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Attachment 1- Deliverables
This document lists any reports or documentation that is required as a deliverable to include the frequency, number of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes.
| PWS Paragraph # |
| Title |
| Medium/Format |
| Required Date |
| Frequency |
| Distribution (Submit to) |
| 5.1.1.2 |
| The eight hundred (800) attendees are broken down as follows: Eight hundred (800) estimated attendees shall need lodging for a total of two (2) nights, Friday and Saturday for both events (assumption: one (1) room per family unless extenuating circumstances exist). Estimated room total for attendees is four hundred (400) for Friday and four hundred (400) for Saturday per event. Attendee rooms under contract for two (2) nights = Eight hundred (800) night stays per event. Provide reservation report, check in report, and no show report daily. |
| Digital (email) and paper copies of documents |
| NLT start of contract |
| Daily |
| COR |
| 5.1.1.3 |
| The contractor shall provide rooms for forty (40) staff – five (5) nights per event: two (2) estimated Staff members will need lodging for 5 nights (2 staff x 5 nights = 10 nights) starting on Tuesday prior to actual event. 38 estimated Staff members will need lodging for 4 nights (38 staff x 4 nights = 152 nights) starting on Wednesday. Provide reservation report, check in report, and no show report daily. |
| Digital (email) and paper copies of documents |
| NLT start of contract |
| Daily |
| COR |
| 5.1.1.4. |
| The contractor shall provide rooms for one (1) night: ten (10) sleeping rooms for personnel with flight delays or staff members who require lodging (10 personnel x 1 night = 10 nights) starting on Sunday. Provide reservation report, check in report, and no show report daily. |
| Digital (email) and paper copies of documents |
| NLT start of contract |
| Daily |
| COR |
5.1.4 5.1.4.1 5.1.4.2 5.1.4.3 5.1.4.4 5.1.4.5 5.1.4.6 5.1.4.7 5.1.4.8 5.1.4.9 5.1.4.10 5.1.4.11 5.1.4.12 5.1.4.13
| Meeting Rooms. Contractor shall provide meeting rooms for 1 General Session room, 1 boardroom, 15-17 breakout session rooms, 1 Admin/Operations room, 8 - 10 child and youth programs rooms, 4-6 counseling rooms, reception room, registration area, concierge area and staff room for each 63d Yellow Ribbon event. Will provide BEO and Diagrams. |
| Digital (email) and paper copies of documents |
| NLT start of contract |
| Once |
| COR |
5.1.5 5.1.5.1 5.1.5.2 5.1.5.3 5.1.5.4 5.1.5.6 5.1.5.7 5.1.5.8 5.1.5.9 5.1.5.10
| Audio Visual: Contractor shall provide audio visual equipment for General Session rooms and Breakout rooms to include screens, handheld wireless and lavaliere microphones (mics), and laptop audio connections. Will provide a quote. |
| Digital (email) and paper copies of documents |
| NLT start of contract |
| Once |
| COR |
Child and Youth Rooming Requirements. Contractor shall provide proof that staffs meet the minimum qualifications on all employees. All children in care must have a registration form on file with the contractor that includes parents’/legal guardian emergency contact information and child’s allergies or other serious medical conditions. Childcare contractor must include safety and child accountability procedures. In the event of an inspection contractor shall provide proof of State Childcare license(s) with current annual inspection report, National Accreditation Certificate with current annual report, Proof of liability insurance in accordance with Federal Acquisition Regulation 37.103d, and registered name in the Systems for Award Management (SAM). The caregiver is not allowed to use a partner license. Contractor must have minimal liability insurance in accordance with FAR 37.103(d) prior to award of purchase order. Local, State, and Federal Background Investigation requirements: childcare contractor must provide a list of each employee working the event and the documentation that checks has been returned as favorable (no later than 72 hours prior to Event date) IAW 42 U.S.C. 13401. Contractor shall implement a sign-in/sign-out procedure.
Customer surveys on the childcare services rendered will be distributed and collected. The Contractor will create a report that includes daily attendance, collected evaluations and, if possible, a digital photo CD that incorporates all activities that occurred during the Event.
| Digital (email) and paper copies of documents |
| NLT start of contract |
| Once |
| COR |
| 5.1.6 ANNEX A: Cont. |
| Child and Youth Rooming Cont. Contractor must provide documentation of child attendance to the COR for inclusion in the event After Action Report. |
| 5.1.7 ANNEX B |
| Catering. The Contractor will provide a conformation of receipt of meal count by afternoon on Tuesday. Will provide BEO. |
| Digital (email) and paper copies of documents |
| NLT start of contract |
| Once |
| COR |
| 5.1.8 ANNEX C |
| Additional Support Items. |
| Digital (email) and paper copies of documents |
| NLT start of contract |
| As required |
| COR |
| 5.1.9 ANNEX D: |
| Parking, Transportation and Shuttle Service. Will provide parking passes and shuttle vouchers. |
| Digital (email) and paper copies of documents |
| NLT start of contract |
| Daily |
| COR |
| 5.1.9 ANNEX D: |
| Shuttle Service Report. Final count of expended vouchers. |
| Digital (email) and paper copies of documents |
| NLT 72 hours from end of contract |
| Once |
| COR |
5.2 5.2.1 5.2.2
| CONRACTOR MANAGEMENT REPORTING (CMR). The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Yellow Ribbon via secure data collection site as applicable. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DoD organization that is receiving or benefitting from the contracted services. |
| Website |
| NLT start of contract |
| As required |
| COR |
