W911SA-16-B-0010_Amendment_0001.pdf

0010880497-0002

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide responses to questions and update TE-2, Denver JOC Coefficient Spreadsheet.

POC: Melissa T. Gore Contract Specialist 608-388-1251 melissa.t.gore.civ@mail.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Dec-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911SA-16-B-0010

X 9B. DATED (SEE ITEM 11)

01-Dec-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Dec-2016

CODE

MICC FORT MCCOY

BLDG 1108 SOUTH R ST

FORT MCCOY WI 54656-5153

W911SA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SA-16-B-0010

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00100 - BIDDING SCHEDULE/INSTRUCTIONS TO BIDDERS

The following have been added by full text:

QUESTIONS AND ANSWERS

1. Solicitation paragraph 7)a. references an “Ordering Official… authorized to make purchases up to their designated authority of $25,000”. Contractors processing government payments through the use of a “purchase card” incur a credit card processing fee, sometimes as high as 13% on smaller purchases. Will the contractor be allowed to calculate these costs incurred in the UPB proposal? Does the government have an estimate of how many projects under the $25,000 limit using the purchase card will be utilized verses the typical WAWF project payment processing system?

Answer: No, the fees will have to be included in the coefficient. Unfortunately, the Government does not know how many projects will fall under the $25,000 limit.

2. Solicitation paragraph 8)a. references utilization of an estimating software for the UPB proposals. SOW C.5.1 specifies RS Means Facilities Construction and Facilities Maintenance & Repair data bases for contractors use.

Please confirm the contractor does not need to calculate the costs for Government data bases, software, or licensing?

Answer: this specifies that the contractor shall submit cost estimate proposals in RS Means format, ie 4clicks software, etc…..contractor does not calculate the costs for Government data bases, software or licensing

3. Solicitation paragraph 8)c. states that the contractors price coefficient must include: “protection of and/or moving of government property”. SOW paragraph C.1.13 also references cost associated with moving and temporary storage of government property must be included in the price bid for the applicable coefficients.

Protection of and/or moving of government property is typically quantified and priced at the task order level and included by line item in the UPB proposal. For example, re‐carpeting of a library could involve moving and storage of thousands of books and shelving; the cost of which are unquantifiable at the pre‐bid coefficient level. Will the contractor be allowed include these types of costs in the UPB proposal at the task order level?

Answer: Typically no, but if it is on an extreme circumstance as referenced above, the Government will consider including it by line item.

4. Solicitation paragraph 8)c. states that the contractors price coefficient must include: “equipment rental”.

Small tools that are part of the contractors OH can certainly be included in the coefficient. However, large pieces of equipment, such as earthmoving equipment (loaders, scrapers, etc.) are typically rented on an as needed basis as required by the individual task order. Will the cost associated with the rental of these large pieces of equipment be allowed in the task order UPB proposal?

Answer: No, this JOC includes work for small repairs and maintenance of facilities usually not requiring large equipment rental. The Government may consider it as a line item on an extreme basis.

5. Solicitation pg. 24, Instruction to Bidders, Tab C, states that the TE‐2 coefficient spreadsheet “contains tabs, one for the base and each option year”. The excel spreadsheet included in the solicitation appears to only have one tab. Please clarify?

Answer: The Instruction are incorrect. There is only one tab on TE‐2.

6. SOW C.1.2 specifies “planning” along with C.1.4.a specifying “design personnel” and C.1.4.c specifying “sufficient technical design”. Please specify percentage of minimum design the government intends to provide.

Please specify to what extent 100% Stamped Design documents will be required. If 100% Stamped Design documents are required, will the contractor be allowed to include the associated cost in the UPB line item proposal and be compensated for this expense?

Answer: The government will provide a scope of work is all, the SOW will detail the product expected to be done.

The government will not advise as to how the work shall be completed, the vendor shall complete the work as they see fit and that it is completed as the SOW indicates. Key personnel can be done by one person. Line items for design can be used if required by the scope

7. SOW C.1.7.d states “All contractor personnel shall receive a safety and fire prevention briefing prior to reporting to work”. Please confirm if this briefing will be held at the individual building locations vs. all personnel being required to travel to Ft. McCoy.

Answer: SOW doesn’t indicate safety training to be attended at Fort McCoy, Contractor shall ensure all employees are versed in the contractor’s safety program.

8. SOW C.1.10 speaks to Permits, Fees and License. Typically, Government owned buildings are exempt from Regional Building Department jurisdiction (i.e. A building located at Ft. Carson does not require a permit from the Pikes Peak Regional Building). Please clarify which building locations will require Building Permits issued through the regional building department.

Answer: All building in the solicitation are included, it is the contractor’s responsibility, when performing estimates and performing work, to ensure required permits, fees and licenses are met. The government is expecting the contractor to know when permits are or are not required. And it will be the contractor’s responsibility

9. Solicitation Page 14, paragraph 3)a. Contract Type This states that this will be a single award Firm Fixed Price IDIQ type contract. (See also Page 25, 52.216-1 Type of Contract (Apr 1984)) SOW page 20, paragraph 1. Conformance to Negotiated Scope-This paragraph seems to describe components of a cost-plus type contract. While a Firm Fixed Price contract also requires the fulfillment of the agreed upon Scope of Work, how the scope is completed (means and methods) is at the contractor’s discretion. Additionally, sometimes the quantity of work for a line item varies from the cost estimate. i.e. equipment is required for longer than anticipated or, conversely, a particular sub is more efficient than anticipated and equipment is needed for less time than estimated. With Firm Fixed Price, minor fluctuations such as this are not considered reasons to modify the contract. The last sentence of this paragraph seems to indicate that any changes such as this will be addressed through contract modification. Please clarify.

Dependent upon the response to the previous question, if this contract will be modified for the reasons stated (cost-plus), please confirm that the modifications will not only be deductive as stated but positive or negative as the work necessitates.

Please note that we are specifically not referencing changes in layout or materials as these items would be integral to providing the agreed upon Scope of Work and cannot be altered without approval.

Answer: If a delivery order against the JOC Contract is issued and an “unforeseen” issue causes an increase in the work/SOW, a modification can be issued to compensate for additional costs that were unforeseen from the original

SOW.

10. Solicitation Page 18, paragraph c) – Items included in Contractor’s Coefficient SOW page 13-14, paragraph C.2.1.a.1-The list of items included in the coefficient in these sections are not the same.

Please clarify which list shall be used.

- Items noted in either coefficient list in which clarification is requested:

o Mobilization and close-out for the total contract and each task-order.

� We agree that general mobilization for a task order or for the contract is not a cost allowed in RS Means and therefore included in the coefficient. However, there are allowed mobilization line items for equipment when needed. Please confirm that these line items are allowed.

o Incidental construct debris removal – We assume incidental debris removal does not encompass line items for demolition, haul-off of demoed debris, dumpster rental, or disposal. Please confirm.

o Waste and excess material – There are several project specific circumstances that can affect this. i.e.

minimum quantity material orders, odd layout patterns that generate more waste, attic stock requirements, etc. Are these considered part of the coefficient under these circumstances?

o Worker safety equipment – Please confirm that this applies to typical PPE and that line items for unusual or specific circumstances and be used.

Answer: The coefficient lists are not all inclusive, so all items would need to be included in the coefficient.

11. SOW page 23-24, paragraph 4.g.-The last part of this paragraph states that testing, adjusting, balancing and start-up of installed equipment (normal commissioning) is included. We agree that typical adjusting and startup is part of the line item, however there are line items specifically for Test and Balance and Commission of systems. Are this line items excluded from use?

Answer:No

12. Often a contract that utilizes a UPB and a coefficient provides multiple coefficients for standard or non-standard hours as needed by task order. Please confirm if the coefficients bid for this contract should be for standard hours and, if so, how the price for non-standard working hours will be addressed.

Answer: The government doesn’t see the contractor working other than standard hours

The following have been modified:

SUPPLEMENTAL INFORMATION

1) GOVERNMENT POC INFORMATION:

Contract Specialist: Melissa T. Gore Email: melissa.t.gore.civ@mail.mil

Phone: 608-388-1251

Contracting Officer: Steven M. Bailey Email: steven.m.bailey2.civ@mail.mil Phone: 608-388-6077

2) CONTRACTOR POC INFORMATION:

Name: _____________________________________

E-mail _____________________________________

DUNS______________________________________

TAXPAYER ID #_____________________________

3) CONTRACT INFORMATION

a. CONTRACT TYPE: This will be a single award Firm Fixed Price Indefinite-Delivery Indefinite-Quantity

(IDIQ) type contract. This contract will be awarded for a base year and 4 one-year option periods and an option to extend services for up to 6 months. It is the unilateral right of the Government to exercise the option year(s) of this contract, but the Government is not obligated to exercise the options if they are not in the Governments' best interest.

b. CONTRACTOR 8(A) CERTIFICATION:

a. In accordance with clause 52.219-18, Notification of Competition Limited to Eligible 8(a) Concerns. The Contractor, listed above, certifies that it is is not in compliance with the following:

(i) It is a small business concern expressly certified by the Small Business Administration (SBA) for participation in the SBA’s 8(a) Program and which meet the following criteria at the time of submission of offer --

(1) The Offeror is in conformance with the 8(a) support limitation set forth in its approved business plan; and

(2) The Offeror is in conformance with the Business Activity Targets set forth in its approved business plan or any remedial action directed by the SBA.

(ii) It has been determined that competition will be limited to 8(a) firms located within the geographical area serviced by the SBA Region VIII (including Colorado, Montana, North Dakota, and Utah), and other 8(a) construction firms with a bona fide place of business within the geographical competitive area, and the assigned NAICS code. All other 8(a) BD Participants are deemed ineligible to submit offers.

b. The Contractor, listed above, certifies that it will will not comply with the following:

(i) Contractor will notify the Mission and Installation Contracting Command (MICC) - Fort McCoy Contracting Officer in writing immediately upon entering an agreement (either oral or written) to transfer all or part of its stock or other ownership interest to any other party.

Joint Venture Agreements-Joint Ventures are allowable on compatitive 8(a) set-asides, however, the joint venture agreement must be received by SBA prior to proposal due date and approved before award of any resulting contract. If you are contemplating a joint venture on this project, you must advise, in writing, your assigned SBA Business Opportunity Specialist (BOS) as soon as possible. It is also recommended that the agreement be submitted as soon as practicable to ensure compliance with established regulations. Any corrections and/or changes needed can be made only when your BOS has adequate time for a thorough review before the proposal due date. No corrections and/or changes are allowed after time of submission of proposal or bids.

**NOTE: These certifications do not fulfill the requirement for electronic Representations and Certifications contained within the SAM website. www.sam.gov

c. JOC MAXIMUM: The maximum value, for the base and all option periods, available for the life of this contract is $19.5 Million, (Including the Option for Increased Quantity Clause, FAR 52.217-6. The maximum quantities available for the life of this contract will be the cumulative total of the base year, four one-year options, and an optional 30% increase over the life of the contract.)

NOTE: The unit of measure for all CLINs is "JOB". JOB is not defined as the "number" of jobs. The unit of measure of “JOB" is used as the amount of dollars anticipated for the specific CLIN.

d. GUARANTEED MINIMUM: The guaranteed minimum for the base year and each option year is $150,000, found on CLIN 0001, 1001, 2001, 3001, and 4001. At the time of award the initial task order will be cut, funding the minimum guarantee amount. Multiple projects may be completed to fulfill the minimum guarantee. Each time a new project will be placed under the minimum guarantee, the Task Order will be modified to incorporate information regarding the new project. Each project will have a separate SUBCLIN on the task order to help differentiate between the projects for invoicing purposes. This process will continue until the minimum guarantee amount has been fully expended. The guaranteed minimum for the option years is only applicable if the option is exercised. Any task orders, in addition to the minimum guarantee task order, will be funded on an individual basis.

Once the option is exercised, the process for the minimum guarantee will start over as mentioned above.

NOTE: The Government may elect to perform real property maintenance and repair activities under a separate contract vehicle once the minimum guarantee applicable to this contract action is met depending on the needs of the Government (Qty, period of performance, mission, etc.).

e. FUNDING: In accordance with FAR 52.232-18; Availability of Funds: FY17 funds are not presently available for this solicitation and resultant contract. However, funds will be available for the award of the minimum guarantee task order.

f. SUBMISSION DEADLINE FOR QUESTIONS:

Any questions, concerns, verification or clarification of information on the documents included in the solicitation package shall be submitted in writing to the Government POC’s identified herein NLT 20 December 2016, 03:00 PM CST. Include in the subject line of the email the Government’s solicitation number; failure to do so will lessen the Government’s ability to ensure all questions are considered during the bidding process. Provide your company name, POC and contact information in the body of the email.

This deadline is created to ensure the Contracting Officer and Requiring Activity have sufficient time to respond to the questions. Questions will be consolidated from all contractors and responses to all questions will be posted as a separate attachment to the solicitation. NOTE: Contractors are highly encouraged to read the entire solicitation in full.

4) PRE-BID CONFERENCE

a. A pre-bid conference will be held on 8 December 2016, 03:00PM CST, in Conference Room C Building 1111 at Fort McCoy Wisconsin, 54656. The contract specialist will be giving a presentation to go over the solicitation and explaining the bid opening and award process. Technical personnel will be on hand to discuss the requirement and answer questions. Examples of past projects performed on the JOC contracts, to include their scope of work and other documentation will be discussed and available for review.

Contractors are highly encouraged to attend but attendance is not mandatory to submit a bid. If you plan to attend please complete Appendix A – PreAward Conf Registration and email the completed document to melissa.t.gore.civ@mail.mil NLT 09:00 AM CST, 6 December 2016.

5) JOINT SCOPING

a. As needs arise for performance under the terms of this contract, the Government will notify the Contractor, verbally and/or in writing, of the requirement and establish a time for a joint site visit. At a time agreed upon, the Contractor and the designated Government representative shall visit the proposed work site to further define the scope of the requirement. The Contractor and the Government will jointly define the work area and major work items to accomplish the required scope of work: measurements shall be taken, rough sketches made, facility access taken into consideration, estimates made of the performance period, and other special conditions shall be discussed. These scoping details shall be refined and agreed to prior to the issuance of any task order.

The Contractor shall then prepare a cost proposal for accomplishment of the work which shall consist of an itemized listing of all proposed work elements, items of equipment to be installed, quantities of expendable items, prices, total proposed cost, and all supporting documentation (catalog cuts, supplier quotes, price lists, etc.) as outlined in the Scope of Work. The approved UPB cost data and associated software shall be utilized to produce the cost proposal. The cost proposal should be presented on the Contractor’s letterhead or proprietary format with signature blocks for review by the Government’s representative and Contracting Officer. All pricing documents submitted must contain the statement, “For Official Use Only”. Upon the Government’s request, the Contractor must be prepared to provide a detailed breakdown of its proposal to include all pricing documentation to demonstrate that it is fair and reasonable.

Contractors are referred to EPA’s list of EPA-designated products available at http://www.epa.gov providing products that contain recovered materials.

Contractors are also referred to the USDA’s list of USDA-designated products available at https://www.usda.gov/bioperferred for biobased products that are to be used to the maximum extent possible.

7) ORDERING OFFICIAL/OFFICER:

a. There will be a designated Ordering Official under this contract, authorized to make purchases up to their designated authority of $25,000, per single known requirement, against this JOC contract, as along as non-pre-priced work does not exceed 10% or the pre-priced work, and no more than $2500 total.

Projects under this threshold will not be issued on an individual task order FORM 1155, however, all requirements of the contract award, and all policies and procedures will be applicable to projects ordered by the designated official.

Contractor will still be required to fulfill a joint scoping with the government, and prices/specification for the project will still require negotiation and agreement/approval by the ordering official.

Projects awarded through the ordering official may count toward fulfillment of the minimum guarantee amounts. If in the event that not enough projects are processed under the minimum guarantee task order as described elsewhere in this solicitation and resultant contract, then the Government reserves the right to use any or all project amounts processed through the Ordering Officer to count toward the fulfillment of the required minimum guarantee.

The ordering officials will administer and be the main POC for all orders placed under their authority.

The names and contact information for these individuals will be included in the resultant contract.

b. The following describes the procedures to be used for ordering items under this contract by using the

Federal Government-wide purchase card. This option to order by use of the Government-wide purchase card is strictly an alternative method of ordering by the Government and may be used in place of ordering by other order forms that comply with FAR 12.204. The Government reserves the right to unilaterally terminate the use of the credit card at any time.

(1) All ordering officers may use the Government-wide purchase card, commonly referred to as the

Government "credit card," as an alternative method of ordering and paying for purchases made under this contract. Purchase card orders are subject to all terms and conditions of this contract, unless otherwise stated in this provision or another provision in this contract.

(2) The purchase card is specifically designed for use by the Federal Government. The purchase card is like a typical commercial credit card. However, the authorization limitations of the purchase card are more specific, i.e., only for a particular contract, monthly limitations, certain categories of products or services, etc. The purchase card will be exclusively used for official Government purchases in accordance with the prices, terms, and conditions of this contract. The purchase card order limitation shall be $25,000. With respect to ordering authority, only designated Ordering Officers may use the purchase card as a means of purchasing items on this contract.

(3) Credit limits for the purchase card for ordering officers is $25,000. These credit limits for the purchase card are the responsibility of the credit card holder and the approving office.

(4) The contractor shall accept payment via credit card for projects authorized by the ordering officers and that have followed the required policies and procedures within this solicitation and resultant contract.

(5) Invoices for orders placed by the ordering officer will be submitted directly to the ordering officer, and progress payments will still be authorized if applicable, the same as would be authorized for Task Order issued on the Form 1155.

(6) When using the purchase card as the payment method, the contractor is required to generate a receiving report in Wide Area Work Flow (WAWF), and the Government acceptor is required to accept the receiving report in WAWF. These reports are mandatory in order to ensure compliance with the Prompt Payment Act requirements for written acceptance. Use of WAWF to create and accept receiving reports is mandatory when the GPC is used as a method of payment against a contract. In order to ensure proper routing of contract transactions paid with the GPC, use the code "CRCARD" in the Pay Official/DoDAAC field. The contractor is required to generate a receiving report in WAWF, and the Government acceptor is required to accept the receiving report in WAWF. The Cardholder is required to verify that acceptance has occurred in WAWF prior to submitting the invoice to the Certifying Official for certification.

8) PRICING/COEFFICIENTS/UNIT PRICE BOOK (UPB)

a. The contractor shall obtain at their own expense the most recent version (at time of award) of the approved estimating software with the latest version of the RS Means Facilities Construction and Facilities

Maintenance & Repair Cost Data database (s), henceforth referred to as the Unit Price Book (UPB), for their use during the base year of this contract, in as many licensed copies as required for their operation of the contract.

b. Annual price adjustments for option year(s) under this contract shall be made in the following manner:

Upon award of a subsequent year to the contract, the contractor shall update, at their own expense, the most current UPB catalog database (compatible with the previously supplied estimating software) for use during the applicable follow-on year, in as many copies as required for their operation of the contract. A separate equitable adjustment will not be allowed, the only potential increase in price will be processed only if an option year is exercised, and only through updates to the UPB rates. The Contractor is responsible for factoring in potential risks of inflation etc into their proposed coefficients.

c. Offerors shall provide Pre-priced coefficients for each location for the contract entirety on the TE-2

Coefficient Spreadsheet document. The spreadsheet will automatically calculate the weighted average, the Total Price and The Total Evaluated Price which will be the basis determining the apparent successful bidder. (See the Bid Evaluation section for More Information)

Coefficients are location-specific multiplier(s), developed and proposed by the Contractor, to be applied against the published UPB cost line items for the purpose of providing consideration to the Contractor for the following in-direct costs: General and administrative and other overhead costs, insurance costs, bonding and alternative payment protection costs, protective clothing, equipment rental, and contractor’s profit.

The contractor's price coefficient must include, but is not limited to the following:

Contractor's overhead and profit Subcontractors' overhead and profit Insurance All costs associated with bonding (specifically including bond premiums) Employee payroll taxes, insurance and fringe benefits Business taxes, contributions, memberships, corporate Headquarters support (legal, financial, etc.)

All waste and excess material Sales tax on material and equipment costs Clean up Mobilization and close out for the total contract and each task order Compliance with environmental laws (overhead {indirect} costs associated with performing work in compliance with EPA/OSHA regulations, including obtaining any necessary licenses and permits, reporting requirements, etc.)

Compliance with protection and safety laws (i.e., safety rails, face and clothing protection, etc.)

Traffic and work site signs and barriers Project management and supervision Protection of and/or moving of government property Quality control Office management and equipment Depreciation of mobile office(s) Interest associated with funding of equipment and payroll Submittal preparation As built drawings Permits, licenses and fees Other risks of doing business (i.e., risk of a lower than expected contract dollar value; risk of a high inflation cost if factors are bid for option years; risk of poor subcontractor performance and reperformance)

UPB costs confidence (to include issues regarding how the cost data are captured and the size/types of projects they reflect)

Contingencies Travel Depreciation of equipment or facilities Variances in subcontractor or worker availability Other local market conditions for each site not addressed by RS MEANS Location Factors Other risks of doing business; acceptance testing; work-site security; etc.

Offeror must specify in their proposal if there are are not additional types of costs included in their coefficients, other than those listed above. If there are additional costs, offerors must list them specifically as being included in their coefficients. The coefficient(s) proposed by the offeror and accepted by the government will be incorporated into the JOC contract.

d. Offerors shall also provide an indirect costs and profit rate (Non-Pre-Priced Coefficient), to be applied to

NPP work. This is required for each location for the base and each option year, as with the Coefficients for pre-priced work, a yearly average will also be automatically calculated on TE-2.

e. Indirect Cost and Profit Rate is defined as all costs associated with performing the tasks, other than direct labor, equipment and material costs. When a proposal is submitted at the task order level to include NPP work, proposals shall be supported with verifiable documentation supporting competitive quotes minimum of two), catalog price, etc., for all NPP work. NPP items shall be proposed in bare costs only (material, equipment and labor) multiplied by the quantity and the NPP indirect costs and profit rate to arrive at the total price for the NPP work.

f. The JOC Facilities coefficient schedule (TE-2) will be incorporated into the resultant contract and utilized by the Government in determining the value of issued task orders throughout the life of the awarded contract. The value of non-pre-priced work under an order must not exceed 10 percent of the value of the pre-priced work unless approved by the contracting officer. IAW with AFARS 5117.9004-2 (e), the Government has the unilateral right to withdraw a proposed task order either before or after receipt of the contractor’s proposal. Typical task orders may include repair and maintenance of real property, repair and replacement of HVAC, water, and sewer systems, paving, roofing, interior and exterior painting, ceiling repairs or replacements, repair or replacement of floor coverings, renovations, refurbishments, civil works and electrical repairs involving all of the building crafts and trades.

9) REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF BIDDERS

a. The bidder shall ensure that their business has completed their FAR AND DFARS online Representations and Certifications at the System for Award Management (SAM) website at https://www.sam.gov It is the bidder’s responsibility to ensure that the information provided in each certification/representation is accurate and complete.

A page in TAB B of the bid package will only need to include the statement that the bidder’s FAR and DFARS online representations/certifications are complete and up to date to include the DUNS number for which the record may be retrieved.

10) BONDING/BID GUARANTEE

a. The successful offeror must provide a Performance and Payment bond, sufficient to cover the stated estimated annual maximum contract value ($3,000,000) for the Base Period and also for each subsequent Option Period, if exercised. If the annual maximum is anticipated to be exceeded, within the applicable performance period, the contractor will be notified in advance of their responsibility for insuring sufficient bond coverage necessary to protect the government's interests during the course of the contract. Contract Awardee will have ten days after contract award to provide the base year Performance and Payment Bond.

b. A Bid Guarantee is required and shall be provided in the amount of twenty percent (20%) of the estimated annual maximum contract value for the base year of $3,000,000. (Bidders must use the Standard Form (SF) 24 if providing a bid bond as the bid guarantee)

11) REQUIREMENTS/DELIVERABLES

Completed SF1442 with acknowledgement of all amendments Completed TE-2 Coefficient Spreadsheet Bid Guarantee

Shall be currently registered in SAM, https://www.sam.gov/portal/public/SAM/ (Please ensure that the NAICS code, applicable to this requirement, (236220) is listed on your SAMS record)

FAR and DFARS Representations and Certifications within SAM record need to be accurate and complete.

Any additional verification/requested documents or information.

Confirmation email of VETS4212 report filing for 2016.

ATTACHMENTS

a. All referenced documents for this solicitation are available at the Government Point of Entry at http://www.fedbizopps.gov. Potential bidders are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

b. Attachments listed below will be incorporated into the resultant contract.

1. Technical Exhibits

Number Document Title

TE-1 Statement of Work - Denver JOC TE-2 Denver JOC Coefficient Spreadsheet Revised 12.27.16 TE-3 ATOPSEC Coversheet – Denver TE-4 Unified Facilities Criteria

(UFC 4-171-05)

TE-5 Wage Rate Requirements (Construction)

2. Appendices

Letter Document Title

A Pre Bid Conf Reg

PROJECT MAGNITUDE

The magnitude of this project for the base and all options combined is over $10,000,000.

EVALUATION OF BIDS

BASIS OF AWARD

This requirement for the modernization, repair, restoration and sustainment of the 88th Reserve properties throughout the Denver area shall be awarded utilizing Sealed Bidding Procedures in accordance with Federal Acquisition Regulation (FAR) Part 14, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Award will be made with reasonable promptness to the responsible bidder submitting the lowest responsive bid in accordance with requirements and provisions herein.

The Government will evaluate proposed price coefficients for balanced and reasonable pricing, using price analysis techniques. Proposed prices evaluated as unreasonable or unbalanced may be ground for eliminating the bid from award eligibility.

EVALUATION CRITERIA

The Government will evaluate bids received in response to this solicitation solely on the basis of price and price related factors.

a. RESPONSIVENESS OF BID. For a bid to be determined responsive and considered for award, the bid must comply in all material respects with the invitation for bids. Such compliance enables bidders to stand on an equal footing, and maintain integrity of the sealed bidding system (Subpart 14.301).

In order to be considered responsive the Bidder:

Shall be currently registered in SAM, https://www.sam.gov/portal/public/SAM/ Shall submit a complete sealed bid package prior to the cutoff for receipt of bids, Properly signed bid, with Original Signature Acknowledgement of all Amendments (if any), Fully completed Technical Exhibit (TE) 2, TE-2 Denver JOC Facilities Coefficient Spreadsheet.

Shall not qualify the terms and conditions of the solicitation in the submitted bid Shall comply with the instructions of the solicitation.

A Bid Guarantee is required and shall be provided in the amount of twenty percent (20%) of the estimated annual maximum contract value for the base year of $3,000,000. (Bidders must use the Standard Form (SF) 24 if providing a bid bond as the bid guarantee)

Non-Responsive bids will not be considered for contract award.

b. PRICE EVALUATION. Price coefficients will be evaluated to determine if they are reasonable, complete and balanced. The price analysis techniques in 15.404-1 (b) may be used as guidelines as per guidance provided in Subpart 14.408-2. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government obtained information, additional information may be required from the bidder to support the proposed price.

The government will not evaluate its option to extend services (see FAR Clause 52.217-8) as part of the price evaluation. This option is only intended to extend the ordering period for any quantities not used, not add additional quantity and will be evaluated based on the period of performance. Offerors are required only to price the base and option periods. Offerors shall not submit a price for the potential six month extension of services period (see FAR Clause 52.217-8) The Government may choose to exercise the Extension of Services at the end of any performance period, utilizing the rates of that performance period.

Should the need for additional quantities arise the Government may exercise it its right to increase quantities in accordance with 52.217-6 (see 700 section). The schedule being used at the time of exercising of the option will dictate the coefficient to be used under this clause.

i. Total Evaluated Price: The total evaluated price will be a single numeric value, not to exceed 2 decimal places, calculated by the Government, that represents a single coefficient value which will be the value used to determine the lowest price and apparent winning bid. The steps and formulas utilized to calculate the Total Price are as follows:

a. Contractor fully completes the TE-2 required information, all values are not to exceed 2 decimal places. (Required fields Highlighted within TE-2 document)

b. TE-2 Document will automatically calculate all other required figures utilizing the following formulas:

Weighted Average = (.90)(Average of all PP Coefficients*) + (.10)(Average of all NPP Indirect Cost)

*NOTE: The averages used in the Weighted Average Formula are also automatically calculated, and take into consideration the number of facilities covered under this contract.

Offeror's Total Price = (Weighted Average)

Option to Increase Quantities Value = (30%)*(Weighted Average)

Total Evaluated Price = (Weighted Average) + (Option to Increase Quantities Value)

ii. Balanced Pricing: Offerors are cautioned against submitting a bid that contains unbalanced pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items (including Base and Option Years) is significantly overstated or understated as indicated by the application of price analysis techniques. Offers that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.

iii. Definitions:

Reasonableness. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

Completeness/Accuracy. The offeror’s bid is in compliance with the Price instructions in the solicitation.

c. RESPONSILBITY DETERMINATION. In Accordance with FAR Part 9.1, Purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only.

To be determined responsible, a prospective contractor must --

Have adequate financial resources to perform the contract, or the ability to obtain them (see 9.104-

3(a));

Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

Have a satisfactory performance record (see 9.104-3(b) and Subpart 42.15). A prospective contractor shall not be determined responsible or nonresponsible solely on the basis of a lack of relevant performance history, except as provided in 9.104-2;

Have a satisfactory record of integrity and business ethics (for example, see Subpart 42.15);

Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors). (See 9.104-3 (a).)

Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them (see 9.104-3(a)); and

Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

No purchase or award shall be made unless the contracting officer makes an affirmative determination of responsibility. In the absence of information clearly indicating that the prospective contractor is responsible, the contracting officer shall make a determination of nonresponsibility.

INSTRUCTIONS TO BIDDERS

BID PREPARATION INSTRUCTIONS

The following instructions prescribe the format for the bid and describe the approach for the development and presentation of bid data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of bids. In the sealed bidding procedures the price alone will determine the “Apparent Low Bid”; however the submission of a low bid does not in and of itself determine responsibility of a bidder and therefore it is necessary to require additional information in order that the Contracting Officer may make an award based on the lowest overall priced responsible bidder.

1. BID SUBMISSION

a. Bid shall be submitted prior to offeror due date and time as identified on the Standard Form 1442 Block 13, to the following address:

Mission and Installation Contracting Command (MICC) – Ft. McCoy ATTN: Melissa Gore 1108 South R Street Fort McCoy, WI 54656

b. Bid shall be submitted in a sealed envelope with the following information on the outside: Solicitation

Number, Contract Specialist Name, Date and Time of Bid Opening, Bidders Name and Address. Please do not count the shipping/mailing envelope/box as your sealed envelope. Shipment packaging shall be able to be removed and still maintain the integrity of the sealed bid package.

c. Bids MUST be submitted via mail or hand carried to the MICC – Ft. McCoy Office to be received and time stamped prior to the due date and time listed on the Standard Form 1442 Block 13. Bids received after this date and time, or bids received via fax or email will be considered ineligible for award.

d. The bidder’s failure to include information required by this solicitation may result in the bid submission being found non-responsive and may therefore be ineligible for award.

2. BID PREPARATION INSTRUICTIONS

a. The bidder’s documentation specified below will constitute the Bidder's acceptance of the terms and conditions of the IFB, proposed contract type, and concurrence with the Specifications and other applicable documents.

b. All referenced documents for this solicitation are available at the Government Point of Entry at http://www.fedbizopps.gov. Potential bidders are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

c. The bidder shall provide one (1) hard copy and one (1) electronic copy of all submission requirements.

Electronic copy shall be submitted on a CD-ROM. TE-2 - Coefficient Spreadsheet shall be in Excel format and the remainder of the documents may be in Microsoft Word, PowerPoint, Excel and/or Adobe PDF format.

3. SUBMISSION OF OFFER CONTENT

The Bid Package shall be organized as follows:

TAB A - Standard Form 1442, Solicitation Offer and Award. The bidder is cautioned that the SF 1442 must contain an original signature on the form in Block 14. The Contractor shall acknowledge any amendments to the IFB in accordance with the instructions on the SF 1442. The bidder shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your submission and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

TAB B – Representations, Certifications, and Other Statements of Bidders. The bidder shall ensure that their business has completed their FAR and DFAR online Representations and Certifications at the System for Award Management (SAM) website at https://www.sam.gov/portal/public/SAM/. It is the bidder’s responsibility to ensure that the information provided in each certification/representation accurate and complete.

Failure of a bidder to complete their online certification/representations prior to the close of the Solicitation may result in their submission being deemed non- responsive and eliminated from consideration of the award.

For Online Reps and Certs TAB B only needs to include the statement that the bidder’s online Representations and Certifications are complete and up to date to include the DUNS number for which the record may be retrieved.

TAB B shall also include any Fill-In Provisions/Clauses.

TAB C – Bid Submission. The bidder shall ensure that TE-2 Coefficient Spreadsheet is completely filled out and information is accurate. The spreadsheet contains sheet tabs one for the base and each option year, so ensure all years are completed.

NOTE: The contractor does not need to provide pricing information on the CLIN schedule. The TE-2 coefficient spreadsheet is considered the bid schedule for evaluation purposes.

Within TE-2 the bidder shall provide a Pre-Priced Coefficient and a Non-Pre-Priced Indirect Cost and Profit Rate, not to exceed 2 decimal places, (ie 1.07) for each building for the base and each option year. The TE-2 document will automatically perform all calculations needed to arrive at the Total Evaluated Price.

Bidders are required to consider inflationary factors and market trends in developing coefficients for items listed in the option years; no separate economic price adjustment clause will be used under this contract the only potential increase in price will be processed only if an option year is exercised, and only through updates to the UPB rates. The coefficient spreadsheet (TE-2) will be incorporated into the resultant contract and utilized by the Government in determining the value of issued task orders throughout the life of the awarded contract.

Please see Additional Information for details on costs included in Coefficients and the Unit Price Book.

TAB D – Bid Bond/ Guarantee. This tab shall include the bid guarantee.

A Bid Guarantee is required and shall be provided in the amount of twenty percent (20%) of the estimated annual maximum contract value for the base year of $3,000,000. (Bidders must use the Standard Form (SF) 24 if providing a bid bond as the bid guarantee).

NOTE: Only the Awardee will be required to provide Performance and Payment (P&P) Bonds as is stated in this solicitation, P&P Bonds are not required to accompany the contractors bid.

TAB E – Additional/Supplemental Information. This tab shall contain any/all other required information requested throughout this solicitation and any additional supplemental information. This includes any additional supporting documentation the bidder provides at their discretion.

(End of Summary of Changes)