11.5.3_FC_REG_420-19.pdf

DEPARTMENT OF THE ARMY

HEADQUARTERS, FORT CARSON

Fort Carson, CO 80913-4143 15 June 2011

*FC Reg 420-19

Facilities Engineering

FORT CARSON SCHEDULED UTILITY OUTAGE REQUESTS (SUOR)

History. This publication is a major revision.

Summary. This regulation provides policy guidance for implementing SUOR procedures, establishes responsibilities for ensuring timely and proper coordination of work projects and utility outages or connections affecting the routine activities of the installation, and enhances the safety and well-being of personnel on the installation.

Proponent and exception authority. The proponent for this regulation is the Directorate of Public Works (DPW). The proponent has the authority to approve exceptions or waivers to this regulation that are consistent with controlling law and regulations.

Applicability. This regulation applies to units and activities assigned and/or attached to Fort Carson (FC), Pinon Canyon Maneuver Site (PCMS), government staff elements, military units, civilian contractors, tenant units and activities located on FC or PCMS, and any other entity interested in utility outages or electrical distribution system work clearances (Hot Line Holds) for work performed on FC and PCMS.

This includes any activities and persons involved in construction and/or repairs to real property facilities or private property facilities that require implementing scheduled utility outages. This does not apply to unscheduled emergency utility outages caused by emergencies, personal negligence, outside agencies, or acts of nature.

Army management control process. This regulation does not contain any management control provisions.

Supplementation. Supplementation of this regUlation and the establishment of command and local forms are prohibited without prior approval from the DPW, AnN: Operations & Maintenance Division (O&MD), 5050 Tevis St, Fort Carson, CO 80913.

Suggested improvements. Users are invited to send comments and suggested improvements on DA Form 2028 (Recommended Changes to Publications and Blank Forms) directly to DPW AnN: Operations & Maintenance Dlvision, 5050 Tevis St, Fort Carson, CO 80913.

(IMWE-CAR-PWO)

FOR THE COMMANDER: ~ ?n~ OFFICIAL: ROBERT F. McLAUGHLIN

COL, FA

.~ ~ison Commander

~~STER

Direcio~an Resources

Distribution. This publication is only available in electronic media.

*This regulation supersedes FC Reg 420-19 dated 15April 2008

Table of Contents

Chapter 1 Introduction 1-1. Purpose 02 1-2. References 02 1-3. Explanation of abbreviations and terms 02

FC REG 420-19 * 15 JUNE 2011

UNCLASSIFIED

Chapter 2

Responsibilities '" 03

Chapter 3

Procedures 04-05

Chapter 4

Emergency Processing Procedures 05

Appendix

References '" 06

Glossary 07

Chapter 1 Introduction

1-1. Purpose.

a. Establishes policies regarding scheduled utility outages, connections, road closures or fire flow testing and the response times required for requests submittals for the SUOR.

b. Sets forth procedural steps for obtaining a SUOR.

c. Establishes the DPW, O&MD as responsible for schedules, utility outages, coordination, and approval.

d. Covers the following special precautionary measures:

(1) Potentially dangerous working conditions.

(2) Disruption of utility services such as vehicular, rail, or aircraft traffic flow, traffic signaling, and/or routine activities of the installation and private entities.

(3) Disruption of other contracted activities on the installation.

(4) Disruption of fire protection services.

e. Establishes a central office and point of contact for the control and coordination of scheduled utility outages.

f. Requires compliance by contractors and private entities performing construction work on the installation.

g. Requires submittal of required action on FC Form 420-E (Fort Carson Utility Outage/Connection Request).

1-2. References.

Required and related publications and prescribed and referenced forms are in the appendix.

1-3. Explanation of abbreviations and forms.

Abbreviations and terms used in this publication are explained in the glossary.

2 FC REG 420-19 * 15 JUNE 2011

Chapter 2 Responsibilities

a. Agencies, activities, and proponents should contact the appropriate project manager (government representative) to coordinate a scheduled utility outage.

b. The DPW will:

(1) Delegate approval authority for scheduled utility outages to the Base Operations and Maintenance (O&M) Contractor.

outages.

(2) Provide necessary resources to the Base O&M Contractor for performing the required utility

(3) Provide necessary funding to support or perform the scheduled utility outage during normal duty hours. This will include relighting of pilot lights, programming sensor units, etc. Requests for outages after normal duty hours or on weekends will be funded by the requestor, unless it is determined by DPW, O&MD necessary to minimize occupant impact.

(4) Appoint project managers within the DPW as follows:

(a) DPW Engineering Division Quality Assurance; DPW projects.

(b) DPW Engineering Division Quality Assurance or Corps of Engineers for Military Construction, Army (MCA), major nonappropriated fund, and major tenant construction contracts.

(c) Troop Construction Office; troop projects.

(d) Housing Division; privatized Family housing contracts.

(e) DPW Base O&M Contractor; in-house repair work.

projects.

(f) DPW Engineering Division Quality Assurance or Troop Construction Office; self-help

(g) The appointed government project manager will initiate, coordinate, notify affected parties and sign the FC Form 420-E.

c. The Base O&M Contractor will perform the following:

(1) A means of scheduling and completing, by date and time, all requested scheduled utility outages and resumption of utilities.

(2) Energize and de-energize all FC and PCMS utilities.

(3) Appoint project managers to perform maintenance, repair, or construction projects for which the Base O&M Contractor is to perform and which will require a FC Form 420-E.

d. The Network Enterprise Center (NEC) will appoint a project manager for coordination of utility outages concerning U.S. West/QWEST, AT&T, FC and PCMS computer server connections, or other communications or cable agencies.

FC REG 420-19 * 15 JUNE 2011 3

Chapter 3 Procedures

a. Project managers will:

(1) Identify the need for a scheduled utility outage, connection, road closure, or fire flow test in the early stages of project development.

(2) Assure an approved DA Form 4283 (Facilities Engineering Work Request) or DD Form 1391 (FY_ Military Construction Project Data) is on file with DPW.

outage.

(3) Coordinate with all installation and tenant staff agencies, and private companies affected by

(4) Ensure a completed SUOR is submitted to the Base O&M Contractor at BLDG 221 no later than three business days prior to the required outage. Normal business hours are 0700 to 1530, Monday through Friday, excluding federal holidays. The completed FC Form 420-E includes a description of the outage, and notification of all affected agencies/customers, and traffic control plan, if applicable. If a utility outage is to be scheduled on a weekend or after normal duty hours, seven working days is required. If a utility outage affects liVing quarters (barracks or housing), five working days is required.

(5) E-mail major subordinate Command Sergeant Majors concerning troop billet outages and facility commanders for other facility outages.

(6) Publish timely notices in the installation newspaper for all outages that will affect medical, dining, installation information, and residential facilities.

(7) Whenever possible, scheduled upcoming utility outages announced at Command and Staff, Town Hall Meetings, Mountain Post Action Council, and Quality Master Planning Meetings.

(8) Notify the Union President of the American Federal of Government Employees for outages that affect bargaining union employees in accordance with Article 7.

(9) When applicable, ensure that a Traffic Control Plan is submitted for review and approval by DPW Traffic Planning and Engineering. Traffic Control Plans will be in accordance with the Manual on Uniform Traffic Control Devices.

(10) Ensure a negative Bacteriological Testing (Bac-T) result. The Bac-T results are valid only five calendar days from the time the sample was taken. Failure to active the water line within five calendar days will require a new Bac-T.

b. The DPW, O&MD will:

(1) Delegate coordination and approval of submitted scheduled utility outages to the Base O&M Contractor.

(2) Coordinate with DPW, Business Operations & Integration Division if outage will affect more than 25% of the post for more than four hours.

(3) Submit any required funding documents for implementation of scheduled utility outages, if applicable.

(4) Provide gUidance and assistance to the Base O&M Contractor as necessary.

4 FC REG 420-19 * 15 JUNE 2011

c. The Base O&M Contractor will:

(1) Provide all required resources to de-energize and re-energize installation utilities and assure all systems are functional. This does not include telephone, computer or cable systems, or other private telecommunications systems.

(2) Provide final labor, material, and equipment costs to O&MD, when required.

(3) Ensure required testing, utility quality and bacteriological testing is completed and acceptable, before the affected utility service is restored.

(4) Provide the Electrical Distribution System Work Clearances (Hot Line Hold) Procedures.

The Hot Line Hold order is an authorization issued by the Base O&M Contractor's High Voltage Supervisor (Switching Authority) to a qualified employee or contractor in charge, allowing work to be done on or near an energized line or piece of equipment.

d. The qualified employee or contractor will:

(1) At a minimum of three working days prior to requested action, contact the High Volt Supervisor with request, to include time and date, work to be accomplished and location.

(2) Stay in radio or phone contact with the switchinq authority to assure hold procedures have been incorporated before starting work.

(3) Notify the switchinq authority when work has been completed and to remove the hold.

e. The SWitching Authority will:

(1) Provide all required resources for requested support.

(2) When protective devises are so equipped, automatic reclosing controls will be deactivated and all controls which can be operated to re-energize the circuit in the event of a trip-out will be tagged with a properly filled-out Hot Line Hold Tags.

Chapter 4 Emergency Processing Procedures

a. In case of emergency situations, such as ruptures/leakage of pipelines, explosions, fires, and similar instances where immediate action is necessary and processing of a FC Form 420-E is not practical, the government project manager will:

(1) Notify the DPW O&MD COR of required corrective actions at 526-9262.

(2) Notify the Base O&M Contractor Repair Order Desk at 526-5345, for service orders.

(3) Provide reimbursement funds to the O&MD, through the Resource Management Office for corrective action costs.

b. The COR will direct the Base O&M Contractor to support the repair as required.

FC REG 420-19 * 15 JUNE 2011 5

Appendix References

Section I Required Publications

AR 420-1

Army Facilities Management

Section II Related Publications

EM 385-1-1

Safety and Health Requirements Manual

TM 5-682

Facility Engineering: Electrical Facility Safety

Manual on Uniform Traffic Control Devices Part 6, Temporary Traffic Control

Section III Prescribed Forms

DA Form 2028 Recommended Changes to Publications and Blank Forms

DA Form 4283 Facilities Engineering Work Request

DO Form 1391 FY_Military Construction Project Data

FC Form 420-E Fort Carson Utility Outage/Connection Request

6 FC REG 420-19 * 15 JUNE 2011

Glossary

Section I Abbreviations

Bac-T Bacteriological Testing

COR

Contracting Officer's Representative

DA

Department of the Army

DPW

Directorate of Public Works

EM

Engineer Manual

FC

Fort Carson

IFS

Integrated Facilities System

MCA

Military Construction, Army

NEC

Network Enterprise Center

OM&D

Operations and Maintenance Division

O&M Operations and Maintenance

PCMS

Pinon Canyon Maneuver Site

SUOR

Scheduled Utility Outage Request

TM

Technical Manual

Section II Terms This section contains no entries.

Section III Special Abbreviations and Terms This section contains no entries.

FC REG 420-19 * 15 JUNE 2011 7