11.5.5_FC_REG_420-20.pdf

FC REG 420-20 * 15 JANUARY 2014 2

Chapter 3 Facilities Engineering Dig Permits……………………………..……………………..………………….. 06

Chapter 4 Emergency Processing Procedures……………………………………………………………………… 06-07

Chapter 5 Extended Permit Procedures……………………………………………………………………………… 07

Appendix A References………………………………………………………………………………………………….. 08

Appendix B Dig Permit Process Flow Chart for Other than Training Ranges……………………………………… 09

Glossary……………………………………………………………………………………………………… 10-11

Chapter 1 Introduction

1-1. Purpose.

a. Establishes policies regarding response time requests for locating and marking government-owned utilities, prior to any ground penetrations.

b. Establishes steps for obtaining a Fort Carson Dig Permit (FCDP) for all companies, units, or organizations performing work involving any type of ground penetration at any depth.

c. Provides delegated authority for permit approval from the DPW, O&MD to the Base Operations and Maintenance Contractor’s Dig Permit Coordinator (DPC). The DPC (located in BLDG 1225 at 1649 Evans St) will act as an interface and is responsible for assisting in preparation, processing, and approval of all active dig permits. The DPW, O&MD is responsible for utility outages and road closures. See FC Reg 420-19 (Fort Carson Scheduled Utility Outage Request).

d. Explains utility protection concepts, laws, and the installation implementation of those concepts.

e. Provides concepts for:

(1) Protection of buried utility systems; a major concern of utility owners.

(2) Protection of life and property; a major concern of government. Several states have enacted laws that provide detailed rules and guidance to excavators and utility owners. This regulation is consistent with the concepts of protection of life and property on FC.

f. Covers the following special precautionary measures:

(1) Excavation by hand, mechanical equipment, or explosives.

(2) Potentially hazardous working conditions.

(3) Disruption of utility services, vehicular, rail, aircraft traffic flow, or routine activities on the installation.

(4) Environmental clearance in some cases.

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g. Establishes a central office and a point of contact for the control of permits and for coordinating government-owned utility locates.

h. Provides information on commercial utilities known to be on FC and telephone numbers for obtaining clearance.

i. Requires compliance of contractors performing construction work on the installation.

1-2. References.

Required and related publications and prescribed and references forms are listed in Appendix A.

1-3. Explanation of abbreviations and terms.

Abbreviations and terms used in this publication are explained in the glossary.

Chapter 2 Responsibilities

a. The DPW:

(1) Has approval authority for permits published by DPW, Work Control Office to the Base O&MD Contractor.

(2) Will provide necessary resources through the DPW, Base O&MD Contractor for controlling work clearance requests and a locator team for spotting and marking DPW-owned underground utilities.

(3) Will appoint government representatives within DPW for the following:

(a) Sustainment Restoration and Maintenance funded construction projects.

(b) Military Construction projects.

(c) Troop Construction projects.

b. The Directorate of Plans, Training, Mobilization, and Security (DPTMS):

DPTMS, Range Operations is the proponent for Dig Permits for range areas forward of any range firing line and for training lands at both FC and PCMS. DPTMS, Range Operations will approve and provide oversight for Dig Permits in these areas of the installation. Refer to FC Reg 385-63 for more information when requesting a Dig Permit approval on training lands and range areas forward of firing lines. For any utility outage requests or for connecting and disconnecting any utilities for any reason, submit a FC Form 420-E (Fort Carson Utility Outage/Connection Request).

c. The Network Enterprise Center (NEC):

(1) Will appoint a project manager for maintenance, repair, or construction projects to be accomplished by the American Warrior Network, Qwest, American Telephone & Telegraph (AT&T), Cablevision, or other voice and/or data type agencies.

(2) Will provide marking and spotting of NEC-owned underground utilities.

d. The Directorate of Family, Morale, Welfare, and Recreation will appoint a project manager for Non-Appropriated Fund and Army Air Force Exchange Service maintenance, repair, or construction projects requiring a FCDP.

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e. The government construction representatives or representatives from the organization performing the work will:

(1) Identify the need for a FCDP or outage request in the early stages of project development.

A DPW approved project DA Form 4283 (Facilities Engineering Work Request) or a U.S. Army Corp of Engineers (COE) contract number is required prior to initiating a FCDP. For organizations that are repairing an existing underground utility, an approved repair service order through their organization can be used in lieu of a DA Form 4283. These organizations include the following:

(a) Housing Contractor.

(b) DPW, O&MD Contractor.

(c) Hospital Maintenance Contractor.

(d) NEC.

(e) AT&T.

(f) Baja Broadband.

(g) Altech Services Inc. (ASI).

(h) American Warrior Network.

(i) Qwest.

(2) Submit a FC Form 86-E (Facilities Engineering Dig Permit Request) no earlier than 30 days or less than 10 working days prior to working on utility locates. For utility outage requests or road closures, see FC Reg 420-19.

(3) Include a map or sketch of the area considered for government utility locate and a copy of the approved DA Form 4283 or COE contract number for all FCDP’s. A DA Form 4283, COE Contract Number, and an approved FCDP are required when any digging is involved with the project. The area of proposed excavation will be pre-marked in white with flags, stakes, etc. The area will not exceed the amount of work that can be accomplished within a 30 day period. This is the limitation of the FCDP. If more time is required, a new FCDP will be needed to accomplish the mission.

(4) Coordinate with all applicable DPW and installation agencies.

(5) Ensure contractors understand the requirements and procedures necessary to obtain a Dig Permit.

(6) Submit a FC Form 86-E to the DPW, O&MD, DPC for final coordination and approval. Call the DPC at 526-3089, if you have any questions. The DPW contractor designates its own coordinating action office for final coordination.

(7) Publish timely notices in the Mountaineer Newspaper for closures or outages. See FC Reg 420-19.

(8) Communicate with affected occupants and customers in case of disruptions, closures, or outages.

f. The DPW, O&MD contractor will:

(1) Receive a completed FC Form 86-E from the government construction representatives.

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(2) Receive and record calls from contractors requesting utility locates. Receive copies of plans or sketches of the area and expected work start date from the contractor. Receive completed government utility locates; the DPC will color code utility maps; make copies for distribution; and file the master copy.

(3) Provide copies of ASI’s locate form and map of dig area for the NEC, for timely marking of their owned utilities.

(4) Schedule on-site locating and marking.

(5) Assign a control number, reproduce copies of the approved request, and provide copies to the following:

(a) Contractor; agency performing work.

(b) Government representative.

(c) Locator team for DPW-owned utilities.

(d) Corps of Engineers (COE) construction representative, if the COE performed the inspection.

(e) Project file.

(f) Division engineer.

(6) File the approved original copy of the FCDP.

(7) The locator team for DPW-owned utilities will upon notification, schedule, attempt to locate, and mark by color code, all government utilities which are known to be at the excavation site. The DPW, O&M Contractor is not responsible for locating government-owned utilities for engineering survey data collection requests. Pick-up FC Form 86-E with plans and sketches of the excavation area from the Dig Permit Control Office (DPCO). Annotate applicable blocks on FC Form 86-E. Deliver the completed package to the DPCO for further processing.

g. The contractor (person or company) performing ground penetrating work will:

(1) Initiate a Dig Permit through the DPCO and keep the permit on site for the duration of the work. See Appendix B.

(2) Contact the DPCO a minimum of 10 working days, prior to the work start date, to schedule locating and marking government-owned utilities. Provide the DPC with plans or sketches of excavation areas and work start date. Advise the project manager or construction inspector of these actions.

(3) Contact applicable commercial utilities agencies listed on FC Form 86-E, Page 1 for commercial utilities clearance and obtain signatures on the form or other evidence of clearance.

(4) Sign FC Form 86-E, Page 2 after completion of the commercial/government-owned utility locates.

(5) Maintain a copy of the final approved FC Form 86-E for retention at the work site.

(6) Obtain subsequent clearance through the project manager or construction inspector, as necessary.

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Chapter 3 Facilities Engineering Dig Permits

a. The FC Form 86-E constitutes a single coordination, review, and approval document for any work on the installation requiring ground penetrations. All FCDP’s will include a map or sketch of the area considered for government utility locates.

b. All utility locates will be accomplished in a timely manner. Turnaround time for government staff utility locates should be within five (5) working days. In an emergency situation, response time for all utility locates will be completed within two (2) hours. Turnaround times may increase based on availability of resources.

c. Locates for government utilities will be scheduled through the DPCO. Changes in timelines will be established between the DPCO and the customer. When necessary, the DPCO will contact the Contracting Officer Representative (COR) for any Dig Permit extensions. The COR will determine the requirements necessary for an extension.

d. The Dig Permit is considered active for 30 days or less as requested. A 30-day Dig Permit time will start on the day the DPCO signs and notifies the customer. The marking of underground facilities will be considered valid as long as the markings are clearly visible, but not more than 30 calendar days. This is not valid if new facilities are added to the dig area after completion of the locate. Exceptions are approved by the DPCO after locator’s review.

e. If excavation work is not completed within the 30 days allowed on the Dig Permit, a new permit must be applied for prior to continuance of work. Extensions are an exception to policy and will not be approved if there are communication lines in the dig area.

f. Verification of information pertaining to Dig Permits is completed prior to locate. Customers must read and sign the statement on FC Form 86-E, Page 2.

g. The DPCO will notify requester of approved Dig Permits.

h. It is the responsibility of the excavator to maintain adequate and accurate information at the job site.

i. Procedures for co-signs to a Dig Permit will be handled on a case by case basis and approved by the DPCO. Dig Permits will only be approved during the first 10 days of an active permit and will be limited to two (2) per Dig Permit.

Chapter 4 Emergency Processing Procedures

a. In emergency situations; such as ruptures or leakage of pipelines, explosions, fires, or similar instances where immediate action is necessary and advance processing of FC Form 86-E is impractical, the project manager will contact the DPCO.

b. The following are procedures performed by the project manager:

(1) In electrical or gas damage, call 911. Take precautions to avoid further damage to underground facilities and notify the government COR as soon as possible of location and extent of damage. The government COR will notify the DPW, O&MD Contractor for emergency repair.

(2) If the excavator finds it necessary to dig without locates, the excavator will take reasonable precautions to avoid damage to underground facilities.

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(3) Prepare a FC Form 86-E within the first business day following the emergency. Include the following:

(a) Describe the nature of the emergency situation.

(b) Action taken by the contractor.

(c) The agency performing the work.

(d) The in-house or DPW contractor support provided for the emergency situation.

(4) Turn-in the FC Form 86-E into the DPCO for further processing.

Chapter 5 Extended Permit Procedures

a. Projects longer than the 30-day routine Dig Permit will request an extension during the approval stages of the FCDP.

b. Requests for an extended Dig Permit are the same as a routine Dig Permit.

c. Extension requests must be submitted before the expiration of the original Dig Permit.

Requestors will notify the DPCO of the changes needed for the construction timeline.

d. During the extension, requestors are still responsible for maintaining the utility markings.

e. Only the DPCO can approve an extension.

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Appendix A References

Section I Required Publications

FC Reg 385-63 Firing Ammunition for Training, Target Practice, Administration & Control of Ranges and Training Areas

FC Reg 420-19 Fort Carson Scheduled Utility Outage Request

Section II Related Publications

AR 420-1

Army Facilities Management

Corps of Engineers (COE) Manual (EM) 385-1-1 Safety and Health Requirements Manual

Federal Acquisition Regulation (FAR) Clauses 36.507 Permits and Responsibilities

Federal Acquisition Regulation Clauses 36.509 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements

Federal Acquisition Regulation (FAR) Clauses 52.235-7 Permits and Responsibilities

Federal Acquisition Regulation Clauses 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements

Guide for DPW Government Representatives

Section III Prescribed Forms

DA Form 2028 Recommended Changes to Publications and Blank Forms

DA Form 4283 Facilities Engineering Work Request

FC Form 86-E Facilities Engineering Dig Permit Request

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Appendix B Dig Permit Process Flow Chart for Other than Training Ranges

Person/company performing the work will obtain an approved work request DA Form 4283, DD Form 1391 (FY ____ MILITARY CONSTRUCTION PROJECT DATA) or approved service order from the utility owner.

Person/company performing the work will pick-up a Dig Permit request package from DPW, O&M Contractor at BLDG 1225.

Person/company performing the work will submit a completed package to the DPCO (BLDG 1225) with a map of the dig site.

The DPCO (BLDG 1225) will staff the request to required agencies. Turn-around time is approximately 5 work days from the date the request was turned in.

The DPCO (BLDG 1225) will contact the person/company performing the work, upon receiving all staffing comments.

Person/company performing the work will pick-up and sign the approved Dig Permit. Permits are good for 30 days from approval. If more time is needed, a new Dig Permit will be required.

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Glossary

Section I Abbreviations

ASI

Altech Services Inc.

AT&T

American Telephone & Telegraph

COE

Corps of Engineers

COR

Contracting Officer Representative

DFMWR

Directorate of Family Morale, Welfare, and Recreation

DPC

Dig Permit Coordinator

DPCO

Dig Permit Control Office

DPTMS

Directorate of Plans, Training, Mobilization, and Security

DPW

Directorate of Public Works

FC

Fort Carson

FCDP

Fort Carson Dig Permit

NEC

Network Enterprise Center

O&MD

Operations & Maintenance Division

PCMS

Pinon Canyon Maneuver Site

Section II Terms

Co-Sign - Sharing of an approved and active dig permit by more than one excavating company. A request for a co-sign Dig Permit must follow the policies and procedures of the DPW, Base Operations and Maintenance Contractor’s Dig Permit Office.

Government representative - A designated individual charged with the responsibility for the complete and timely initiation and coordination of a FC Form 86-E for a specific work project.

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DPW contractor - An agency awarded a contract to perform certain DPW, non-governmental functions.

Fort Carson Installation - The boundary fence, easements and all real estate inside the fence, which includes the downrange area and the rail line to Kelker Junction.

Pinon Canyon Maneuver Site (PCMS) - The boundary fence, easements, and all real estate within the fence, including downrange and the rail line to the derail on the west side of Colorado State Highway 350.

In-house - The DPW, O&MD work force; government employees.

Person - Any individual, partnership, association, corporation, joint venture, contractor, in-house work force, troop unit, or representative of same.

Section III Special Abbreviations and Terms

This section contains no entries.