W911SA-16-B-0010_Pre-Bid_Conference_Slides.pptx

Pre-Bid Conference for 88th RSC Denver Job Order IDIQ Contract

Melissa Gore Contract Specialist Melissa.t.gore.civ@mail.mil 8 December 2016

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Agenda

Introductions/Contact Information Contract Description/Overview Solicitation Review Project Examples Important Dates Questions

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IMPORTANT!

NOTHING SAID AT THIS CONFERENCE VERBALLY AMENDS THE SOLICITATION DOCUMENTS.

IF THERE ARE ANY CONFLICTS BETWEEN WHAT IS SAID AND WHAT IS CONTAINED IN THE OFFICIAL SOLICITATION, THE SOLICITATION INFORMATION SHALL RULE!

PLEASE TELL ME OF ANY CONFLICTS YOU MAY FIND

Introductions

Contract Specialist Melissa Gore e-mail: Melissa.t.gore.civ@mail.mil

Contracting Officer Steve Bailey e-mail: steven.m.bailey2.civ@mail.mil Christina Lene e-mail: Christina.l.lene.civ@mail.mil

Contracting Officer’s Representative (COR) Greg Shattuck e-mail: greg.a.shattuck.civ@mail.mil Brian Kapanke e-mail: brian.h.kapanke.civ@mail.mil

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Contract Description/Overview Job Order Contract (JOC) for the 88th Reserve Support Command Facilities through out CO and one in WY.

Set Aside: Competitive 8(a); firms located in the geographical region serviced by SBA Region VIII and 8(a) firms with a bona fide place of business within the geographical area NACIS Code: 236220 – Commercial and Institution Construction Size Standard: $36.5 Million PSC: Z2JZ – Repair or Alteration of Misc. Buildings Firm Fixed Price IDIQ Contract Base Plus 4 one-year Options

SOLICITATIONS

Contract Description/Overview Limits Overview:

3 Types of Limits that Apply to each JOC Contract Estimated Annual Maximum ($3,000,000) Minimum Guarantee ($150,000/year) JOC Maximum Value ($19,500,000) Estimated Annual Maximum of 100 projects Estimated Period of Performance:

1 April 2017 thru 31 March 2018 (Base Year) Base year and 4 one-year options, and Option to Extend Services Clause.

Solicitation Review

BLOCK 13 – BID CLOSING DATE AND TIME

BIDS VALID FOR AT LEAST 120 DAYS

CLINS:

0001, 1001, 2001, 3001, 4001 – Minimum Guarantee 0002, 1002, 2002, 3002, 4002 –Estimated Annual Value *Less the Minimum Guarantee Task Orders after the Minimum Guarantee has been exhausted will be individually funded.

Period of Performance and Delivery

REVIEW OF SOLICITATION

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Solicitation Review

SUPPLEMENTAL INFORMATION:

2) Contractor POC information-needs to be filled out.

7) Pricing/Coefficient/Unit Price Book (UPB) Use when calculating your pricing information for TE-2.

c. List of all items that MUST be included in Coefficient.

MODs to increase price Coefficients will not be allowed.

If Additional Items are included, not listed in this section, must be annotated in Bid package. (**2 Sets of Pricing Info.)

8) Bond/Bid Guarantee

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Solicitation Review

10) Requirements/Deliverables:

Ensure you have all items on this list and have reviewed and completed/included them in your bid package .

Completed SF1442 with acknowledgement of all amendments Completed TE-2 Coefficient Spreadsheet Bid Guarantee Shall be currently registered in SAM, https://www.sam.gov/portal/public/SAM/ (Please ensure that the NAICS code, applicable to this requirement, (236220) is listed on your SAMS record) FAR and DFARS Representations and Certifications within SAM record need to be accurate and complete.

Any additional verification/requested documents or information.

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Solicitation Review

INSTRUCTIONS TO BIDDERS(p.23):

Deliverables:

1 Hard Copy and 1 Electronic Copy (CD) Bid Package

Instructions on EXACTLY how Bids need to be organized and what should be submitted.

NOTE: #1d. The bidder’s failure to include information required by this solicitation may result in the bid submission being found non-responsive and therefore be ineligible for award.

NOTE:#3 Tab E. Any additional verification documents (Such as Fill-in Provisions/Clauses or Electronic Requirements) Bid Submission Date/Time and information on Bid opening, if you want to attend.

Read Solicitation thoroughly and carefully and ensure you are following the directions. **ASK QUESTIONS!**

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Solicitation Review

EVALUATION OF BIDS – BASIS OF AWARD(p.20):

Deliverables:

Responsiveness of Bid Section has nice little list of items required to be included in bid package. *Not all inclusive

Award will be made with reasonable promptness to the responsible bidder submitting the lowest responsive bid in accordance with requirements and provisions herein.

The Government will evaluate bids received in response to this solicitation solely on the basis of price and price related factors.

How Bids will be Evaluated Total Evaluated Price Calculation Bids will be Evaluated on the Following:

Responsiveness of Bid Price Evaluation Responsibility Determination

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Solicitation Review

RESPONSIVENESS OF BID:

For a bid to be determined responsive and considered for award, the bid must comply in all material respects with the invitation for bids. Such compliance enables bidders to stand on an equal footing, and maintain integrity of the sealed bidding system (Subpart 14.301).

Non-Responsive bids will not be considered for contract award.

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Solicitation Review

PRICE EVALUATION(p.21):

Price coefficients will be evaluated to determine if they are reasonable, complete and balanced.

Total Evaluated Price(TEP) Calculation – Explains exactly how the TEP will be calculated.

Coefficients should be no more than 2 decimal places.

REVIEW TE-2 DOCUMENT

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Solicitation Review

RESPONSIBILITY DETERMINATION:

Purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only.

Pre-Award Survey information, along with Past Performance information from PPIRS, will be evaluated to determine contractor responsibility.

See SOL for List of what is required to be considered a Responsible Contractor.

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Solicitation Review

No purchase or award shall be made unless the contracting officer makes an affirmative determination of responsibility. In the absence of information clearly indicating that the prospective contractor is responsible, the contracting officer shall make a determination of non-responsibility. If a contractor is found to be non-responsible, the matter will be referred to the Small Business Administration for a Certificate of Competency, due to this acquisition being set-aside for HUBZone small business.

RESPONSIBILITY DETERMINATION:

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Solicitation Review

BONDING:

Performance and Payment bond, sufficient to cover the stated estimated annual maximum contract value for the Base Period. ONLY AWARDEE 10 Days after Contract Award Each Option Year if exercised a P&P will also be required Increase required when the flexibility of the JOC maximum is utilized. *This is not anticipated.

Bid Bond is required and shall be provided in the amount of twenty percent (20%) of the estimated annual maximum contract value for the base year of $3,000,000.

(Bidders must use the Standard Form (SF) 24 if providing a bid bond as the bid guarantee)

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Solicitation Questions Questions:

Q1.Please confirm that the means cost data using the far-right or Overhead & Profit column is intended for this procurement.

A1. The RS Means cost data will be the “Bare cost total” column of Material, Labor, and Equipment. The coefficient will include the contractor’s overhead and profit.

Q2.Please elaborate on Tab E. on the additional supplemental information? Is this where we can provide information on our capabilities and past performance?

A2. XXXX

Q3. Under the “Instruction to Bidders Section” it includes that the submission of a low bid does not in and of itself determine the responsibility of a bidder and therefore it is necessary to require additional information in order for the Contracting Officer to make an award based on the overall priced responsible bidder. When you refer to additional information, will you also take into consideration past performance and experience?

A3. XXXX

Solicitation Questions Questions:

Q4. Will any other UPD be acceptable, such as 4-clicks?

A4. Yes, 4-clicks is acceptable software.

Q5. Is there a seed project?

A5. There is not a seed project identified, however there is a minimum guarantee for the base and each option year.

Project Examples

EXAMPLE PROJECTS THAT HAVE BEEN COMPLETED IN THE PAST:

Boiler Repairs HVAC Seasonal Changeover Repair Chiller Install a modular arms vault with concrete pad

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Project Examples

EXAMPLE PROJECTS THAT HAVE BEEN COMPLETED IN THE PAST:

Arlington Heights – Sample of Work Performed:

Replace Store Front Entrance Repair Concrete Planter/Sidewalk Repaint Interior of all existing offices, common areas, conference/training rooms…etc.

Clean Doors and Touch Up Scratches

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Project Examples

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Project Examples

EXAMPLE PROJECTS THAT HAVE BEEN COMPLETED IN THE PAST:

Motor Pool Expansion– Sample of Work Performed:

Install new fencing, culvert, and area lighting for MEP expansion area.

Expand parking area Realign Road Minor Repairs to Fencing and Gate

Unforeseen Site Condition:

Condition of Bad Soil

Modification allowed for additional requirements.

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Question Submission Deadline:

03:00 PM CST, 20 December 2016

Public Bid Opening: Check Applicable Solicitation.

Award Contract: ASAP

Upcoming Acquisition Milestones

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Questions

Questions?

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