W911S0-17-R-0007-17Feb17.docx

W911S0-17-R-0007

Section B - Supplies or Services and Prices

UNDEFINED

Services

FFP

The Contractor shall provide support services for the United States Army Maneuver Center of Excellence (MCoE) in accordance with the terms and conditions of the contract, Performance Work Statement (PWS) and each individual Task Order (TO). Detailed Contract Line Item specifications shall be included in each individual TO. The total ceiling for the MCoE IDIQ contract is TBD.

FOB: Destination

MAX

NET AMT

Travel

COST

Travel costs in support of CLIN 0001. Actual and allowable travel costs are reimbursable up to the Not-To-Exceed (NTE) amount specified. Travel shall be in accordance with FAR 31.205-46. Travel shall be approved by the Contracting Officers Representative in advance of the travel date(s). All travel must be in direct support of the applicable task order. Estimated Not To Exceed (NTE) Costs: $TBD.

MAX COST

Contractor Manpower Reporting (CMR)

FFP

The contractor is required to report contractor manpower information associated with performance of this contract. The report will include labor hours or rates, but is not limited to, composite direct/indirect/relevant/or average labor hours and the value of those hours plus compensation related to labor costs. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each Government fiscal year and must be reported by 31 October of each calendar year. If contract performance is completed before 30 September, the data can be entered upon contract completion rather than waiting for the end of the fiscal year.

MAX

NET AMT

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

STAFFING MATRIX

ATTACHMENT 1

MCoE-STAFFING MATRIX WORKSHEET

Each offeror shall complete the Staffing Matrix Worksheet in their response to the solicitation.

Five (5) Year Ordering Period

PHASE-IN PERIOD (30 days) $___________ ____ FFP. Non-personal. The Contractor shall provide all management, supervision, and labor required to successfully perform MCoE-Fort Benning, GA.

LABOR $___________ ____

FFP. Non-personal. The Contractor shall provide all management, supervision, and labor required to successfully perform MCoE-Fort Benning, GA.

TRAVEL $ NTE

COST. Actual and allowable travel costs are reimbursable up to the Not-To-Exceed (NTE) amount specified. Travel shall be in accordance with the Joint Travel Regulations in effect on the date(s) the travel is performed. Travel shall be approved by the Contracting Officer’s Representative (COR) in advance of the travel date(s). All travel must be in direct support of the task order.

CONTRACTOR MANPOWER REPORTING (CMR) $_______________

FFP. See attached Performance Work Statement (PWS)for detailed CMR Information

OVERALL GRAND TOTAL $_______________

Complete the following for the five (5) year ordering period. Identify any positions below subject to the Service Contract Act with an (*).

MISSION SUPPORT

Maneuver Center of Excellence (MCoE) MISSON SUPPORT

1.0 In Accordance With (IAW) DFARS 252.216-7006; any services to be furnished under this contract shall be ordered by issuance of task orders by Contracting Officers for the Mission and Installation Contracting Command.

2.0 IAW DFARS 252.216-7006; Orders may be issued orally if required due to an emergency and only if authorized by the Administrative Contracting Officer.

3.0 The competition is for the MCoE support services and will result in award of a Multiple Award Indefinite Delivery Indefinite Quantity (MAIDIQ) contract. The ordering period for the MCoE MAIDIQ contract is five (5) years. The anticipated ordering period is 30 June 2017 through 29 June 2022. The Request for Proposals (RFP): W911S0-17-R-0007 is full and open competition. The collective ceiling for all contracts awarded as a result of the RFPs listed above will be $TBD for an ordering period of five (5) years. The minimum guarantee for each contract for the entire contract period of performance is $TBD, which will be obligated at the time of award and disbursed as part of payment for task order(s) issued during the first Fiscal Year of the contract only.

4.0 The ordering period of a task order or delivery order contract awarded by DoD pursuant to 10 USC 2304a may be for any period up to five (5) years; and may be subsequently extended for one or more successive periods in accordance with a modification of the contract; and shall not exceed 10 years unless the head of the agency determines in writing that exceptional circumstances require a longer ordering period until the program ceiling is reached.

5.0 The majority of the work will be performed at Fort Benning, Georgia. However, specific Task Order (TO) deliveries and/or performance information will be provided in each individual TO.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR THE PROCUREMENT OF

ANALYSIS, TRAINING, DOCTRINE, CAPABILITY DEVELOPMENT,

INSTRUCTION, AND RELATED SUPPORT SERVICES

AT FORT BENNING GA

MANEUVER CENTER OF EXCELLENCE (MCoE)

MULTIPLE AWARD INDEFINITE DELIVERY INDEFINITE QUANTITY CONTRACT

MAIDIQ

Prepared by:

MCoE

AND

U.S. ARMY MISSION AND INSTALLATION CONTRACTING COMMAND (MICC)

FORT BENNING

TABLE OF CONTENTS

C.1. GENERAL INFORMATION

C.2. DEFINITIONS & ACRONYMS

C.3. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

C.4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

C.5. SPECIFIC TASKS

C.6. APPLICABLE PUBLICATIONS

C.7. ATTACHMENTS AND TECHNICAL EXHIBITS

TECHNICAL EXHIBIT 1 – VISIT AUTHORIZATION LETTER SAMPLE

TECHNICAL EXHIBIT 2 – PERFORMANCE REQUIREMENTS SUMMARY (PRS)

TECHNICAL EXHIBIT 3 – QUARTERLY ACTIVITY REPORT SAMPLE

TECHNICAL EXHIBIT 4 –PREVIOUSLY CONTRACTED WORK, EXAMPLES BY TASK AREA

TECHNICAL EXHIBIT 5 – THE JCIDS PROCESS

TECHNICAL EXHIBIT 6 - TRADOC CENTERS OF EXCELLENCE, AND OTHER ARMY LOCATIONS (CONUS AND OCONUS)

C.1. General Information

C.1.1 Background: The Maneuver Center of Excellence (MCoE) is a military entity created as a direct result of the 2005 Army Base Realignment and Closure (BRAC) Commission's decision to consolidate a number of schools and installations to produce "centers of excellence" by September 2011. This BRAC realignment co-located the United States Army Armor School (USAARMS), formerly at Fort Knox, KY, with the United States Army Infantry School (USAIS) at Fort Benning, GA.

Fort Benning is the sixth largest installation in the United States, with the third largest troop density. More than 206,000 Soldiers, family members, Reservists, retirees, civilian employees, and contractors work, live, and/or use services on Fort Benning; over 42,000 veterans live in the communities surrounding Fort Benning. Fort Benning consists of four main cantonment areas: Main Post, Kelley Hill, Sand Hill, and Harmony Church. Each area is somewhat self-sufficient, and could potentially be a location for service by contractors, although the majority of anticipated service is at Main Post. Through the combined facilities, Fort Benning is resourced to train over 70,000 Soldiers annually.

The MCoE and Fort Benning primarily support the Training and Doctrine Command (TRADOC), but Fort Benning is also home to units and organizations representing other commands, such as: Forces Command (FORSCOM), Special Operations Command (SOCOM), Installation Management Command (IMCOM), Mission and Installation Contracting Command (MICC), Army Materiel Command (AMC), United States Army Corps of Engineers (USACE), the Army Medical Department (AMEDD), Tank-automotive and Armaments Command (TACOM), Life Cycle Management Command (LCMC), and Network Enterprise Technology Command (NETCOM). All work together to support the priorities of the MCoE, the major commands, and the Army.

Organization of the MCoE has undergone several changes over the past few years, partly as a result of the BRAC 2005 realignment, and partly due to Army-directed reductions and reorganization to improve efficiencies during fiscal uncertainties and draw-down. Army peak strength (FY10) of 570K reduced to 490K by FY15, and possible reduction to 420K by FY19; anticipation is that additional reductions and reorganization measures will further change the face of Fort Benning as reduced Soldier strength equates to reductions in student load and support requirements.

Figure 1 below depicts the basic organizational structure (as of August 2016) representing some of those changes which have already taken place, with the knowledge that more changes could be in the near future.

Figure 1 – Organizational Chart

C.1.2. Objective. All personnel serving at Fort Benning, whether military, civilian, or contractor, are expected to support the MCoE/Benning mission and priorities in their work.

C.1.3. Mission Statement. The mission of Fort Benning and the MCoE is to “provide Training, Adaptive, and Ready Soldiers and Leaders for an Army at War, while developing Future requirements for the Individual Soldier and the Maneuver Force, and providing a World Class Quality of Life for our Soldiers and Army Families.” (Source: https://www.benning.army.mil/mcoe/pao/AboutUs.htm retrieved Apr 2014)

C.1.4. The MCoE Command priorities are : (1) Fully Support an Army at War; (2) Prepare for the Future; (3) Enhance Quality of Life for Soldiers and Army Families; (4) Operate in a Command Climate of Teamwork, Discipline and Standards and Safety; (5) Fully Transition to the Maneuver Center of Excellence; and (6) Demonstrate Inspired Leadership. (Source: ibid)

C.1.4.1. Implied in the set of Command priorities is the responsibility to provide a full spectrum of support in doctrine, training, capability development, and training support products for the Maneuver Force. The MCoE’s function is to serve as the user representative in the development of training methodologies and products, concepts, doctrine, organizational requirements, and materiel capability requirements for each functional area, as well as providing instructors to teach classes across the MCoE. Additionally, the MCoE has the responsibility to develop training strategies, concepts, and products for the current and future forces, including: the Heavy Brigade Combat Team, Stryker Brigade Combat Team, and Infantry Brigade Combat Team (HBCT/SBCT/IBCT); Airborne, Ranger and Special Forces; as well as other proponent organizations such as the Battlefield Surveillance Brigade (BFSB) and Cavalry organizations. The MCoE accomplishes this mission by: the integration of virtual, constructive, and live training; exploitation of existing and emerging technologies; and, training, doctrine and capability development.

C.1.5. In support of mission tasks and implied tasks, the MCoE requires contractor support for various MCoE, major command, Department of the Army (DA), and Department of Defense (DoD) initiatives by providing: analysis, assessment, innovation, development, digitization, production, technological leverage, coordination, demonstration, modernization, review, exposition, or combination thereof. Work shall be performed primarily at Government facilities

C.1.5.1. Scope: The MCoE requires contractor knowledge, expertise, skills, and services to support the Maneuver Force in the following six (6) Task Areas (for detailed description of the task areas, see paragraph 5.

General. This contract is a master, indefinite delivery indefinite quantity (ID/IQ), multiple award task order contract (MATOC). The contract is structured for maximum flexibility in providing for an expedited ordering process in order to satisfy the needs of operations customers throughout the Army and Department of Defense (DoD). Specific regulations, directives, standard operating procedures (SOPs), etc. will be identified at the Task Order (TO) level.

The Performance Work Statement (PWS) conveys the basic performance requirements, standards, and assessment measures that will apply to all issued MCoE TOs. The general basis for performance standards provided in this PWS will reflect one or more of the following measures for the work to be done:

· Quantity (how much or how often must the service be performed)

· Quality (the required acceptable level of service)

· Timeliness (the time-frame/period of time for submission/performance).

When described in the MCoE PWS, the performance standards provide the general basis for measuring the performance of each requirement associated with the standard. Where metrics are cited for any general standard, they are used for the purpose of providing examples. Within the context and scope of this PWS, it is the responsibility of the TO PWS to resolve and clarify the requirements and performance standards gained from the MCoE PWS. For a given subtask in the MCoE MATOC II PWS, the absence of performance standards infers that the issuance of the standards will be solely from the TO PWS.

Task Area 1: General Administrative, Technical, or Analytical Task Area 2: Training Development Task Area 3: Doctrine Development Task Area 4: Capability Development Task Area 5: Instruction Task Area 6: Training Aids, Devices, Simulations, Simulators (TADSS), Modeling, and Analysis

C.1.6 Use of this MATOC is primarily by requiring activities which are an integral part of the MCoE/Fort Benning, performing missions related to or in support of the Maneuver Force (Infantry, Armor, and Cavalry). A list of authorized users includes, but is not limited to:

· All organizations/units within the MCoE

· U.S. Army Armor School

· U.S. Army Infantry School

· TRADOC schools at other posts/locations

· MCoE virtual NCO academies located at various Army Continental United States (CONUS) (Forts Bragg, Drum, and Stewart) and Outside Continental United States (OCONUS) Installations (as required)

· TRADOC Capability Managers (TCMs) across the full range of the TCMs’ responsibilities

· Units/organizations with actions/requirements which are TRADOC supported (through funding, directive, mandate, or mission), or which support TRADOC initiatives

· DoD or DA agencies working initiatives in support of the Maneuver Force

· Joint agencies which include TRADOC initiatives

C.1.7. Individual task orders will identify the specific tasks, supporting tasks, milestones, deliverables and other pertinent performance information. Usually, the TOs will be confined to a single Task Area; however, related work for a specific project may cross multiple Task Areas when necessary(e.g. spiral capability development of emerging equipment requirements could also require concurrent doctrinal and training development for rapid fielding, safety, or mission critical considerations). Another example might be a requirement for instructors of a Program of Instruction (POI) (or set of POIs) to also include review, rewrite, develop, or modify lessons within the POI. Due to the diversity of the supported task areas and potential TOs, the Contractor must possess a broad range of knowledge, skills, and capabilities to meet support requirements.

C.1.7.1. Services which have historically been performed by small business, are included in a small business set-aside program (i.e. 8(a)), and are not part of the restricted suite’s task area(s)

C.1.7.2. General Information. This PWS conveys the basic performance requirements, standards, descriptions, and assessment measures applicable to all work within the MATOC, using one or more performance measure of quantity (how much or how often the service is performed), quality (the acceptable level of service), and timeliness (the time frame or period of time for submission of deliverables or performance of services). The following considerations and requirements are in effect unless specifically excluded at the TO level, or annotations herein indicate the circumstances for applicability.

C.1.7.3. Quality Control Plan (QCP) and Quality Assurance (QA).

C.1.7.4. Quality control is the responsibility of the Contractor. The Contractor shall develop, implement, and maintain an effective Quality Control System which includes a written QCP. The QCP shall implement a standardized procedure/methodology for monitoring and documenting contract performance to ensure all requirements are met. The QCP must contain a systematic approach to monitor operations to ensure acceptable services are provided to the Government. The QCP, at a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. A satisfactory QCP shall be submitted with the contractor’s proposal. Copies of a comprehensive written QCP shall be submitted to the Contracting Officer (KO) and Contracting Officer Representative (COR) within five (5) working days when changes are made thereafter. After submitting a change proposal to the QCP, the contractor is required to receive the KO’s acceptance in writing prior to implementation.

C.1.7.5. The Government conducts surveillance of the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The QASP establishes performance standards and measures, and how they will be identified. The QASP specifies what will be measured, the frequency of the surveillance, and the acceptable level of performance. All deliverables will be inspected for content, completeness, accuracy, and conformance to contract requirements by the Government. Inspection will include validation of information as specified in the contract. The QASP establishes performance standards and measures, and how they will be identified. The QASP is one tool the Government uses to ensure contractor compliance to the terms and conditions of the contract. It also states the frequency of surveillance, the minimum acceptable defect rate(s), and similar metrics. The QASP is not part of the contract, and disclosure of the QASP to the Contractor – in whole or in part – is at the discretion of the Contracting Officer’s Representative (COR) or Contracting Officer (KO).

C.1.7.6. Security. Ensuring a secure and safe working environment is a team effort, and the responsibility of all parties. All security standards described for MATOC apply to TOs, and are in compliance with applicable public law, DoD, and Army directives and regulations. Contractor employees performing on this contract/task order must be a U.S. citizen. At work performance start date, two contractor employees (Security Assistant and Program Manager) performing on this contract shall have a Top Secret/SCI security clearance based on a current SSBI or current SSBI-Periodic Reinvestigation (PPR) and shall maintain the required security clearance throughout the life of the contract. At work performance start date, all other contractor employees to include subcontractors, performing on this contract shall have a SECRET security clearance and shall maintain the required security clearance throughout the life of the contract. The contractor is responsible for acquiring the clearances. The contractor shall ensure that all assigned personnel understand applicable security policies and directives found in DoD 5220.22-M, National Industry Security Program Operating Manual (NISPOM); AR 380-5, Information Security Program; and all other applicable policies and regulations. The contractor shall ensure that classified data is controlled, protected, and safeguarded in accordance with AR 380-5 and current Army and DoD policy. Classified information shall be accessed and stored in government spaces only. The contractor shall agree that any data furnished by the government to the contractor shall be used only for performance under this PWS, and all copies of such data shall be returned to the government upon completion of this effort. The contractor shall comply will all requirements specified in the attached DD Form 254, Department of Defense Contract Security Classification Specification, is required. The contractor Facility Security Officer (FSO) will ensure there is a procedure for all terminated employees to out process the installation.

Handling/Access to Classified Information. The contractor shall report any adverse action or information that prevents or may prevent a contractor from retaining access to classified material Contracting Officer Representative (COR) and contractor FSO immediately.

SIPRNET – Secure Internet Protocol Network (SIPRNET) access required to perform this contract. The COR will identify contract employees that are required to have SIPRNET access. The contractor employees are not authorized to access, download or further disseminate any classified information from SIPRNET which is outside the scope of the defined contract requirements unless specifically authorized in writing by the Government Program Manager and the Contracting Officer (KO). The contractor must complete and forward to the KO, a SIPRNET Access Request Form for approval by the Requiring Activity SIPRNET Information Assurance Manager (IAM) prior to receiving access. NOTE: A NATO Awareness brief and acknowledgement is required for all personnel prior to access to the SIPRNET. Since the SIPRNET contains NATO information, a NATO Awareness briefing informing personnel how to protect NATO information is mandatory for everyone who requires access to the SIPRNET. A written acknowledgment shall be maintained by the COR.

C.1.7.6.1. This contract or the task orders are not classified. However, it is anticipated that most TOs will involve access to For Official Use Only (FOUO) materials, and some TOs will require access to or generation of classified material. A general Contract Security Classification Specification (DD Form 254) has been included in this contract. All Contractors shall obtain and maintain a SECRET clearance for their facility. For each TO, a DD 254 will contain the appropriate Security guidance and designate the Cognizant Security Office within the Defense Security Service (DSS). The Contractor could be required to access For Official Use Only and classified information up to SECRET level on SIPRnet.

C.1.7.6.2. Background checks and clearances. All contractor personnel assigned to this contract and associated TO’s shall be U.S. citizens. In accordance with (IAW) Army Regulation and Air Force Instructions, all prospective contractors will undergo a verification process to determine the trustworthiness and suitability prior to being granted access to federal property. Limited access with escort may be granted (at the installation’s discretion) for an interim period while investigations are being conducted. Contractor and all associated Subcontractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office (including Trusted Agent). Should the Force Protection Condition at any individual facility or installation change, the Government may require changes in Contractor security matters or processes. The Contractor shall ensure employees have the appropriate clearance (“active” or “current” in the Joint Personnel Adjudication System (JPAS) or follow-on system) or background check (at minimum, a National Agency Check and Inquiries (NACI)) before assignment to, or any work performed on, a TO. The NAC portion of the National Agency Check with Local Agency Check and Credit Check (NACLC) investigation must be reviewed, with an interim clearance granted by Defense Industrial Security Clearance Office (DISCO) prior to access to classified information or meetings, or access to Government networks. The Contractor shall take immediate action to acquire the clearances, with the clearance process starting within 24 hours of contract award. The Contractor shall ensure that all assigned personnel understand applicable security policies and directives found in DoD 5220.22-M, National Industry Security Program Operating Manual (NISPOM) and Army Regulation (AR) 380-5, Information Security Program.

C.1.7.6.3 Contractor Identification (badges, phone, email, work space). In addition to Automated Installation Entry (AIE)/ Common Access Card (CAC) identification, Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. Contractor personnel shall appropriately identify themselves as contractor employees in work spaces, on the telephone, and in written correspondence, whether formal and informal. The Contractor shall take prudent measures to ensure he/she is not mistaken for a Government employee.

C.1.7.7. Effective 1 Jan 15, all contractors working on the installation under any TO shall have a CAC identification badge issued under the Trusted Agent Sponsorship System (TASS), or an AIE card /paper pass issued by the Directorate of Emergency Services (DES) system. Refer to the current regulation(s) for details. Pursuant to Army Directive 2014-05 (Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors) and regulations or directives related to Homeland Security Presidential Directive (HSPD)-12, Contractors requiring access to DoD-controlled installations (i.e., Fort Benning) on a recurring basis for a period of 6 months or more are eligible for a CAC.

C.1.7.8. When issued a CAC, the card must be in the Contractor’s control (e.g. on his person, in his computer, in a locked drawer/cabinet) at all times, and must be returned to the Government (COR or Trusted Agent) prior to contract completion upon leaving or termination of employment.

C.1.7.9. When issued an AIE card, the card must be in the Contractor’s control at all times, and must be returned to the Government (DES) upon completion of the contract duration or upon termination of employment by that contractor.

C.1.7.10. Reserved.

C.1.7.11. Physical security. The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use, regardless of location. Physical security activities include, but are not limited to: key control, access codes, lock combinations, inner/outer door access, and locking drawers/cabinets.

C.1.7.12. Security Training. The Contractor shall ensure all contractor and subcontractor employees who require access to or who perform services on a Government installation are aware of and have conducted the appropriate Government security training as summarized below. Training requirements are subject to change as conditions, policies, or regulations change, and may vary between units, due to the type, focus, or environment. Access to on-line training is usually from a Government account (on-post computer and/or CAC-enabled access), but some may be conducted from other source(s). The table below summarizes relevant government security-related training:

* These are rare and unlikely for this MATOC, but included in the interest of full disclosure.

C.1.7.12.1 Operation Security (OPSEC) Training. All contractor employees, including subcontractors, assigned to this contract shall complete Level I OPSEC training within 30 days of reporting for duty and then annually thereafter. Initial Level 1 OPSEC training will be conducted monthly by the Garrison OPSEC Officer or a Level II certified OPSEC Officer. (AR 530-1, Operations Security). Annual refresher training shall be completed on-line: Go to Internet Explorer, Fort Gordon website, select Fort Gordon and click on Dir, Plans Training & Mobilization, select Security/Intelligence, and click on Contractor OPSEC Awareness Training. A record of completion will be provided to the COR and unit/activity security manager within X days (specified in task order) of completion. (Ref AR 530-1)

C.1.7.12.2 The contractor shall adhere to local OPSEC policies and procedures of the government requiring activity. When in a TDY status in support of this work effort, the contractor shall also adhere to any OPSEC policies and procedures in effect at TDY location(s).

C.1.7.13. Visit Authorization Letter (VAL). (Ref: DoD 5220.22-M) The two-fold purpose of a VAL is to (a) verify employee status, and (b) serve as a source document for applications for CAC, and to create an e-mail account; it is also a critical part of the contractor verification and Army Stationing and Installation Plan (ASIP) process, which assists in workspace planning. The Contractor’s Security Office (also called Facility Security Officer or FSO) shall initiate a VAL for each TO, which includes every employee on a TO, prior to the employee visit to an installation. The VAL must include: the purpose and date(s) of visit, security clearance information, social security number, the contract and TO number. This request is valid for up to one year. The request must be reviewed and updated as needed, but at least annually. The FSO shall send the VAL to the COR or the Army’s designated Security Representative. See Technical Exhibit (TE) 1 for sample VAL.

C.1.8. Contractor Organization. Statement of Non-Disclosure. Non-Disclosure agreements are required for all contractor employees using Government furnished simulation software code suites and system performance data libraries, whether government proprietary or commercial proprietary. Additionally, much of the working environment on Fort Benning is cubical or open office, with the potential of unclassified and FOUO information visibly or audibly available. Therefore, all Contract personnel shall sign a non-disclosure statement (NDS) and provide a copy of that document to the COR NLT the second working day of contract/task order. Contractor and subcontractor personnel shall attend a security out-briefing upon completion of the contract or upon termination of that individual’s performance under the contract or employment with the contractor or subcontractor. The NDS must correspond to the level of work/access for the TO. Acceptable NDS are: SF 312, Classified Information Nondisclosure Agreement (even for “FOUO” classifications); DD 1847-1, Sensitive Compartmented Information Nondisclosure Statement; and locally-developed NDS approved by the COR.

C.1.9. Anti-Terrorism and Operations Security (AT/OPSEC) All TOs issued under this MATOC are required to incorporate the AT/OPSEC cover sheet paragraphs (i.e., the current and updated AT/OPSEC required terms and conditions) within the TO PWS.

C.1.10. Contractor Participation. Often, attendance at meetings, briefings, and conferences will be required or expected in order to complete TO deliverable requirements. Participation in these activities must be related to the task(s), mission, priority, or scope within the TO. All forums/conferences must comply with the Secretary of the Army conference policy; all contractor participation shall be IAW policy. Specifics of participation are addressed at TO level, always with the knowledge and consent of the TO COR. It is conceivable that a contractor may, for example:

· Attend a demonstration (weapons, ammo, new equipment)

· Coordinate a meeting (calendar inquiries, phone calls/e-mails for availability, etc.)

· Facilitate/support (especially VTC or slide presentation)

C.1.10.1. Contractor Travel. Contractor shall be required to travel CONUS and OCONUS during the performance of this contract’s task orders to attend meetings, conferences, and training and to conduct Mobile training in support of this PWS. The contractor shall provide a cost estimate to the KO and obtain the KO’s approval prior to travel. Travel that is not approved by the Contracting Officer will not be reimbursed and will be at the contractor’s expense. The contractor shall submit actual travel receipts and will be authorized reimbursement of travel expenses consistent with Federal Acquisition Regulation (FAR) 31.205-46, the substantive provisions of the Joint Travel Regulation (JTR) and any funding limitation specified on this contract. Payment will be made for actual costs only; handling fees, G&A, and profit will not be allowed on Travel costs. Trip reports are due to the COR NLT 5 days after travel. The contractor shall submit invoices for reimbursement, per the paragraph 5.8 citing the appropriate CLIN. All supporting documentation for travel must be legible, error free and clearly identify the amount of reimbursement being sought. As applicable, the contractor shall be responsible for providing change feedback/training government personnel on information and techniques acquired during travel, no later than 7 working days after completion of travel.

C.1.10.2. Vehicle Registration and Access to Post. Vehicle registration (decal) at Fort Benning is no longer required. Access to Fort Benning is through multiple Access Control Points (ACPs), and requires a Government-issued identification (CAC, DoD, AIE) to proceed, with 100% vehicle occupant checks conducted. (See MCoE Reg 190-13.) All vehicles and persons entering post are subject to random search/inspection. ACP locations and hours are available through the Directorate of Emergency Services’ website (As of April 2014: http://www.benning.army.mil/garrison/DES/Access_Control.asp) Contractors and subcontractors shall comply with all laws and regulations of Fort Benning, the city of Columbus, and the state of Georgia regarding registration, insurance, licensing, ownership/lease, and operation of vehicles. Evidence of vehicle ownership/lease/rental and vehicle liability insurance must be presented upon request. It is the responsibility of the Contractor to ensure employee compliance.

C.1.10.3. Data Rights, Release of Information, and Intellectual Property

C.1.10.3.1 Data Rights. All data produced as a result of this contract or subsequent task orders belong in whole or in part to the United States Government. All documents and materials, to include the source codes of all software produced under this contract’s task orders therein shall become Government property with all rights and privileges of ownership and/or copyright belonging exclusively to the Government. These documents and materials may not be given away, used, or sold without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for other purposes. This right does not abrogate the Government’s rights under the applicable Data Rights clause(s).

C.1.10.5 Release of Information. The Contractor and subcontractors shall not release any news (including photographs and films, public announcements, or denial or confirmation of same) or Installation-related information on any subject matter within this contract or any phase of any program herein to the media or any other unauthorized users without the prior written approval of the Contracting Officer

C.1.11. Intellectual Property. Similar to data rights, when/if a Contractor or subcontractor employs items of intellectual property (e.g. patented, trademarked, or copyrighted materials/inventions, or proprietary processes) as an integral part or portion of the conduct of a TO, these item(s) become(s) the property of the Government, with all rights and privileges thereunto pertaining.

C.1.12. Dress and Conduct. The Contractor and subcontractors shall dress in a manner consistent with the task for which hired and the work being performed. In most cases, “business casual” is appropriate. Clothing should be clean, and must not be excessively revealing, worn out, or ill-fitting. The Contractor shall, at all times, present a professional demeanor while performing on this contract. Behavior which is disruptive, unsafe, disrespectful, offensive, or detrimental to morale shall not be tolerated. The Contractor shall ensure that its employees do not allow personal business to interfere with job performance, nor use Government resources for personal business.

C.1.13. Reporting Requirements

C.1.13.1 Contractor Manpower Reporting Application (CMRA). (Annual, in October, for the previous Fiscal Year (FY).) The Contractor shall comply with and report in CMRA: Accounting for Contractor services. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/default.aspx . The Contractor shall invoice for the CMR cost (if any) on the final invoice. The required information in CMRA includes:

(1) Contracting office, Contracting Officer, Contracting Officer’s Technical Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(5) Estimated direct labor hours (including sub-contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub-contractors);

(7) Total payments (including sub-contractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

(11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardization nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of Contractor and sub-contractor employees deployed in theater this reporting period (by country).

C.1.13.2. As part of its submission, the Contractor will provide the estimated total cost (if any) incurred to comply with this CMR reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct Extensible Markup Language (XML) data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

C.1.13.3. For in-theater contracts, requiring activities have the option of requiring more frequent reporting. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data. For internal Army analysis, the reports and queries from the database shall not contain proprietary data.

C.1.13.4. Contractors are responsible for ensuring subcontractor compliance for all aspects of reporting, administration, and execution of the base contract and task orders thereof.

C.1.13.5. CMRA reporting requirements apply when manpower was expended during a given fiscal year.

C.1.14 – 1.16 RESERVED

C.1.17 Quarterly Activity Reports.

C.1.17.1 Each Prime contractor shall provide quarterly activity reports summarizing all activities under the MATOC to the MCoE KO and COR each quarter, delivered via a single e-mail. Reporting is required even in the absence of active solicitations, except prior to the first RTOP. Preferred report media is Excel, to maximize automated functions and minimize errors.

C.1.17.2 Quarters are defined by fiscal year; name, inclusive dates, and report due dates are:

C.1.17.3 In the event a Prime contractor shows a pattern of missed or delinquent quarterly reporting, the KO may issue an additional requirement to report monthly. If required to report monthly, reports are due on the 10th of each month for the previous month.

C.1.17.4 Report content.

The report shall be as succinct as possible while providing comprehensive information on the Prime’s level of activity. The quarterly report shall, as a minimum, contain the following information:

· HEADER – Company name, contract number, reporting period, name/phone/email of reporting POC

· FAIR OPPORTUNITY – (RTOPs for the quarter only) RTOP number, title/description, ordering office (if not MICC-Benning), date of issue, due date, proposal submitted (yes/no, or date), reason for no-bid (where applicable), goal percent of work to be performed by “self” and “sub” (as stated in proposal), and disposition/outcome (e.g., in-process, awarded, withdrawn, postponed). Optional: notes, extensions, or other RTOP-specific references.

· AWARDS – (differentiate between current quarter activity, and cumulative/life of contract) Ordering office (if not MICC-Benning), TO number, title/description, date of award, PoP (include options), awarded face value (total value of base plus all options), amount ordered (programmed, from contract, either award or mod amount actually placed), modification number (if applicable), amount invoiced, amount subcontracted, task area, place of performance, type of TO (FFP or Trade-off) for OCI review/approval.

· SUBCONTRACTING - (differentiate between current quarter activity, and cumulative/life of contract) TO number, awarded face value (total value of base plus all options), amount/percentage projected/promised to each subcontractor, name of subcontractor(s), amounts and percentages (goal and actual) within each small business subcategory. (NOTE: management of subcontractors is the responsibility of all Prime contractors, regardless of size.)

· OCI – review to identify, certify the lack of any OCI, and address any potential OCI identified. Where applicable, include mitigation plan (Yes/NA) and status/acceptance from KO.

C.1.17.5 To the extent possible, reports are to be a single page width when printed. See TE 3 for sample report; the sample is not a template, but a representation of the required reporting elements.

C.1.18 Utilization of Small Business. IAW the FAR (Subpart 19.7), a Prime Contractor with a small business subcontracting plan shall utilize the Electronic Subcontracting Reporting System (eSRS) (http://www.esrs.gov), for small business subcontracting reporting. Reports are submitted semi-annually for the six-month periods ending 31 March and 30 September, and are required within 30 days of period end.

C.1.19. Key Personnel (KP) requirements.

C.1.19.1 Certain experienced professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. These "Key Personnel" shall be identified by name within the contractor’s proposal and their qualifications shall be submitted for evaluation during the source selection process. The contractor agrees that such personnel shall not be removed or replaced within the performance of this contract unless the following measures are taken and fully documented in writing:

(1) If one or more of the KP, for any reason, becomes or is expected to become unavailable for work under this contract for a continuous period exceeding 30 work days or five (5) business days of vacancy, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the contractor shall, subject to the concurrence of the Contracting Officer promptly replace personnel with personnel who possess equal, or better, qualifications as the original employee.

(2) All requests for approval of substitutions hereunder must be in writing and provide a detailed explanation of the circumstances necessitating the proposed substitutions. The request must contain the qualifications for the proposed substitute and any other information requested by the Contracting Officer. The Contracting Officer must concur in writing with the change.

C.1.19.2. If the Contracting Officer determines that suitable and timely replacement of Key Personnel who have been reassigned, terminated or have otherwise become unavailable for the contract work is not reasonably forthcoming or that the resultant reduction of productive effort would be so substantial as to impair successful completion of the contract, the Contracting Officer may terminate the contract for default or for the convenience of the Government, as appropriate, or make an equitable adjustment to the contract to compensate the Government for any resultant delay, loss or damage.

C.1.20. Key Personnel Positions, Functions, and Communications

C.1.20.1 MATOC level KP. All personnel providing support for the following duties are considered Key Personnel: Program Manager (PM). The contractor shall provide a PM, and an Alternate PM to act when the PM is unavailable, who shall be responsible for the performance of the work and shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The name of the PM and the Alternate PM shall be designated in writing to the contracting officer. The PM or Alternate PM shall be available between the hours of 0800 to 1700, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. The Contractor shall identify, in writing, to the contracting officer, any individual, other than the PM or Alternate PM, it designates as Key Personnel for performance under the MATOC or individual Task Orders.

At the discretion of the Prime Contractor, others in key billets may also be included, such as owner(s), operations / financial / executive officers, subcontractor POCs, or other significant stakeholders.

C.1.20.2 TO level KP. Determination is made for each task order’s KP. However, these KP shall be responsible to the MATOC-level PM, and communication between MATOC-level and TO-level KP shall be maintained at all times. The Government allows that there may be overlap in responsibilities (e.g., a singular person may be both the MATOC PM and TO Manager for one or more task orders).

C.1.20.3 Within 30 days of award, each Prime contractor shall create and maintain a group mailbox, and supply the mailbox name to the COR and KO. The group mailbox serves as the single point of contact for the Government (MATOC COR, KO, KS) to use for all correspondence pertaining to the MATOC, to include announcements, information updates, sources sought/expression of interest queries, RTOPs, and similar items.