A02_RSO PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

RSO Watch Care Services FY26

General Information

1. GENERAL: This is a non-personnel services contract to provide Watch Care Services.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Watch Care Services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to standard all required childcare services prescribed in this PWS and its attachments.

1.2. Background: The Government requires Watch Care Services in support of military religious education and worship activities. The Contractor shall provide skilled, knowledgeable, and qualified childcare services for active-duty service members, families, and authorized civilians. The location(s) and time(s) will be specified in the PWS or modified in the contract by the Contracting Officer (KO).

1.3. Objectives: The Contractor shall provide Watch Care services to support religious programs throughout the Fort Carson, CO RSO.

1.4. Scope:

1.4.1. This is a Non-Personal Services Contract between Fort Carson, CO Religious Support Office (RSO) and the contractor to perform tasks and provide deliverables identified herein. This PWS defines the requirements and deliverables of the contractor to support the individual Free Exercise of Religion for military personnel, family members, and authorized personnel.

1.4.2. This contract does not create an employer-employee relationship between the Government and Contractor, as well as any corporation, partnership, business association, other party, or legal entity with which the Contractor may be associated. The Government assumes no responsibility for costs incurred for services performed by the contractor that are not included in this contract. There are no provisions for lodging, employee benefits, medical care, retirement, or Workmen's Compensation Insurance.

1.4.3. The Contractor shall only provide services for which no Unit Ministry Team (UMT) members (Chaplains and Religious Affairs Specialists), RSO Department of the Army (DA) Civilians, or volunteers are able to perform. The contract cannot duplicate duties required or provided by these entities as contracted services are an exception to policy.

1.4.4. This contract does not require a traditional full-time Monday through Friday 9:00 to 5:00 type work environment. Workdays and hours will vary according to the approved Calendar of Events, tasks outlined in the CLINs and the time of meetings. Many of the tasks will require holiday, evening, and weekend hours. The contractor shall attend planning and coordination meetings to take notes, provide feedback status, and intent of the RSO’s planned future events up to 4 hours per year.

1.4.5. No UMT member, military member, DA Civilian, fellow contractor, or volunteer can supervise or direct the Contractor or control the method by which he/she performs the required tasks. Under no circumstances shall a work schedule be prepared for the Contractor, or the impression be given that the Contractor is an employee of the Government. It is the responsibility of the Contractor to guard against any actions that are of the nature of personal services, give the impression of personal services or portray his/her position as that of an employee.

1.4.6. Under no circumstances shall a Contractor provide direction to a Chaplain, Religious Affairs Specialist (RAS), general military member, a DA Civilian, fellow contractor, or volunteer, nor shall he/she represent in an official capacity of the Federal Government, U.S. Army, or the local congregation that the contract supports.

1.4.7. The services of a Watch Care Provider fall under the Fort Carson, CO Garrison Chaplain’s approved, annual Command Master Religious Program (CMRP). The mission of the CMRP is to provide military religious support activities that meet the religious requirements of Soldiers, Families, and authorized civilians. The primary goal of the CMRP is to ensure the free exercise of religious preference which is a statutory requirement under USC Title X. As a non-personal services Contractor, the Catholic Pastoral Life Coordinator is not a member of the Commander’s Staff or Command Chaplain’s Staff.

1.4.8. The Watch Care Provider provides childcare services for up to (4) hours of services each and every Sunday of the year. The Government will provide notification on installation closures or delays no earlier than the evening prior to execution of services.

The Religious Support Office requires special services to be provided for that are outside of regularly scheduled Sunday services. The contractor shall provide eight special service events up to 4 hours each that will be conducted as coordinated between RSO and Contractor for holidays and conferences.

1.5. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. In option for FAR Clause 52.217-8 for up to a six (6) month extension. The Period of Performance reads as follows:

Base Year 1 10/01/25 - 09/30/26 Option Year I 10/01/26 - 09/30/27 Option Year II 10/01/27 - 09/30/28 Option Year III 10/01/28 - 09/30/29 Option Year IV 10/01/29 - 09/30/30

OPTION 5 - FAR CLAUSE 52.217-8 OPTION TO EXTEND SERVICES

After

1.6. General Information:

1.6.1. Quality Control: The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) workdays after date of contract award (Deliverable A.0001). After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) workdays. If the Government has provided comments, the Contractor shall then have three (3) workdays to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing.

Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the KO no later than 10 calendar days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable to the Government:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

e. How will the Contractor ensure all keys issued will remain controlled items (Paragraph

1.7 Key Control)?

f. How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials?

g. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

h. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

1.6.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan and the Performance Requirements Summary (PRS). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays:

New Year’s Day 1 January

Martin Luther King Day 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day last Monday in May

Juneteenth 3rd Monday in June

Independence Day 4 July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

1.6.4. Hours of Operation: The contractor is responsible for conducting business between the hours of 0830-1630 Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance: The work to be performed under this contract will normally be performed at the same time on Fort Carson, CO buildings designated for religious services to include chapels, Abrams Elementary, Family Life Center and the Religious Education Facility at building 1012.

1.6.6. Type of Contract: The government will award a Firm Fixed Pricing Contract.

1.6.7. Security Requirements: Contractor personnel performing work under this contract must have an IMCOM T3 Background Check at time of the proposal submission and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD254 (The unit security monitor or COR is responsible for initiating this form). The Contractor shall comply with the security requirements listed below for access to the installation.

1.6.7.1. AT Level I Training: All Contractors, including subcontractors, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within 45 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor will submit certificates of completion for each affected contractors and subcontractor's employee to the COR or to the KO, within 7 calendar days after training is completed. AT Level I awareness training is available online at https://jko.jten.mil/courses/atl1/launch.html. (Deliverable A.0002)

1.6.7.2. Access and General Protection/Security Policy and Procedures: The Contractor and all associated subcontractors will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The Contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The Contractor must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.7.3. iWATCH Training: The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. (Deliverable A.0003)

1.6.7.4. OPSEC Training: New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. OPSEC Awareness for Military Members, https://jko.jten.mil/courses/atl1/launch.html

DoD Employees and Contractors is available at the following website:

https://securityawareness.usalearning.gov/opsec/index.htm

1.6.8. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8.1. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO.

1.6.8.2. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.8.3. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.6.8.4. Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.9. Special Qualifications: Background Check Requirements

1.6.9.1. Background Check & Investigation Requirements:

A. The COR/Government POC shall: Provide required documents for submitting a background check request to the IMCOM CDE Program to the Contract POC.

B. The Contract POC shall:

https://securityawareness.usalearning.gov/opsec/index.htm

1. Ensure that each subject hired under the contract has a favorable background check. The subject’s pre-employment screening shall consist of:

1. Review of application / resume

2. Personal interview

3. Reference checks (minimum of two past employer references)

4. Assessment of subject’s eligibility, qualifications, temperament and suitability for work with children

Once all pre-employment screening requirements have been completed, the Contract POC shall forward the completed “Pre-Employment” packet to the COR.

The Contract POC should not forward a request for background checks if pre-employment screening reveals mandatory/automatic disqualifying offenses or without concurrence to proceed with the hiring action from the COR when derogatory information is self-disclosed (see paragraph E and H below).

The Contract POC shall ensure all forms are complete, have been quality checked and are legible prior to submission. The packet will contain a scanned copy of the following:

• IMCOM Worksheet 30A, Background Check Request Checklist

• IMCOM Form 30, Background Check Request Form;

• Current resume

• Application

• Position Description/Summary of Duties

• DA Form 5018-R, ADAPCP Client’s Consent Statement for Release of Treatment Information;

• OF 306, Declaration for Federal Employment;

• IMCOM Worksheet 29, Child Services SCHR Residency Information Sheet;

• 2 past employer references check completed with documentation:

• Proof of citizenship (Birth Certificate, Certificate of Citizenship-INS, and Certificate of Naturalization, DS- 1350, FS-545, or FS 240);

• SF 85 (if requested by BCA for contractors who require an RSI Interpol Checks).

file:///C:/Users/jessica.l.summers10/Desktop/FMgrs%20WOT%20FORMS/1.%20IMCOM%20Worksheet%2030A_FM_v1%20OCT19.pdf file:///C:/Users/jessica.l.summers10/Desktop/FMgrs%20WOT%20FORMS/1.%20IMCOM%20Worksheet%2030A_FM_v1%20OCT19.pdf file:///C:/Users/jessica.l.summers10/Desktop/FMgrs%20WOT%20FORMS/2.%20IMCOM%2030_WOT%20v.1Jun19.pdf file:///C:/Users/jessica.l.summers10/Desktop/FMgrs%20WOT%20FORMS/2.%20IMCOM%2030_WOT%20v.1Jun19.pdf file:///C:/Users/jessica.l.summers10/Desktop/FMgrs%20WOT%20FORMS/4.%20DA%20Form%205018_v.%20Mar%202019.pdf file:///C:/Users/jessica.l.summers10/Desktop/FMgrs%20WOT%20FORMS/4.%20DA%20Form%205018_v.%20Mar%202019.pdf file:///C:/Users/jessica.l.summers10/Desktop/FMgrs%20WOT%20FORMS/9.%20OF%20306_Fillable_v.%20Oct.%202011.pdf file:///C:/Users/jessica.l.summers10/Desktop/FMgrs%20WOT%20FORMS/7.%20IMCOM%2029_Residency%20Information%20Sheet%20v1%20Oct19.pdf file:///C:/Users/jessica.l.summers10/Desktop/FMgrs%20WOT%20FORMS/6.%20Reference%20Form_Example_DEROG%20ONLY.pdf file:///C:/Users/jessica.l.summers10/Desktop/FMgrs%20WOT%20FORMS/8.%20IMCOM%2031_Citizenship%20v.11%20Oct%2017.pdf file:///C:/Users/jessica.l.summers10/Desktop/FMgrs%20WOT%20FORMS/8.%20IMCOM%2031_Citizenship%20v.11%20Oct%2017.pdf

• DD 2981, Basic Criminal History and Statement of Admission – (Department of Defense Child and Youth (C&Y) Programs)

C. Submission and Completion of Background Check Requests (BCR):

1. The COR will begin processing of background checks IAW local installation procedures by submitting a BCR via email to the HQ IMCOM FSH CDE office.

The COR will ensure all emails are encrypted or sent via secured means in order to protect PII (password protect documents or utilize DoD SAFE).

2. The FSH CDE Hub will review the BCR and either accept or reject the request.

3. Rejected requests will include specific instructions on what documents require corrections. The COR will forward the request for corrections to the Contract POC. The Contract POC will ensure corrections to the BCR are completed and returned to the COR for submission of a corrected BCR to the FSH CDE Hub within 2 business days.

4. Once a BCR is accepted, the FSH CDE BCA will coordinate instructions for completion of fingerprint requirements with the subject, and COR. The COR will inform the Contract POC of the accepted BCR and fingerprint coordination information. The Contract POC shall ensure subject’s timely completion of the fingerprint requirement at their nearest Army Installation. The Contract POC shall direct immediate compliance of the fingerprint deadline (NLT than 7 days after being notified by the BCA). Hardcopy fingerprints cards and/or state release forms must be mailed directly to the FSH CDE Hub. Instructions for receiving a shipping label for expedited mailing of childcare documents will be provided by the BCA. Prints may need to be re-taken if they are unclassifiable. If reprinting is required, subject should report for re-printing within 2 days of notification. NOTE:

If the subject does not live near an Army installation, the contract company will coordinate to have the subject fingerprinted at a local police station.

5. After acceptance of the BCR request and completion of fingerprint requirements, the FSH CDE background check administrator (BCA) will (within 1 business day) initiate the following:

1. Preliminary Background Checks (PBC) inclusive of the Installation Records

Checks (IRC) and FBI Fingerprint Check

2. and the Defense Counterintelligence and Security Agency Child Care Tier 1 with State Criminal History Repository Check (SCHR) (formerly called Child Care National Agency Check and Inquiries (CNACI))

3. or standalone SCHR and/or Interpol check in conjunction with a previously completed Tiered investigation.

6. The subject must complete the Electronic Questionnaires for Investigations Processing (e-QIP) system within 1-2 days of receiving e-QIP link from the PSI- CoE for the TIER 1 investigation and respond to any corrections requested within 1 day. If the subject fails to complete background check requirements within prescribed timelines they will be removed from the contract. If an extension of these timelines is needed, the COR will coordinate an extension with the FSH CDE Hub and cc the Contract POC on all communications.

7. Subjects are not authorized to start work on the contract under any capacity until the COR and Contract POC have received the interim suitability determination on a Background Verification Checklist (BVC) with corresponding interim checklist from Department of Army G1 (DAG1) Centralized Suitability Service Center (CSSC) which documents the results of the FBI Fingerprint Check, Installation Records Checks, and documentation of the submission of the investigation/state checks (and Interpol if applicable).

This will allow the subject to on-board and begin work with children under Line-of- Sight Supervision (LOSS). The subject is not cleared to work outside of LOSS until a favorable final suitability adjudication BVC is received showing completion and adjudication of the Tier I w/SCHR. The COR shall submit proof of completed checks to the Contract POC before the subject on-boards.

8. The COR will receive the results of the final suitability determination documented on the final BVC with corresponding DAG1 CSSC checklist and process all background check results in accordance with Army Directive 2014-23 and procedures listed below. The COR will provide this documentation to the Contract

POC.

D. Notification of Favorable or Unfavorable Suitability Determinations: Once final adjudication has been made by the DAG1 CSSC, the COR will provide a letter notifying the Contract POC of the subject’s status of “suitable” or “unsuitable”. This suitability letter will be maintained by the Contract POC for two years following the termination of the subject’s services. All documentation forwarded to the Contract POC in regard to background checks/investigations and the suitability determination shall be placed into the subject’s file maintained by the Contract POC.

1. Favorable Interim Suitability Adjudication BVC. After completion of the Pre-screening documents, IRCs, FBI Fingerprint Check, and submission of the TIER 1 with SCHRs or standalone SCHR and/or INTERPOL for those with previously completed investigations, the COR will ensure the Contract POC has a copy of the BVC with corresponding DAG1 CSSC checklist within three business days of receiving the results from the FSH CDE office. These checklists will indicate the completion dates of the IRCs and FBI Fingerprint Check and will be used to track the five-year reverification date for the subject’s background checks.

2. Favorable Final Suitability Adjudication BVC. The COR will ensure a copy of the final BVC with corresponding DAG1 CSSC checklist documenting the final suitability determination is provided to the Contract POC within three business days of receiving the results from the FSH CDE office. This checklist will indicate the completion dates of all prescreening documents, IRCs, FBI Fingerprint Check, and the Tier 1 with SCHR (or equivalent Tier investigation without SCHRs in combination with the SCHR Special Agreement checks) and Interpol checks (as required).

3. Unfavorable Interim/Final Suitability Determination- The COR POC will ensure the Contract POC is provided with any unfavorable Interim/Final suitability determination within three business days of receiving the results from the FSH CDE office. In these instances, only a DAG1 CSSC unsuitable checklist will be issued. If/when a subject is found unsuitable, they will be immediately removed from contact with children.

E. Derogatory Information

1. Any unfavorable reference checks or self-disclosed derogatory information provided by the subject during the pre-employment phase will be thoroughly reviewed by the Contract POC. The Contract POC will provide the derogatory information to the COR for concurrence to proceed with the hiring action.

2. If the background checks and/or investigation reveal derogatory information, and the DAG1 CSSC requires more information before making a suitability determination or if it contains a mandatory disqualifying offense, the FSH CDE office will provide the COR with an appendix listing the issues that surfaced and an opportunity to respond and/or provide additional information (i.e., court documents, treatment program, etc.). The COR will provide this appendix to the Contract POC to provide to the subject. The subject will return the appendix and requested documentation to the Contract POC, who will return all documents to the COR. The COR will return the documents to the FSH CDE Hub for action.

Requests for additional information from the DAG1 CSSC must be responded to within a timely manner (not longer than 10 days). **Note** the actual background check results are property of the U.S. government and will not be released to the Contract POC or anyone else to include the subject.

3. Subjects with any type of derogatory findings or discrepancies will not be authorized to work under this contract until an INTERIM favorable adjudication determination is made and reflected on an interim BVC with corresponding interim DAG1 CSSC checklist.

a. Subjects may be required to provide further information to the DAG1 CSSC to receive an interim and/or final adjudication.

b. At any time, the Contract POC may elect not to proceed with the adjudication process and dismiss the subject from working under this contract. The Contract POC can also elect to proceed with the adjudication process and await final adjudication.

4. In the event that the subject is found “unsuitable”, the subject will be removed from contact with children and replaced immediately at the cost of the Contract Company.

F. Annual Recertification for CYS Personnel and Self-Reporting Requirement:

1. All personnel are required immediately self-report to their employer/supervisor if they are arrested, charged, convicted, or met criteria for any offence listed on the DD Form 2981 or when a pattern of behavior brings into question a person’s judgement, reliability, or trustworthiness.

2. If/when the subject reveals new crime(s) involving a child victim, sexual offense, drug or alcohol offense, domestic violence, or violent crime/assaultive behavior, the subject should be removed from working with children, and a copy of the completed DD Form 2981 will be sent to the HQ IMCOM Child Services Suitability Cell at usarmy.jbsa.imcom-hq.list.cssc-govt-team@mail.mil for review and action if warranted.

G. Background Check Reverification Requirements:

1. All subjects are required to reverify IRCs, FBI Fingerprint Checks, and SCHR Special Agreement Checks/Interpol (if applicable) every five years. The background checks will expire 5 years from the date of the earliest returned IRC, FBI FP (and/or SCHR) background check document. If derogatory information surfaces during reverification that could put children at risk, the subject should be removed from contact with children until a government management determination is made on whether or not the subject is suitable for continued employment. Subjects will not be authorized to provide services under this contract if any portion of their background checks have expired. The contract company can also decide to remove the subject from the contract. The contract company will maintain tracker of when reverification is due for all subjects and will prepare reverification paperwork no later than 90 days prior to expiration for submission to the COR. The COR may submit the reverification request to the FSH CDE office 75 days prior to reverification date. The following documents are required for reverification requests:

1. IMCOM Worksheet 30A, Background Check Request Checklist;

2. IMCOM Form 30, Background Check Request Form (Sections III & V completed);

3. DA Form 5018-R, ADAPCP Client’s Consent Statement for Release of Treatment

Information;

4. IMCOM Worksheet 29, Child Services SCHR Residency Information Sheet;

mailto:usarmy.jbsa.imcom-hq.list.cssc-govt-team@mail.mil file:///C:/Users/jessica.l.summers10/Desktop/FMgrs%20WOT%20FORMS/1.%20IMCOM%20Worksheet%2030A_FM_v1%20OCT19.pdf file:///C:/Users/jessica.l.summers10/Desktop/FMgrs%20WOT%20FORMS/2.%20IMCOM%2030_WOT%20v.1Jun19.pdf file:///C:/Users/jessica.l.summers10/Desktop/FMgrs%20WOT%20FORMS/4.%20DA%20Form%205018_v.%20Mar%202019.pdf file:///C:/Users/jessica.l.summers10/Desktop/FMgrs%20WOT%20FORMS/4.%20DA%20Form%205018_v.%20Mar%202019.pdf file:///C:/Users/jessica.l.summers10/Desktop/FMgrs%20WOT%20FORMS/7.%20IMCOM%2029_Residency%20Information%20Sheet%20v1%20Oct19.pdf

5. DD 2981, Basic Criminal History and Statement of Admission – (Department of

Defense Child and Youth (C&Y) Programs).

6. SF 85 (if requested by BCA for contractors who require RSI Interpol Checks)

H. Mandatory / Automatic Disqualification:

1. No person, regardless of circumstances, will be approved to provide services under this contract if the subject has been convicted in either a civilian or military court (to include any general, special or summary court-martial conviction) or received non-judicial punishment under Article 15 of the Uniform Code of Military Justice for any of the following:

a) a sexual offense (inclusive of child pornography, bestiality, or aggravated sexual abuse).

b) any criminal offense involving a child victim.

c) a felony drug offense (a “felony drug offense” is further defined as a felony conviction in a state court or federal district court; or conviction under the UCMJ at a special or general court martial).

d) That the subject has been held to be negligent in a civil adjudication or administrative proceeding concerning the death or serious injury to a child or dependent person entrusted to the subject’s care.

2. Army Directive 2014-23, ASA M&RA Clarifying Memo dated 5 Feb 18 and DoDI

1402.05 provide detailed information regarding criteria for mandatory disqualification and criteria for presumptive disqualification.

Since the completed Tier 1 with SCHR (formerly called the CNACI) process can take up to 4 months on average (contingent on how quickly the subject completes fingerprinting and electronic questionnaire), subjects may be issued a CAC (if applicable) upon favorable completion of an FBI FP check, a submitted TIER 1 with SCHRS and a favorable interim suitability determination (as reflected by receipt of the interim BVC and corresponding DAG1 CSSC Checklist) and be eligible to begin work. If the Tier 1 with SCHR process is completed and the subject does not receive a favorable final suitability determination, the CAC will be revoked. The COR shall notify the Contract POC NLT three business days if it encounters difficulties with the background check process that will prevent it from completing the process.

1.6.9.10. Additional information on the background check process can be found at http://www.opm.gov/investigations/background-investigations.

1.6.9.11. Re-verification of background checks (IRC and FBI fingerprint check) is required every 5 years.

1.6.9.12. Safety, Parental Access, and No Touch Policy:

1.6.9.13. Safety. Contractor shall comply with the safety program. Contractor shall comply with all applicable rules, regulations, orders, and other lawful requirements established to prevent injury, loss or damage to persons or property.

1.6.9.14. Abusive Situations Contractor shall minimize the potential risk of abusive situations in watch care settings. Access to children by strangers, delivery, maintenance personnel, and other visitors will be restricted. A visitor sign–in/out log in each watch care room or with appropriate personnel. Because many child abuse incidents are opportunistic, tasks such as playground supervision, diapering, and toileting supervision, if any, will be shared by caregiving employees so no one individual always remains in the same area or role. A daily record of the children in attendance in each activity room/module will be maintained for all programs including full–day, part–day and hourly care. This record will include the child’s name and time–in/time–out and the time– in/time–out of watch care providers and Chaplaincy volunteers assigned to the room/location. See Army Regulation 608-10 (2-26).

1.6.9.15. Parental Access to Children Parents shall have access to their child’s activity room or module at all times of program operation. Watch care workers shall take appropriate steps to ensure children are released only to parents or designated adults.

Proper identification will be requested of unfamiliar adults to verify that the person who picks the child up is the authorized designee. A Standard Operating Procedure (SOP) will be developed which addresses care of children who remain after closing hours when no previous arrangements have been made. Under no circumstances will a Watch Care provider take a child to the employee’s home unless authorized by the installation commander to do so. See Army Regulation 608-10 (2-26) (e).

1.6.9.16. No Touch Policy: All care providers shall sign a document that lists and indicates knowledge and understanding of the “Touch / No Touch Policy” prior to providing the provision of care to ensure a correct under-standing. See Army Regulation 608-10 (2-28).

1.6.9.17. The touch policy will be accessible to all watch care providers, be incorporated into orientation training, and will be available in written form for parents using watch care services. The policy will address, at a minimum, appropriate and inappropriate touches.

1.6.9.18. Appropriate touching involves—

Recognition of the importance of physical contact to child nurturance and guidance.

• Adult respect for personal privacy and personal space of children.

• Responses affecting the safety and the well–being of the child (e.g., holding hand of child when crossing the street; holding child gently but firmly during a temper tantrum).

• Watch care providers modeling appropriate touching. (Note. Examples of appropriate touching include hugs and reassuring touches on the shoulder.)

1.6.9.19. Inappropriate touching involves the following:

• Coercion or other forms of exploitation of the child’s lack of knowledge.

• Satisfaction of adult needs at the expense of the child.

• Violation of laws against sexual contact between adults and children.

• An attempt to change child behavior with adult physical force often applied in anger.

• The reinforcement concept with child of “striking out” to respond to a problem.

(Note: Examples of inappropriate touching include forced goodbye kisses, corporal punishment, slapping, striking, or pinching, tickling for prolonged periods, fondling or molestation.)

1.6.9.20. Contractors that work with or teach youth under the age of 18 years are subject to local and state-side background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check.

The Contractor shall replace the employee should results of the stateside background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager.

1.6.9.21. The Contractor shall forward a copy to the COR and the Requiring Activity Manager of each favorable background check within seven (7) calendar days of receipt by the Contractor, identifying such with the appropriate contract number (Deliverable A.0004). The Contractor shall forward a copy to the COR and the Requiring Activity Manager of each unfavorable background check within seven (7) calendar days of receipt by the Contractor, identifying such with the appropriate contract number (Deliverable A.0005). The COR will forward a copy of each background check to the Contracting Officer. When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check will be grounds for termination.

Reading, surfing the internet, playing games on a phone, posting on Facebook and like activity while providing Childcare are unacceptable.

1.6.9.22. Reporting of probable child abuse: All contract employees will be required to repost signs/evidence of child abuse that indicate to a reasonable person that a child has been physically or sexually abused at the first observation of such evidence.

Examples include excessive bruising beyond what is typically incurred by children at play, evidence that hands or wrists have been bound, swelling or trauma to the genitals, or rectum. Upon discovery of such evidence of probable abuse, the contract employee will immediately contact ALL, a representative of the Religious Support Office, Chaplain in charge of service and Garrison Emergency Services. The COR will provide the Contractor with telephone and email contact information for the above, at the beginning of each contract year

Contractor shall comply with local SOP touch policy.

1.6.10. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.11. Contracting Officer Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. The Government will provide a COR who will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR and sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of this contract. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work.

The COR is authorized to perform the following functions:

• Assure that the Contractor performs the technical requirements of the contract

• Perform inspections necessary in connection with contract performance

• Maintain written and oral communications with the Contractor concerning technical aspects of the contract

• Issue written interpretations of technical requirements, including Government drawings, designs, specifications

• Monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies

• Coordinate availability of Government property

• Coordinate site entry of Contractor personnel.

Examples of COR Duties and responsibilities may be found in Table 1 of the DoDI 5000.72.

1.6.12. Key Personnel: RESERVED

Function Name Qualifications

Contractor Onsite Supervisor

1.6.13. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.14. Contractor Travel: The contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS.

Contractor may be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract.

All travel requires Government approval/authorization and notification to the COR.

1.6.15. Other Direct Costs: This category includes travel (outlined in 1.6.13), reproduction, and shipping expenses associated with training activities and visits to contractor facilities. It could also entail the renting of suitable training venues.

1.6.16. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer.

All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.17. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the http://extension/elhekieabhbkpmcefcoobjddigjcaadp/https:/www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/500072p.pdf http://extension/elhekieabhbkpmcefcoobjddigjcaadp/https:/www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/500072p.pdf

Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18. COMBAT TRAFFICKING IN PERSON. IAW FAR 52-222-50. Contractor Requirements.

1.6.19. PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty (30) day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

1.6.20 SAFETY REQUIREMENTS: The Contractor shall comply with the Occupational Safety and Health Act (OSHA) and all pertinent provisions of the publication 29 CFR 1910, and EM 385-1-1, Safety and Health Requirement Manual. The Contractor shall perform work requirements in a manner to protect and prevent any harm or injury. Work shall be scheduled to afford this protection. The Contractor shall immediately correct all safety deficiencies.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AR Army Regulation AQL Acceptable Quality Level AMS Archdiocese of Military Services AQL Acceptable Quality Level CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIEE Procurement Integrity Enterprise Environment PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program STD Standard (Performance) TE Technical Exhibit WAWF Wide Area Workflow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Performance is normally at a Government Facility. Therefore, FAR Part 45.000(b)(5) applies.