

Do not withhold water, sleep, play or use of bathroom from children at anytime.

Use materials to offer developmentally appropriate and engaging activities.

Ensure Infants are placed on their backs to sleep.

Sleeping areas for infants shall not have surfaces that conform to the face, including a soft pillow, soft mattress, comforter, or stuffed toys.

Broken toys/games/dolls shall been removed.

All toys/games/dolls/puzzles shall be cleaned and sanitized and cleaning instructions are outlined in paragraph 6 Health and Safety.

Ensure personal belongings are stored in a secure place and inaccessible by children No cell phones shall be used at any time while caring for children.

No photographs or video of children in care shall be taken by the childcare provider staff (Only government personnel shall take photographs or video of children upon receipt of parental release form).

15) Contractor shall provide all personnel, equipment, supplies, snacks and materials necessary to furnish full-time quality childcare and coordinate with contractor to receive and ship materials/supplies needed for the children’s program at contractor’s expense.

Paper towels Extra baby wipes Extra diapers (all sizes) in case parents do not have (enough) diapers Personal Protective items such as Vinyl Glove non-porous and latex gloves Paper plates (snack) Paper cups Labels Hand sanitizer (to be used only when a sink is not immediately available and shall always be followed by hand washing as soon as possible) Batteries Walkie-Talkies First Aid Kits , Bandages, Digital Ultra Thermometer for Each Room Garbage bags Disposable latex-free gloves Bleach water or other disinfectant (if allowed by state licensing) Plastic spray bottles for bleach water or disinfectant Clipboards Accountability system Supplies -wrist bands- light color or Photo /Name tag etc..

All General office Supplies All supplies for activities All age-appropriate materials and supplies for the following areas:

Creative Arts.

Blocks/Construction Games Manipulative Music/Movement Library/Quiet Games Active Physical Play Make Believe/Performing Discovery/Sensory Movie DVD (Pre-school-Teen only)

16) Registration is required from 11:00 am to 8 pm Friday and throughout the day on Saturday and Sunday during normal hours of 6:00 am to 5:00 pm Saturday and 6:00 am to 1:00 pm Sunday.

17) The contractor shall ensure Space is available for Childcare registration and childcare daily sign in/out of children which shall be conducted by YR POC.

a. Contractor shall ensure staff is available Friday, 11:00 a.m. to 8:00 p.m. and Saturday, 6:00 a.m. to 5:00 p.m. for registration, (photos, parental release for pictures, parental agreement for cribs/infants, activities etc., forms to include documenting medical conditions, dietary restrictions, special needs, parental contact information, etc). The “photo ID” with parents shall be one picture taken of the child and parent together. For the safety of the children, a numbered bracelet shall be issued to each child and parent to ensure full control of custody, plus details of each child’s dietary and medical needs. A list of YR personnel who must have access to childcare area shall be provided to childcare POC and in turn, bracelets shall be provided to YR POC to account for the YR personnel. This information shall be obtained from parent or legal guardian at time of pre-registration or initial drop off. Childcare contractor shall include safety and child accountability procedures (copy of documentation to be provided with proposal). Children shall be accounted for at all times. Childcare provider(s) are capable of handling secure information on a need-to-know basis of position roles and responsibilities and safety regarding the children under their care IAW the Health Insurance Portability and Accountability Act (HIPAA).

b. All children in care shall have a registration form on file with the contractor that includes parents’/legal guardian emergency contact information and child’s allergies or other serious medical conditions. Contractor shall implement a sign-in/sign-out procedure. Each child shall be signed in/signed-out of childcare rooms by the child’s parent or legal guardian. The parent or guardian must sign-in his/her child upon arrival, and sign his/her child out for meals and upon departure at the end of the day. Childcare providers shall document time of departure and time of return when taking children to the restroom. Childcare providers shall document time of incidents/accidents. Childcare providers shall document time of diaper change.

18) All Infant, Pre-Toddler, Toddler rooms shall have a diaper changing area with trash can with lid to dispose of soiled diapers in a sanitary manner.

Diaper changing area shall be set up in a designated area big enough to accommodate a changing table and/or changing pad no less than 6 feet away from where children shall eat snacks or snack prep area.

Each infant shall be diapered on a changing table or a changing pad placed on the floor.

If utilizing a changing pad, it shall have a padded surface no less than one-inch thick, have raised sides at least three inches high and be maintained in good repair and safe condition.

No infant shall be left unattended while in the diaper changing area.

The changing table and changing pads shall be disinfected after each use even when disposal covers are used.

The floor space used for diaper changing, if soiled, shall be disinfected after each use.

19) Diaper Changing Steps IAW the Center for Disease Control and Prevention at www.cdc.gov/healthywater/hygiene/diapering/childcare.html Cover the diaper changing surface with disposable liner.

If diaper cream is used, dispense it onto a tissue now.

Bring supplies to diaper changing area: Clean diaper, wipes, diaper cream, vinyl gloves, plastic or waterproof bag for soiled clothes/diaper, extra clothes.

Place child on diapering surface and unfasten diaper.

Clean the child’s diaper area with disposable wipes always from front to back.

Keep soiled diaper and clothing away from any surfaces that cannot be easily cleaned. Securely bag soiled clothing.

Place used wipes in the soiled diaper. Wrap up soiled diaper then place in a disposable plastic bag.

Discard the plastic bag with soiled items into trash can with lid.

Remove and discard gloves.

Slide a fresh diaper under the child.

Apply diaper cream (if needed, with a tissue or a freshly gloved finger).

Fasten the diaper and dress the child.

Wash child’s hands with soap and water and place him or her in a safe, supervised area.

Remove liner from the changing surface and discard in the trash can.

Wipe up any visible soil with damp paper towels and/or baby wipe.

Wet entire surface with disinfectant.

Wash your hands thoroughly with soap and water.

20) Contractor shall ensure to implement sleeping recommendations to reduce risk of Sudden Infant Death Syndrome or SIDS:

All infants sleeping in cribs must be placed to sleep on their backs.

Cribs shall be supplied by the contractor or childcare provider and shall meet the standards described on the US Consumer Product Safety Commission Crib Information website: http://www. cpsc.gov/info/cribs/index.html If infants are able to roll on to their stomach, they are allowed to do so, but they must still be placed on their backs to sleep by childcare provider Infants must not be left sleeping in car seats, swings or other restraining devices Infants must not be put to sleep with bottles in their cribs.

Soft toys, stuffed animals, blankets, other bedding must not be placed in infant cribs.

If children can pull themselves up, they shall no longer be placed in a crib.

Back-to-sleep crib placards must be placed prominently on/above each infant’s crib in a clear sleeve which also contains a signed copy of the parental Infant Sleep Position Agreement

21) Ensure younger children do not have access to materials for older children that may present a safety or choking hazard.

22) Have a first-aid kit readily accessible. Supplies shall be replenished immediately after use. To ensure a current first aid kit, a designated person shall check each kit on a monthly basis for outdated items. Every kit shall include the following essential items:

Disposable, non-porous gloves Adhesive Band-Aids of assorted sizes Sealed packages of alcohol wipes or antiseptic wipes Scissors Tweezers Thermometer Bandage tape Sterile gauze pads (2" and 3" ) Flexible roller gauze (1" and 2" widths) Triangular bandages Small splints Cold pack Safety pins Eye dressings Syrup of ipecac (and instructions for use) Insect sting preparation Water Soap Re-sealable plastic bags (one gallon size) for soiled materials Pen/pencil and notepad Current First Aid Guide (Academy of Pediatrics or American Red Cross) Emergency phone numbers (911 emergency notification, Poison Control Center, etc.)

Coins for pay phone

23) Contractor shall practice universal health precautions: disposable latex or non-porous vinyl gloves are worn when in contact with blood, including blood in feces, and articles contaminated with blood are carefully disposed of, or cleaned and disposed of, or cleaned and disinfected, or wrapped in plastic and sent home with parents.

24) The Contractor shall perform general clean-up and pack-up procedures. The room(s) and equipment shall be cleaned at the end of each day in readiness for the next day, to the standards required by the state and federal regulations for childcare facilities. The contractor shall ensure that at completion of the event, the room(s) are left in the same condition as they were accepted from the venue staff.

Each caregiver shall wash his/her hands with soap and water before each feeding and after each diaper change.

Only dispenser soap such as liquid or powder in an appropriate dispenser shall be used. Contractor shall check throughout the day to ensure soap is available at all times.

Only disposable paper towels in an appropriate holder or dispenser shall be used for hand drying. Contractor shall check throughout the day to ensure paper towels are available at all times.

Diaper-changing area, where residue is splashed from soiled diapers and items and surfaces are touched by staff during the diaper-changing process, shall be washed and disinfected after each diaper change. Such areas, items and surfaces shall include but not limited to:

Walls and floors surrounding the immediate diaper-changing area.

Dispensers for lotion, soap and paper towels.

Countertops, sinks, drawers and cabinets.

Objects used by infants that are mouthed shall be washed and disinfected at the end of each day, or more often if necessary. Such objects shall include, but not be limited to toys/games/dolls/puzzles.

A commercial one-step cleaning/disinfecting solution shall be used on all surfaces and objects IAW label directions.

All disinfectants, cleaning solutions and other hazardous materials shall be removed immediately after use to keep out of the reach of children and infants.

25) Contractor shall not give any medications including over-the-counter medication; all medication must be administered by parents. Parents shall keep medication with them away from the child care area. Parents are responsible for medication administration to include rescue medication.

26) Childcare POC shall conduct a practice drill to ensure parents can reach their child to administer rescue medication within 2 to 5 minutes and can communicate clearly with the YR POC to notify parents. The YR POC and the Childcare POC shall educate parents on this key responsibility before and during the event.

27) Contractor shall notify parents immediately to pick up ill children. Children who appear to be ill or show visible signs of fever or any of the below symptoms shall not be permitted to remain in the childcare rooms.

Temperature in excess of 100.5 degrees F. auxiliary for infants under 3 months of age and in excess of 101 degrees F. for infants and children over 3 months of age.

A child with a fever shall not return to care until 24 hours fever-free have passed and be able to participate in the program.

Inability to participate in daily activities.

Obvious illness such as:

Impetigo — Red oozing erosion capped with a golden yellow crust that appears stuck on; Scabies — Crusty wavy ridges and tunnels in the webs of fingers, hand, wrist and trunk ; Head lice/nits — Whitish-gray clot attached to hair shafts Symptoms of other contagious diseases such as measles, mumps, hepatitis, and strep infections.

Undiagnosed or contagious rash.

Vomiting or diarrhea (three separate episodes before parent must pick up).

Productive cough or discharge from nose that is yellow or green.

28) Contractor shall plan and purchase snacks for am/pm. Contractor shall provide child-friendly snacks (ie. Foods that are not a choking hazard).

29) The snack prep area shall be a designated area where snacks are prepared by the childcare provider and eaten by the children and infants in the am/pm. Appropriate seating equipment shall be used to seat infants and children during feeding.

30) All children must be directly supervised when eating in the snack prep area (caregiver must be at the table with them). Infants who are unable to sit unassisted in seating equipment shall be held be a childcare provider for feeding. Infant bottles must never be propped and infants who can hold a bottle must be held when being bottle-fed.

31) Contractor shall take into consideration any food allergies identified by a child’s parent/guardian and take all necessary precautions to prevent that child from being served, coming into contact with, or otherwise ingesting those foods in which he/she has allergies to. Known food allergies shall be identified along with the final head count of children requiring childcare to the maximum extent possible and collected on the child’s registration form submitted by parent or guardian.

32) Care Provider shall ensure:

Only children with medically documented allergies or on special diets shall bring their own food. This food shall be labeled with child’s name and date.

Sippy cups or bottles from home must be labeled. Children shall not walk around with Sippy cups or bottles in their hands. This is a choking hazard and shall increase the chance of another child drinking out of it transferring germs.

Milk or other dairy products shall only be provided if there is adequate refrigeration.

If juice is served it shall be 100 percent fruit juice and shall only be provided once a day. Juice must not be served in a bottle.

Water must be available at all times.

Avoid all food that is commonly a choking or allergy hazard.

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR System

Lunch. Hot food buffet shall be available from 11:30 a.m. to 1:30 p.m. on the following days per event: Saturday for 840 servings per meal and Sunday for 600 servings per meal for a total of 1440 servings of breakfast per event. Buffet(s) shall include such items as: garden salad with assorted toppings and dressings, at least 2 options of meat selections, vegetables, and at least 2 starch selections. Drinks shall consist of coffee, milk, tea, juice and assorted soft drinks (regular & diet), for 700 adult lunches. Provide small plates for children with child-friendly food choices such as macaroni and cheese, chicken nuggets, and Sloppy Joe sandwiches available for at least 140 kids. The total lunch meal charges shall be the sum of adult and children meals. Self-serve beverage stands are preferred.

Dinner. Hot food buffet shall be available from 6:00 p.m. to 8:00 p.m. on the following day per event: Friday, for 600 servings per meal, buffet shall include such items: Heavy hors d'oeuvres and finger foods with at least 2 options of meats and starches, such as but not limited to chicken strips, tacos, pizzas, cheese sticks, cheese and crackers, quiche, vegetables trays, mini sandwiches, appetizer wraps, stuffed mushrooms, roast beef/ assorted rolls, chicken wings, and chips and dip, assorted soft drinks (regular & diet), cold and hot teas, juice, coffee and water. Contractor shall be provided total meal count of special dietary requests for all meals at noon on Tuesday when total meal count is provided. Special dietary requests include but are not limited to vegetarian and gluten free meals.

Contractor shall send to the COR and Program manager a copy of the final Banquet Event Order (BEO) documenting all meals; for (1) meal (Dinner) on Friday, two (2) meals (Breakfast and Lunch) on Saturday and two (2) meals (Breakfast and Lunch) on Sunday ten (10) calendar days prior to the beginning of the program for each event.

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR System

The contractor shall provide up to 25 display stands/easels able to support standard poster sized signage to place throughout the Event(s) area and shall be available from Thursday after 3 p.m. through Sunday 1:00 p.m. per event.

The contractor shall Provide a dedicated Audio/Visual person on-site to be available to assist during YRRP training event days from 6:00 a.m.- 8:00 p.m. Saturday and 6:00 a.m. to 12:30 p.m. Sunday per event.

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR System

Shuttle Service: The contractor shall provide service to furnish round trip transportation for up to 500 Soldiers, Family Members, Guests and YRRP training event Staff per event. Shuttle Schedules to and from the Airport shall be as follows: Tuesday, 5:00 a.m. – 11:00 p.m., Wednesday, 5:00 a.m. – 11:00 p.m., Thursday, 5:00 a.m. – 11:00 p.m., Friday 5:00 a.m. – 11:00 p.m., Saturday 5:00 a.m. – 11:00 p.m., Sunday 5:00 a.m. – 11:00 p.m., and on the following Monday, 5:00 a.m. – 9:00 p.m.

Waiting period for transportation to and from the hotel shall not be longer than 30 minutes and shall not take any longer than an hour to arrive at the hotel (Friday) or to the airport (Sunday).

Shuttle Services: The contractor shall provide a Shuttle representative on site Friday through Sunday per event. Representative shall be set up in the registration area. Representative shall need to be able to make/coordinate shuttle reservations as well as handle any issues that arise with the shuttle service. Shuttle representative schedule shall be as follows: Friday 11:00 a.m. to 9:00 p.m., Saturday 9:00 a.m. to 5:00 p.m. and Sunday 8:00 a.m. to 1:00 p.m.

Additionally the contractor shall provide shuttle service to and from any overflow hotels for the YRRP training event per event. Shuttle service would need to be available to transport participants from the primary property to overflow properties for participants to attend all mandatory and optional activities provided by the Yellow Ribbon Program per event.

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR System