Attachment_1_Performance_Work_Statement.pdf

Performance Work Statement (PWS)

Grease Trap and Interceptor Cleaning and Recyclable Cooking Oil Disposal

15 May 2018

Part 1 – General Information

1.1 Introduction. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items and non-personal services necessary to perform grease trap and interceptor cleaning and recyclable cooking oil disposal services as defined in this PWS, Part 5, except for those items specified as Government furnished items and support, if any. The Contractor shall perform to the standards in this contract.

1.2 Background. Joint Base Lewis-McChord (JBLM) is located in Pierce County, Washington State. JBLM has facilities that provide food services, such as Government operated dining facilities (DFAC), non-appropriated funds eating establishments (e.g. bowling alleys), and commercially operated restaurants (e.g. Burger King). These facilities have either grease traps or grease interceptors installed to capture waste grease. Under this contract, the contractor shall clean these grease traps and interceptors and dispose of the waste grease. Certain facilities also generate waste cooking oil which can be recycled. Under this contract the contractor shall collect and dispose of this waste cooking oil. Note that because of ongoing construction new facilities may be added to the contract and others may be removed. Also, because of the fluid nature of JBLM’s mission, troop levels may increase or decrease. This will result in an increase or decrease in the amount of grease and cooking oil generated. As such the contractor shall have to adjust performance schedules appropriately to accommodate these changes, including the frequency in which cooking oil is collected or, alternatively, adjust the number of containers placed at each facility where cooking oil is collected. JBLM consists of Lewis-Main, Lewis- North, Lewis-McChord Field, and Yakima Training Center (YTC). For the purposes of this contract YTC is not part of this contract.

1.3 Scope. The Contractor shall perform grease trap and interceptor cleaning and recyclable cooking oil disposal services in accordance with the PWS and the technical exhibits (T.E.s).

During performance of the contract, the Government reserves the right to add or delete facilities.

A modification to the contract will be executed to incorporate these changes.

1.3.1 Objectives.

Clean out grease traps and interceptor on a regularly scheduled basis.

Provide containers to collect recyclable cooking oil, including secondary containment.

Collect and dispose of recyclable cooking oil on a regularly scheduled basis.

Provide monthly work schedules, reports and invoices.

Annually provide, during the end of each fiscal year, Contractor manpower data.

1.4 Period of Performance (PoP). Periods of performance will be as follows:

Base Year 1 Nov 2018 – 31 Oct 2019 Option Year 1 1 Nov 2019 – 31 Oct 2020 Option Year 2 1 Nov 2020 – 31 Oct 2021 Option Year 3 1 Nov 2021 – 31 Oct 2022 Option Year 4 1 Nov 2022 – 31 Oct 2023

1.5 Place of Performance and Hours of Operation.

1.5.1 Place of Performance. The work to be performed under this contract will be performed at JBLM, WA. The Contractor shall provide the Contacting Officer’s Representative (COR) a schedule no later than (10) workdays prior to commencing work. The schedule shall list the facilities that will be serviced the following month. The COR will provide the Contractor with any schedule changes as they occur.

1.5.2 Hours of Operation. The Contractor is responsible for providing services between the hours of 7:00am – 4:00pm (Pacific Time), Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.5.3 Recognized/Government Holidays. The Contractor shall submit to the COR an alternate schedule for those buildings that will be affected by federally observed holidays not later than ten (10) work days prior to the holiday. The schedule shall include dates for make-up of all buildings affected by the holiday.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6 Emergency Services. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the Contracting Officer (KO) or COR within 30 minutes of the incident.

Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.7 Contract Administration and Management.

1.7.1 Post-award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and COR shall meet periodically with the Contractor to review the Contractor's performance. At these meetings, the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.7.2 Quality Control. The Contractor shall develop and maintain an effective quality control process to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure against recurrence of defective services. The Quality Control Plan (QCP) must be reviewed and accepted by the KO prior to the performance start date.

1.7.3 Quality Control Plan (QCP). Quality Control (QC) is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government. The Contractor shall establish and maintain an effective QC system in compliance with the solicitation and contract requirements. The Contractor's QCP shall consist of plans, procedures, and organization necessary to produce an end product which complies with the contract requirements and covers all aspects of the PWS as it relates to the contract (refer to Paragraph 5 for deliverable requirements, information, and guidance). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QC program is the means by which the Contractor assures itself that its work complies with the requirements of the contract. The Contractor shall implement and maintain a documented QC system that identifies and results in correction of potential and actual problem areas throughout the entire scope of this contract. The Contractor shall maintain records of all Contractor QC checks and corrective actions. These files shall be maintained by the Contractor throughout the period of performance of this contract and shall be made available to the KO or COR upon request. The QCP shall include, but is not limited to, the following:

• The name of your cognizant QC point of contact (POC)

• An inspection system covering all the services listed on the Performance Requirements

Summary. The inspection plan shall specify the areas to be inspected on both a scheduled or unscheduled basis, and the individual who will perform the inspection.

• The method(s) for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable. Specifically, for the Child Development Services the Contractor shall address the requirements in AR 608-10.

• On site records of all inspections conducted by the Contractor and necessary corrective action taken. This documentation shall be made available to the KO and/or COR during the term of the contract.

1.7.4 Quality Assurance. The Government will evaluate the Contractor’s performance under the contract IAW the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed IAW the performance standards. The plan defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level (AQL) at which the standard shall be met. Although the Government may develop a QASP, Government surveillance of Contractor performance is not limited to the QASP or the performance objectives, incentives/remedies, etc. outlined in the PRS. The Government has the right to inspect and test all services called for by the contract and commitments made by the Contractor during the solicitation process, to the extent practicable at all places and times during the term of the contract.

The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and reduce the contract price to reflect the reduced value of the services performed. If the Contractor fails to promptly perform the services again or take the action necessary to ensure future performance in conformity with contract requirements, the Government may, by contract or otherwise, perform the services and charge the Contractor any costs incurred by the Government directly related to the performance of such service, or terminate the contract for default. "Services," as used in this contract, includes services performed, workmanship, and material furnished or used in performing services.

1.7.5 Contracting Officer’s Representative (COR). The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration.

The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance, and notifies both the KO and Contractor of any deficiencies; coordinate availability of Government furnished items; and provide site entry to Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in performance dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.7.6 Sub-contract Management. The primary contractor is responsible for all sub-contractors performing work on this contract.

1.7.7 Key Personnel. The following personnel are considered key personnel by the Government.

1.7.7.1 Contract Manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent or unavailable, shall be designated in writing to the KO. The contract manager and alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager and/or alternate shall be available between 7:00am – 4:00pm (Pacific Time), Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.7.8 Identification of Contractor Employees. All contract personnel present during operational hours shall wear either a badge and/or uniform that clearly delineates them as a Contractor employee.

1.7.8.1 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. Contractor employees shall comply with all DoD and local requirements that establish uniform policies governing smoking in and around Government-owned buildings and vehicles.

1.7.9 The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid being improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on the installation.

1.8 Special Requirements.

1.8.1 Security. Contractor and all associated sub-contractors’ employees shall comply with applicable garrison, facility, and area commander garrison/facility access and local security policies and procedures (provided by Government representative). Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition at any individual facility or garrison change, the Government may require changes in Contractor security matters or processes.

1.8.2 Anti-Terrorism and Operational Security (OPSEC).

1.8.2.1 AT Level I Training/OPSEC. All Contractor employees, to include sub-contractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date. The Contractor shall submit certificates of completion for each affected Contractor employee and sub-contractor employee to the COR, or to the KO if a COR is not assigned, within 5 calendar days after completion of training by all employees and sub-contractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil.

1.8.2.2 Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy.

In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.8.2.3 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.8.2.4 Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.8.2.5 iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Anti-Terrorism Officer). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 30 calendar days of contract award date and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after completion of training.

1.8.2.6 Threat Awareness Reporting Program. The Contractor shall safeguard all Government equipment, information and property provided for Contractor use. For all contractors with security clearances, per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

1.8.3 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.8.3.1 Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.8.3.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

1.9 Safety. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal notification to the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the KO within 5 calendar days of each occurrence.

1.10 Environmental Requirements.

1.10.1 Environment and OSHA. The Contractor shall comply with all local, state, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO and/or the COR final resolution. The Contractor shall notify the KO and COR in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or COR, to halt all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the KO or COR.

1.10.2 Environmental Management System (EMS). The JBLM EMS conforms to the criteria defined in the international standard, ISO 14001:2004 Environmental management systems – Requirements with guidance for use.

1.10.2.1 In accordance with EMS procedures, the Contractor shall be familiar with the JBLM environmental policy and shall ensure that this information is considered and incorporated into this project. The installation policy can be found at http://www.lewis-mcchord.army.mil/publicworks/sustainability/EMS/environ_policy.aspx (click on JBLM Policy).

Additional information regarding the JBLM EMS is available from the installation EMS Coordinator (253-966-6470).

1.10.2.2 An environmental awareness training resource is available to the Contractor at http://www.lewis-mcchord.army.mil/publicworks/sustainability/EMS/EnvTraining.aspx.

1.10.2.3 Sustainable Acquisition. In order to comply with federally mandated sustainable acquisition requirements and Department of Defense (DOD) and Department of the Army (DA) Green Procurement Program (GPP) policies, JBLM requires the purchase, supply, and use of environmentally preferable products and services. Program elements include: recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, and environmentally preferable products. For a listing of designated items, associated requirements and managing program websites, see https://sftool.gov/greenprocurement.

1.10.2.3.1 Additionally, the JBLM Guide to Sustainable Acquisition for Construction is available in the “Reference Manuals” section of the JBLM Design Standards webpage (http://www.lewis-mcchord.army.mil/designstandards/index1.htm). The Contractor shall comply with all applicable Federal, DOD, Army, and JBLM sustainable acquisition laws and policies. If compliant products are unavailable or determined to be impracticable based on cost or performance, the Contractor shall contact the Contracting Officer or their representative for further guidance.

1.10.2.3.2 Claims of exception must meet applicable legal criteria and be justified in writing through the submission of a completed HJB Form 225 (Sustainable Acquisition Exception). The form is available at http://www.lewis-mcchord.army.mil/designstandards/pdf/HJB%20225.pdf.

Additional information is available from the JBLM Sustainable Acquisition Program at (253) 966-6466 or usarmy.jblm.imcom.list.dpw-green-procurement@mail.mil. The Contractor shall consolidate and provide all related information to the COR in quarterly reports. The Contractor shall annually submit a summary report of certification and estimate as required by FAR 52.223- 9, title, Certification and Estimate of Percentage of Recovery Material Content for EPA Designated Items, upon completion of the base year and each follow-on year, until completion of the contract to the COR. The quarterly and annual reports shall be sent to the COR.

Part 2 - Definitions and Acronyms

2.1 Definitions.

2.1.1 Acceptable Quality Level (AQL). The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.3 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

2.1.4 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

2.1.5 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.9 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in a best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.10 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property.

Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.11 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to: (1) Items that cannot be found after a reasonable search; (2) Theft; (3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or (4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.12 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non personal service contracts are authorized by the Government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.13 Performance Requirements Summary. Identifies the key service outputs of the Contractor.

2.1.14 Physical Security. Actions that prevent the loss or damage of Government property.

Quality Assurance. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.15 Quality Assurance Surveillance Plan. An organized document written by the Government specifying the surveillance methodology used for surveillance of Contractor performance.

2.1.16 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.17 Sub-contractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.18 Wide Area Work Flow (WAWF). A secure web system for electronic invoicing, receipt, and acceptance. WAWF allows Government vendors to submit and track invoices and receipt/acceptance documents over the web and allows Government personnel to process those invoices in a real-time, paperless environment.

2.2 Acronyms.

AR Army Regulation COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense DPW Directorate of Public Works FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

Part 3 - Government Furnished Items or Support - NONE

Part 4- Contractor Furnished Material and Responsibilities

4.1 General. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract.

4.1.1 Recyclable Cooking Oil containers to collect cooking oil.

4.1.2 Secondary Containment. Containers to captures any leaks, spills or overflow of cooking oil containers.

Part 5 – Specific Tasks

5.1 General. The Contractor shall provide all management, tools, equipment, and labor necessary to ensure that grease trap and interceptor cleaning and recyclable cooking oil disposal are performed at JBLM. All work performed by the Contractor shall be performed in accordance with all applicable laws, regulations, Army standards, instructions, and commercial practices.

5.2 Grease Trap and Interceptor Cleaning and Recyclable Cooking Oil Disposal Services.

5.2.1 Grease Traps/Interceptors Cleaning. The contractor shall service and clean grease traps and grease interceptors, IAW with the work schedule. Servicing shall include removal of all grease and debris from grease traps and interceptors. Traps and interceptors shall be free of foreign material, residual grease, and debris. They shall have a clean appearance on the interior and exterior. There shall be no accumulation of spillage or offensive odors in or around the immediate collection area. Containers shall not be filled to a capacity exceeding ¾ full during a service period. All scheduled work shall be completed on time and with no defects or deficiencies.

5.2.2 Recyclable Cooking Oil Collection. The contractor shall provide containers to collect recyclable cooking oil and shall collect and dispose of accumulated recyclable cooking oil on a monthly basis. The contractor shall avoid disposal of oil in any landfill to ensure that materials are recycled, reclaimed, or reused whenever possible. The contractor shall provide secondary containment containers to collect any overflow or spills. Any oil that is not acceptable for recycling shall be transported to and disposed of at an off-post facility that is Government approved and State and locally certified to accept this type of waste, unless otherwise directed by the Government. The contractor shall provide to the COR for approval, within 30 calendar days after contract award date, a schedule for the collection and disposal of recyclable cooking oil from the food establishments and dining facilities listed TE 3. The contractor shall have spill plans to account for any accidental release or spill of fats, oils, and grease incurred during the collection or transport of oil while on JBLM. The contractor shall be responsible for any clean up and/or repairs in the event of a spill or leak.

5.3 Emergency Service Calls. The contractor shall, upon request, perform emergency services after the established hours of operations at paragraph 1.6. The contractor shall anticipate at least one (1) emergency service call during each contract year. The contractor shall only respond to emergency service calls requested directly by the COR or the Public Works customer service desk. Contractor shall respond back to the COR within two (2) hours with an assessment of the situation and begin servicing within four (4) hours after receiving notification from the COR.

5.4 Deliverables.

5.4.1 The contractor shall submit an electronic copy of a Monthly Recyclable Cooking Oil Disposal Report (TE1), Monthly Grease Trap/Interceptor Disposal and Condition Report (TE2) and work schedule to the COR by the 5th business day of each month for the previous month’s activities.

5.4.2 Monthly Recyclable Cooking Oil Disposal Report (TE1). The Monthly Recyclable Cooking Oil Disposal Report shall contain the date, building number, total number of gallons of recyclable cooking oil collected for each building and location of disposal site during that month.

If none was collected, the contractor shall submit a report stating that and a reason why. A minimum of 12 reports for each full contract year shall be presented to the Government.

5.4.3 Monthly Grease Trap/Interceptor Disposal and Condition Report (TE2). The Monthly Grease Trap/Interceptor Disposal and Condition Report shall contain the date, building number, total number of gallons of grease collected for each building, location of disposal site and general condition of each grease trap/interceptor. If there were no grease traps/interceptors serviced that month, the contractor shall submit a report stating that and a reason why. A minimum of 12 reports for each full contract year shall be presented to the Government.

5.4.4 Work Schedule. The contractor shall also provide a monthly work schedule due to the COR five (5) business days before the start of the next month’s services are performed. The work schedule shall include the facilities scheduled to be serviced and the date they’re scheduled to be serviced. Updates and changes shall be provided within five (5) business days before update or change takes effect.

5.4.5 Damage Notification. The contractor shall report any damage to grease traps, interceptors, and appurtenances, caused by the contractor, to the COR. The contractor shall provide verbal notification by the end of the work day and written, confirming correspondence (in a format customary with business practice) reporting the damage in detail NLT 5 business days immediately following the verbal notification. Damage caused by the contractor during the cleaning process, shall be repaired by the contractor at no cost to the Government within 14-30 calendar days depending on the severity of the damage, provided that the condition of the equipment in question was not already deteriorated due to age and corrosion beyond the contractor's responsibility. The contractor shall be responsible for retrieving any lids or other items dropped into a grease trap/interceptor and repair any damage resulting from dropping any lids or other items into a grease trap/interceptor. If the contractor drops a lid into a grease trap/interceptor, they shall retrieve it and put it back in place before they leave the site. Failure to do so will result in a Contractor Discrepancy Report (CDR).

5.5 Contractor Manpower Reporting (CMR). The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

DELIVERABLE FREQUENCY

# OF

COPIES MEDIUM/FORMAT DISTRIBUTION

AT/OPSEC Training

Completion Certificates Once IAW Par 1.8.2.1

1 Electronic COR iWATCH Training Completion Certificates

Once IAW Par 1.8.2.5

1 Electronic COR

Work Schedule Monthly 1 Electronic COR

Recyclable Cooking Oil Disposal Report

Monthly 1 Electronic COR

Monthly Grease Trap/Interceptor Disposal and Condition Report

Monthly 1 Electronic COR

Damage Notice As needed IAW Par

5.4.5

1 Electronic COR

CMR Data Annually 1 Electronic, CMR website input

N/A

Part 6 – Applicable Directives and Publications

6.1 The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures. Some examples include, but are not limited to:

6.1.1 JBLM PS # 9 (JBLM Environmental Policy)

6.1.2 JBLM Reg 190-13 Access to and Conduct While on the JBLM Military Reservation

6.1.3 FL Reg 11-5 Water Conservation

6.1.4 FL Reg 385-1 Installation Safety and Occupational Health Program

6.1.5 JBLM Reg 190-5 Installation Traffic Code

6.1.6 FL 210-1 JBLM Post Regulations

6.1.7 FL Reg 200-1 Environmental Protection and Enhancement

6.1.8 JBLM Reg 200-2 Sanitary Sewer Pretreatment Program

6.1.9 JBLM Reg 200-3, Stormwater Management Program

6.1.10 DoD Directive 5500.7-R, “Joint Ethics Regulation”

Part 7 – Technical Exhibits and Attachments

Note: Due to documents' types and sizes, the above listed items will be provided separately.

Technical Exhibit 1 (TE1) Monthly Recyclable Cooking Oil Disposal Report Technical Exhibit 2 (TE2) Monthly Grease Trap-Interceptor Disposal and Condition Report Technical Exhibit 3 (TE3) Locations – Estimated Workload Technical Exhibit 4 (TE4) Performance Requirements Summary

Attachment 1 Performance Work Statement Attachment 2 Wage Determination – Pierce County, WA Attachment 3 Sample Consent Letter Attachment 4 Specific Relevant Contracts Sheet Attachment 5 Past Performance Questionnaire Attachment 6 Sample Questionnaire Cover Letter