Solicitation Amendment 0010 - Extending Proposal Validation.pdf

0011284476

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. The purpose of this Amendment is to extend the FCC proposal validation period from one hundred and eighty (180) to three hundred and sixty (360) calendar days from date of initial proposal submission. This change is reflected by the highlighted area in L.1.1 in the Instructions To Offerors.

2. All Other Terms and Conditions Remain Unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Nov-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911S019R0002

X 9B. DATED (SEE ITEM 11)

19-Feb-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 0 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Nov-2020

CODE

MICC - FORT EUSTIS

705 WASHINGTON BLVD

FORT EUSTIS VA 23604

W911S0 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911S019R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTION TO OFFERORS

L.1 Introduction and Administration

L.1.1. All Offerors are required to submit proposals by the closing date and time identified in block 9 of the SF 33 in accordance with the instructions provided below. All the requirements specified in the solicitation are mandatory.

By submitting a proposal, the Offeror is representing that its firm is capable and committed to performing all the requirements specified in the solicitation. Offerors shall demonstrate their capability, understanding, and willingness to satisfactorily perform all requirements as described in the Basic IDIQ MATOC PWS located in Section C of this solicitation. Capabilities may be established within either the Offeror’s corporate structure or through contractor teaming arrangements. The proposal shall be valid for three hundred and sixty (360) calendar days from date of initial proposal submission.

L.1.2. The Offeror’s written proposal shall be organized as stated in paragraph L.2. below.

L.1.3. It is the Offeror’s responsibility to ensure that the entire proposal is submitted prior to the proposal due date and time. Failure of an Offeror to submit its proposal by the date and time deadline or in the manner specified in the solicitation may result in a determination that the Offeror is ineligible to be considered for award. Partial proposals or attachments submitted late will not be considered. Proposals will be handled IAW FAR 15.207. All late proposals will be handled IAW FAR 15.208.

L.1.4. Proposals shall be submitted electronically by email only in the formats noted in paragraph L.2.1, to the address listed below. For Internet email account such as Outlook.com or Gmail, the combined file size limit is 20 megabytes (MB) and for Exchange accounts (business email), the default combined file size limit is 10 MB.

MICC-Fort Eustis Attn: Ms. Delphia Celano and Mrs. Natisha Felix delphia.j.celano.civ@mail.mil and natisha.m.felix.civ@mail.mil Solicitation No.: W911S0-19-R-0002, 705 Washington Blvd, Suite 126 Fort Eustis, VA 23604

L.1.5. The points of contact (POC) responsible for supplying additional information and answering all inquiries is the Contracting Officer. Address all questions or concerns to the Contracting Officer, Ms. Del Celano (delphia.j.celano.civ@mail.mil) and Contract Specialist, Mrs. Natisha Felix (natisha.m.felix.civ@mail.mil). All questions regarding this solicitation shall be submitted in writing via email. The email shall contain the solicitation number in the subject line. All questions shall identify the Government source document by page and paragraph number. Offerors shall submit all Questions in one consolidated document. The Government discourages multiple submissions of questions from a single Offeror. All questions regarding this solicitation shall be submitted in writing via email by 02 March, 2020 at 10:00AM EST. All questions received before the question due date will be responded via amendment online via the beta.sam.gov website (https://beta.sam.gov/). Answers shall be posted without Offeror identification. Questions received after the deadline may not be answered.

L.1.6. Offerors are required to meet all solicitation requirements. Proposals shall clearly and convincingly demonstrate that the Offeror has a thorough understanding of the entire requirement and associated risks and has the resources necessary to meet the requirement. Statements that the Offeror understands, can, or will comply with the requirements, and statements paraphrasing the requirements or parts thereof without supporting information/narrative are considered inadequate and unsatisfactory. Mere reiteration of the requirement or standard reference material is discouraged and is considered inadequate and unsatisfactory. The Offeror shall include any data necessary to illustrate the adequacy of the various assumptions, approaches, and/or solutions.

L.1.7. If the Offeror finds necessary to take exception to any of the requirements specified in this solicitation, the Offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award.

Solicitation Document Page/Paragraph Requirement/Portion Rationale &

Impact

Section B, PWS, Section L&M, etc. Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe the rationale and impact of the exception

L.1.8. Offerors will be evaluated using the criteria under Section M, “Factors to be Evaluated.” Noncompliance with the RFP requirements may hamper the Government’s ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration. Offerors shall respond to the solicitation as posted. Offerors who alter the solicitation (except for completing appropriate fill-in blocks and certifications) may be considered not in compliance with the material requirements of the solicitation and ineligible for award.

L.1.9 The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the initial RFP as amended inclusive of the PWS and the proposed contract type.

L.1.10. As set forth in FAR 52.215-1(f)(1), the Government intends to award a contract resulting from this solicitation to the responsible Offeror(s) whose proposal(s) represents the best value after evaluation in accordance with the factors and elements in the solicitation; therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a price and technical standpoint. The Government intends to hold discussions IAW DFARS 215.306(c)(1). However, the Government may choose to award contracts without discussions. When discussions are held, a competitive range determination will be made. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals IAW FAR Part 15.306(c)( 2).

L.1.11. Debriefings. If a competitive range is established, the Contracting Officer will promptly notify Offerors of any decision to exclude them from the competitive range, whereupon the Offeror may request and receive a debriefing IAW FAR 15.505. The Contracting Officer will notify unsuccessful Offerors who were included in the competitive range, but not selected for award IAW FAR 15.503(b). Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring debriefing must make their request IAW the requirements of FAR 15.505 or 15.506, as applicable.

L.1.12. Proposals shall not contain classified information.

L.1.13. If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer in writing at the email address identified above and shall provide supporting rationale for its assessment.

L.1.14 All referenced documents for this solicitation are available on the betaSAM web site at https://beta.sam.gov/.

The Government may revise this solicitation at any time by means of an Amendment. It is the Offeror’s responsibility to ensure it is accessing the betaSAM website to view potential amendments.

L.1.15. During the conduct of this acquisition, the Acquisition Source Selection Interactive Support Tool (ASSIST) will be used by the Government to support the proposal evaluation and source selection process. A separate tool, the ASSIST2Industry, will be used in conjunction with ASSIST to accomplish all exchanges with Offerors after receipt of proposals pursuant to Federal Acquisition Regulation (FAR) 15.306. ASSIST2Industry provides the ability for the Government to issue, and the Offerors to receive and respond to, all Evaluation Notices (ENs) in a secure online environment.

In order to initiate the use of ASSIST2Industry, the Government requires the names, company titles, telephone numbers, and email addresses of two (2) individuals that the Offeror has designated as responsible for receiving and responding to Government ENs through ASSIST2Industry. The designation of two (2) individuals is for the purpose of insuring availability of one individual if the other individual is not available. The required information regarding these two (2) individuals must be submitted with the Offeror’s proposal and included in Volume VI, Tab G.

After the solicitation’s closing date, the Government will establish an account in ASSIST2Industry for each individual identified by the Offeror that has submitted a proposal in response to this solicitation. The two individuals named by the Offeror will be authorized access to that account. Two (2) separate system generated emails will be sent to each individual. One of the emails will contain the individual’s ASSIST2Industry username.

The other email will contain the individual’s temporary password. Using the provided username and temporary password, each individual can then go to https://ASSIST2Industry.army.mil to access the account. NOTE: The first time a user logs in, the user will be required to change the temporary password before the user can proceed to use the site.

Whenever the Government issues ENs to the Offeror through ASSIST2Industry, the Government’s Contracting Officer will notify the Offeror through a medium independent of ASSIST2Industry ( e.g., e-mail) that the Offeror has ENs in ASSIST2Industry waiting for a response. There will be no ENs in ASSIST2Industry until such notice is issued by the Contracting Officer.

All Offerors are advised that ASSIST2Industry has been updated and it is now the responsibility of PRIME Contractors to establish accounts for their SUBCONTRACTORS to respond to Government ENs. A separate area within ASSIST2Industry has been created to allow authorized Subcontractor POCs to upload proposal files only.

Subcontractors will not be able to access any other information on the ASSIST2Industry website (e.g.

Questions/Evaluation Notices, Responses, etc.). Once a Subcontractor has been added, they will receive a user ID (e.g. subcontractor0001) and password (an initial password) that will be sent via two separate system generated e-mails.

A Subcontractor will have one user ID for all PRIMES and solicitation responses, i.e. if you are a Subcontractor to multiple Prime Contractors and multiple solicitation responses, you will only have one user ID. Once an account has been established for the Subcontractor, go to https://ASSIST2Industry.army.mil to access the account. Prime Contractors will only be able to see the number of files submitted by their Subcontractors; but, will be UNABLE TO VIEW the Subcontractor’s files.

ACCESSING ASSIST2INDUSTRY PRIME/SUBCONTRACTORS

Access to ASSIST2Industry will require a two factor authentication for each Prime and Subcontractor user. All ASSIST2Industry users are required to have a username/password (first authentication) and may select one of the following three methods for implementing the second authentication to access the site:

1) use an authenticator application on your cell phone (e.g. Google or Microsoft Authenticator) to receive a

QR Code;

2) receive a code via an SMS Text Message to your cell phone; or

3) receive a code via e-mail.

If you have any other problems accessing your account, contact the Army Enterprise Service Desk (AESD) at the number listed below:

Phone: 1-866-335-2769 (ARMY), # Option 7

Please be prepared to provide the following:

Contractor POC Name;

Telephone Number;

Email Address;

Procuring Contracting Officer and/or Contract Specialist Name and Telephone Number;

ASSIST Source Selection/Program Name; and Solicitation Number.

Contractor POCs should not provide any additional information than what is noted above.

NOTE: Both Prime Contractors and Subcontractors are instructed to review the ASSIST2Industry User’s Guide, located under the “Getting Started” tab on the website. The guide has been updated and provides step by step instructions on how to perform functions and navigate the website.

Contractor POCs should not provide any additional information than what is noted above.

THE OFFERORS ARE CAUTIONED THAT THE SYSTEM GENERATED EMAILS REFERRED TO ABOVE

ARE INTENDED FOR ADMINISTRATIVE PURPOSES ONLY. RECEIPT OF THESE EMAILS DOES NOT

CONSTITUTE THE COMMENCEMENT OF ANY TYPE OF EXCHANGE WITH THE OFFEROR IN

ACCORDANCE WITH FAR 15.306(A), (B), OR (D) (I.E., CLARIFICATIONS, COMMUNICATIONS, OR

DISCUSSIONS). ALSO, RECEIPT OF THESE EMAILS DOES NOT SIGNIFY THAT A COMPETITIVE

RANGE DETERMINATION IN ACCORDANCE WITH FAR 15.306(C) HAS BEEN MADE OR THAT THE

OFFEROR’S PROPOSAL WILL BE INCLUDED IN THE COMPETITIVE RANGE WHEN THAT

DETERMINATION IS MADE. ALL NOTIFICATIONS THAT ANY TYPE OF EXCHANGE WITH THE

OFFEROR HAS COMMENCED AND THE OFFEROR HAS EVALUATION NOTICES (ENS) AVAILABLE TO

RESPOND TO, OR ANY NOTIFICATION THAT THE OFFEROR’S PROPOSAL HAS BEEN INCLUDED IN

OR EXCLUDED FROM THE COMPETITIVE RANGE, WILL BE SENT TO THE OFFEROR BY THE

CONTRACTING OFFICER INDEPENDENTLY OF THE ASSIST2INDUSTRY.

L.2. Proposal Preparation Instructions.

L.2.1. The Offeror’s proposal shall consist of six (6) separate volumes. Proposals that do not follow the required volume content may be rejected as not in compliance with the material requirements of the solicitation and, thus, may be ineligible for award. This information shall be provided in the format below:

VOLUME

TITLE

PAGE LIMITS

I MATOC Staffing and Management Tab A - Element 1 Tab B - Element 2 Tab C - Element 3

II MATOC Technical Approach 40 III Past Performance 15 IV Small Business Participation 10

V Price Tab A - Pricing Workbook (Attachment 8).

Tab B - Price Narrative.

Tab C - Total Compensation Plan for Professional Employees (FAR 52.222-46) & Pricing Workbook, if applicable.

Tab D – Attachment 4 – FCC Labor Categories.

N/A

VI

General Tab A-Exceptions/Assumptions Tab B-Standard Form (SF) 33.

Tab C-Section K (Representations, Certifications, and other Statements of Offeror).

Tab D-Offeror Points of Contact & Other Information.

Tab E - Subcontractor Information.

Tab F - Organizational and Consultant Conflict of Interest.

Tab G - Acquisition Source Selection Interactive Support Tool (ASSIST) Points of Contact.

N/A

L.2.2. Proposal Format.

(a) The Offeror shall submit its proposal in the formats and quantities identified herein.

(b) Each volume shall have a cover sheet clearly marked as to volume number, title, solicitation identification and the Offeror's name. All text shall be single spaced. Printing shall be easily readable (12-pitch type or 10 point proportional spacing). File names should be “Company Name – Volume #, Initial” for the first submission. File name of later submissions (if necessary), shall be “Company Name – Volume # Revision X’ with X indicating the number of the revision.

(c) Indexing. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. This Index is for informational purposes only and will not be evaluated.

(d) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each. This glossary is for informational purposes only and will not be evaluated.

(e) Cross-Reference Matrix. Each volume shall contain a cross-reference matrix to assure that all requirements are addressed and easily accessible to the evaluators. The cross reference matrix shall provide a single integrated index for the entire proposal. This matrix format shall cross-reference the proposal volumes and proposal paragraphs to the applicable Factor and PWS paragraph/RFP requirements. The format of the cross-reference matrix shall be identical for all volumes. The matrix is for informational purposes only and will not be evaluated.

(f) The proposal shall not exceed the page limits stated above. If the page limits are exceeded, the pages in excess of the limit will be not be read nor evaluated. If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

(g) Page limitations includes all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

(h) Page Limits do not include covers, resumes, letters of commitment, CPARS reports, SF 294 and SF295 eSARS reports, consent letters, commercial client authorization letter, organization structure change history information, tables of contents, glossary of abbreviations and acronyms, indices, title pages and cross reference indices if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

(i) A page shall be an 8 ½ X 11” sheet of paper. The general font size to be used for the text portion of each proposal is 12 Arial, Times New Roman, or Courier New. Letter size and spacing requirements for illustrations and tables can be at the discretion of the Offeror, must be easily readable, but not less than 8-point standard business font (Arial, Times New Roman, Courier New). The Offeror will not utilize compressed spacing. Use at least 1 inch margins on the top and bottom and ¾ inch side margins. The contractor shall number each page in the standard (1 of

2) format order to eliminate any confusion. In the event the contractor creates an ambiguity in their numbering of pages, the Government shall exercise its own discretion relating to the page count.

L.3. VOLUME 1: Factor 1 – MATOC Staffing and Management Approach .

FACTOR 1 - MATOC Staffing and Management Approach. In Volume I of its proposal, the Offeror shall propose a Staffing and Management Approach which demonstrates its understanding of and ability to successfully perform the PWS staffing and management requirements. At a minimum, the Offeror’s Staffing and Management Approach must separately identify and address the following three (3) elements:

L.3.1. TAB A: Element 1 – Plan, execute, and manage multiple TO. The Offeror’s proposal shall describe an understanding and ability to plan, execute, and manage multiple TOs simultaneously under the MATOC. The Government may consider any demonstrated experience cited by the Offeror in its proposal including experience of the proposed PM and APM in planning, executing and managing multiple TOs simultaneously.

L.3.2 TAB B: Element 2. Recruitment, training, and retention plan. The Offeror’s proposal shall describe a forward thinking process to hire, train, and retain a highly qualified, stable contractor workforce capable of performing services in all PWS Task Areas. The Offeror’s proposal shall describe the Offeror’s methodology for recruiting and hiring qualified personnel. The Offeror’s proposal shall include a timeline for fully staffing a TO with personnel who meet PWS training requirements within 30 days of TO award. The Offeror’s proposal shall describe its methodology to replace personnel within 10 business days of departure. The Offeror’s proposal shall also address methods and processes to reduce personnel turn-over and retain qualified personnel. If there are risks in the Offeror’s proposed Staffing and Management Approach, the Offeror shall identify the risks by Element and provide a plan to mitigate the identified risks.

L.3.3. TAB C: Element 3. Key Personnel. The Offeror shall provide resumes of proposed Key Personnel (Program Manager and Alternate Program Manager) which demonstrate the proposed Key Personnel meet the PWS qualifications and requirements. Resumes must include the following content: name, current security clearance, education (including specific degree earned), professional credentials, civilian work experience by position held in sequential date order, and military experience by position held in sequential date order. For prior work experience (both military and civilian), resumes must include the approximate number of hours worked per week, as well as the start and finish month, year, and date. Military experience must indicate branch (Army, Navy, Air Force, Marine Corps, and Coast Guard), rank, and status (Active, Active Reserve/National Guard, Reserve, or National Guard).

The Offeror shall provide letters of commitment for the proposed PM and APM. These "Key Personnel" will be US Citizens and shall be identified by name within the Contractor’s proposal and their qualifications shall be submitted for evaluation during the source selection process.

L.4. VOLUME 2: Factor 2 – MATOC Technical Approach

FACTOR 2 – MATOC Technical Approach

In Volume II of its proposal, the Offeror shall provide a narrative of its proposed methodology to perform all five (5) PWS Task Areas. The proposed methodology shall demonstrate the Offeror’s clear understanding of the five (5) PWS Task Areas and the capability to perform them successfully. The Offeror shall identify their demonstrated experience, and that of any teaming partners, in performing all five (5) Task Areas. The Offeror shall provide a chart summarizing the source of the expertise (prime and/or teaming partner) for each Task Area. If there are risks in the Offeror’s proposed technical approach, the Offeror shall identify the risks and provide a plan to mitigate the identified risks.

L.5. VOLUME 3: Factor 3 – Past Performance

FACTOR 3 – Past Performance

L.5.1. The Offeror shall identify five (5) recent and relevant past performance references the Offeror and/or its Teaming Partner(s) performed either as a Prime or Subcontractor utilizing Attachment 5 of this solicitation.

L.5.2 The Offeror’s Proposal must demonstrate why each past performance reference is recent and relevant. For each past performance reference, the Offeror shall provide the following information: Name of effort, contract and/or TO number, period of performance, Government point of contact responsible for monitoring performance under the contract (name, phone, email, address), administrative contracting officer (name, phone, email, address), dollar value of work actually performed during the three (3) years prior to the date for receipt of offers, and a list of the current solicitation’s PWS task areas for which the Offeror believes the reference demonstrates relevancy. Each task order performed under an IDIQ contract shall be considered a separate past performance reference.

L.5.2.1. To be recent, an effort must have performed for six (6) months or longer during the three (3) years prior to the date for receipt of offers. Evaluation will focus only on work experience already performed. Yet-to-be performed work and experience prior to the last three (3) years will not be considered.

To be relevant, the effort must be similar in scope and magnitude to the services being procured under this solicitation. Scope is the measure of the services similarity to the task requirements identified in PWS Part 5.

Magnitude is defined as combined OR individual (Prime, Sub-contractor or Business Relationship) work effort that demonstrates that the Offeror has managed performance similar to the tasks in the MATOC PWS with a dollar value equal to $3 Million or more. Magnitude will be evaluated using the dollar amount of work actually performed on the past performance reference during the three (3) years prior to the date for receipt of offers.

L.5.3 The Offeror’s Proposal must demonstrate the quality of each past performance reference.

L.5.3.1. For each past performance reference, the Offeror shall provide a copy of all completed Contractor Performance Assessment Reports (CPARs). Teaming Partners may submit CPARs directly to the points of contact responsible for receiving proposal submissions no later than the closing date and time identified in block 9 of the SF

33. The Offeror shall identify in its proposal whether CPARs for a past performance reference will be separately submitted by a Teaming Partner as described above.

L.5.3.2. The past performance data shall document the Offeror’s history of past contract performance. For any contracts that the Offeror did not/do not meet original requirements with regard to cost, schedule, or technical performance, the contractor shall provide a brief explanation of the reason(s) for such shortcomings and any demonstrated corrective actions taken to avoid recurrence. Offerors may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. The Offeror is required to clearly address management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified.

L.5.3.3. The Offeror shall submit information substantiating the Offeror’s past performance in complying with FAR 52.219-8 and/or FAR 52.219-9 subcontracting requirements.

L.5.3.3.1. Offerors shall provide a statement indicating whether any negative information has been reported in the past three years concerning the Offeror’s past compliance with FAR 52.219-8 and/or FAR 52.219-9, if applicable for past performance references cited in this volume. If any such negative information has been reported, the Offeror may submit explanations or comments responding to such negative information. Offerors with no prior contracts containing FAR 52.219-8 and/or FAR 52.219-9 shall certify the same.

L.5.3.3.2. For Other than Small Business Offerors, include SF 294 information for references cited in this volume and SF 295 (or Individual Subcontracting and Summary Subcontracting Reports in eSRS) information for DOD Government contracts with these reporting requirements for the last three (3) years.

L.5.3.3.3. Reserved.

L.5.3.3.4. Reserved.

L.5.4 In conducting the Past Performance evaluation, the Government reserves the right to use the information provided in the Offeror’s Past Performance Volume and information obtained from other sources, such as the Electronic Subcontract Reporting System (eSRS), Contractor Performance Assessment Reporting System (CPARs), or other databases; and may be obtained from other sources available to the Government, such as the Defense Contract Management Agency (DCMA) and interviews with Program Managers, Contracting Officers, and Fee Determining Officials. Offerors are reminded that both independent data and data provided by Offerors in their proposals may be used by the Government to evaluate Offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the Offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received.

L.5.5 Additional Submission Requirements. In addition to the above requirements, the Offeror shall submit the following in its Past Performance Volume:

L.5.5.1 Consent Letters. The Offeror shall provide Consent Letters authorizing the release of past performance information executed by each subcontractor, teaming partner, and/or joint venture partner that will perform 25% or more of the proposed effort. The Offeror shall also provide Consent Letters authorizing the release of past performance information executed by each subcontractor, teaming partner, and/or joint venture partner who are performing major, or critical aspects of the requirement when such information is relevant to the instant acquisition.

Past performance information concerning subcontractors cannot be disclosed to or requested from a private party without the subcontractor’s consent. Because a prime contractor is a private party, the Government requires consent before disclosing subcontractor present and past performance information to the prime contractor and/or requesting such information about the prime contractor from references. In an effort to assist the Government’s Past Performance Team in assessing an Offeror’s past performance relevancy and confidence rating, the Government requests that a consent form be completed for each reference identified in your proposal. The completed consent forms should be submitted as part of the Past Performance volume.

L.5.5.2. Commercial Client Authorization Letters. The Offeror shall provide, for each identified past performance reference, a Commercial Client Authorization Letter authorizing the Government to request information from the Commercial Client regarding the Offeror's and/or or Teaming Partner’s performance.

L.5.5.3. Organization Structure Change History. The Offeror shall provide information regarding the organization structure change history of the Offeror and its Teaming Partners. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, the Offeror shall include in its past performance volume a chart or schedule describing all such changes in the organization of the Offeror and Teaming Partners over the past three years. As part of this explanation, the Offeror shall show how these changes impact the relevance of any identified past performance efforts. The Government intends to consider present and past performance information provided by other sources as well as that provided by the Offeror(s), Organization Structure Change History must be both specifically applicable to the efforts “identified” by the Offeror in the past performance volume of its proposal, and “general enough to apply to efforts on which the Government receives information from other sources”.

L.6 VOLUME 4: Factor 4 – Small Business Participation

FACTOR 4 – Small Business Participation

L.6.1 All Offerors (both small and other than small) should propose the level of participation of small businesses (as a small business prime and/or small business subcontractor) in the performance of this requirement. Offerors proposed small business participation will be subject to becoming requirements that shall be incorporated into any resultant contract and monitored as a measure of contract compliance. These requirements apply at the prime contract and first tier subcontract levels.

Offerors are required to submit a Small Business Participation Proposal individually addressing the following areas:

□ The extent to which small business firms are identified by name in each category proposed.

□ The extent of commitment to use such firms (and binding agreements will be considered more favorably than non-binding agreements);

□ The complexity of the work small business firms are to perform;

□ The extent of participation of small businesses firms in terms of the value of the total contract based on the

$240M IDIQ ceiling. The minimum small business participation requirement is 30% of total contract dollar.

For estimating purposes at the IDIQ Contract Level, Offerors shall use the $240M IDIQ ceiling over the five-year ordering period and assume an even distribution of funded work annually for the three IDIQ contract awards.

Offerors shall provide a Basic IDIQ Contract-Level Summary of their proposed small business participation including percentage and associated total contract dollars for each of the five ordering periods.

In the event of a contract award, the successful Offeror shall be required to meet the 30% minimum small business participation requirement, or the proposed alternate small business participation requirement, as applicable, on an annual basis per the designated ordering periods.

L.6.1.1 Small Business Subcontracting Plan (Other than Small Businesses Only). Separate from the Small Business Participation Proposal, other than small business Offerors shall also submit a Small Business Subcontracting Plan meeting the requirements of FAR 52.219-9. The Offeror shall provide the Small Business Subcontracting Plan with the Offeror’s proposal submission. See Attachment #6 for the INDIVIDUAL SMALL BUSINESS SUBCONTRACTING PLAN Template.

The apparently successful Offeror’s Small Business Subcontracting Plan shall be assessed in accordance with FAR 52.219-9 requirements and must be determined as “acceptable” by the Contracting Officer in the event of an award.

The Small Business Subcontracting Plan is a materiel requirement of the solicitation and any resultant contract. A Small Business Subcontracting Plan deemed as ‘unacceptable” shall preclude an Offeror from being eligible for contract award. To the extent there is any overlapping content between an Offeror’s proposed Small Business Subcontracting Plan and its Small Business Participation Proposal, the overlapping content must be consistent for a Subcontracting Plan to be deemed “acceptable”.

Note:

*Subcontracting plan goals are calculated as a percentage of subcontracted dollars as opposed to small business participation which is calculated as a percentage of the TCV dollars.

**The Small Business Subcontracting Plan shall be submitted as an individual file, separate from the Small Business Participation Proposal submission. The Small Business Subcontracting Plan is excluded from Volume IV page number limitation.

L.6.1.2 Small Business Participation Proposal

The Small Business Participation Proposal applies to small and other than small businesses and will be incorporated and conformed into any resultant contract. The following shall be submitted to evidence small business participation:

Check the applicable size and categories for the PRIME Offeror only – Check all applicable boxes:

Large Prime

HBCU/MI

Or Small Prime; also categorized as a:

SDB

WOSB

HUBZone

VOSB

SDVOSB

Of the proposed TCV, NOT total subcontract value, identify the proposed dollar value and percentage of anticipated awards to small business. If the prime Offeror including any U.S. small business concerns who are proposing as part of a teaming arrangement is itself a U.S. small business concern under NAICS 541690 so state.

Dollar Value Percentage of TCV Large Business $ % Small Business $ %

TCV $ 100%

Indicate the total percentage of participation to be performed by businesses in each small business category. Small business firms that qualify in more than one category may be counted in each category for which they qualify.

Dollar Value Percentage of TCV

SDB $ %

WOSB $ %

HUBZone $ %

VOSB $ %

SDVOSB $ %

Basic IDIQ Contract-Level Summary: Provide the proposed small business participation including percentage and associated total contract dollars for each of the five ordering periods in the following format:

Period 30%

TCV

Proposed %

TCV

Basic IDIQ Contract (Cumulative) $ $

Ordering Period 1 $ $ Ordering Period 2 $ $ Ordering Period 3 $ $ Ordering Period 4 $ $ Ordering Period 5 $ $

List principle supplies/services to be performed by Small Businesses: Small business Primes and small business subcontractors that qualify as small businesses in multiple small business categories should be listed in each applicable small business category.

Name CAGE Category Product/Service NAICS

Extent of Commitment: Describe the extent of commitment to use small businesses (e.g., what types of commitments with small businesses, if any, are in place for this specific acquisition either –written contract, verbal, joint venturing, mentor-protégé, etc.). Provide documentation regarding commitments to small business for this effort including teaming agreements. Copies of such agreements shall be provided as part of your small business participation proposal and will not count against the page limitation for this volume.

L.6.1.3 The Offeror shall ensure that all documents included in the proposal are consistent (i.e. small business workshare proposed is consistent with teaming agreement provided, etc.) to avoid any uncertainties about the extent to which small businesses will participate in the awarded contract.

L.6.1.4 All Offerors shall provide descriptive information for all small business categories.

L.6.1.5 Any information concerning long-term relationships with small business subcontractors, such as mentor-protégé relationships should also be provided.

L.6.1.6 The successful Offeror will be required to submit semi-annual progress reports on their small business utilization. See PWS 1.6.22.

L.7. VOLUME 5: Factor 5 – Price.

FACTOR 5: Price

L.7.1. This volume shall contain all required pricing information described below. The Offeror shall not include pricing information in Volumes 1, 2, or 3 of its proposal. The Pricing proposal shall be in Microsoft Word or Microsoft Excel and shall be compatible with Microsoft Office 2013. Microsoft Excel spreadsheets shall not be read only or password protected. All formulas, lookup tables, and links shall be intact, and no links shall exist to files not included with the submission. Spreadsheets shall not contain hidden worksheets. PDF or flat files will not be considered adequate. Failure to comply with these formatting requirements may result in rejection of your proposal. Offerors shall perform a virus check prior to proposal submittal. All pricing shall be complete and error free.

L.7.2. It is expected that all contracts awarded will be based upon adequate price competition; therefore, the Offeror is not required to provide certified cost/pricing data with its proposal. If, after receipt of the proposals, the KO determines that adequate price competition does not exist IAW FAR 15.403-1, the Offeror shall provide certified cost/pricing data IAW FAR Clause 52.215-20 as requested by the Contracting Officer. Similarly, if the contracting officer determines a fair and reasonable price cannot be established with price analysis alone, the Offeror may be asked, and shall then provide, other than certified cost or pricing data IAW FAR 15.403-1(b) and/or FAR 15.404- 1(a).

L.7.2.1 In Volume 5 of its Proposal, the Offeror shall submit a completed Attachment 8, Pricing Worksheet. Attachment 8, Pricing Worksheet, identifies the Labor Categories (LCATs) and estimated annual hours of services to be acquired under the contract, as well as not to exceed (NTE) amounts for the material and travel other direct costs (ODC). In Attachment 8, the Offeror shall provide a fully burdened labor rate, including profit, for each labor category, for each year of contract performance. Contractor Pricing for IDIQ MATOC. The Offeror’s proposal shall be for a five year ordering period.

L.7.2.1.1. Subcontractors are NOT required to submit a completed Attachment 8, Pricing Worksheet.

L.7.2.2. The Offeror shall identify on the Attachment 8-Pricing Workbook, which labor categories are subject to the Service Contract Act (SCA) Labor Standards.Standards.

L.7.2.3. Should a contract be issued to the Offeror, the final proposed labor category rates will become the maximum rate allowable (ceiling rate) for each labor category under the resultant contract when pricing TOs and TO modifications under the IDIQ MATOC. The proposed fully burdened labor (ceiling) rates may not be adjusted except as provided by FAR 52.222-43 and FAR Clause 52.216-4. Therefore, Offerors are cautioned to include inflation where warranted.

L.7.2.4. The Labor Categories listed in Attachment 4-FCC Labor Categories, shall correlate to the labor categories described in Attachment 8-Pricing Workbook.

L.7.2.5. In Volume 5 of its Proposal, the Offeror shall include Attachment 4 – FCC Labor Categories.

L.7.3. Total Compensation Plan for Professional Employees (TCPPE). This solicitation incorporates FAR Clause 52.222-

46. In its Price Proposal Volume, the Offeror shall submit a TCPPE setting forth direct labor rates and total fringe benefits proposed for labor categories identified by the Offeror as professional employees as defined by FAR 22.1102. The TCPPE shall demonstrate the Offeror’s clear understanding of the work to be performed. The Offeror’s TCPPE shall indicate the capability of the proposed compensation structure to obtain and keep qualified personnel to meet mission objectives and provide uninterrupted high-quality work. The Offeror’s TCPPE shall address recruitment and retention, realism, and its consistency with a total plan for compensation. The Offeror’s TCPPE shall describe how the proposed salary rates for professional employees account for differences in skill, complexity of various disciplines, and professional job difficulty.

The Offeror’s TCPPE shall include supporting information, such as national and regional compensation surveys and studies of professional, public and private organization used in establishing the total compensation structure Incumbent contractors shall submit information pertaining to the salaries and fringe benefits paid to incumbent contractor personnel who are currently performing, or have performed in the three (3) years prior to the date set for submission of proposals, in labor categories, or labor categories equivalent to, those identified by the Offeror as professional employees. Attachment 9, Employee Total Compensation Plan, is provided as a SAMPLE.

L.7.3.1. Incumbent contractors shall submit information pertaining to the salaries and fringe benefits paid to incumbent contractor personnel who are currently performing, or have performed in the three (3) years prior to the date set for submission of proposals, in labor categories, or labor categories equivalent to, those identified by the Offeror as professional employees.

L.7.3.2. Reserved.

L.7.3.3. Reserved.

L.7.3.4. Reserved.

L.7.3.5. Reserved.

L.8. VOLUME 6: – General

This volume shall be organized as follows:

L.8.1 TAB A, Exceptions/Assumptions. The Offeror shall identify and explain any exceptions, deviations, or assumptions used in preparing its proposal. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors (Sections A through M). Failure to meet a requirement may result in an offer being ineligible for award. It is recommended that the Offeror contact the Contracting Officer immediately upon identifying an area that may result in an exception. The Offeror must contact the Contracting Officer prior to the date for receipt of offers. Upon notification of an exception the Contracting Officer will gather facts and if facts warrant solicitation revision an amendment will be issued.

If the Offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the Offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. This information shall be provided in the format below.

Solicitation Exemptions/Assumptions Solicitation Page/Paragraph Requirement/Portion Rationale & Impact Document Section B, PWS, Section L&M, etc. Applicable Page and

Paragraph Numbers Identify the requirement or portion to which exception is taken

Describe the rationale and impact of the exception

L.8.2 TAB B, Standard Form (SF) 33. The Offeror shall include a completed and signed SF 33 in accordance with the instructions on the SF 33 cover page, Section L of this solicitation, and FAR 52.215-1(b). Any amendments to the solicitation shall be acknowledged in Block 14, Acknowledgement of Amendment and/or signed and submitted with the Offeror’s proposal. The Offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. The

Offeror shall also identify those individuals authorized to negotiate with the Government

L.8.3 TAB C, Section K (Representation, Certifications, and Other Statements of Offerors). The Offeror shall ensure that Section K is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely. If utilizing System for Award Management (SAM), Offerors are reminded to complete all certifications annotated in SAM for completion based on individual acquisitions prior to proposal submission. Provide a complete copy of all certifications from System for Award Management (SAM) and all additional certifications found within the solicitation. All Representations and Certifications within Section K of this RFP shall be addressed, completed, and provided under this section. Negative responses are required. Failure to provide completed Representations and Certifications at the time of the proposal submittal may result in rejection of the proposal.

L.8.4 TAB D, Offeror Points of Contact & Other Information. The Offeror shall provide their Taxpayer Identification Number (TIN), Data Universal Numbering System (DUNS), and contractor and Government Entity (CAGE) code. To be considered as a Joint Venture (JV), Offerors shall provide a notarized agreement with the proposal delineating roles and responsibilities for all proposed work.

L.8.5 TAB E, Subcontractor Information.