Amendment_0001.pdf

W911S8-18-R-0018-0001 Page 1 of 3

AMENDMENT OF SOLICITATION W911S8-18-R-0018

Grease Traps and Interceptors Cleaning Services

Amendment: W911S8-18-R-0018-0001

Amendment Effective Date: 29 October 2018

Issued by: MICC-Joint Base Lewis-McChord, Building 2015, Joint Base Lewis-McChord, WA 98433-

Solicitation Date: 8 October 2018

NOTE: The above numbered solicitation is amended as set forth herein. The hour and date specified for receipt of Offers IS NOT extended.

REASON FOR AMENDMENT: The reason for this amendment is to provide industry answers to questions submitted for the Government's consideration. Interested parties should review this document in its entirety, which contains the questions received and the Government's answers. As a result of the industry questions received, this amendment also revises:

1) the Performance Work Statement at paragraph 1.5.2. Hours of Operation;

2) Technical Exhibit 4 (TE4) Performance Requirements Summary, PRS No. 1; and

3) Technical Exhibit 3 (TE3) Locations-Estimated Workload.

Offerors are required to acknowledge this amendment when submitting proposals by the solicitation’s closing date and time of 3pm, Wednesday, 7 November 2018 (PT).

REECE HOCKSTEDLER

Contracting Officer

ACKNOWLEDMENT OF AMENDMENT. The Offeror acknowledges receipt of amendment(s) to the solicitation – give number and date of each below.

AMENDMENT NO.

DATE

NAME AND TITLE OF

PERSON AUTHORIZED TO

SIGN OFFER (Type or print)

W911S8-18-R-0018-0001 Page 2 of 3

INDUSTRY QUESTIONS RECEIVED

Question 1a: In reviewing the bid request, we see that the hours of service are 7am-4pm, how strict is this time window? The internal grease traps may disrupt customers at the locations during this time window. It would be ideal to service the traps after regular business hours.

Question 1b: I was reading the statement of work today and it is asking that service be provided from

7:00 am - 4:00 pm. Those hours are no problem for our used cooking oil removal service but we don't offer the same service time for grease trap cleaning. Due to the odor that cleaning the grease interceptor sometimes causes our grease trap cleaning techs work from 4:30 pm - 3:00 am. Can this time period be adjusted?

Government Answer 1: For grease interceptors that are outside and can be accessed 24/7, the contractor may clean these during after duty hours if they choose to, but they need to keep in mind that all Government employees will be off and unavailable until the next duty day, should an urgent or emergency occur. For those that are indoors, they're going to have to clean them during normal duty hours, otherwise they're not going to be able to access them.

Question 2: Are there UCO bins already on site or will we be providing those for each location requesting UCO pickup?

Government Answer 2: Assuming that by "UCO" they mean "Used Cooling Oil?" Yes, the contractor shall be responsible for providing both: the containers to collect used cooking oil AND the secondary containment. If there is a secondary containment unit already there they can use it, until it can't be used anymore and must be replaced. However if a new building is added that requires UCO pick up they will need to provide the UCO container AND the secondary containment. This is clearly stated in the PWS, Section 4.

Question 3: On the Performance Requirements Summary it states that the containers shall not exceed

3/4 full during a service period. The grease traps are designed to fill back up within 24 hours of our complete evacuation of the trap.

Government Answer 3: This sentence in the Performance Requirements Summary needs to be removed.

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REVISIONS

1. Performance Work Statement – See Attachment 1 – Performance Work Statement v1

Paragraph 1.5.2. is changed from

“The Contractor is responsible for providing services between the hours of 7:00am – 4:00pm (Pacific

Time), Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons” to

“The Contractor is responsible for providing services at 14 specific locations (see Technical Exhibit 3; this may change due to mission requirements) between the hours of 7:00am – 4:00pm (Pacific Time), Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The

Contractor may provide services at the other locations after hours. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.”

2. Performance Requirements Summary – See TE4 Performance Requirements Summary v1

Performance Standard at PRS NO. 1 is changed from

“Servicing shall include removal of all grease and debris from grease traps/interceptors. Traps and interceptors shall be free of foreign material, residual grease, and debris. They shall have a clean appearance on the interior and exterior. There shall be no accumulation of spillage or offensive odors in or around the immediate collection area. Containers shall not exceed ¾ full during a service period. All scheduled work to be completed on time and with no defects or deficiencies” to

“Servicing shall include removal of all grease and debris from grease traps/interceptors. Traps and interceptors shall be free of foreign material, residual grease, and debris. They shall have a clean appearance on the interior and exterior. There shall be no accumulation of spillage or offensive odors in or around the immediate collection area. All scheduled work to be completed on time and with no defects or deficiencies.”

3. Technical Exhibit 3 Locations-Estimated Workload – See TE3 Locations-Estimated Workload v1

Fourteen locations listed on the “Grease Traps-Interceptors” tab of this worksheet were highlighted in yellow and described as the locations that must be serviced during REGULAR business hours.

(End of Amendment)